• Payroll and personnel administration documents’ flow management
• Entering and updating data in the HR and payroll system
• Answering employees’ questions
• Verifying employees’ work time evidence (time sheets)
• Running required controls of documentation and reports
• Delivering the highest quality of service in personal administration and payroll operations by gathering, reviewing, and preparing data for payroll and personal administration activities
• Ensuring all data is delivered and the process is run by set deadlines
• Handling highly sensitive data with confidentiality and integrity
• Taking an active part in local and global ad hoc projects

Skills: Payroll administration, Data management, Employee support, Time verification, Report preparation, Documentation control, Confidential handling, Project participation

• Accurately process applicable assigned payroll elements in compliance with country and location-specific laws and meet company deadlines.
• Reconcile and analyze payments for payroll tax withholdings, retirement plan contributions, garnishments, and all other withholdings, ensuring that statutory due dates are met.
• Prepare payroll journal entries and provide support to accounting on payroll account reconciliations.
• Prepare and process year-end wage tax information
• Be responsible for payroll reporting tasks.
• Document and update all payroll procedures, and may train payroll department staff.
• Maintain proper payroll records and support internal and external audits.
• Keep current on all payroll-related laws, policies and regulations through online and written resources, and attending payroll seminars.
• Provide support, participate in all payroll system upgrades and integration projects.
• Maintain strict confidentiality of payroll records.
• Special projects and duties as assigned.
• Serves as a contact point for payroll and attendance-related systems

Skills: Payroll processing compliance, Payroll reconciliation, Journal entry preparation, Year-end tax processing, Payroll reporting, Procedure documentation, Audit support, Confidentiality management

• Handle payroll administration, including collecting all payroll-related information from managers and preparing, generating, checking and submitting payroll figures on a monthly basis
• Ensure any required adjustments are reflected in the payroll
• Help employees with any tax-related questions and advise them on what could work better for them
• Payroll coordination is the intermediary between HR, Finance, Legal and the Outsourced Payroll Provider to ensure there is clear communication between departments for efficient payroll service
• Make sure all employees provide the locally required documentation and make sure the payroll provider is informed
• Explain the payroll and benefits for all new hires and current employees
• Administer changes to salary, benefits, promotions, bonuses, etc.
• Support the rest of the People team or any other department that needs it
• Actively collaborating with colleagues and learn from each other in a supportive environment grow, develop and make a difference

Skills: Payroll administration, Payroll adjustments, Employee advising, Payroll coordination, Documentation management, Benefits explanation, Salary administration, Team collaboration

• Distribute employee salary paychecks on time and accurately
• Maintain accurate records of payments made to employees
• Keep track of pay periods, hourly wages, salaries, overtime, sick days and vacation days of employees
• Liaise with the HR department and accounts department to ensure accurate information for payment
• Utilize computer software for data entry and accounts management
• File relevant reports and documents 
• Verify employee records and consult departments in the event of a discrepancy
• Alter the tax status of employees 
• Organize and maintain personnel records
• Update internal databases (e.g., record sick or maternity leave)
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Provide relevant employee information (e.g., leaves of absence, sick days and work schedules) for Management KPIs
• Act as the HR Communications point

Skills: Payroll distribution, Records maintenance, Attendance tracking, HR liaison, Data entry, Report filing, Record verification, Tax status management

• Run People Portal (JIRA ticketing system) and respond to first-line payroll and benefit queries timely and in a way that aligns with values.
• Manage and analyse payroll data to ensure accuracy and provide key information to other teams in the business (eg, Finance).
• Maintain payroll calendar, ensuring deadlines are met on time, every time.
• Assist Payroll Specialist with checking payroll integrations to ensure they have been processed optimally by Payroll Provider for starters, leavers, permanent/variable changes, and absence.
• Prepare Pension and Benefit files for submission to providers (Sharesave, Season Ticket Loans, Pension, Childcare Voucher, GAYE, Gym, PMI and Cycle to Work).
• Manage Jury Payments, Long Term Sickness, Maternity/Adoption/Paternity and also HMRC notifications.
• Manage detailed payroll check lists and prepare for Manager review at submission, pre-approval, month-end end and quarter-end stages.
• Undertake reconciliations and analysis of payroll and reward data.

Skills: Payroll system management, Payroll data analysis, Payroll scheduling, Integration verification, Benefits administration, Absence management, Payroll checklist preparation, Payroll reconciliation

• Proficient in ADP Solutions software and reporting
• Strong knowledge of payroll rules and regulations, payroll tax withholdings and other
• Ability to manually calculate payroll adjustments
• Strong communication skills, ability to handle and protect confidential information
• Strong PC skills, including advanced Excel and data management skills
• Strong math, grammar and composition skills
• Ability to work independently, multi-task and prioritize job duties 
• Leadership skills and the ability to interact with many levels within the organization
• Good organizational and interpersonal skills, detail-oriented
• Must be flexible to work overtime 
• Education And/or Experience
• Professional HR/payroll and benefits administration experience.

Qualifications: BA in Human Resource Management with 3 years of Experience

• Experience in payroll and HR administration
• Experience processing payroll using 3rd party (ADP, Paycor, Paycom, etc)
• Must be proficient in the use of a personal computer, including Internet Explorer, Excel, and Word skills
• Able to perform duties effectively in a fast-paced environment, whether working independently or under direction
• Full understanding of the business processes within the company
• Attention to detail, ability to work under pressure and meeting deadlines
• Self-starter who takes initiative and makes fact-based decisions
• Strong problem-solving, strategic thinking and analytical skills
• Strong communication skills, including interpersonal, writing, and speaking
• Ability to work effectively, knowledgeably, and collaboratively with a wide range of internal company functions and external officials or representatives

Qualifications: BS in Accounting with 5 years of Experience

• Demonstrable payroll experience
• Demonstrable HR administration experience
• Proven ability to maintain confidentiality
• Discretion at all times
• Excellent attention to detail
• Experience working in a fast-paced environment
• Ability to use initiative and judgement without direct supervision
• Good numerical and literacy skills and high levels of computer literacy
• Excellent organisational skills with the ability to prioritise and manage own time effectively
• Strong implementation and problem-solving ability
• Ability to follow processes and follow up with others to completion
• Ability to communicate effectively at all levels with good relationship-building skills
• Self-motivated and keen to develop, with a willingness and desire to learn

Qualifications: BA in Business Administration with 4 years of Experience

• Good verbal and written communication skills
• Good computer literacy skills, including Word and Excel
• Good understanding of the need for confidentiality in aspects of work
• Flexible with the ability to work to high standards of accuracy
• Desire to seek out opportunities for continuous improvement in all processes
• Forward thinking with the ability to embrace and champion change
• Enthusiastic with a positive attitude and a willingness to listen and learn.
• Prepared to work to tight but achievable schedules, where meeting deadlines 
• Strong team ethic, supporting other members of the small team as well as colleagues across the business

Qualifications: BS in Finance with 2 years of Experience

• Committed to confidentiality and comfortable working in a fast-paced, rapidly changing environment. 
• Experience working with various HR and Payroll systems
• Experience with various HRIS such as Oracle Cloud, Kronos, ADP, and/or SAP
• Payroll and/or HR Experience.
• Strong analytical skills, critically review payroll reports and provide analysis.
• Able to prioritize tasks, juggling multiple tasks at once.
• Collaborative, friendly and approachable demeanor. 
• Be able to think fast, trust their intuition, and work with limited resources while giving attention to the details.

Qualifications: BA in Organizational Psychology with 6 years of Experience