Job Summary: 

• Provides executive-level administrative support to both the PI and the Senior Director of Operations
• Schedules meetings including in-person, teleconference, and web-based meetings
• Prepares meeting agendas and transcribes meeting minutes
• Prepares presentation materials for meetings and conferences
• Schedules and coordinates regular all-staff meetings for the Tracing Health Program (THP)
• Collaborates with other THP administrative staff on tasks and projects
• Makes travel arrangements for PI and Senior Director of Operations including preparing itineraries and preparing/submitting travel expense claims
• Maintains the PI and Senior Director of Operations calendar
• Prepares expense reports for PI and Senior Director of Operations including but not limited to credit card reconciliations, check requests, etc.
• Gathers supporting documentation for purchases
• Assists with special projects, which may include research on specific topics

Skills on Resume: 

• Calendar Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Travel Planning (Hard Skills)
• Expense Reporting (Hard Skills)
• Presentation Preparation (Hard Skills)
• Team Collaboration (Soft Skills)
• Project Support (Soft Skills)
• Document Handling (Hard Skills)

Job Summary: 

• Provide scheduling and administrative support to the ELSP, specifically regarding time and diary management when participating in meetings, meeting deadlines and tracking projects and tasks
• Draft and coordinate written communication including preparation of presentations, reports and briefings
• Manage correspondence which may include contracts, tenders and other vital documents, within timeframes and cohealth document management processes
• Prepare and coordinate information in response to feedback or information requests from internal and external stakeholders
• Diary management on Outlook and secretarial support for partners and directors in French and English
• Organizing and booking travel arrangements including visa applications and arranging meetings/events for internal and external stakeholders
• Responsible for expenses reimbursement and time reports as well as production of letters/memos/spreadsheets/reports and PowerPoint presentations and supporting internal marketing
• Work collaboratively with other team members as well as other business units and perform different procedures linked to clients
• Deal with administrative tasks such as filing, managing incoming/outgoing mail, filing databases, archiving
• Responsible for creating purchase orders (PO’s), reviewing invoices in Swift and taking over debtor follow-up

Skills on Resume: 

• Diary Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Document Management (Hard Skills)
• Stakeholder Communication (Soft Skills)
• Bilingual Support (Soft Skills)
• Expense Processing (Hard Skills)
• Team Collaboration (Soft Skills)
• Administrative Support (Hard Skills)

Job Summary: 

• Provide administrative support to the Executive Vice President of Manufacturing Engineering and their team
• Handles all administrative and clerical duties to ensure the smooth operation of the Executive's office
• Maintains a strict level of complete confidentiality with a high volume of confidential information
• Coordinates, schedules, meetings, agendas, travel, expense reporting, etc.
• Organizes and maintains file systems, correspondence, and other records
• Keeping the team informed and up to date
• Composes spreadsheets, presentation materials and internal/external correspondence
• Provides support during events and meetings
• Close collaboration with the office of the CEO and its Chief of Staff

Skills on Resume: 

• Executive Support (Hard Skills)
• Confidential Handling (Soft Skills)
• Meeting Coordination (Hard Skills)
• Travel Scheduling (Hard Skills)
• Record Management (Hard Skills)
• Team Communication (Soft Skills)
• Presentation Preparation (Hard Skills)
• Cross-Functional Collaboration (Soft Skills)

Job Summary: 

• Full calendar/schedule management of all those supported
• Coordinate appropriate materials for meetings, appointments and presentations
• Receive visitors and assist/direct phone calls
• Assist in the scheduling of DCP Reviews, mini reviews, and KPI’s
• Host clients during office visits to ensure a positive experience
• Catering orders and meal set-up, setting up technology and conference rooms for meetings
• Create, edit and update administrative documentation
• Print and bind materials, Board decks, Key Performance Improvements, and ad hoc reports
• Coordinate complex global and domestic travel arrangements
• Organizing multi-city travel schedules/itineraries, and travel documents (Visas, passports)
• Manage all expense reporting for those supported
• Ensures compliance with company policy and reporting regulations and follows up to ensure accurate processing and reimbursement
• Confirm all meetings related to research are displayed properly on the Research Calendar with accurate dial-in information for Compliance
• Oversee conference room scheduling, and adjust conflicts when required by determining the highest priority

