Job Summary: 

• Under direction from the IT Director, coordinate all maintenance requests of the TF HQ building and serve as a point of contact for the property management company
• Manage the facility request ticketing system by promptly replying to all requests and escalating as needed to the Sr IT Manager including but not limited to the following areas
• Setup and tear down of conference room configurations
• Assisting with employee office moves in coordination with IT team
• Tackling ad-hoc office requests for miscellaneous items such as paint touch-ups, repairing office equipment, changing light bulbs, etc.)
• Maintaining office floor maps
• Setup and covering patio furniture each day
• Coordinates and oversees quarterly teak maintenance
• Proactively ensure that excellent housekeeping standards are maintained in common areas (i.e. conference rooms, kitchen/dining areas)
• Delivering and replacing water cooler bottles
• Ensure bi-weekly refrigerator cleaning is communicated and executed on
• Main point of contact for all storage-related items including inventory, delivery, archiving paperwork, etc.
• Serve as point person for all deliveries and facility-related requests for co-founders
• Liaising with building managing agents.
• Monitoring stock levels, ordering stationery and other office supplies.
• Working with HR to ensure Health & Safety compliance throughout the office.

Skills on Resume: 

• Maintenance Coordination (Hard Skills)
• Ticket System Management (Hard Skills)
• Event Setup (Hard Skills)
• Office Logistics (Hard Skills)
• Facility Maintenance (Hard Skills)
• Floor Plan Management (Hard Skills)
• Housekeeping Oversight (Hard Skills)
• Inventory Management (Hard Skills)

Job Summary: 

• Be the key 'point person' for the Executive Team in the client's business building excellent relationships with the Executive Assistants
• Take responsibility for delivering a 5-star service always to clients, members of the business, VIP's and visitors
• Ensure compliance with Security Policy, building requirements, and Health and Safety Regulations.
• Monitor weather conditions applying necessary responses for inclement or extreme conditions
• Pre-booking and personally escorting visitors to meetings ensures a warm and friendly first impression is provided, and the visitor's requirements are met with a '5-star' approach.
• Booking appointments or accommodating ad-hoc requests for VIPs like printing or arranging WIFI access
• Learn and operate the Condecco meeting room system and be able to make all VIP visits/ events requirements on the system.
• Liaising with the catering team to ensure any event food service is timely and as ordered, taking care of special requests and VIP visitors with allergies.
• Ensure FOH has the correct VIP names spelled correctly and they are fully briefed on who is arriving
• Work in partnership with the site Security Team to ensure fully briefed on VIP arrivals
• Report all building issues and faults and escalate urgent issues via the appropriate service lines.
• Cross-train with the Workplace Team as part of ongoing development and offer support and cover 
• Providing administrative support to the Facilities team, including management of the departmental inbox and involvement in the impending relocation.
• Managing incoming and outgoing posts, including couriers.
• Operating a multi-line switchboard
• Overseeing contractors including management of preventative maintenance and cleaning.
• Maintenance of all reception logs and schedules, including meeting rooms and visitor car park spaces.
• Maintenance of security card system (using ACTWIN software) for the GAM demise.

Skills on Resume: 

• Relationship Building (Soft Skills)
• Customer Service (Soft Skills)
• Compliance Management (Hard Skills)
• Situational Awareness (Soft Skills)
• Visitor Management (Hard Skills)
• System Operation (Hard Skills)
• Event Coordination (Hard Skills)
• Administrative Support (Hard Skills)

Job Summary: 

• Maintaining Facilities Compliance Paperwork
• Arranging Health & Safety Training Courses
• Liaising with other offices regarding Contract Information
• Purchasing Health & Safety, stationery, and janitorial equipment 
• Maintaining logins for the online Library
• Dealing with service contractors and purchasing special requests
• Visiting other offices in the group to assist the Practice Admin and Facilities Manager
• Assist with office moves across the group (this will include periods of working away for several days and heavy lifting)
• Collecting Contract information from across the group and assisting in Tender processes)
• Maintaining the door access system across various offices
• Manage the day-to-day operation and maintenance of facilities’ office, manufacturing, and laboratory facilities, including management of building utilities (HVAC, compressed gasses, plumbing, power, lighting, etc.).
• Establish and maintain a CMMS for both manufacturing and Lab equipment.
• Participate in the installation of approved Instruments/Controls/Electrical upgrades to the process and facility.
• Manage service providers and vendor contracts related to the maintenance, calibration, and repair of facility and utility equipment and building systems.
• Collaborate with Engineering, Manufacturing, Quality, and EH&S on maintenance and upgrades of existing facilities.
• Gather internal requirements and deliver solutions that satisfy internal customer's needs.
• Manage end-to-end processes and communicate progress within the organization, with minimal supervision.
• Resolve highly critical issues within the organization while maintaining rigorous adherence to project timelines and costs.

