Job Summary: 

• Provides security and escort of employees from company premises during terminations
• Secures and maintains records of company keys, including offices, desks and cabinets
• Coordinates with document shredding vendor with regard to shred bins and offsite storage of sensitive documents
• Works with One Call Care Management Security Officer for HIPAA-related issues (ensure protection of PHI) in relation to document security
• Serves as Fire Deputy for One Call Care Management to ensure successful fire drills and proper fire suppression equipment in all One Call Care Management areas. 
• Coordinates proper maintenance and inspection of all fire suppression equipment and stocks and maintains all One Call Care Management’s First Aid Kits
• Ensures that all work areas are clean and clear of any safety hazards
• Maintains duties and responsibilities of Business Continuity Coordinator. 
• Responsible for maintaining and updating One Call Care Management’s Business Continuity Plan (disaster recovery) with regards to documentation, workflow, phone trees, and personnel data
• Manages the internal and (as needed) external mailroom processes (process, stamp, delivery and pick-up)
• Assists the Shipping and Receiving Department when work volume is high or Associates are out of the office
• Processes special requests that are submitted by the upper management
• Completes additional duties as may be assigned or as deemed necessary by management and other office procedures and terminology

Skills on Resume: 

• Security Management (Hard Skills)
• Record Keeping (Hard Skills)
• Vendor Coordination (Hard Skills)
• HIPAA Compliance (Hard Skills)
• Fire Safety Coordination (Hard Skills)
• Safety Inspections (Hard Skills)
• Business Continuity Planning (Hard Skills)
• Mailroom Management (Hard Skills)

Job Summary: 

• Serves as Operations Coordinator between South Shore Group Partners (SSGP) and One Call Care Management regarding all building maintenance issues that are the responsibility of building management (electricity and plumbing problems, safety risks, HVAC needs, etc.) as well as other functions (see attachment from SSGP)
• Attends monthly management meetings with SSGP on behalf of One Call Care Management
• Maintains the company box truck (used for delivery and pick-up of furniture, supplies and other large items as per the Purchasing department requests)
• Move office furniture/equipment and set up ergonomic equipment per HR requests
• Orders and maintains One Call Care Management’s printing needs, including office stationery, letterhead, invoices, envelopes, checks, billing forms, business cards, etc., under the direction of the Director of Purchasing
• Coordinates with refreshment machine vendor to ensure vending machine needs in all MSC break rooms
• Coordinate with printing Solution Company regarding maintenance and repair of all common area office copiers/printers/scanners under the direction of the Director of Purchasing
• Cleans and maintains all One Call Care Management refrigerators, cleans or replaces carpet tiles, cleans floor spills, wall paint and any other items that are not the responsibility of building management
• Stocks and maintains One Call Care Management Break Rooms, ensuring adequate authorized break room supplies are available for associates
• Plans and executes moves within the company to improve departmental flow, including space planning for private offices and departmental realignment
• Manages and maintains the One Call Care Management blue print floor plans and desk numbers
• Manages and maintains all One Call Care Management’s facilities equipment including departmental tools, carts, dollies, trolleys and related equipment

Skills on Resume: 

• Operations Coordination (Hard Skills)
• Meeting Participation (Soft Skills)
• Fleet Management (Hard Skills)
• Furniture Management (Hard Skills)
• Supply Ordering (Hard Skills)
• Vendor Coordination (Hard Skills)
• Maintenance Coordination (Hard Skills)
• Facility Upkeep (Hard Skills)

Job Summary: 

• Performs general maintenance duties, including repairing and installing lighting, drywall, paint, flooring, carpentry, drop ceilings, hardware, plumbing, and electrical needs.
• Coordinates and performs furniture reconfigurations and office moves.
• Works with building management in coordinating work beyond the scope of the in-house maintenance staff.
• Assists with coordinating vendor services including pricing, delivery, ensuring satisfactory completion of work, billing accuracy, and invoice processing.
• Ensures that buildings comply with Company and OSHA guidelines.
• Manages the database of Certificates of Insurance, service contracts of approved vendors, building inspections, etc.
• Compiles information for regional executive management for approval on all major repairs.
• Assists with after-hours projects and on-call emergencies.
• Consistent and punctual attendance
• Manage small facilities projects
• Act as point person for all facility-related end-user requests
• Responsible for Inventory Management, distribution, and budget responsibility for these items
• Responsible for shipping, receiving, and mail processing
• Lead person on day-to-day Waltham hotel seating and conference room usage
• Responsible for Vendor management, including interactions with the building manager and engineer in all Rocket offices.
• Acted as Facilities lead on all Waltham events: setup and support
• Resolve any building maintenance issues in a timely manner by using internal or external resources