Skills on Resume: 

• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Visitor Reception (Soft Skills)
• Expense Reporting (Hard Skills)
• Meeting Support (Hard Skills)
• Client Hosting (Soft Skills)
• Document Preparation (Hard Skills)
• Policy Compliance (Soft Skills)

Job Summary: 

• Coordinate all meetings for the SVP, Americas Enterprise Sales including team meetings, offsite meetings, board and committee meetings, customer speaking engagements and meetings with internal business partners across global time zones
• Administrative liaison to the Digital Experience Marketing Leadership Team
• Schedule and help produce team and customer-facing meetings including all details (hotel, transportation, meals, meeting/session coordination) for quarterly meetings which may be hosted in different Adobe locations
• Process invoices, purchase orders, and business expense reimbursement requests for SVP, Americas Enterprise Sales
• Partner closely with the IT organization in preparation for meetings
• Coordinate assistance with office space and equipment
• Responsible for maintaining the organization's distribution lists and organization charts, including auditing information in the corporate system
• Providing backup administrative support for other members of the Enterprise Leadership Team
• Assists in coordinating and communicating about organization-wide engagement and social events
• Supports and owns specialist projects on an as-needed basis

Skills on Resume: 

• Meeting Coordination (Hard Skills)
• Travel Planning (Hard Skills)
• Expense Processing (Hard Skills)
• IT Collaboration (Soft Skills)
• Office Support (Hard Skills)
• Data Management (Hard Skills)
• Event Support (Soft Skills)
• Project Assistance (Soft Skills)

Job Summary: 

• Provide ongoing support in all aspects of the executive search process
• Produce documents including, but not limited to, marketing presentations, search reports, candidate CVs, research papers/white papers and internal reports
• Manage and maintain a heavy, ever-changing calendar
• Coordinate travel, both international and domestic
• Plan, execute and finalize internal projects according to strict deadlines
• Management of Candidate database and reporting for Global Banking
• Confidential handling of corporate material on behalf of the Head of Americas
• Work with fellow support teammates answering switchboard calls, greeting and directing guests and maintaining the professional appearance of the facilities

Skills on Resume: 

• Search Support (Hard Skills)
• Document Production (Hard Skills)
• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Project Execution (Hard Skills)
• Database Management (Hard Skills)
• Confidential Handling (Soft Skills)
• Guest Reception (Soft Skills)

Job Summary: 

• Plan to orchestrate work to ensure the Managing Director's priorities are met
• Meet daily with senior executives to review the calendar and activities
• Ensure materials for meetings are received on a timely basis and are relevant, complete, and accurate
• Coordinate complex scheduling and extensive calendar management as well as management of content and flow of information to the Senior Executives
• Accountable for managing, coordinating, and arranging travel and travel-related activities for the Managing Director
• Liaise with all levels of the organization and internationally to ensure the MD’s agendas and priorities are met
• Prepare and provide senior executives with daily itineraries and related materials
• Coordinate extensive international and domestic travel
• Book hotels, arrange transportation, and coordinate meals (i.e., door-to-door logistics)
• Ensure the timing of planes, trains, automobiles, meals, and hotels is accurate
• Consider travel risk/alerts and prepare alternative travel solutions
• Plan and schedule meetings, conferences, and teleconferences including food and beverages
• Complete expense reports and reconciliations and confirm payments
• Secure a visa or other necessary travel documentation
• Initiate telecommunications and oversee logistics for conference calls and videoconferences
• Develop high-quality materials for meetings and other high-level summits (using PowerPoint presentations, Word documents, and Excel spreadsheets)
• Providing administrative support on various projects using tools including Teams, WebEx and Dropbox
• Taking a lead part in organizing dinners, conferences and off-site meetings for the senior executives
• Ensure all documents and materials submitted to or produced by the senior executives are high quality, error-free, and aligned with the organization's standards
• Establish and maintain policies and operating procedures for the department
• Complete action items on behalf of the senior executives, such as completing time-off approvals for the direct reports
• Collaborate with and adjust to senior executives’ style, work patterns, and schedule
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Maintain budget documents and prepare department purchase requisitions and vendor invoices
• Order and maintain office supplies and snacks for staff
• Order phone equipment for new hires and follow up on equipment requests
• Liaise with the Human Resources team for ad hoc projects or events such as Town Hall, Engagement Activities, culture events, mandatory company trainings, etc.
• Prepare/Draft Managing Director’s team communication
• Support an additional Leader within the Networks LATAM Senior Management Team