Skills on Resume: 

• Compliance Management (Hard Skills)
• Safety Training (Hard Skills)
• Contract Liaison (Hard Skills)
• Procurement (Hard Skills)
• System Maintenance (Hard Skills)
• Contractor Management (Hard Skills)
• Office Logistics (Hard Skills)
• Facilities Coordination (Hard Skills)

Job Summary: 

• Oversee all Facilities Management issues for all offices across EMEA 
• Ensure efficient archiving in EMEA, producing guidelines, organizing and sorting storage areas.
• Environment and Safety Coordination for Lausanne Office (inc. Fire instructions, Samaritans…)
• Supervise office moves and interior changes (analyze needs, recommend, and implement desks/ office moves…). 
• Work closely with the IT department concerning any office/ desk moves/ interior changes
• Supervision of external providers including but not limited to cleaning service, door security system, water system, coffee machines, office security
• Coordinate parking, desk, and meeting room reservation system, Mange building and parking access.
• Coordinate and welcome visitors & mail and courier coordination
• Organize meetings/visits, including visits of Corporate Management (Flight, Hotel and Car reservations, organize lunches and dinners, organize potential events…)
• Organize important company meetings such as Quarterly Webex (send an invite to EMEA, coordinate with IT, set up the meeting room, order lunch..)
• Responsible for office life and cohesion through the Social Committee
• Assist the Management Team members in coordinating meetings and events
• Organize intercontinental travel arrangements for EMEA employees & Management Team.
• Support local HR with admin (i.e. time management, car fleet management, absence management, newsletter,…)

Skills on Resume: 

• Facilities Management (Hard Skills)
• Archiving Procedures (Hard Skills)
• Safety Coordination (Hard Skills)
• Interior Logistics (Hard Skills)
• IT Collaboration (Soft Skills)
• Provider Supervision (Hard Skills)
• Visitor Coordination (Hard Skills)
• Event Planning (Hard Skills)

Job Summary: 

• Ensures the day-to-day operations of the Dublin office are implemented in a manner consistent with policies and ownership directives
• Working with the Facilities Manager to ensure the management of contracts to ensure all contracts are reviewed on a regular basis and bid out as needed and ensure invoices match contract pricing.
• Perform safety / routine inspection on general facilities of the client office to ensure office facilities and equipment are operating at optimum level.
• Conduct periodic reviews on the performance of contractors/suppliers/vendors.
• Assist with mail and process for sending either through internal/external systems. This includes booking and receiving mail through courier companies.
• Maintain meeting facilities, coordinated booking of meeting rooms, coordinates the supply of meeting room AV equipment and arranges tea/coffee or catering for business meetings
• Physically arrange meeting function layouts
• Responsible for event management and meeting venue set-up with furniture and coordination 
• Maintains role as primary contact for users relative to service requests. 
• Communicates regularly with the clients and service providers - providing necessary support and information to deliver excellent results.
• Coordinate a range of facilities management services within a production environment.
• Providing excellent customer service, by managing client expectations and ensuring information is communicated between the team and customers.
• Liaising with the client on a variety of matters and attending to needs whilst maintaining a strong working relationship.
• Understand procedures and processes and operate them to the required standard.
• Support the facilities team with administrative tasks, such as (but not limited to), raising quotes, filing, and general administrative tasks.
• Build and maintain excellent client relationships.

