WHAT DOES A FACILITIES MAINTENANCE SUPERVISOR DO?
Published: Feb 28, 2025 - The Facilities Maintenance Supervisor oversees and directs staff in maintaining, repairing, and operating building systems and equipment. Ensures all HVAC, plumbing, electrical, and security systems are functioning optimally through rigorous inspection and testing. Manages budgets, coordinates with contractors, and establishes maintenance standards and policies to ensure efficient building operations.
A Review of Professional Skills and Functions for Facilities Maintenance Supervisor
1. Facilities Maintenance Supervisor Duties
- Safety Management: Manage the e-safety of all employees and subcontractors.
- Work Delivery: Deliver work plan safely, efficiently, and effectively to the agreed standards.
- Team Coordination: Coordinate staff to work safely, productively, efficiently, and effectively as an integrated team.
- Documentation Review: Ensure safety documentation and other operational documents are reviewed in accordance with site & client requirements.
- Skill Assurance: Ensures that employees and subcontractors have the right skills and knowledge to operate and maintain necessary equipment.
- Maintenance Planning: Plan, schedule, and deliver work for both planned and responsive maintenance.
- Efficiency Maximization: Maximize labor efficiency including work packaging with reference to current performance and scheduled activities.
- Work Review: Continuously review responsive work requirements and allocations to meet response times.
- Procedure Adherence: Adhere to Contract Management Plan procedures.
- Collaborative Work: Work collaboratively with all stakeholders in the achievement of goals related to Service Delivery in the region.
2. Facilities Maintenance Supervisor Details
- Supervision: Supervise, assign, and inspect the work of employees engaged in operating, maintaining, and repairing buildings and equipment.
- System Management: Supervise inspection, testing, and operation of heating and air conditioning equipment, plumbing systems, electrical systems, alarm and security systems, and elevators to ensure proper operation and identify maintenance and repair needs.
- Specification Development: Prepare specifications for routine building modifications or repairs performed by outside contractors.
- Project Coordination: Coordinate and monitor projects to completion performed by outside contractors.
- Inventory Management: Maintain and monitor stock of tools and supplies.
- Requisition Preparation: Prepare requisitions for tools, supplies, and materials.
- Budget Management: Prepare, administer, and monitor the budget for the appropriate maintenance section.
- Service Coordination: Coordinate and inspect the work of contracted service providers.
- Performance Management: Establish performance standards, work priorities, goals, objectives, and schedules related to maintenance division operation.
- Policy Administration: Determine and administer policies related to building maintenance.
- Inventory Assistance: Assist with the inventory activities of municipal buildings.
- Project Oversight: Oversee and coordinate special projects related to department needs and proper building operation and maintenance.
3. Facilities Maintenance Supervisor Responsibilities
- Sanitization: Cleaning and sanitizing all designated areas including dusting, sweeping, vacuuming, mopping, disinfecting tables, counters, door handles, bathrooms, cleaning mirrors, and more.
- Floor Maintenance: Cleaning and maintaining dance floors daily.
- Waste Management: Emptying and removing trash and recycling.
- Supply Management: Track, order, pick up, and maintain supplies.
- Equipment Repair: Repair, maintain and monitor all equipment and amenities.
- Facility Upgrade: Paint, remodel, and refurbish areas.
- Collaboration: Liaise with coworkers and landlord’s delegates to accomplish tasks.
- Vehicle Maintenance: Responsible for the upkeep and maintenance of company-owned vehicles.
- Safety Compliance: Follow all health and safety guidelines and procedures.
4. Recreation Facilities Maintenance Supervisor Accountabilities
- Vendor Coordination: Coordinate with beach water treatment vendor Aquadoc to ensure adequate coverage and maintenance schedule of treatment to control seaweed and algae levels.
- Cleanliness Maintenance: Ensure cleanliness of all outdoor venues (pavilion decks and Memorial Garden Pavilion) and coordinate with the Grounds department any additional needs to ensure all venues are maintained for wellness classes each morning and other daily programs.
- Event Collaboration: Collaborate with Events Team to ensure set up of equipment for various Recreation Events such as Racoon Run, Sailing Regatta, etc.
- Security Management: Ensure proper storage and security of all watercraft stored at the waterfront, securing boats as needed during storms.
- Duty Fulfillment: Carry out miscellaneous duties and responsibilities assigned by the Vice President of Municipal Services.
- Operations Maintenance: Maintain day-to-day operations of recreation facilities, such as delegating or completing maintenance orders.
- Inventory Management: Maintain adequate parts inventory and order items.
- Report Creation: Create reports on maintenance, repairs, safety, and other occurrences for supervisors and other relevant staff.
- Budget Collaboration: Collaborate with VP of Municipal Services, Director of Recreation and Wellness, and Senior Management on budgeting for facilities maintenance needs.
5. Recreation Facilities Maintenance Supervisor Functions
- Safety Monitoring: Monitor on a daily basis the safety, function, and cleanliness of all outdoor recreation spaces including the waterfront, Grindley Aquatics and Wellness Campus, all parks and playground structures, and other recreation facilities to ensure excellent customer experience and safety.
- Work Order Generation: Generate Work Orders for any repairs in a timely manner and communicate with the Director of Recreation and Wellness and Vice President of Municipal Services.
- Maintenance Performance: Perform routine and emergency repair and maintenance related, but not limited to recreation facilities, equipment, and surrounding campus.
- Vendor Coordination: Schedule and coordinate with vendors and contractors, routine and emergency facility inspections and maintenance.
- Storm Management: Oversee and carry along with team members storm preparations and clean up at the waterfront.
- Facility Management: Coordinate and lead team members/pre-season staff in opening and closing of all recreation facilities, including Pool, Kiddie pool, Splash Pad, Tennis Courts, Sailing Center, Shuffleboard, and park areas.
- Season Preparation: Prepare facilities for the Spring/Summer season collaborating with outside vendors and contractors.
- Season Closure: Close down facilities to prepare for the winter season including taking down and storing equipment and winterizing as needed, and collaborating with outside vendors and contractors.
- Quality Testing: Oversee water quality testing of beach water and communicate with necessary departments any alerts/hazards that are required to be posted.
- Dock Coordination: Coordinate dock closures with the Vice President of Municipal Services, Safety Services, Director of Recreation and Wellness and Operations, and waterfront staff.