• Provide day-to-day professional support primarily to the CEO and then more broadly to Rocky Bay’s Executive Team and Board
• Diary coordination of the CEO, Executive, Board and external parties
• Email management that ensures timely follow-up of email responses and actions
• Phone call and query management on behalf of the CEO, manage and direct calls
• Assist the Company Secretary in Board Governance activities including minutes, agendas, meeting and event management
• Back-up assistance to the reception and the Office Manager
• Coordination of various Board, Executive and leadership meetings
• Travel arrangements for Board and Executive
• Management of key contacts and distribution lists
• Work closely with internal stakeholders on the collation and preparation of presentations and reports for the Board and Executive
• Take ownership of issues as they arise and resolve them promptly
• Relationship management of key external stakeholders

Skills: CEO Support, Diary Management, Email Handling, Call Management, Board Coordination, Travel Planning, Report Preparation, Stakeholder Relations

• Schedule meetings and manage calendars
• Booking and arranging travel, transport and accommodation
• Follow up with documentations to get a signature, then file to the cloud drives
• Assist with expense management and other accounting functions
• Order company swags, organize lunches and dinners
• Maintain a positive attitude and provide strong customer service
• Answer phone calls and emails in a timely and professional manner
• Take direction from the Supervisor as well as taking initiative
• General administrative duties such as faxing, filing, and copying
• Take initiative and think creatively
• Manage calendars and coordinate meetings

Skills: Meeting Scheduling, Travel Booking, Document Filing, Expense Management, Event Planning, Customer Service, Call Handling, Initiative Taking

• Monitors and actions incoming emails, ensuring issues of importance are raised and flagged for action
• Attend to requests from internal and external parties in the absence of the GM Australia
• Undertakes administrative tasks related to the functional responsibilities i.e., compilation of reports, preparation of PowerPoint presentations, administration and accounting of expenses
• Coordinates internal and external meetings and prepares and distributes meeting minutes
• Attends to correspondence from verbal or written instructions
• Receives and dispatches highly confidential information from/to appropriate parties
• Attends to the travel arrangements for executives (domestic and international)
• Processes invoices through the accounting workflow for approval
• Establish and maintain procedures and filing systems that are appropriate for the Group and are in keeping with company guidelines

Skills: Email Management, Request Handling, Report Preparation, Meeting Coordination, Correspondence Support, Confidential Handling, Travel Arrangement, Invoice Processing

• Primary administrative support to the Senior Vice-President and Chief Operating Officer
• Manage and maintain schedules and appointments with a high level of
• Arrange detailed travel plans, itineraries and agendas and compile documents for meetings
• Coordinate meetings and events, including scheduling meeting rooms and equipment
• Prepare and submit expense reports
• Follow-up on deliverables and timelines with teams in various locations
• Additional support to the Admin team and Management

Skills: Executive Support, Schedule Management, Travel Coordination, Meeting Setup, Expense Reporting, Deadline Tracking, Team Collaboration, Admin Assistance

• Manage day-to-day schedules in such a way that the ExCo members can complete their obligations in an organized, efficient way
• Updating their mailbox, answering emails on behalf of the ExCo members, maintaining internal communication and prioritizing emails
• Coordinate internal and external meetings including team meetings, full staff meetings, all hands meetings, offsite meetings, one-on-one meetings, etc
• Proactively manage complex calendar priorities based on external meetings, fiscal calendars, current projects and individual needs
• Act as a liaison in relaying and exchanging information with others including board members, investors, senior leaders, customers and clients, and other organizations or constituents
• Create and enforce mechanisms that are scalable and that optimize efficiency around everyday tasks, while continually auditing current administrative mechanisms for relevance
• Ensure the ExCO members are prepared for upcoming meetings, presentations, and projects by gathering necessary materials

Skills: Schedule Management, Email Handling, Meeting Coordination, Calendar Prioritization, Information Liaison, Process Optimization, Material Preparation, Internal Communication