Skills on Resume: 

• Operations Management (Hard Skills)
• Contract Management (Hard Skills)
• Safety Inspections (Hard Skills)
• Performance Reviews (Hard Skills)
• Mail Handling (Hard Skills)
• Meeting Coordination (Hard Skills)
• Event Management (Hard Skills)
• Customer Service (Soft Skills)

Job Summary: 

• Provides reception coverage, and represents the CP brand by providing the best first impression and clear communication to employees, visitors and contractors
• Issues and manages security cards for visitors and staff including creating/adding access clearances/terminations/reports in CCURE
• Answers all incoming calls, responds and directs the calls 
• Assists with day-to-day facility requests and/or issues at the Facility
• Maintains and manages the Facilities in-box by responding to issues in a timely, professional manner
• Ensures phone employee database is accurate and reference numbers are readily available
• Assists the team in ensuring contractor compliance with Erailsafe/ISN and EBIX
• Interacts and collaborates professionally with internal and external stakeholders
• Verifies and processes invoices according to company policies and contract terms
• Handles Furniture requests, Purchases and installations
• Manages interoffice departmental move
• Coordinate and Manage maintenance requests with Contractors and other department
• Coordinates the maintenance programs such as Waste, Vending Machines and water monitoring programs
• Perform weekly, and monthly, site inspections at Ogden Headquarters to identify maintenance needs. 
• Dispatch findings to the appropriate parties and ensure all deficiencies are corrected

Skills on Resume: 

• Reception Management (Hard Skills)
• Security Administration (Hard Skills)
• Call Handling (Hard Skills)
• Facility Coordination (Hard Skills)
• Database Management (Hard Skills)
• Contractor Compliance (Hard Skills)
• Stakeholder Interaction (Soft Skills)
• Invoice Processing (Hard Skills)

Job Summary: 

• Handle green waste for the facility and ensure compliance according to the SOP.
• Perform basic maintenance tasks including painting and repair of walls, floors and carpets.
• Regularly check community spaces to Identify and report the need for any repairs.
• Respond to clients' maintenance requests in a timely and professional manner.
• Assist in the transportation, moving and assembly of equipment and furniture.
• Follow all health and safety regulations and facility SOP
• Support internal communications, compile and submit reports 
• Assist Facility Manager with communication and contract specification with Vendors
• Support internal tracking and compliance of production supplies and materials
• Support order process and inventory management
• Support Facility Manager in system implementation
• Support Facilities Manager with new equipment purchases or repairs and construction projects
• Helps manage the MAC form process and helps manage Room Tag space planning 
• Assists in updating office floor plans using AutoCAD 
• Creates and follows up on repair work orders 
• Meets with external Vendors - (Electricians, plumbers, Movers, Carpenters, Janitors) 
• Helps manage the Facilities SF requests and performs basic facility maintenance 
• Monitors ergonomic requests and coordinates evaluations with an external vendor 
• Manage lighting supplies inventory and recycling program 
• Manages the flow of all incoming/outgoing samples to/from the warehouse 
• Help manage HVAC physically and remotely (Temperature adjustments) 

Skills on Resume: 

• Waste Management (Hard Skills)
• Maintenance Tasks (Hard Skills)
• Inspection (Hard Skills)
• Client Service (Soft Skills)
• Equipment Handling (Hard Skills)
• Compliance (Hard Skills)
• Reporting (Hard Skills)
• Vendor Communication (Soft Skills)

Job Summary: 

• Administration and management of the site CMMS system, including working with vendors to ensure updates and licenses are current
• Scope and plan work orders. 
• Arrange for materials and prepare work packages that include all information required to perform the work effectively
• Coordinate with Operations in scheduling of Preventive and other planned maintenance activities 
• Develop and plan weekly maintenance work assignments, including preventive and planned maintenance, project and corrective work orders
• Prepare preventive maintenance routines and ensure they are reviewed and modified regularly
• Update equipment history based on feedback from technicians
• Continually update work plans, BOMs, and equipment files and maintain equipment documents
• Provide reports as required by internal and external customers
• Conduct weekly, monthly, and annual parts inventory
• Order, receive, and stock spare parts
• Schedule and manage outside vendor maintenance
• Source new vendors for services and parts for cost savings opportunities
• Act as the main point of contact for retail showrooms
• Visit retail locations on a regular basis to inspect and ensure that everything is being maintained in an acceptable manner
• Develop, maintain, and add qualified service providers for all trades within each market to eliminate the need for 3rdparty vendors
• Dispatch vendors as needed to address issues that may arise in each location
• Follow up on all open issues and projects to ensure that work is being completed in a timely fashion
• Conduct vendor research and negotiate best rates
• Maintain and ensure that all insurance certifications for vendors and providers are up to date
• Issue purchase orders and submit invoices for payment