Skills on Resume: 

• General Maintenance (Hard Skills)
• Coordination (Hard Skills)
• Vendor Management (Hard Skills)
• Compliance Management (Hard Skills)
• Database Management (Hard Skills)
• Project Assistance (Hard Skills)
• Inventory Management (Hard Skills)
• Leadership (Soft Skills)

Job Summary: 

• Ensure workplace-related services for employees to guarantee a smooth operation on site by supporting the Manager Facilities to maintain properties by ensuring Planned Preventative Maintenance and statutory compliance schedules are achieved and by monitoring reactive maintenance works within the agreed budget.
• Contribute to the enhancement and improvement of all facilities services working with the Manager Facilities
• Work with the Manager Facilities to assist in negotiations of new and renewed contracts to gain best possible price, Terms and Conditions and Service Levels.
• Steer assigned services, taking into account business and safety objectives
• Coordinate and provide administrative support for the provision of external services, including monitoring Key Performance Indicators (KPIs) and Service Level Agreements (SLA’s) to enable objective measurement of contractors and suppliers
• Coordinate and document all aspects of Facility management, including reporting for Carbon Management, Fleet vehicles-related documentation, purchase requisitions and purchase orders
• Ensure high quality of assigned services
• Report and monitor necessary documentation in accordance with applicable law
• Interface between Adidas and external service provider
• Communicating effectively and professionally with contractors, landlords, Executive Management, NAS staff, and external stakeholders
• Analyze work requests, coordinate schedules for repairs, calculate repair costs, assess best approach for each task, and manage the computer maintenance system “FIIX”
• Managing ongoing projects, creating proposals for new projects including but not limited to site renovation projects or new developments
• Coordinating with Team Leads, Directors, and Contractors to manage maintenance and ensure things are completed in a timely manner, working within budget constraints, ensuring a high standard of quality, and especially that work or repairs minimally impact clients and staff
• Perform regular site inspections to manage risk and occupational health and safety issues

Skills on Resume: 

• Maintenance Management (Hard Skills)
• Negotiation (Hard Skills)
• Performance Monitoring (Hard Skills)
• Coordination (Hard Skills)
• Documentation (Hard Skills)
• Quality Assurance (Hard Skills)
• Communication (Soft Skills)
• Project Management (Hard Skills)

Job Summary: 

• Monitor and manage the company’s property, equipment and supplies acquisitions.
• Guarantee all needed supplies for the office (beverages, fruits, stationary items)
• Organize and coordinate the administration activities and procedures.
• Organizes business travel (rental services and hotel booking)
• Supervise all processes for new joiners & leavers, preparing office cards, workstations)
• Collaborate in health and Safety programs & management systems
• Cooperate with PDR activities (internal and external events).
• Provide budget estimations and cost control.
• Covers basic accounting tasks (creates requests, submits orders and monitors invoices in the internal platform)
• Support and provide information for the internal Audit requirements.
• Direct communication with suppliers to schedule maintenance activities
• Contract and price negotiation follow-up
• Set SLA´s according to the nature of the service

Skills on Resume: 

• Asset Management (Hard Skills)
• Supply Management (Hard Skills)
• Administrative Coordination (Hard Skills)
• Travel Arrangements (Hard Skills)
• Onboarding Supervision (Hard Skills)
• Safety Collaboration (Hard Skills)
• Cost Control (Hard Skills)
• Negotiation (Soft Skills)

Job Summary: 