• Book and manage personal and business travel, including flights, hotels and transportation
• Schedule internal and external meetings, including prioritizing conflicting meeting requests, reserving conference rooms, etc.
• Prepare and process expense reports via expense management system
• Provide executive-level administrative support, including working with highly confidential information
• Handle complex calendars on an ongoing basis and prioritize commitments to maximize time and productivity
• Proactively build professional relationships with internal and external stakeholders
• Perform research and see projects through to completion
• Developing and managing relationships with internal and external stakeholders
• Answering and responding to calls and emails
• Managing diaries and booking travel
• Updating and maintaining internal databases
• Finance, administration and billing support
• Implementing new policies and procedures in the Finance and HR space

Skills: Travel Booking, Meeting Scheduling, Expense Processing, Executive Support, Calendar Management, Stakeholder Relations, Project Coordination, Database Management

• Provide a full range of secretarial and administration support to the Executive Directors in Client Solutions
• Proactively manage and maximize the effectiveness of the Executive Directors in Client Solutions and the extended leadership team
• Prepare a daily folder with relevant documents for each meeting
• Support the Leadership Team and the broader team
• Organize meetings and prepare agendas with relevant materials
• Attend Leadership Team meetings and other forums, e.g., ABC, to contribute and capture follow-up actions
• Prepare and review presentations, reports and other general documentation, including highly confidential materials
• Organize extensive international and domestic travel for the EDs in Client Solutions, seek relevant approvals and prepare travel itineraries
• Maintain the Sidekick HR system with delegate access including Position Management, Exiting staff, Leave Requests
• Process ED Client Solutions Corporate Credit Card expenses as well as the approval of all team expenses
• Monitor monthly finance expenditure and assist in the maintenance of budgets
• Manage gifts and entertainment submissions and call reports
• Arrange to have invoices processed and maintain a record of spending approvals

Skills: Administrative Support, Schedule Optimization, Document Preparation, Meeting Coordination, Presentation Review, Travel Arrangement, Expense Processing, Budget Monitoring

• Develop a deep understanding of critical components of the business and key partnerships
• Provide strategic support to the CRO and the Worldwide Field Operations leadership team
• Manage communications, email, and calendaring for the CRO
• Arrange travel plans and itineraries and manage expense reports for CRO, SVP of Strategic Accounts, and SVP Global Customer Success and Services
• Plan and coordinate various meetings and events
• Work closely with WWFO leadership on key initiatives, business operations, and team events, such as Sales Kick Off
• Liaison with company leaders outside of field operations, members of the board of directors, customers, partners and other teams on behalf of the CRO
• Support key project administration through pre-built Smartsheet tools
• Provide administrative support for Strategic Accounts, Customer Success, and Customer Support
• Build and maintain excellent relationships with team members and with other assistants, including supporting other executive assistants and office team members to maintain continuity and best practices
• Take on ad hoc projects as they arise based on interest in learning and as time permits

Skills: Business Understanding, Strategic Support, Email Management, Travel Coordination, Event Planning, Project Administration, Executive Liaison, Relationship Building

• Provide executive-level assistance, primarily for the president
• Maintains the president’s appointment schedule by planning, scheduling and organizing meetings, conferences and video and teleconferences
• Provide timely reminders to the president of the tasks and deadlines
• Ensure agendas and supporting materials are submitted to the president in advance of all meetings for review and preparation, including Spawn’s Board meetings
• Take meeting notes and minutes for agency meetings or external client meetings
• Prepare executive responses to routine memos, letters or correspondence
• Learn Spawn’s project management system (Workamajig) - dashboard configuration, scheduling, timesheet entry, expense reports, and contact entry
• Coordinate the president’s travel and complete expense reports
• Answer the president’s phone calls
• Manage the president’s filing system
• Assist with recruiting, posting job descriptions on LinkedIn, Indeed, etc.
• Reviewing and forwarding skilled applicants to hiring directors, scheduling interviews, following up with applicants, etc.
• Manage agency events including president’s breakfasts for staff, board meetings, client meetings, etc.

