Job Summary: 

• Assist the Facilities Maintenance Manager and Assistant Manager with facilities maintenance service and repair contracts by providing on-site coordination and quality control.
• Assured contracting process, which included developing RFP's, evaluating bids, and selecting vendors.
• Represent Bank interests to outside vendors on Facilities Maintenance projects
• Participate in developing and reviewing maintenance project specifications, bid documents, and submittals (Doors/Mechanical/Electrical/Fire Protection/Plumbing).
• Oversee vendor performance and contract compliance.
• Oversee compliance of service contractors including janitorial, landscaping, pest control, window washing and waste management
• Assist sites in the planning and execution of the annual turnover process.
• Trained maintenance staff on company policies and procedures.

Skills on Resume: 

• On-Site Coordination (Soft Skills)
• Contract Management (Hard Skills)
• Vendor Relations (Soft Skills)
• Project Specification (Hard Skills)
• Vendor Oversight (Soft Skills)
• Compliance Management (Hard Skills)
• Event Planning (Soft Skills)
• Staff Training (Soft Skills)

Job Summary: 

• Perform as an onsite capital project supervisor, organizing, scheduling, punching, and signing off on vendor’s work.
• Perform product and vendor research, evaluation, and selection for capital projects.
• Assist with creating SOW documents, RFPs, and gathering estimates from vendors.
• Act as an interim maintenance supervisor or maintenance technician as the need arises on a property.
• Assist in conducting annual property assessments and ensuring the upkeep and maintenance of all areas of a facility.
• Ensure that all life safety system inspections and preventative maintenance schedules are performed at all managed sites.
• Evaluating the performance of the site maintenance staff
• Assist with “standard of quality” unit walks and final acceptance unit inspections at new sites.
• Ensure that all managed sites comply with all corporate policies and the Occupational Safety and Health Administration rules (OSHA) rules while carrying out maintenance functions.
• Assist in the development of efficient maintenance processes with the goal of preserving the value of the property and providing excellent customer service.

Skills on Resume: 

• Project Supervision (Soft Skills)
• Vendor Research (Hard Skills)
• Document Preparation (Hard Skills)
• Maintenance Supervision (Soft Skills)
• Property Assessment (Hard Skills)
• Safety Compliance (Hard Skills)
• Performance Evaluation (Soft Skills)
• Process Development (Soft Skills)

Job Summary: 

• Analyze property insurance claims for material assets with external partners and internal departments. 
• Work with the accounting department to close out insurance claims/projects.
• Analyze & compile data and information related to corporate and financial center space planning. 
• Administer the corporate software for space planning.
• Synchronize with the Facilities staff vendor on-boarding, compliance, and contract updating. 
• Work with the Facilities staff on contracts and request-for-proposals.
• Administrate IF’s art inventor, including tracking and data collection.
• Administrate and direct incoming incident reports to appropriate Facilities staff, determining workflow and process.
• Coordinate with other departments 
• Assist in the development of the annual Facilities budget and headcount plan.

Skills on Resume: 

• Claims Analysis (Hard Skills)
• Financial Coordination (Soft Skills)
• Data Analysis (Hard Skills)
• Software Administration (Hard Skills)
• Vendor Management (Soft Skills)
• Contract Negotiation (Hard Skills)
• Inventory Tracking (Hard Skills)
• Budget Planning (Hard Skills)

Job Summary: 

• Space planning and seating arrangements/stack charts. 
• Assist with planning, restacks and moves
• Assist with the coordination and scheduling of building and equipment maintenance activities and help maintain maintenance schedules for all building and equipment
• Manage office functions including work order coordination, database management, and maintain up-to-date inventory of facilities parts and supplies
• Provide administrative support for the facilities team members, including preparing routine correspondence, presentations, and reports
• Ordered office supplies, prepared expense reports, and assisted with the facilities ticketing system
• Assist in preparation and version maintenance of RFP’s, bid information, and other contract documents
• Maintain a database of all contracts, lease documents and correspondence
• Track and populate team goals and objectives and scorecard reporting
• Manage and maintain minor facility management tasks as assigned, including cross training on reception, mail and other required team functions
• Process contract renewals and reconcile monthly invoices
• Provide backup support for other Administrative Assistants and Receptionist 