Skills on Resume: 

• Priority Management (Soft Skills)
• Calendar Coordination (Hard Skills)
• Travel Planning (Hard Skills)
• Meeting Preparation (Hard Skills)
• Cross-Functional Liaison (Soft Skills)
• Expense Reporting (Hard Skills)
• Document Quality Control (Hard Skills)
• Event Organization (Soft Skills)

Job Summary: 

• Interact daily on the phone and in person with prospective and existing clients including handling basic inquiries
• Schedule and coordinate meetings, events, and appointments for advisors
• Create and maintain records and files
• Maintain databases and create reports using portfolio software programs
• Transcribe and prepare correspondence
• Assist Financial Advisors with marketing efforts including seminars and compliance approvals for advertising literature
• Receive cross-training and assist with other operational functions
• Handle or delegate executive advisor emails
• Schedule travel arrangements for the executive advisor
• Schedule and confirm client meetings with FA and outside partners
• Schedule executive-level leadership meetings
• Coordinate holiday and event planning
• Run birthday report and prepare cards for signing/mailing

Skills on Resume: 

• Client Interaction (Soft Skills)
• Meeting Scheduling (Hard Skills)
• Record Management (Hard Skills)
• Data Reporting (Hard Skills)
• Marketing Support (Soft Skills)
• Email Handling (Hard Skills)
• Travel Coordination (Hard Skills)
• Event Planning (Soft Skills)

Job Summary: 

• Support the managing director with taking notes and following up on daily work
• Sustain a daily calendar of meetings and events
• Collect data from relevant departments and documents to prepare weekly/monthly reports, presentations, agendas, and other documents for the executives
• Receive and check daily reports from teams
• Remind relevant departments of the coordination of daily work
• Arrange travel and accommodations for the executives
• Complete other tasks assigned by the managing director in an efficient and timely manner

Skills on Resume: 

• Note Taking (Hard Skills)
• Calendar Management (Hard Skills)
• Report Preparation (Hard Skills)
• Team Coordination (Soft Skills)
• Travel Arrangement (Hard Skills)
• Task Execution (Soft Skills)
• Document Creation (Hard Skills)
• Deadline Management (Soft Skills)

Job Summary: 

• Work closely with the Head of Division to keep informed of upcoming commitments and responsibilities
• Check and control all documentation/reports submitted to the Head of Division and other parties
• Advise the Head of Division on the appropriate handling of matters across the organization
• Monitor operational performance updates, summarize and report on monthly/quarterly results for the Division
• Supervise the implementation of decisions, directives and tasks assigned by the Head of Division
• Coordinate across Divisions, Committees and Councils in organizing meetings, preparing documents and meeting minutes
• Assist the Head of Division in internal and external relations by following up on contacts made to cultivate ongoing relationships
• Keep track of the Head of Division calendar and manage work schedules and meetings for the Head of Division efficiently
• Arrange and handle all logistics for executive management meetings and events, draft agendas, develop, compile and distribute presentation materials
• Assist with special projects, prepare correspondence, maintain contact lists and follow up on progress
• Prioritize inquiries and requests while troubleshooting conflicts
• Make good judgments and recommendations to ensure smooth day-to-day engagements within and across Divisions
• Prioritise and determine suitable actions, referrals or responses to reflect the Head of Division's work style and organization policy
• Provide corporate-level event management support