Skills: Executive Assistance, Schedule Management, Task Reminders, Meeting Preparation, Note Taking, Travel Coordination, Expense Reporting, Recruitment Support

• Ensure every day runs efficiently and effectively for the CEO and leaders of the other ventures
• Manage and maintain complex calendars
• Schedule internal/external meetings, appointments, conference calls and special events
• Enter details and gather materials for upcoming meetings
• Follow up repeatedly to ensure critical tasks are completed before deadlines and manage the timelines and deliverables of important projects
• Proactively communicate concisely the pertinent updates to all stakeholders
• Serve as the gatekeeper to the CEO and be able to justify each minute spent based on the critical needs of the business, weighing them against all other competing priorities
• Coordinate itineraries and travel arrangements (air/ground travel, accommodations, etc.)
• Prepare polished correspondence/communications/presentations including letters, charts, etc. 
• Responsible for the accuracy and clarity of the final works
• Take clear notes, document decisions and action items,  synthesize outcomes, and distribute updates appropriately
• Ensuring important messages are replied to in a professional and timely manner, consulting and updating the CEO

Skills: Calendar Management, Meeting Scheduling, Task Follow-Up, Project Tracking, Stakeholder Communication, Travel Coordination, Document Preparation, Message Handling

• Providing administrative and secretarial support to the MD
• Organising travel and other related arrangements (flights, transfers, hotel bookings)
• Drafting communication, including announcements, meeting agendas and presentations on behalf of MD to external and internal clients
• Assisting the MD to drive and successfully execute key initiatives and general leadership of CMIS nationally and the Victorian business
• Preparing expense requests, processing credit card payments and other financial transactions
• Assisting in the maintenance of accurate records on CMIS team budgets and financial reports
• Carry out special projects as allocated by the MD
• Proactively actioning client liaison requirements, particularly in the absence of the MD
• Coordinating the preparation of client meetings and functions 
• Set up for meetings including any required catering
• Disseminating information to the internal business services platform, including Finance, HR, Marketing, Research, PR and IT

Skills: Administrative Support, Travel Arrangement, Communication Drafting, Initiative Support, Expense Processing, Budget Tracking, Client Liaison, Meeting Preparation

• Assist with email management, calendar coordination, meeting confirmation, and other scheduling responsibilities for high-priority matters
• Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
• Aid executive in preparing for meetings, compile meeting agendas, capture meeting minutes and track action items and issues to closure
• Compile/edit board-level documents and presentations, ensuring format consistency of content with an emphasis on Excel and PowerPoint, executive letters, strategic plans etc.
• Completing expense reports, purchase orders, and managing corporate card purchases
• Participation in budget planning and tracking
• Responsible for reception services including meeting and greeting clients, interviewees and guests, fielding incoming phone calls, and managing deliveries and traffic in and out of the office
• Help drive completion of key deliverables, following up on outstanding items
• Planning and coordinating team activities and events
• Key role in supporting and modeling the organization’s business culture

Skills: Email Management, Calendar Coordination, Travel Planning, Meeting Preparation, Document Editing, Expense Management, Reception Services, Event Coordination

• Handle a wide range of administrative and executive support-related tasks for the China CEO
• Prioritise and manage multiple projects simultaneously and follow through on issues promptly
• Screen emails and telephone calls
• Professionally handle matters and make judgments whenever appropriate on behalf of the CEO/China
• Anticipating needs, dealing with the unexpected, acting as liaison between Senior leaders and staff, handling confidential matters
• Research and investigate information to enable strategic decision-making by others
• Approve decisions, requests, expenditure and recommendations on behalf of senior people in their absence, according to agreed guidelines and policies
• Perform other ad hoc duties as assigned by the CEO/China
• Diary management, pre-empting and resolving conflicting priorities
• Proactively collecting information and data to support the China CEO’s activities
• Assist in the preparation of presentation materials
• Responsibility for demanding calendar management and travel arrangements requiring interaction with both internal and external Senior Leaders, Principals and their Assistants
• Coordinate a variety of complex meetings and events
• Arrange and participate in meetings, conferences, and project team activities
• Work closely with other Senior Leaders and key stakeholders
• Communicate and provide information by relevant methods internally and externally
• Arrange and co-ordinate meetings and events, booking venues, equipment and refreshments
• Attend meetings and take minutes/actions
• Ensure all visitors to the company are dealt with in a professional manner
• Various reports for various meetings as requested by the CEO/China
• Organise timely reporting, manage meetings including taking minutes and following through agreed actions
• Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures

