• Partner closely with other EA's to coordinate executive staff schedules and deliverables
• Act as the point of contact among executives, employees, clients, and other external partners
• Manage and maintain a busy schedule, all appointments and travel arrangements
• Provide Project Management support, ensuring that all items are completed within set deadlines, coordinating with different departments
• Screen and direct phone calls
• Manage information flow in a timely and accurate manner
• Format, prepare, and edit information/correspondence for internal and external communication – memos, emails, presentations, reports
• Make travel and accommodation arrangements
• Prepare and audit expense reports and other reports for approval and processing
• Provide general support to the office manager
• Take responsibility for scheduling events
• Provide backup support to the CEO

Skills: Scheduling Coordination, Contact Management, Travel Coordination, Project Support, Call Screening, Information Management, Document Preparation, Expense Auditing

• Act as PA to primarily Director of PMO, and provide comprehensive executive secretarial and administrative support
• Handle visitor reception, telephone calls, and incoming inquiries
• Handle travel arrangements and various expenses verification
• Coordinate business appointments, meetings, events, and travel needs
• Handle travel needs of AML Directors
• Liaise with internal and external parties
• Manage databases and filing system
• Prepare weekly, monthly, or any ad-hoc reports/presentation decks
• Any ad hoc projects when needed
• Office admin mainly for HKO and point of contact of TEC offices - APAC
• Perform and monitor general accounting duties including but not limited to expense reimbursement and vendor payment

Skills: Executive Support, Visitor Reception, Travel Coordination, Appointment Scheduling, Stakeholder Liaison, Database Management, Report Preparation, Accounting Support

• Order and maintain office supplies
• Manage contracts and negotiations with vendors, service providers, and office leases for APAC offices
• Assist in-house and/or off-site activities
• Laptops and other IT equipment purchases and maintenance arrangement
• Computer setup for new joiners
• APAC IT devices inventory maintenance
• Assist new joiners' onboarding process
• Apply system/software licenses for new staff
• Collect Bank a/c information from new staff for reimbursement claim
• Prepare name cards for staff

Skills: Office Supply Management, Vendor Negotiations, Event Assistance, IT Equipment Coordination, Computer Setup, IT Inventory Management, Onboarding Support, Staff Documentation Management

• Independently schedules and coordinates visits, meetings, and itineraries.
• Deals effectively and authoritatively with Agency staff in programming the Executive Group's calendar.
• Manage and schedule Executive Group meeting spaces.
• Process large volumes of correspondence to meet critical schedules of the Executive Group.
• Types a variety of materials in final forms, rough drafts, notes, or oral instructions.
• Manage the schedule of the Executive Group.
• Deal with confidential and sensitive matters.
• Provide comprehensive administrative support to Directors of Asset Management and Customer Services including diary and email management
• Provide support in the writing of reports and prepare agendas for top management
• Ensure a clean and tidy office environment is maintained considering Health and Safety requirements across the organization through regular inspections

Skills: Scheduling Coordination, Calendar Management, Meeting Space Management, Correspondence Handling, Document Typing, Confidential Matter Handling, Executive Support, Office Environment Maintenance

• Manage Asia Pacific President’s daily schedule and travel and assist in highly confidential materials and reports
• Manage the travel bureau (CWS) and arrange travel for the Asia Pacific Executive Group including the arrangement of visa letters for some individuals
• Arrange management meeting logistics and manage meeting agenda and minutes
• Update the APAC Management location list on a fortnightly basis
• Maintain relationships with APAC corporate travel vendors such as hotels and couriers
• Manage office facilities including meeting rooms, and reception area, and look after office visitors' needs and requirements.
• Ensure the healthy level of kitchen and office supplies
• Act as a point-of-contact for Ad-hoc customer inquiries
• Process and maintain Purchase Requisitions & Purchase Orders and/or Supplier & Contractor invoicing on behalf of the Executive Team.
• Liaise with Property Management in maintaining both the office facilities and supplies
• Maintain an updated Reception contact list (both email groups and phone) 
• Be responsible for the management and distribution of all security system access badges
• Provide training and induction to new and existing employees on iExpense and travel bureau systems
• Coordinate and organize staff events such as Christmas parties and team-building events