Skills on Resume: 

• Executive Coordination (Soft Skills)
• Document Review (Hard Skills)
• Strategic Advising (Soft Skills)
• Performance Reporting (Hard Skills)
• Meeting Preparation (Hard Skills)
• Relationship Management (Soft Skills)
• Schedule Management (Hard Skills)
• Event Support (Soft Skills)

Job Summary: 

• Building relationships and trust with key external and internal stakeholders, especially with the COO
• Unblock the COO’s calendar, handle internal and external requests and organize internal and external meetings to stay several steps ahead and maintain efficiency
• Host meetings in the absence of the COO
• Identify prospects (investors and clients) and interact with key stakeholders
• Run and compile market analyses and take part in business development activities
• Build and drive effective solutions well ahead to keep focusing on mid-term business objectives
• Be a trusted advisor to the COO and participate in travels
• Be part of an international expansion and become a strategic advisor to the COO
• Take over more responsibilities and leverage the company’s rapid growth, e.g., managing others

Skills on Resume: 

• Stakeholder Engagement (Soft Skills)
• Calendar Optimization (Hard Skills)
• Meeting Hosting (Soft Skills)
• Market Analysis (Hard Skills)
• Business Development (Soft Skills)
• Strategic Planning (Hard Skills)
• Executive Advising (Soft Skills)
• Leadership Growth (Soft Skills)

Job Summary: 

• Manage records, receive official dispatches/reports/documents from units to submit to the CIO
• Perform archival and administrative work of the IT South Hub
• Prepare documents and reports at the request of the Site Leader
• Support and guide all IT Staff at IT South Hub in administrative tasks (place stationery, archives, etc.)
• Summarize, monitor and report activities at IT South Hub to the Site Leader such as HR situation, timesheet, training, activities, commendation, discipline, periodic/extraordinary reports for the authorities
• Assist in the management of facilities and assets of Techcombank assigned to the Technology division at the IT South Hub
• Timely reporting of the condition of facilities to the Property Management department, coordinating to solve problems related to facilities
• Contact point and support to organize corporate culture and team-building activities at IT South Hub

Skills on Resume: 

• Record Management (Hard Skills)
• Administrative Support (Hard Skills)
• Document Preparation (Hard Skills)
• Team Coordination (Soft Skills)
• Activity Reporting (Hard Skills)
• Asset Management (Hard Skills)
• Facility Coordination (Soft Skills)
• Event Organization (Soft Skills)

Job Summary: 

• Organising and scheduling meetings and events
• Booking meeting rooms and event venues for the Korea team
• Making travel arrangements and detailed travel itineraries
• Preparing documents for internal and external use
• Supporting day-to-day office administration, including maintaining the cleanliness of the office
• Ensuring adequate office supplies are available

Skills on Resume: 

• Meeting Scheduling (Hard Skills)
• Venue Booking (Hard Skills)
• Travel Planning (Hard Skills)
• Document Preparation (Hard Skills)
• Office Maintenance (Soft Skills)
• Supply Management (Hard Skills)
• Administrative Support (Hard Skills)
• Event Coordination (Soft Skills)

Job Summary: 

• Effectively manage and assist the administrative operations for the NBA Security Department
• Create efficient organizational processes and provide recommendations to the Chief Security Officer and Head of Medical Affairs regarding calendar, travel, meetings, speaking engagements, and expenses
• Prepare and maintain documentation for meetings and provide support for the Chief Security Officer and department staff through preparation, briefs, logistics, and meeting updates while proactively recommending solutions
• Support the Security Department's senior leadership team meetings
• Preparing and maintaining any supporting documentation and scheduling needs
• Serve as key organizer for major security department events, such as the Security Conference
• Provide timely responses and information vital for the Security Department leadership to function properly and to make informed decisions
• Develop lasting relationships and collaborate with partners including department staff, supplemental staff, and NBA team staff
• Act as the primary point of contact for internal and external constituencies
• Provide varying levels of support to departmental projects and NBA events