Skills: Executive Support, Project Management, Email Screening, Call Handling, Confidential Liaison, Strategic Research, Diary Management, Meeting Coordination

• Provide high-level administrative and executive support to NRMC executives and programs
• Interact with high-level internal and external customers on behalf of the NRMC team
• Perform general administrative duties such as mail screening, maintaining files and filing systems and address and mailing lists, and copying/faxing/scanning documents
• Manage and track internal and external taskers
• Manage and coordinate executive leaders and/or team calendars
• Arrange travel, prepare authorizations and vouchers for senior leaders
• Coordinate, plan, and facilitate senior leader meetings, offsites, or reviews
• Assist in the development and execution of workplace wellness initiatives
• Conduct research and prepare statistical reports
• Respond proactively to callers and visitors
• Prepare, edit, and respond to routine as well as complex correspondence, communications, presentations, and other documents
• Generate updates, reports, summaries, and PowerPoint presentations
• Manage logistics and prepare communications for standing and ad hoc meetings
• Prepare minutes for conference calls and post/distribute to appropriate individuals on a timely basis
• Collaborate on event management by coordinating activities with participants

Skills: Executive Support, Customer Interaction, File Management, Calendar Coordination, Travel Arrangement, Meeting Facilitation, Document Preparation, Event Collaboration

• Maintaining and managing calendar, by planning and scheduling meetings, speaking engagements, business meetings, podcasts, travel, and personal events
• Providing executive-level support for all speaking engagements and meetings, including agenda and presentation preparations, event logistics, maintenance of files and notes, etc.
• Creating spreadsheets and other documents to easily and accurately track and manage business-related and personal information
• Jotting down and organizing ideas for articles, blog posts, new features, etc., so that no good idea falls through the cracks
• Storing completed articles, links and other resources for future reference
• Responding to both personal and business-related emails and other correspondence, along with attending meetings in their absence
• Executive Assistant to support the Senior MD and EDs leading the Workplace Support Services Super Departments under the Enterprise Technology and Services Division
• Work on presentations and assist COO and department leads in presentation prep and editing and some other ad hoc project-type work
• Potential activities could include collecting and collating information from the Mgmt team for various divisional exercises
• Help coordinate events and activities for Employee Engagement, Diversity and Inclusion, and Giving Back programs

Skills: Calendar Management, Event Support, Document Creation, Idea Organization, Email Handling, Presentation Prep, Information Collation, Event Coordination

• Provide high-level administrative support to the CEO
• Manage the Director’s diary and email, coordinating all appointments and meetings, liaising with internal and external persons
• Organise and prepare for meetings and conferences
• Organise travel, itineraries, meetings, functions, and media appearances
• Assist the CEO in maintaining timely and effective internal and external communication
• Manage incoming and outgoing communication (telephone, electronic, hard copy and in-person)
• Draft, edit and/or format correspondence, reports, presentations and other documents
• Assist with the preparation, formatting and distribution of agendas, minutes and associated papers for staff meetings and various other meetings
• Research and provide briefing notes for the CEO
• Support the CEO with all things business development, acting as an account management assistant
• Coordinating key aspects of delivery and communication (including collation of information to help brief the team, reminders and follow-ups, etc)
• Manage and prioritise tasks, emails and appointments, planning calendars and liaising with internal and external contacts
• Manage a variety of ad-hoc internal projects and events
• Organise, prepare and facilitate meetings/teleconferences
• Setting the agenda, taking minutes following up on action points for both the CEO and relevant team members

Skills: Executive Support, Diary Management, Meeting Preparation, Travel Organization, Communication Handling, Document Drafting, Briefing Notes, Project Coordination