Skills on Resume: 

• Space Planning (Hard Skills)
• Project Coordination (Soft Skills)
• Maintenance Scheduling (Hard Skills)
• Database Management (Hard Skills)
• Administrative Support (Soft Skills)
• Inventory Management (Hard Skills)
• Contract Management (Hard Skills)
• Process Management (Hard Skills)

Job Summary: 

• Analyze property insurance claims for material assets with external partners and internal departments. 
• Work with the accounting department to close out insurance claims/projects.
• Analyze & compile data and information related to corporate and financial center space planning. Administer the corporate software for space planning.
• Synchronize with the Facilities staff vendor on-boarding, compliance, and contract updating. 
• Work with the Facilities staff on contracts and request-for-proposals.
• Administrate IF’s art inventor, including tracking and data collection.
• Administrate and direct incoming incident reports to appropriate Facilities staff, determining workflow and process. 
• Coordinate with other departments
• Assist in the development of the annual Facilities budget and headcount plan.

Skills on Resume: 

• Financial Coordination (Soft Skills)
• Data Analysis (Hard Skills)
• Software Administration (Hard Skills)
• Vendor Management (Soft Skills)
• Contract Negotiation (Hard Skills)
• Incident Management (Hard Skills)
• Interdepartmental Coordination (Soft Skills)
• Budget Planning (Hard Skills)

Job Summary: 

• Trained techs and staff on improvements, changes and procedures with existing and new software. 
• Training is done through on-site training and ongoing webinars.
• Software critique, development, and implementation of improvements.
• Continuous onsite data gathering for input into new software systems. 
• Continuous maintenance of existing and implementation of new software systems and maintenance. 
• Ensuring life safety compliance under the direction of the Corporate Director of Life Safety Compliance. 
• Participate in planning and provide command oversight of construction projects and maintenance of numerous off-installation (stand-alone) and on-installation facilities.
• Coordinate facility programs and services efficiently by assuring compliance with all certification, safety, fire prevention, and security program requirements.
• Monitor, maintain documentation, and report the status of the whole center's repairs and all major construction projects to include design scope and budget.
• Oversee and implement programs involving the identification and resolution of difficult issues.
• Provide program guidance and direction to facility management staff at subordinate activities, to include monthly monitoring/management of each subordinate activity's facilities tracker.

Skills on Resume: 

• Staff Training (Soft Skills)
• Software Development (Hard Skills)
• Data Analysis (Hard Skills)
• Software Maintenance (Hard Skills)
• Compliance Management (Hard Skills)
• Project Management (Hard Skills)
• Facility Coordination (Hard Skills)
• Program Oversight (Soft Skills)

Job Summary: 

• Organizes meetings and calendars, multiple groups need herding, particularly for larger projects with a large number of stakeholders
• Assists with processing of POs, invoice tracking, budget tracking
• Prepares and provides documentation to project teams, both internal and external, in addition to key stakeholders
• Conducts project filing /documentation - lease/contracts/project documents/budget information
• Assists in setting up and continuously updating posted schedules/workflows/milestones for War-room Management when required for larger projects
• Assists with assembling, writing and formatting presentations for projects that require frequent updates to the leadership team
• Attends meetings as needed and records minutes at meetings
• Worked with corporate communications to develop periodic project updates
• Develops and maintains road map/user manual for PPM Demand & Project, capital asset requests, COC process
• Conducts weekly updates for PO tracking log (Oracle data, Excel spreadsheet, distribute to Ops team)

Skills on Resume: 

• Meeting Organization (Soft Skills)
• Stakeholder Management (Soft Skills)
• Financial Tracking (Hard Skills)
• Documentation (Hard Skills)
• Scheduling (Hard Skills)
• Presentation Skills (Hard Skills)
• Minute Taking (Hard Skills)
• Database Management (Hard Skills)