WHAT DOES A DATA ENTRY CLERK DO?
Published: Jun 05, 2025 – The Data Entry Clerk maintains and updates Excel spreadsheets daily while coordinating with various departments to ensure timely order processing. This position operates across multiple systems and monitors to input, verify, and manage data accurately, including scanning, sorting, and filing sensitive documentation. This role ensures data integrity by reviewing and correcting records, supporting inventory checks, and fulfilling information requests with precision and efficiency.
A Review of Professional Skills and Functions for Data Entry Clerk
1. Data Entry Clerk Duties
- Confidentiality Management: Prioritizing confidential customer information while transferring from one database to another
- Information Review: Review pertinent information to ensure completion and accuracy
- Office Support: Provide general office support to various departments including running reports and managing office equipment such as filing and faxing
- Data Validation: Detecting flaws in data while processing customer and account source documents
- Confidential Materials: Working with highly confidential materials
- Data Compliance: Ensuring data entry meets requirements by adhering to program techniques and procedures
- Administrative Assistance: Assisting with data entry and additional administrative tasks
- Document Processing: Processing customer and account source documents, reviewing data and detecting deficiencies
- Data Entry: Aiding the company in data entry and additional administrative tasks
- Confidential Materials: Maintaining the confidentiality of sensitive materials
2. Data Entry Clerk Details
- Information Tracking: Track down further information for documents that are deemed incomplete
- Data Classification: Classify information into spreadsheets, databases and customer relationship management systems
- Information Sifting: Sift through websites for information
- Data Investigation: Investigate reports and sheets of data
- Data Cleaning: Review and remove unneeded data as well as combine data from multiple sources
- Record Keeping: Keep records of tasks, files, and progress
- Work Review: Methodically review completed work, checking for computation errors or duplicate values before submitting the final product
- Data Compliance: Acting in accordance with data program techniques and procedures to ensure data entry requirements are met
- Operations Execution: Carrying out operations, using policies and procedures, detailing necessary revisions
- Data Sorting: Gathering, sorting, and prioritizing data for computer entry
- Document Processing: Processing customer and account source documents by reviewing information and identifying issues
- Confidential Materials: Maintaining the confidentiality of sensitive materials
- Administrative Assistance: Assisting with data entry and additional administrative tasks
3. Data Entry Clerk Responsibilities
- Master Data: Create new master records in SAP (various Domains such as vendor, customer, material, equipment) including mass and single creation
- Data Amendment: Amend and extend master records in SAP, single and mass action
- Data Retirement: Retire/disable master records in SAP, single and mass action
- Customer Liaison: Work on customer tickets for the above activities, liaising with our business users/internal customers
- Data Validation: Perform master data pre-validation to ensure conformance to business rules, standards, and metrics that meet business requirements
- Data Monitoring: Monitor data accuracy and Auditing reports
- Audit Assistance: Assist with master data audits and clean-ups
- Process Improvement: Actively participate in and propose process improvement
- Domain Expertise: Depending on the domain involvement in our 2x annual transfer pricing update (“APP process”)
- Data Entry: Entering, verifying, correcting, deleting, and/or combining data
- Information Request: Requesting further information for documents that are deemed incomplete
- Documentation: Recording and documenting tasks, files, and progress
- Quality Check: Checking completed work for errors or duplicate information before submitting the final product
4. Data Entry Clerk Job Summary
- Spreadsheet Maintenance: Maintain and update Excel spreadsheets on a day-to-day basis
- Order Coordination: Work with multiple departments to ensure orders are processed in a timely manner
- Multi-System Navigation: Navigate between multiple computer monitors and systems to compile information
- Document Filing: Scan and file paperwork
- Data Verification: Compile, sort and verify the accuracy of the documentation and data
- Error-Free Work: Work efficiently and with minimal to no mistakes, as the candidates will be handling sensitive information
- Data Correction: Verifies entered customer and order data by reviewing, deleting, correcting and/or re-entering data that may or may not have been correct in the first place
- Quality Check: Check completed work for accuracy
- Information Access: Respond to requests for information and access relevant files
- Data Entry: Enter data from source documents into the prescribed computer database, files, and forms
- Inventory Management: Perform inventories throughout the facilities in a timely manner
5. Data Entry Clerk Functions
- Data Entry: Utilize shipment boards, internal and external communications to execute data entries accurately and efficiently.
- Communication Skills: Communicate information effectively between management, internal and external departments
- Record Updating: Responsible for updating all records within the area of responsibility
- Data Auditing: Accountable for auditing and correcting data per company policy prior to input into the Transportation Management system.
- Problem Solving: Ability to analyze information and problem solve effectively.
- Teamwork Participation: Participates productively as a member of a team.
- Task Completion: Completes tasks beyond the general support level.
- Instruction Compliance: Accepts instruction and direction from leadership.
- Task Management: Manage tasks and assignments without detailed direction.
- Issue Resolution: Identifies, prioritizes and resolves some issues independently, and escalates more complex questions or issues appropriately.
- Regulatory Compliance: Complies with contract requirements, business unit rules and related and legal regulations