• Actively manage service recipients' mailboxes including drafting responses on behalf, scheduling appointments, setting reminders, arranging travel, and expenses
• Manage any appointment/scheduling conflicts in the best possible way
• Work closely with stakeholders and ensure that all meetings/appointment details are updated in the service recipient's calendar, accurately and timely manner
• Mark leaves, working from home, on public holidays as per locations and travel itineraries on the calendar
• Prepare and coordinate meetings including publishing the agenda and recording minutes/actions accurately
• Coordinate weekly huddle and track action (follow-up to ensure closure of outstanding actions)
• Pre-book meeting facilities (rooms or communication software such as video or audio-conferencing facilities)
• Ensure there is local support to meet and greet visitors and abide by local protocols if participants include external parties for physical meeting appointments
• Actively participate in all staff engagement activities organised by team members and assist in coordinating activities to make the event successful
• Plan the itinerary appropriately to ensure a sufficient buffer for touchdown and departure for the traveller
• Always choose the Bank's or Company's preferred airlines, rails, hotels and transfer options
• Ensure travel-related documents are prepared ahead (including VISA/immigration requirements, etc)
• Be available to support anytime during travel to assist with last-minute requests
• Check for traveller's preferences (such as room type, bed type, smoking/non-smoking needs, dietary restrictions, allergies, etc) and make necessary arrangements accordingly
• Before travel, ensure a detailed agenda is provided to the traveller, including landmarks, contact persons and references ahead of the traveller's itinerary
• Review and validate any travel and expenses claims submitted for approval
• Collect all relevant receipts from service recipients or the requester

Skills: Mailbox Management, Appointment Scheduling, Calendar Updates, Leave Tracking, Meeting Coordination, Action Tracking, Travel Planning, Expense Validation

• Check bills are as per the Group's Travel and Expenses or related financial guidelines
• Scan and file all records in softcopy, whilst ensuring details of expenses are recorded in order
• Enter details in the system with the correct code and descriptions
• Submit for approval and follow-up till completion (approval), providing clarifications to the claims approver (or approver's delegate)
• Proactively guide service recipients or requesters about limits as per the Bank's travel and expense policies, before expenses are incurred
• Ensure adherence to budget plans
• Provide office support for service recipients to ensure adequate supplies of business cards, arranging software, hardware, stationery, tools and corporate devices and accessories, etc
• Manage the filing of hard/soft copies of documents, coordinate the flow of paperwork and apply necessary data restrictions (confidentiality) and access controls
• Provides management information system reports
• Create/amend presentation decks in line with the Group's style requirements
• Create/manage distribution list (apply security mode)
• Raise appropriate service requests (SRM) for technology-related services
• SharePoint administration (including file management, access, and technical issues)
• Creating content and updating the team's internal website (Bridge page) such as uploading articles, feature writings, proofreading, and formatting
• Undertake ad hoc assignments or mini projects 
• Ensure deliverables are as per the target timeline, with regular progress updates provided to stakeholders or the accountable executive
• Follow up on quotations and select the vendor
• Ensure vendor details are entered in the system and are approved as well

Skills: Expense Validation, Record Filing, Data Entry, Budget Adherence, Office Support, Document Management, Report Generation, Content Creation

• Coordinates, plans, and schedules projects, travel, and company and business-related events with minimal or no direction
• Researching and identifying options, resources, and cost efficiencies within established timeframes
• Establishing dates, timelines, and agendas
• Identifying and coordinating specific technology needs
• Identifying, organizing, and scheduling pre-travel preparation and business needs (for example, documentation, medical requirements, security needs)
• Acting as a coordinator or liaison for visiting associates and guests
• Leads administrative aspects of calendar management for leadership and team with minimal or no supervision 
• Working and collaborating with others to coordinate appointments and understand calendar needs
• Anticipating and identifying time requirements for pre-meeting work
• Monitoring and maintaining calendars and the use of meeting rooms or facilities
• Utilizing business knowledge to prioritize requests and identify key attendees
• Utilizes business and process knowledge to construct electronic, verbal, and written communications for leadership by following up with requests to ensure resolution
• Communicating with senior leadership to gather information and resolve issues
• Drafting and sending communications on behalf of supervisor(s)

Skills: Project Scheduling, Travel Planning, Event Coordination, Technology Support, Pre-Travel Prep, Calendar Management, Communication Drafting, Stakeholder Liaison

• Support the company President and their supporting teams
• Schedule meetings/conference calls and continuously track calendars, anticipating needs before they are necessary
• Coordinate travel itineraries, manage expense reports, and order supplies, services and equipment
• Prepare documents, presentations and spreadsheets utilizing Word, PowerPoint and/or Excel and Zoom
• Support and set-up for on and offsite meetings
• Interact with senior leadership and other administrative assistants under the parent company fitness brand
• Manage and track department budget and project spending