Skills on Resume: 

• CMMS Management (Hard Skills)
• Planning (Hard Skills)
• Material Coordination (Hard Skills)
• Scheduling (Hard Skills)
• Preventive Maintenance (Hard Skills)
• Record Updating (Hard Skills)
• Inventory Management (Hard Skills)
• Vendor Management (Hard Skills)

Job Summary: 

• Coordinate with vendors to maintain HVAC, security alarm, office furniture, network wiring, locksmith, garage parking, automatic door, plumbing and electrical systems
• Periodically monitor the overall appearance and working order of the facility, ensuring the environment reflects the company standards
• Instigate and perform minor general building repairs/maintenance
• Coordinate activities with the Colliers property management team
• Ensure bills for vendor services are passed to proper Chenega POCs for payment
• As assigned, oversee custodial company to include periodic carpet, glass and table cleanings
• Escort vendors as needed within corporate and secure office suites
• Coordinate the movement of furniture and general office equipment 
• Ensure any facility or service disruptions are communicated to the impacted resources as well as the Director of Operations, Administrative Assistants, and Business Services
• Assist with shipping and receiving operations
• Identify and resolve all building issues (damage, repairs, climate control, odors, smoke, spills and emergencies).
• Perform basic handyman tasks as required (painting, drywall repair, minor plumbing problems).
• Programming phones, printers, copiers and basic troubleshooting on new site set-ups.
• Complete regular walkthroughs to identify problems and evaluate contractor quality.
• Work independently on all-size projects including large-scale repair and facility construction projects.
• Assists with maintaining building security.
• Coordinates and performs individual employee and departmental moves.
• Installs and dismantles furniture.
• Transport equipment or goods 
• Order, stock and maintain inventory of office supplies and break-room supplies for Corporate Office.

Skills on Resume: 

• Vendor Coordination (Hard Skills)
• Facility Monitoring (Hard Skills)
• Building Maintenance (Hard Skills)
• Property Management (Hard Skills)
• Billing Management (Hard Skills)
• Custodial Oversight (Soft Skills)
• Communication (Soft Skills)
• Handyman Tasks (Hard Skills)

Job Summary: 

• Process, track, and communicate with customer/requester Work Orders on a daily basis
• Maintain department payroll and scheduling
• Process all department invoicing and billing
• Prioritize the urgency of job requests
• Distribute corrective and preventive work orders
• Ensure work orders are completed and have a timely closing
• Maintain files for Resident work orders, regular and billable
• Generate daily, weekly, monthly or as-needed reports from the Work Order system
• Maintain filing system for all Life Safety Inspections and reports
• Perform general clerical duties to include but not limited to photocopying, faxing, scanning, mailing, and filing
• Code and submit invoices for review and processing
• Produce required reports utilizing multiple company systems
• Responsible for the operation of copiers, printers and cell phones. Including purchase, billing, service calls and ordering parts/ accessories 
• Research pricing on various items
• Contact vendors for pricing, repairs, and purchasing
• Maintain a professional appearance at all times
• Participate in scheduled department meetings and In-service training
• Abide by all relevant Overlook policies and procedures

Skills on Resume: 

• Order Management (Hard Skills)
• Payroll (Hard Skills)
• Invoicing (Hard Skills)
• Prioritization (Soft Skills)
• Reporting (Hard Skills)
• Filing (Hard Skills)
• Clerical Skills (Hard Skills)
• Vendor Relations (Hard Skills)

Job Summary: 