• Ensure effective operation of facilities and equipment by scheduling and completing preventative maintenance, responding to maintenance calls, and participating in the creation of an emergency preparedness plan. 
• Submit monthly preventative maintenance reports to the workplace environments manager.
• Perform general building maintenance and minor repairs as required, such as clearing and salting sidewalks, changing light bulbs, replacing parts, fuses, switches, painting and other general repairs.
• Uses equipment and tools such as hammers, screwdrivers, wrenches, drills, levels, ladders, pallet jacks and handcarts.
• Responsible for prioritizing and answering facilities and maintenance work orders in a timely manner.
• Serve as a member of the safety committee, completing monthly facilities/safety audits and daily walk-throughs outdoors, around buildings, parking lot and grounds.
• Served as a liaison to outside contractors and vendors. 
• Assist workplace environments manager with obtaining bids, creating POs, and complying with mandated inspections and audits.
• Assist with the coordination of office/workstation/furniture moves and conference room set up and tear down.
• Assist with mail room and reception coverage for breaks, PTO, and project work.
• Assist with training the security guards.

Skills on Resume: 

• Preventative Maintenance (Hard Skills)
• Report Submission (Hard Skills)
• Building Maintenance (Hard Skills)
• Tool Proficiency (Hard Skills)
• Work Order Management (Hard Skills)
• Safety Auditing (Hard Skills)
• Vendor Liaison (Soft Skills)
• Event Coordination (Soft Skills)

Job Summary: 

• Examine pharmacy equipment and facilities for wear and function
• Initiate repairs and maintenance to facilities and equipment
• Research alternate methods and equipment needed at each pharmacy
• Perform on-site repairs to facilities and equipment whenever possible
• Under the direction of the manager, hire outside contractors for performing local service at the pharmacies
• Procure replacement equipment
• Supervise work performed by contractors at each pharmacy
• Traveled to pharmacies to perform or aid in the completion of projects
• Respond to and perform requests for service and equipment from pharmacies
• Provide feedback and status of ongoing projects to manager
• Initiate projects to correct deficiencies noted in the field
• Assist other departments as needed to meet company priorities
• Coordinate, lead, and monitor local projects to the desired outcome, as assigned by the Facilities Manager.

Skills on Resume: 

• Equipment Inspection (Hard Skills)
• Maintenance Management (Hard Skills)
• Research and Development (Hard Skills)
• On-site Repairs (Hard Skills)
• Contractor Oversight (Hard Skills)
• Equipment Procurement (Hard Skills)
• Project Management (Hard Skills)
• Cross-Departmental Collaboration (Soft Skills)

Job Summary: 

• Performing routine preventative maintenance on facilities Air Conditioning equipment, central plant equipment, lyophilizers, filling machines & other plant production equipment 
• Complete Facilities Work Requests for internal customers.
• Investigation, corrections and documentation of internal alarms from the “ElPro Monitoring System”.
• Ordering and maintaining spare parts inventory and repair parts associated with facility work requests.
• Daily tours and verification of operation, making necessary adjustments of all facilities equipment located on rooftop, in the central plant, and throughout the facility.
• Provides training to other Technicians, Operators, & plant staff
• Documentation, meetings, organization, clean up.
• Carries out duties in compliance with established business policies.
• Provide expertise to ensure the smooth running of operations
• Ensure the quality of the buildings
• Optimize reinvestment and maintenance
• Manage contractor and supplier relations (cleaning, maintenance, verification)
• Optimize Decathlon's carbon footprint. (energy management)
• Forecast next year's economic and strategic activities
• Train and functionally manage all the teams related to real estate maintenance
• Handle maintenance negotiations with landlord in leased premises

Skills on Resume: 

• Preventative Maintenance (Hard Skills)
• Alarm System Management (Hard Skills)
• Spare Parts Management (Hard Skills)
• Equipment Operation (Hard Skills)
• Training Provision (Soft Skills)
• Policy Compliance (Hard Skills)
• Contractor Management (Hard Skills)
• Energy Management (Hard Skills)

Job Summary: 