Skills: Executive Support, Calendar Tracking, Travel Coordination, Expense Management, Document Preparation, Meeting Setup, Leadership Liaison, Budget Tracking

• Experience as an Executive Assistant
• Experience with executive-level calendar management
• Experience with domestic and/or international travel coordination
• Experience with Microsoft Office Products
• Proficiency in Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint and Visio
• Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
• Exceptional written, verbal, and interpersonal communication skills and attention to detail
• Demonstrated ability to organize, multitask, and problem-solve issues while managing competing priorities and commitments to deadlines.
• Ability to quickly learn the organizational structure and the objectives of the team

Qualifications: BA in Organizational Leadership with 3 years of Experience

• Work experience in an executive administrative capacity
• Experience learning enterprise software tools including Oracle
• Experience using Microsoft Office
• Positive, proactive, very detail-oriented and driven to succeed
• Excellent written and verbal skills
• Desire and aptitude for learning new concepts quickly
• Ability to handle highly confidential information
• Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
• Ability to work in a highly ambiguous environment

Qualifications: BA in Administrative Studies with 2 years of Experience

• Working experience as an Administrative assistant 
• Able to multi-task and juggle multiple calendars, teams and requests
• Ability to drive schedules and agendas with a deeper understanding of context
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements 
• Superior communication skills with the ability to work across all levels, internally and externally 
• High level of confidentiality, discernment and judgement
• Technical wizard with Word, Outlook, PowerPoint, Zoom, and Concur
• Able to provide administrative support to the VP, CX Products

Qualifications: BA in Business Administration with 1 year of Experience

• Experience working as a team coordinator or executive assistant at a senior level in a large company
• Experienced in working in a fast-paced, dynamic and international environment
• Able to be a dynamic problem solver who can skillfully navigate large organizational structures
• Fluent in both written and spoken English
• Excellent proficiency using Google Suite, Microsoft Office, Keynote, etc.
• Highly organized with a keen eye for detail
• Highly proactive, takes initiative, and doesn’t hesitate to challenge in a constructive way
• Skilled in relationship building with a high sense of integrity
• Good teammate, and don’t hesitate to help out wherever needed

Qualifications: BA in Hospitality Management with 3 years of Experience

• Experience providing Executive Assistant support for senior-level executives in a fast-paced environment
• Advanced knowledge of Microsoft Outlook
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint
• Experience with space planning
• Demonstrated experience in handling confidential information with high levels of integrity and discretion
• Experience dealing with professionals inside and outside the company
• Experience booking travel, both domestic and International, acquiring visas and any other documents needed for travel
• Exceptional written, verbal, and interpersonal communication skills
• Positive, proactive, and able to have fun at work and help others do the same
• Grace under pressure, and the ability to switch gears at a moment’s notice
• Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
• Ability to utilize sound business judgment
• Exceptional written, verbal, and interpersonal communication skills

Qualifications: BA in Liberal Arts with 5 years of Experience

• Experience as an Executive Assistant
• Experience with executive-level calendar management
• Experience with domestic and/or international travel coordination
• Experience with MS Word, Excel and PowerPoint
• Experience with scheduling and calendar management
• Ability to work in a highly ambiguous environment
• Highly motivated, organized, and able to work effectively with minimal supervision
• High level of integrity and discretion in handling confidential information
• Grace under pressure, and the ability to switch gears at a moment’s notice
• Positive, proactive and able to always exercise great judgment
• Ability to work in a highly ambiguous environment
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines

Qualifications: BA in Psychology with 4 years of Experience

• Strong PowerPoint skills, Outlook, Word, and Excel, Internet applications and Internal database systems
• Strong interpersonal and communication skills (written and oral)
• Strong problem-solving skills
• Experience and ability to work in a fast-paced environment
• Detail-oriented with the ability to multitask
• Ability to work independently on difficult projects with minimal supervision
• Experience in Senior Management/Executive Level interaction

