Job Summary: 

• Opens works orders for building repairs, maintenance both recurring services and one-off for site maintenance.
• Obtains quotes for services.
• Sets up and maintains site information, contacts, address, type of lease and sq ft and seating charts.
• Develops relationships with BU occupants, building management and vendors.
• Coordinates maintenance schedules in the office with vendor and site contact.
• Communicates all office and building updates to employees.
• Respond to inquiries and concerns.
• Ensures all office requests are processed in a timely manner.
• Performs general repairs to the premises and building fixtures, performs office moves and furniture reconfiguration, and delivers and assembles office furniture and/or workstations.
• Performs light demolition of walls and/or flooring in preparation for repair and/or remodeling, repairs, patches, finishes and paints premises, repairs furniture, receiver racks and other items
• Cleans carpets, upholstered furniture, and paneling, performs minor landscaping, snow removal and general cosmetic grounds maintenance.
• Transports trash, waste and recycle bins to disposal areas.
• Replaces light bulbs and ballasts, sets up tables, chairs and audio-visual equipment for meetings.

Skills on Resume: 

• Maintenance Management (Hard Skills)
• Vendor Coordination (Hard Skills)
• Relationship Building (Soft Skills)
• Communication (Soft Skills)
• Responsiveness (Soft Skills)
• Time Management (Soft Skills)
• Carpentry (Hard Skills)
• Documentation (Hard Skills)

Job Summary: 

• Assist the Facilities team with ensuring prompt payment for services procured by creating NTPOs via SAP and processing invoices and NTPOs in an accurate and timely manner
• Assist with the setup of rooms for training, meetings, hospitality, local events, etc. ensuring the rooms are available and set up according to customer requirements
• Lead Reception services, coordinate cover, external contractors, training, and service orientation
• Ensure stationery and office supplies are controlled and approved replacement items are ordered, stored, and distributed
• Assist with data gathering, recording, and reporting of contracts, agreements, and leases in the internal system (HEAT)
• Support the monitoring and reporting of all Facilities issues logged in the internal system (HEAT), identifying opportunities to improve services to internal customers and highlighting trends that may drive new strategic directions
• Ensure accurate and correct use of Postal and Courier services, ensuring appropriate services are used, accurate processing, invoice checking and proper allocation of costs to internal departments
• Maintain correct car parking allocations, record and support visitor / other office parking requirements
• Assist with the maintenance of the Facilities SharePoint site to ensure all requested information is filed correctly, made available as required and up to date
• Support the building Security systems, administer badges, maintain system details and integrity
• Assist with the handling of waste materials, including confidential waste and recycling programs
• Support all Health & Safety initiatives as detailed locally
• Assist the Facilities team in preparing budgets and forecast information, checking accuracy and highlighting any discrepancies and/or concerns
• Support the Asset & Inventory management programs as required to ensure accurate records are maintained and documented. 
• Support the registering of new assets and disposal as per Finance processes

Skills on Resume: 

• SAP Proficiency (Hard Skills)
• Event Setup (Hard Skills)
• Reception Leadership (Soft Skills)
• Inventory Management (Hard Skills)
• Data Management (Hard Skills)
• Trend Analysis (Hard Skills)
• Cost Allocation (Hard Skills)
• Security Management (Hard Skills)

Job Summary: 

• Oversee physical office space
• Organize snacks, meals, and events for the office
• Ensure the office remains stocked with supplies
• Take a creative approach to office culture & activities
• Partner with HR & Recruiting team to ensure an exceptional candidate experience
• Contribute to the Facilities & Operations wiki to create a compelling and engaging employee resource
• Identify & recommend employer branding opportunities
• Assist in onboarding of new teammates
• Own HR administrative tasks
• Participate in teammate engagement initiatives
• Champion Restream culture & values
• Act as the liaison for all office visitors, including candidates, employees, press, investors, etc.
• Recognize areas of opportunity and take the initiative to offer solutions and solve problems
• Support a culture of belonging through diversity, equity, and inclusion efforts
• Participate in and own special projects

Skills on Resume: 

• Office Management (Hard Skills)
• Event Coordination (Hard Skills)
• Supply Management (Hard Skills)
• Creative Planning (Soft Skills)
• HR Collaboration (Soft Skills)
• Content Development (Hard Skills)
• Employer Branding (Hard Skills)
• Problem Solving (Soft Skills)

Job Summary: 

• Maintain neat and orderly work area
• Process incoming and outgoing mail and log in receipt of physical evidence
• Date stamp, log, and distribute incoming department mail
• Document receipt, and delivery, and receive sign-off for deliveries
• Prepare and handle certified mail
• Oversee onsite contractors for maintenance repairs and confirm satisfactory completion
• Review invoices for accuracy
• Perform routine cleaning including high-touch wipe-downs
• Daily inspection of common areas to ensure appropriate supplies including restrooms, break rooms, etc
• Perform building maintenance (hang pictures, dry erase boards, and move furniture not to exceed 30 pounds, etc.)
• Maintain and document staff map for seating charts
• Accountable for the professional appearance of the facility
• Clean easily accessible windows on the ground floor

Skills on Resume: 

• Mail Handling (Hard Skills)
• Documentation (Hard Skills)
• Contractor Oversight (Soft Skills)
• Invoice Review (Hard Skills)
• Cleaning Procedures (Hard Skills)
• Facility Inspection (Hard Skills)
• Maintenance Skills (Hard Skills)
• Organizational Management (Soft Skills)