• Lead crew to handle furniture deliveries, changes, and removals for the campus.
• Coordinate internal moves, prepare move coordination forms, and distribute boxes, labels, and information
• Create or update CAD drawings as needed to visualize office layouts
• Collaborate with the Project Management and Planning team on furniture requests
• Provide semi-annual walk-throughs of all locations to confirm layouts
• Maintain PN Certification for space updates 
• Provide back-up to Move Manager and Move Specialist
• Initiate quarterly audits of space relating to Employee or Contractor locations
• Lead monthly Flex Space updates
• Work with Move Specialist to furnish new hire assignments and termination updates
• Audit storage vendor's online inventory system for compliance
• Work with storage vendor to confirm product levels meet specifications and collaborate with Workplace Manager on shortages/overages
• Address open POs with storage vendor for monthly storage and furniture-related work
• Improve and develop knowledgebase resources on the Confluence page

Skills on Resume: 

• Move Coordination (Hard Skills)
• CAD Proficiency (Hard Skills)
• Project Collaboration (Soft Skills)
• Space Auditing (Hard Skills)
• Certification Maintenance (Hard Skills)
• Inventory Management (Hard Skills)
• Process Improvement (Hard Skills)
• Base Development (Hard Skills)

Job Summary: 

• Create documentation of processes and/or workflows.
• Contribute to the facility team’s knowledge base, including documentation and collaboration with other facility coordinators and/or managers in the organization.
• Respond to facility service requests via phone, email and facility tickets (Service Now). 
• Log all incidents and requests into Service Now, address and resolve incidents and requests, and engage other resources to resolve all incidents in a timely manner. 
• Document all resolutions and monitor for patterns or trends.
• Maintain current lists of all furniture, AV and equipment assets, as well as track furniture and fixture and leasehold improvement depreciation schedules.
• Administer the office supply relationship and look for opportunities to save the organization money.
• Maintained the paper and toner recycling programs, including documentation of the processes.
• Handle all building emergencies on an ongoing basis, including the coordination of outside contractors or property management to fix issues. Document all resolutions and monitor for patterns or trends.
• Develop and document a preventive maintenance program within the confines of the facility's annual budget.
• Assist in overseeing building and equipment schedules, test building security systems and prepare for emergencies by creating action plans.
• Serve as the facility emergency response coordinator and maintain plans for fire evacuation, emergency response and disaster response. 
• Develop and document a safety program for the organization.
• Meeting monthly with property management to discuss areas of opportunity, including monthly assessment of nightly janitorial services.
• Maintenance of office equipment, including the physical space of all employees and facilities at a central campus.
• Proactive space planning, including documentation of processes. 
• Review furniture, AV and equipment needs of the campus and budget accordingly.
• Identify the sequence of events needed to coordinate various size internal and external office moves. 
• Develop project management schedules to include coordination of vendors, build out of space (if needed), coordinating furniture installation (if needed), and coordination with other internal CSC teams such as desktop services, telecom and infrastructure

Skills on Resume: 

• Process Documentation (Hard Skills)
• Knowledge Sharing (Soft Skills)
• Service Management (Hard Skills)
• Asset Tracking (Hard Skills)
• Cost Management (Hard Skills)
• Emergency Management (Hard Skills)
• Preventive Maintenance (Hard Skills)
• Safety Program Development (Hard Skills)

Job Summary: 

• Regularly audit and inspect the site as necessary to ensure the identification of issues that affect the normal operation of the site and communicate with the relevant Edwards group for rectification and escalation
• Participate in building related Change Management activities including Method of Procedure (MOP) review, handover, and acceptance of installed systems.
• Perform the initial response or assessment to faults and alarms in accordance with the processes and Response Times schedule.
• Review acceptance and validate the completion of work orders and invoices.
• Ensure all activities are carried out in a safe and environmentally compliant manner.
• Provide superior customer service and build strong relationships
• Manage site operations including vendors, lodge work requests, troubleshoot issues
• Oversee the health, safety and environmental aspects of the Facilities Management delivery and complete site safety inspections
• Assist with ad-hoc projects and administrative tasks 
• Coordinate, monitor and control the day-to-day facilities maintenance and repair activities
• Managed the reception and guest sign-in, temperature checks, and vaccine certificates
• Act as the key contact person in case of emergencies and educate and lead staff on the creation of a healthy workplace/work environment
• Maintain physical and entrance safety and security measures
• Liaise with customers and suppliers to ensure service levels are met
• Manage the purchasing for all office supplies, stationery, and furniture
• Maintain a safe, clean and organised office environment, ensuring that the facilities meet government regulations and health and security standards
• Plan, organize and provide support for internal events, training and meetings
• Liaise with building management and other external organizations to solve any queries or problems
• Prepare routine and ad-hoc reports and analyses autonomously
• Execute various administrative and or supportive tasks on behalf of the managers and co-workers within the office
• Assist with projects within the wider Facilities and HR functions
• Acts autonomously within internal procedures and guidelines