Skills on Resume: 

• Administrative Management (Hard Skills)
• Calendar Coordination (Hard Skills)
• Travel Planning (Hard Skills)
• Meeting Support (Hard Skills)
• Event Organization (Soft Skills)
• Internal Communication (Soft Skills)
• Document Preparation (Hard Skills)
• Stakeholder Collaboration (Soft Skills)

Job Summary: 

• Schedule travel and meetings for Senior leadership visitors and also support the India leadership travel
• Act as the team’s Facilities, Finance and HR Liaison/Coordinator
• Responsible for obtaining equipment and coordinating the setup for new associates
• Plan and execute departmental off-site events
• Organize necessary food/refreshment procurement
• Organize and coordinate team meetings, summits and similar events, including agendas, presentations, logistics and other activities
• Manage, escalate and resolve key location-specific issues which affect multiple team members (space, access, IT, etc)

Skills on Resume: 

• Travel Scheduling (Hard Skills)
• Leadership Support (Soft Skills)
• Equipment Coordination (Hard Skills)
• Event Planning (Soft Skills)
• Food Procurement (Hard Skills)
• Meeting Organization (Hard Skills)
• Issue Resolution (Soft Skills)
• Team Coordination (Soft Skills)

Job Summary: 

• Day-to-day support to the CEO, liaising with the Leadership team
• Ensure that company goals and objectives are accomplished, and operations run efficiently
• Full inbox and strategic day-to-day diary management for a busy and in-demand CEO
• Support recurring calendar events including both corporate and social events
• Assisting Leadership teams in preparing for meetings or presentations and providing follow-up support to ensure agreed-upon points are executed promptly
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion

Skills on Resume: 

• CEO Support (Soft Skills)
• Operational Efficiency (Hard Skills)
• Diary Management (Hard Skills)
• Event Coordination (Soft Skills)
• Meeting Preparation (Hard Skills)
• Confidential Handling (Soft Skills)
• Inbox Management (Hard Skills)
• Leadership Liaison (Soft Skills)

Job Summary: 

• Organize company events and conferences
• Order stationery and furniture and in line with company policies
• Deal with correspondence, complaints, and queries regarding the Toronto office
• Liaison with suppliers and clients for the duration of any visits
• Maintain procedures of visitor checks and passes (accurate logs, pass ID management)
• Assisting with ID card escalations for Toronto office staff
• Be the local liaison for the Global Real Estate team and assist with projects or requests
• Maintain the Executives’ calendar and prioritize matters that require immediate attention
• Extending and accepting invitations, preparing meeting agendas, and arranging meeting rooms, equipment and refreshments
• Administers departmental financial function including invoicing and expenses and ensures approvals comply with policies and timelines
• Assess the urgency of issues and delegate accordingly
• Make appropriate travel arrangements and complete expense reports for the Executives and prepare travel itinerary (flights, cars, hotels, meetings)

Skills on Resume: 

• Event Planning (Hard Skills)
• Vendor Liaison (Soft Skills)
• Complaint Handling (Soft Skills)
• Visitor Management (Hard Skills)
• Calendar Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Travel Planning (Hard Skills)
• Issue Prioritization (Soft Skills)

Job Summary: 

• Anticipate needs and provide high-level administrative support to multiple senior leaders
• Manage complex calendars and schedules for multiple senior leaders
• Coordinate complex international and domestic travel arrangements
• Organize cross-functional meetings with leaders and team members both inside and outside of Snap
• Help with various administrative and office duties, including coordinating department-wide initiatives
• Organize team professional events, socials, team off-sites, etc.
• Provide general meeting preparation, organization, and onsite support
• Prepare key meeting documents (i.e., Meeting Agendas, Presentations, Reports, Business Reviews)
• Help enhance organizational communications while acting as an escalation point of contact for issues