• Upkeep of the Facilities Management System
• Log and monitor work orders via the Facilities Management System
• Manage and organize legal records, insurance plans, and service contracts related to facilities
• Manage budgets and advise businesses on increasing efficiency and cost-effectiveness
• Develops, monitors, evaluates, and recommends improvements to operational processes, procedures, workflow, and/or standards.
• Set up and coordinate the monthly branch audit and determine upkeep and maintenance needs in collaboration with Facilities Maintenance Supervisor.
• Collaborate with Facilities Manager, Environmental Health and Safety Manager as well as other department heads to bring facilities up to standards based on monthly audits.
• Collaborate with the Facilities Manager in construction build-out, including participation in build-out meetings, coordination of office movies, supervision of construction and furniture installation and management of external vendors and contractors.
• Review all vendor relationships for expertise, cost, and past performance, recommending changes and replacing underperforming vendors as needed, developing response time requirements for each trade, and creating Service Level Agreements for critical vendor relationships in collaboration with Facilities Maintenance Supervisor.
• Preparing agendas, documents, meeting minutes, and actions for various meetings including owner/architect/contractor meetings and internal stakeholders.
• Assist the project manager in the implementation of Illumina governance policies and the execution of the project.
• Organizing and electronically filing project files for easy access by the project team.
• Distribution of new drawings, changes, approved submittals, RFI responses, and other project information to all affected parties.
• Assembling and processing of change orders.
• Participation in project cost control and updating project schedules.

Skills on Resume: 

• System Management (Hard Skills)
• Record Keeping (Hard Skills)
• Budget Management (Hard Skills)
• Process Improvement (Hard Skills)
• Audit Coordination (Hard Skills)
• Interdepartmental Collaboration (Soft Skills)
• Vendor Management (Hard Skills)
• Project Assistance (Hard Skills)

Job Summary: 

• Performs functions related to the preventative maintenance and cleanliness of the warehouse facilities, building systems, and equipment.
• Completes maintenance and repairs on the heating, cooling, ventilating, plumbing and electrical systems.
• Completes outside maintenance and cleanliness of the facilities, parking lots and roadways.
• Completes regular racking inspections.
• Completes the maintenance of machines, equipment and batteries.
• Meets and follows up with external contractors to ensure work is done to specifications.
• Responsible for coordinating or participating in facility renovations, racking projects, new building setups and other projects.
• Meets and follows up with external contractors to ensure work is done to specifications/code.
• Ensures all work is done safely, efficiently and in compliance with quality and safety standards.
• Ensures that service providers onsite are aware of NRI safety policies.
• Ensures that service providers are wearing the required PPE for work tasks and following own safety standards.
• Ensures that the service providers clean up and remove all debris and leave the NRI site in a clean manner.
• Maintains an inventory of tools, cleaning and toiletry supplies and is responsible for ordering when supplies 
• Responsible for ensuring regular walkways are clear of ice and snow and are salted.
• Maintains a safe work environment and ensures that all safety and operating procedures are followed. 
• Participate in monthly Occupational Health and Safety meetings.
• Ensures compliance with legislation and regulations.

Skills on Resume: 

• Preventative Maintenance (Hard Skills)
• System Repairs (Hard Skills)
• Facility Inspection (Hard Skills)
• Contractor Coordination (Hard Skills)
• Project Management (Hard Skills)
• Compliance Enforcement (Hard Skills)
• Inventory Management (Hard Skills)
• Safety Management (Hard Skills)

Job Summary: 

• Manage front desk phone, screening and directing calls as applicable
• Perform site-specific responsibilities determined by Facilities Manager
• Greet and assist all visitors and provide a positive experience for all employees and guests
• Assist Recruiting (offsite) with job candidates to ensure a welcoming experience
• Facilities systems knowledge ServiceNow, Pwny Portal, SpaceIQ, Slack, GSuite, FedEx, Building Management ticketing systems, additional operations and processes in a given office
• Manage office supplies inventory
• Maintain a clean appearance in the reception area and lobby
• Manage light shipping and receiving needs
• Assist with office catering and breakroom supplies when applicable
• Assist with office events and All Hands
• Coordinate services (coffee, water, plants, etc.) and procure FF&E (furniture, artwork, signage, etc.) for approx. 60 branch offices across the United States
• Assist with Facilities projects (i.e., office relocation follow-ups, track project codes, etc.)
• Act as administrator for the company Staples account (set up users, approve orders, assist with issues)
• Process invoices, set up new vendors, track expenses
• Maintain accurate floor plans and vacancy reports for all offices
• Maintain up-to-date Certificates of Insurance on file with landlords for all offices
• Act as backup to the Ambler Mail Clerk (only when the mail clerk is out of the office)