Skills on Resume: 

• Site Auditing (Hard Skills)
• Change Management (Hard Skills)
• Fault Assessment (Hard Skills)
• Work Order Validation (Hard Skills)
• Customer Service (Soft Skills)
• Relationship Building (Soft Skills)
• Operations Management (Hard Skills)
• Safety Compliance (Hard Skills)

Job Summary: 

• Daily facilities check to include Health & Safety checks, reporting the findings to Facilities Manager. 
• Identify and undertake general maintenance tasks on a daily basis. 
• Escort contractors around the premises 
• Set up areas for large meetings, events, assemblies and training 
• Operate and maintain facilities log and checks with dedicated software 12.
• Maintain Health and Safety precautions in all working areas and comply with good practice, policies and procedures, as laid down in the School’s Health and Safety policy, with particular regards to BOSH, Risk Assessments, Electricity at Work, Safe Systems at Work, and Manual Handling
• Define the scope of work and coordinate the planning, budgeting and scheduling of facilities projects, maintenance and professional services
• Assist with management of the maintenance, repair and installation of all launch and mission support-related infrastructure, including buildings, HVAC equipment, electrical systems, water infrastructure, vehicles, roadways and grounds
• Helped develop and administer an effective and efficient periodic maintenance program for launch and support facilities
• Monitored and directed construction projects to ensure that work is being performed correctly, on budget, on time and with minimal interruption to the surrounding projects and staff
• Assured compliance with all federal, state, and local building and fire codes as related to facilities construction and operations

Skills on Resume: 

• Safety Inspections (Hard Skills)
• Maintenance (Hard Skills)
• Contractor Liaison (Soft Skills)
• Event Setup (Hard Skills)
• Software Operation (Hard Skills)
• Compliance Management (Hard Skills)
• Project Coordination (Hard Skills)
• Regulatory Compliance (Hard Skills)

Job Summary: 

• Evaluate and make repairs of facility systems and infrastructure. 
• Acts as a contact and reporter for building-related issues requiring immediate attention by the Landlord’s maintenance staff. 
• Submitting and following up with work orders to the landlord
• Shipping and receiving duties include logging in all deliveries and receiving invoices in the PTC Oracle system and then delivering packages and coordinating outgoing shipments. 
• Equipment and vendor and facilities service personnel management.
• Inventory, order, receive, distribute and maintain appropriate levels of all supplies in these areas.
• Check daily and log gas pressures and supply. 
• Change out lab gas cylinders and work with end-user researchers to forecast labs gas usage needs and supplies.
• Maintain facility planning database and floor plans for the building. 
• Monthly, publish a report on a shared site, the supply and demand metrics. 
• As new hires are onboarded, assign new hire seating locations as requested and make sure a name placard and desk area is clean and ready for the first day at the site. 
• Assists with interfacing with the Landlord for maintaining building security and immediately responding to building emergencies on a 24-hour basis.
• Act as the point of contact and open, address and have a resolution on work orders, and keep updated logs and updates on a daily, weekly and monthly basis.
• Glassware cleaning and Glassware Recycling
• Fulfills facilities' requests for special room needs and meeting configurations for special events and meetings.
• Interact with the landlord to get badges for new hires and site personnel. 

Skills on Resume: 

• Facilities Management (Hard Skills)
• Vendor Management (Hard Skills)
• Inventory Control (Hard Skills)
• Oracle Proficiency (Hard Skills)
• Emergency Response (Hard Skills)
• Reporting (Hard Skills)
• Problem Solving (Soft Skills)
• Communication (Soft Skills)