Qualifications: BA in Secretarial Science with 1 year of Experience

• High level of integrity, decorum and confidentiality
• Have a good understanding of business vocabulary
• Ability to learn new technology and quickly adapt to changing environments
• Demonstrate critical thinking to help achieve organizational goals
• Strong analytical and problem-solving skills
• High level attention to detail, proven accuracy and thoroughness of tasks and projects
• Strong organizational and time leadership skills
• Highly motivated with the desire to provide outstanding quality of work
• Capable of working independently and effectively navigating and handling complex and time-sensitive/urgent situations
• Intermediate/Advanced in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and
• Advanced technical skills with desktop/laptops, mobile phones, telephones, conferencing technology

Qualifications: BA in Information Systems with 3 years of Experience

• Strong knowledge of utilizing Concur, Ariba, Outlook, Word, PowerPoint and Excel
• Experience working with a large team and prior trading floor admin experience
• Ability to perform in a fast-paced environment and interact with senior management under highly demanding conditions
• Polished and professional in phone and email communications
• Strong attention to detail, ability to work effectively and under pressure and time constraints
• Exceptional problem-solving skills and a tenacious work ethic
• Excellent time management, organization and multi-tasking

Qualifications: BA in Event Management with 2 years of Experience

• Experience or ability to interact with senior stakeholders inside and outside the bank including government officials and foreign ambassadors
• Comfortable with processing expenses and dealing with contractors and external vendors
• Excellent PC skills including Word, PowerPoint and Outlook
• Experience with Concur and Ariba systems
• Knowledge of other European languages
• Interest in International politics or marketing
• Proactive style and ability to work independently and as a team player
• Ability to multitask and prioritise effectively
• Capable of working efficiently in an international environment
• Mature, calm and professional at all times
• Accuracy and attention to detail
• Excellent communication skills at all levels

Qualifications: BA in Media Studies with 4 years of Experience

• Strong track record of working well with colleagues
• Demonstrate excellent interpersonal, communication, organizational and problem-solving skills along with exceptional attention to detail and follow-through
• Able to work independently, be a self-starter, be able to anticipate others’ needs, exercise good judgment, discretion, and maintain strict confidentiality
• Able to work effectively within a changing environment, develop timelines, and meet deadlines
• Able to balance multiple tasks and competing priorities
• Able to work effectively in a team environment
• Be highly proficient with Microsoft Office applications (Outlook, Word, PowerPoint, Excel) and other hospital information systems
• Possesses strong writing, editing, language and grammar skills, evidenced through day-to-day emails, phone calls, meeting minutes and other methods of correspondence with the public
• Demonstrate exceptional customer service skills

Qualifications: BA in Communication Studies with 1 year of Experience

• Experience supporting executives in a fast-paced, dynamic work environment
• Strong proficiency in Microsoft Outlook, PowerPoint, Word, and Excel
• Demonstrated ability to think strategically and prioritize leaders’ calendars based on rapidly shifting priorities
• Strong calendar management skills, including coordination of complex executive meetings across multiple time zones
• Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Hands-on experience handling tight deadlines, last-minute changes, and the ability to pivot quickly
• Exceptional planning and organizational skills
• Excellent problem-solving skills and high attention to detail capabilities
• Team player with strong collaboration skills

Qualifications: BA in Organizational Leadership with 3 years of Experience

• Experience performing common administrative functions and software (e.g., telephone, e-mail etiquette, MS Office Suite, SAP, expense reporting, mailings, supply/equipment ordering, and meeting planning) in a public, private, government, or military environment
• Bachelor’s degree or higher from an accredited institution
• Experience with systems such as SAP, Workday, and Concur
• Highly developed written and verbal communication skills
• Excellent organizational skills
• Must demonstrate initiative and ability to anticipate and solve problems independently
• Ability to work flexible work hours depending on current priorities
• Ability to handle confidential information
• Strong interpersonal skills with the ability to interact professionally with all levels of the organization