Skills on Resume: 

• Call Management (Hard Skills)
• Visitor Reception (Soft Skills)
• System Proficiency (Hard Skills)
• Inventory Management (Hard Skills)
• Facility Maintenance (Hard Skills)
• Event Coordination (Soft Skills)
• Service Coordination (Hard Skills)
• Administrative Support (Hard Skills)

Job Summary: 

• Work closely with the Facilities Director to coordinate operations worker efforts 
• Make sure the facilities, buildings, and grounds are kept
• Identify areas for improvement and assign workers to take care of those issues
• Develop maintenance and cleaning schedules for operation staff
• Respond to emergency calls for maintenance
• Manage the setup and takedown of different events
• Perform troubleshooting to solve minor repair issues
• Assist the Facilities Director in making plans for major improvements and communicate plans to operation staff
• Contact and schedule approved contractors and extra help as needed for work that requires a professional service
• Delegate tasks to meet maintenance and housekeeping schedule
• Coordinate major and minor issues and repairs with equipment and buildings
• Oversee remotely contractor/project management
• Complete maintenance and repair work orders in a timely fashion
• Order and replace broken parts or equipment
• Maintain a clean and safe workspace within the centers
• Obtain bids for contractual work and troubleshoot basic repairs
• Check the building for any leaks, cracks, or maintenance 
• Monitor meeting room reservations and coordinate with the meeting manager to set rooms up as needed, for example, fees for set-up of a meeting room.
• Monitor the office supply stock and re-order 

Skills on Resume: 

• Operations Coordination (Hard Skills)
• Facilities Maintenance (Hard Skills)
• Problem Identification (Hard Skills)
• Schedule Development (Hard Skills)
• Emergency Response (Hard Skills)
• Event Management (Hard Skills)
• Troubleshooting (Hard Skills)
• Contractor Coordination (Hard Skills)

Job Summary: 

• Managing contractors and front desk personnel to ensure a proper office environment that complies with all relevant office-related regulations and laws, including internal standards.
• Participating in operations budget creation and execution
• Maintaining internal reporting systems on office space and related up-to-date
• Assure all needed resources (except IT) for office daily operations
• Liaising with and coordinating contractors for both maintenance services and site expansions/reduction works.
• Initiating and driving the implementation of major projects including capital investments and improvement projects
• Organizing security passes and access control rules, implementing physical security together with the respective global department
• Establish a schedule, quality, and cost targets as well as delegate to direct reports to accomplish goals
• Develop and lead the implementation of new initiatives, including strategic resource allocation, sourcing, and integration, organizational structure
• Handles other job-related responsibilities and tasks that are assigned by the local Managing Director
• Monitoring and reviewing the implementation of health and safety standards to ensure compliance and risk-free production
• Driving RE&F-related acquisitions and inventory, including negotiations
• Receive all mail and packages, and deliver
• Monitor Facility equipment and consumables daily check

Skills on Resume: 

• Contractor Management (Hard Skills)
• Budget Management (Hard Skills)
• Reporting Systems (Hard Skills)
• Resource Allocation (Hard Skills)
• Project Management (Hard Skills)
• Security Management (Hard Skills)
• Strategic Planning (Hard Skills)
• Compliance Monitoring (Hard Skills)

Job Summary: 

• Perform required maintenance on the facility and grounds, including routine maintenance of major equipment, such as HVAC, electrical, plumbing, equipment, tools, and furniture.
• identify and correct safety and health deficiencies.
• Ensure that all maintenance work, whether performed internally or by outside contractors, is performed safely according to industry standards and practices.
• Ensure that all work performed by volunteers complies with the overall safety and reliability standards of the church. 
• Oversee and sign off on all such work.
• Maintain the church's vehicles in a safe and operational state. 
• Check vehicle logbooks for problems following each use. 
• Ensure that the church's fire and smoke alarm system is functionally operational, including annual inspections. 
• Correct all deficiencies immediately.
• Ensure that the church's sprinkler system is maintained and in good working order. 
• Ensure that the church's elevators are in safe and working order, and work with state inspectors to ensure compliance with all codes and regulations. 
• Ensure that all deficiencies are promptly and properly corrected.
• Lead the church's Safety Committee and ensure that the recommendations of the Safety Committee are brought forward to the appropriate organizational entities for consideration and action