Skills on Resume: 

• Administrative Support (Soft Skills)
• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Meeting Planning (Hard Skills)
• Office Coordination (Soft Skills)
• Event Organization (Hard Skills)
• Document Preparation (Hard Skills)
• Issue Escalation (Soft Skills)

Job Summary: 

• Manages calendars, meetings, and events so that working days are efficiently organized
• Takes charge of logistical planning of events including lodging, entertainment, catering, travel, and meeting coordination
• Coordinates communications, agenda planning, logistics, meeting facilitation, and post-session action items, including expenses, for management meetings
• Partners with Executive Assistants and teams throughout the company 
• Ensure alignment about events such as executive meetings, board meetings, workspace changes, etc.
• Ensure all key stakeholders respond to the SOX 302 certification every quarter
• Provide accurate SOX documentation for internal and external auditing teams
• Initiate and assist with passport and visa renewals
• Submit vendor requests and purchase orders
• Coordinate and handle logistics for the Finance rotational recruiting program (scheduling for candidates, interviewers, and event day presentations)
• Prepare and assemble interviewer and candidate packets for Recruiting event days (Spring/Fall)

Skills on Resume: 

• Calendar Management (Hard Skills)
• Event Logistics (Hard Skills)
• Meeting Coordination (Hard Skills)
• Stakeholder Alignment (Soft Skills)
• SOX Compliance (Hard Skills)
• Travel Documentation (Hard Skills)
• Vendor Management (Hard Skills)
• Recruiting Support (Soft Skills)

Job Summary: 

• Coordinate extensive and complex global/domestic travel plans, including passport and visa arrangements, often under limited time constraints
• Coordinate all aspects of meetings/conference calls and events
• Serve locations, send meeting invitations, manage attendee lists, catering, coordinate audio/visual, and assist with preparing agendas
• Make decisions regarding availability and follow up when meetings change and/or need to be moved
• Handle confidential issues and information
• Submit expense reports promptly
• Rotate coverage of the Receptionist break/lunch
• Support peers on the admin team

Skills on Resume: 

• Travel Coordination (Hard Skills)
• Meeting Planning (Hard Skills)
• Calendar Decisions (Soft Skills)
• Confidential Handling (Soft Skills)
• Expense Reporting (Hard Skills)
• Reception Coverage (Soft Skills)
• Team Support (Soft Skills)
• Agenda Preparation (Hard Skills)

Job Summary: 

• Owns the full day-to-day calendar management for the Head of International Technology across global time zones
• Coordinate and schedule all local and global meetings, prioritise, and manage meeting conflicts
• Ensures information and documentation supporting meetings are prepared and distributed
• Support minute taking and agreed actions from meetings
• Manage all travel arrangements and related activities (visa applications, booking of transportation/accommodation, itinerary development)
• Work with diverse teams across APAC and International Technology to help collate relevant information for the head of International Technology
• Prepares, reconciles, and tracks expense reports for Technology
• Helps with hiring, staffing plans and seating/floor plan as well as facilities management tasks and activities
• Helps with training and development activities across regions and with multiple teams
• Financial administration such as invoice and vendor contract management for technology vendors and procurement
• Assist with the creation/modification of presentations, spreadsheets, and other various documents
• Work under pressure with the flexibility to adapt to changing priorities in a deadline-driven environment
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan team events, both internally and off-site

Skills on Resume: 

• Calendar Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Travel Planning (Hard Skills)
• Expense Tracking (Hard Skills)
• Hiring Support (Soft Skills)
• Vendor Management (Hard Skills)
• Document Creation (Hard Skills)
• Confidential Handling (Soft Skills)