Qualifications: BA in Administrative Studies with 2 years of Experience

• Working experience as an Executive Assistant or Administrative Assistant
• Experience working in a similar resort setting
• Working knowledge of the Cliqbook/Concur travel system and the Infor Expense Management system
• Able to effectively communicate in English, in both written and verbal forms
• Ability to communicate effectively, concisely and logically promptly and at an appropriate level, while maintaining confidentiality
• Ability to make sound decisions immediately without supervision
• Ability to multitask and work well in a fast-paced environment
• Proficiency in computer software to include Outlook, MS Word, Excel, and PowerPoint as well as office equipment, i.e., telephone, copier, fax machine
• Excellent organizational skills to function effectively under time constraints and within established deadlines, with particular attention to detail
• Effective listening abilities with strong judgment skills
• Excellent customer service skills and interpersonal skills to effectively communicate with all business contacts

Qualifications: BA in Hospitality Management with 3 years of Experience

• Experience as an Assistant, PA, or EA
• Experience in project management
• Excellent attention to detail - experience in proofing and formatting documents
• Strong organisational skills with prior experience managing busy calendars
• Excellent written and verbal communication skills and strong interpersonal skills
• Strong MS Office skills including Outlook, Word, Excel, and PowerPoint
• Ability to work well within a team and autonomously
• Able to be a team player with a proactive attitude and willingness to help the team

Qualifications: BA in Journalism with 2 years of Experience

• Impeccable written and spoken English
• Solid experience in resolving work-conflict situations
• Ability to be constantly self-driven and organized
• Strong organisational, stakeholder management and interpersonal skills
• Tech-savvy and highly skilled in Microsoft Office with excellent attention to detail
• Exceptional verbal and written communication skills
• Interested in digital, data, customer experience, media, marketing, and creative advertising
• Experience working in the HR or finance sectors

Qualifications: BA in Liberal Arts with 1 year of Experience

• Proven experience as an executive administrative assistant supporting Executives
• Excellent knowledge of MS Office
• Exemplary planning, forward thinking and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communication skills
• Proven ability to maintain confidentiality and discretion
• Detail-oriented, willing to learn, self-driven, highly motivated individual with positive energy
• Working experience at the Executive level

Qualifications: BA in Information Systems with 2 years of Experience

• Possesses excellent written and verbal communication skills with a strong sense of professionalism
• Must possess a “can-do” attitude and be well organized
• Attention to detail, and can handle multiple tasks with excellent follow-through
• Attention to detail, accuracy, and timeliness
• Proficiency with iCal, Keynote, Mail and other OS X-based office systems
• Experience supporting an engineering team
• Experience with complex scheduling, travel, task management, facilities, teleconferencing, high volume purchasing and day-to-day operations of their team
• Experience in an EA role supporting C-level
• Strong written and verbal communication skills
• Ability to work under pressure, managing multiple priorities at once
• Demonstrated ability to learn and leverage technology
• Excellent team player with strong collaboration skills and executive presence

Qualifications: BA in Secretarial Science with 4 years of Experience

• Working experience in an administrative role supporting senior management
• Proficiency with Microsoft Office, specifically Outlook, Word, Excel, and SharePoint
• Exceptional English written, verbal, and interpersonal communication skills
• Terrific work ethic accompanied by an ever-positive, get-it-done attitude
• Ability to multitask effectively and work in a highly ambiguous environment
• Experience with reconciling expenses, booking travel and attention to detail
• Experience assisting multiple people at the Senior or Executive level
• Excellent organization, planning, time management, and problem-solving skills
• Positive, proactive, and able to consistently exercise great judgment
• Ability to handle administrative details independently, while keeping team members adequately informed
• Ability to quickly learn the organizational structure and the objectives of the Team
• Ability to prioritize and react with appropriate levels of urgency to multiple situations, requests and events that require quick response or turnaround
• Demonstrated ability to respond effectively to changing workloads and priorities

Qualifications: BA in Public Administration with 6 years of Experience

• Experience supporting senior stakeholders
• Must possess proven ability to be a resourceful problem-solver
• Experience in coordinating projects
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook
• Strong attention to detail, interpersonal, and communication skills
• Excellent time management and organizational skills to meet deadlines
• Experience in scheduling travel arrangements and scheduling for management
• Support experience in a professional services, sales, or marketing environment
• Experience successfully creating and/or modifying processes

Qualifications: BA in Event Management with 3 years of Experience