Skills on Resume: 

• Equipment Maintenance (Hard Skills)
• Safety Compliance (Hard Skills)
• Contractor Oversight (Hard Skills)
• Volunteer Management (Soft Skills)
• Vehicle Maintenance (Hard Skills)
• System Inspections (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Leadership (Soft Skills)

Job Summary: 

• Ensure compliance with all federal and state Occupational Safety and Health Act (OSHA) requirements.
• Report unresolved safety and health issues and all incidents or near-misses to the Executive Director of Ministries. 
• Complete all necessary paperwork associated with such instances.
• Supervise and manage outside maintenance contractors and vendors that service the Facility.
• Ensure that work or purchases over $500 are reviewed and approved before purchase and that contracts over $500 or longer than one year are also reviewed and approved before commitment.
• Regularly touch up and paint areas needing attention. 
• Create and maintain an interior painting schedule.
• Ensure compliance with all environmental and building standards and codes.
• Actively manage all major facility projects, including the installation of facility enhancements and improvements.
• Maintain a clean, organized, and well-stocked work area. 
• Maintain a current and accurate inventory list.
• Develop and maintain a computer-based management system to trigger and report routine facility maintenance.
• Maintain and periodically update a long-term facility plan.
• Use the monthly Staff meetings and all staff emails to keep staff informed of major projects and maintenance that could impact ministry areas.
• Work cooperatively with staff on the scheduling of maintenance and repair activities that may impact the program area.

Skills on Resume: 

• OSHA Compliance (Hard Skills)
• Incident Reporting (Hard Skills)
• Contractor Management (Hard Skills)
• Financial Oversight (Hard Skills)
• Maintenance Scheduling (Hard Skills)
• Project Management (Hard Skills)
• Inventory Management (Hard Skills)
• Communication (Soft Skills)

Job Summary: 

• Supervise daily operation of multiple, highly visible, recreation facility spaces to ensure a safe, friendly, and functional environment
• Provide immediate service assistance to students, members and guests and enforce security policies and practices.
• Interview, select, train, coach, and give performance evaluations to 100 – 150 Team Mizzou student staff within Facility Operations which includes facility access, supervision of fitness spaces, equipment check-out, and climbing.
• Supervise the Open and Closing Facility Managers.
• Assist in overseeing the safety and risk management of the facility.
• Manage day-to-day operations regarding commercial laundry, equipment check-out, and Fitness.
• Determine and administer appreciative, corrective, and disciplinary action related to conducting or performance issues according to university policies.
• Manage budgets and inventory of facility operations, climbing, and fitness supplies.
• Administer assessment of overall efficiency and effectiveness of facilities and services.
• Actively pursue outreach opportunities to collaborate with both internal and external constituents 
• Enhance program offerings, communicate important information, and advance facility offerings.
• Document and disseminate information through appropriate channels to include completion of reports and daily records about operations and programs.
• Have base-level knowledge of scheduling, check-in, and student employment systems.
• Prepare semester/annual reports to include statistical analysis, evaluations, assessments, and program recommendations.
• Enforce all policies & procedures of department practices and university guidelines.
• Coach and train student staff on Emergency Action Plan duties.
• Provide support as needed to special events and programming.
• Serve as a member of the Facility On-Duty Leadership Team by providing on-duty, direct front-line leadership for all aspects of the Student Recreation Complex, Stankowski Outdoor Complex including the ability to actively engage and provide hands-on coaching and leadership to all front-line Team Mizzou student staff.
• Providing recommendations on improvements for all fitness equipment and establishing priorities for equipment.
• Develop and maintain a consistent message to ensure cultivating and seamless experience for members and guests.

Skills on Resume: 

• Facility Management (Hard Skills)
• Staff Training (Hard Skills)
• Budgeting (Hard Skills)
• Risk Assessment (Hard Skills)
• Communication (Soft Skills)
• Leadership (Soft Skills)
• Conflict Resolution (Soft Skills)
• Reporting (Hard Skills)