Skills: Executive Scheduling, Travel Coordination, Meeting Logistics, Vendor Relationship Management, Office Facility Management, Supply Management, Customer Inquiry Handling, Expense and Invoice Processing

• Experience in dealing with international stakeholders
• Proven organizational skills
• Proven ability to influence across all levels of an organization
• Common sense approach to work.
• Analytical approach to problem-solving.
• Good communication skills, both written and verbal, are necessary.
• Good persuasion skills and the ability to stand firm on compliance issues.
• Must be able to multi-task and prioritize workload
• Strong diplomacy skills with the ability to maintain confidentiality
• Have the ability to work as part of a team
• Offer discretion and confidentiality at all times

Qualifications: BA in Public Administration with 2 years of Experience

• Administrative experience, with some event planning and/or project coordination experience
• Customer service-focused, with a professional presence and a confident and approachable personality
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
• Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment
• Skilled in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
• Proficiency in managing calendars and organizing travel helpful
• Experience creating and/or supporting presentation development for senior management
• Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively
• Detail-oriented and able to complete work assignments with a high degree of quality
• Demonstrated initiative, flexible, highly organized, and can anticipate and resolve problems before they escalate
• History of creative problem solving, ability to work well collaboratively and under pressure
• Positive and energetic personality that can help inject some fun into the focused, determined, software development teams onsite

Qualifications: BA in Organizational Leadership with 4 years of Experience

• Direct-related administrative support experience supporting executive-level leaders including direct interface with customers
• Demonstrated experience representing an organization in a professional and friendly manner
• Able to effectively organize and manage time and workspace
• The ability to respond quickly and effectively to non-routine requests and situations
• The ability to maintain composure while interacting with diverse personalities
• Able to maintain the confidentiality of select personnel information
• Able to make sound decisions without supervision, anticipate needs, think independently, and determine appropriate action
• Established and maintained effective working relationships at all organizational levels including customers and stakeholders
• Adapt quickly to new equipment, software, tools, processes
• Able to effectively translate thoughts and ideas (provided verbally or in notes) into media such as e-mail, Word, PowerPoint presentation, or Excel Spreadsheet
• Proven success effectively interfacing with support organizations such as facilities, housekeeping, security, human resources, and information technology organizations
• Proficient in arranging classified meetings and visit requests

Qualifications: BA in Office Management with 5 years of Experience

• The ability to perform detailed work with speed and accuracy
• Demonstrated experience using sound judgment for problem-solving and multitasking
• Work effectively in a team environment, take initiative, and successfully collaborate with the S3 VP Executive Assistant team to ensure a high level of customer service
• Quick learner with the ability to think and act with confidence
• Self-motivated and willing to take initiative to improve processes
• Proficient in the use of Microsoft PowerPoint, Excel, Word, and E-mail applications
• Highly effective verbal and written communication skills including the use of proper phone/e-mail etiquette and clear message-taking
• Proficient in utilizing Raytheon web-based tools such as SPEED, RGEMS, WebTE, TravelSmart
• Working knowledge of associated Raytheon policies, processes, and procedures
• Good organizational and interpersonal skills

Qualifications: BA in Business Administration with 3 years of Experience

• Experience as an Executive Assistant reporting directly to senior management
• Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting
• Excellent attention to detail and the belief that no task is too big or too small
• Superb communication skills (oral and written) with a confident, concise, clear, and compelling style
• Produce well-thought-out, professional correspondence free of grammatical and spelling errors
• Intermediate knowledge of all MS Office applications including, Word, Excel, PowerPoint
• Excellent relationship builder
• Able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders.
• Must demonstrate the ability to maintain strict confidentiality of sensitive information.
• Skilled in all aspects of planning and project management.
• Able to take an idea from concept to completion.
• Resourceful, strategic problem-solving ability with a fun, positive “can do” attitude and fun sense of humor
• Work effectively without ongoing and direct supervision or guidance

Qualifications: BA in Human Resources Management with 7 years of Experience