• Process requisitions, purchase orders and invoices to maintain accurate financial records within Region.
• Support and provide administration support to Senior Specialist and the wider PCM Team in Procurement and Contract activity.
• Interrogate contract and non-contract spend against annual budget through the finance and invoicing process.
• Take responsibility for the timely raising and processing of requisitions and financial reporting.
• Advise requisitioners of correct processes and procedures and offer assistance and expertise
• Liaise with Global and Regional procurement to ensure requisitions are acceptable and contractors are established to ensure payment.
• Correctly assign costs on purchase orders to give Finance accurate accrual information on annual orders
• Proactively monitor invoice status for goods receipting and invoice payment.
• Allocate scheduled fixed costs to correct WBS and PO, record and liaise with contractors to minimize and rectify any mistakes or discrepancies
• Process monthly invoices expediently
• Use established SAP system and functions to raise invoices and generate financial reports and KPIs

Skills: Procurement Management, Administrative Support, Financial Analysis, Requisition and Reporting Management, Process and Procedure Advisory, Global and Regional Procurement Liaison, Accrual and Cost Allocation, Invoice Monitoring and Processing

• Management of data within CRM system and monitoring the journey of Customers
• Managing and dealing with incoming emails and re-directing when necessary
• Pursuing contractors for progress updates through to satisfactory completion of work orders
• Liaising with Finance & Commercial team in processing purchase orders and contract charges
• Processing customer service timesheets
• Update latest cost estimates on a monthly basis
• Issue standard key stage post completion communications to customers
• Assist Senior Specialist with more complex administrative and clerical tasks
• Understand the value and usefulness of performance information and appreciate the need to monitor financial progress
• Handling of significant data and cost information on behalf of the Region with the ability to produce quality reports.
• Produce monthly report of PO commitments

• Provide ongoing support to the Commercial Team to ensure needs of Customers/Partners
• Manage price list and set up Account admin  
• Rebate management and presentation building
• Updating invoice/claims sheets and CRM (measurement checks and reporting)
• Demand and supply management
• Educate and Training support and New product launch execution 
• Respond to numerous ad-hoc requests for information from various internal/external stakeholders.
• Supplier Management services and admin
• Monthly reporting on commercial and marketing activities
• Reporting for third party customers. 
• Prepare reports and keep/update log of reporting and client share payments and balances.

Skills: Customer and Partner Support, Account Management, Rebate Management, Invoice and Claims Management, Demand and Supply Management, Training and Product Launch, Ad-Hoc Reporting and Information Management, Supplier Management

• Ensuring External works data records are kept up to date and accurate.
• Raise external Payment requests and track cash receipts - chasing of payments.
• Liaise with Finance department to ensure good communication is maintained.
• Assisting in the monthly Cost Value Reconciliation reporting process.
• Assist with reconciliation of weekly productivity figures against Budget Forecasts to produce Client reports
• Ensure client share balances are processed for payment
• Manage invoicing to ensure invoices are raised for completed jobs, for account renewals and that this is reconciled against Chargers on Genie (Internal System)
• Audit of deferred income schedule (data and maintenance income) versus Genie – update Genie on contracts
• Reconciliation of customer payments across systems
• Respond to customer/supplier queries as appropriate.

Skills: Data Management and Accuracy, Payment Processing and Tracking, Cross-Department Communication, Cost Value Reconciliation, Budget Forecast Reconciliation, Invoicing and Financial Reconciliation, Audit and Deferred Income Management, Customer and Supplier Query Resolution

• Maintaining and consistently demonstrating a good working knowledge of processes, practices, and procedures
• Providing administrative support to key people within the business daily
• Providing administrative support to key external stakeholders
• Creating and building reports based on monthly outcomes and budgets
• Undertaking general administration duties
• Ensuring accurate data entry and input
• Coordinating the Commercial office environment, ensuring that documentation is available on request, files are well managed and accurate, making sure all files are kept up to date
• Liaising with both internal/external customers
• Delivering a professional, fast and efficient administration service to the Commercial office
• Ensure all prospective customer assessment questionnaires, online questionnaires received from existing customers and/or potential customers are completed and submitted within a given timeframe.
• Support the completion of all tender submissions, invitation to tenders and/or request for information from existing and potential customers.

Skills: Administrative Support, Report Generation, Data Entry and Management, Office Coordination, Customer Liaison, Administrative Efficiency, Questionnaire and Tender Support, General Administration

• Provide up to date documentation to customers and/or pre-qualified suppliers’ database, such as HSS, Mitie and Local Councils etc
• Liaise with the Sales Team, Finance Team, Health and Safety and Branch Managers in order to ensure effective and efficient completion of the tenders.
• Assist the Health and Safety department in registering Mobile Mini with several health and safety accreditations such as CHAS, Safe contractor, Achilles Link-up and be responsible for the annual review of the accreditations.
• Complete all health and Safety and environmental-related questionnaires
• Prepare personalized customer specification documents/packs and historical sales information data for sales team, i.e. internal and external account managers and/or NSC department.
• Proactively search the marketplace to identify new tender opportunities that are attractive and achievable to Mobile Mini and instigate the creation of new opportunities and leads from these.
• Analyse all Lost Tender opportunities to identify any trends and identify opportunities to position Mobile Mini in a stronger position to win more business through tender processes.
• Work closely with Heads of Regions, NAMS, RAMS & SARS to help position Mobile Mini in a stronger negotiation position 3 months prior to all Annual Agreements lapsing.
• Leveraging social media through LinkedIn & Key Construction Websites to identify market opportunities and work closely with Reps and Line Managers to ensure these are acted on.
• Helping to produce stronger competitor analysis to be used to help position Mobile Mini’s salespeople in a stronger position of building value and overcoming objections.
• Help to drive new Margin Enhancement tools to the company including cost to serve, profitability & PONC analysis calculators.
• Work closely with Branch Managers and Heads of Regions on Lost Business Analysis identifying ways to shore up the Lost Business Rate.

Skills: Tender Documentation Management, Cross-Departmental Liaison, Health and Safety Accreditation Management, Health and Safety and Environmental Questionnaires, Customer Specification Preparation, Market Research and Opportunity Identification, Competitive Analysis and Strategy Development, Social Media and Digital Market Engagement

• Good administrative and data entry skills
• Experience in the use of SAP would be an advantage, but training will be given.
• Numeracy, accuracy, eye for detail and ability to achieve deadlines.
• Good PC skills particularly and PowerPoint
• Excel Intermediate level (Pivot tables, VLOOKUP)
• Experience working within a fast-paced office environment
• Experience with Sales administration  or experience in a commercial administration role
• Strong IT literacy, particularly experienced working with Excel
• Strong verbal and written communication skills
• Ability to quickly pick up and work with in-house systems on which full training will be provided

Qualifications: BA in Business Administration with 5 years of Experience

• Experience in receiving and log applications for payment/invoices and obtaining appropriate authorization to process payments
• Experience in Investigate, log, and resolve queries promptly
• Ability to check account statements/inform subcontractors of invoices in dispute
• Daily invoice entry for subcontract payment runs.
• Experience in reconciling weekly payments to subcontractors
• Experience in reconciling all finance/commercial data
• Experience in processing general account inquiries by telephone, letter and email.
• Experience in managing, updating and maintaining various Excel accounting and business process spreadsheets.
• Co-coordinate ad-hoc issues between subcontractors from time to time
• Ability to general administration & electronic and hard-copy filing
• Ability to provide assistance to other members of Executive Management Team

Qualifications: BA in Finance with 6 years of Experience

• Experience in doing commercial tasks highlighted
• Able to work well within a team
• Good interpersonal skills
• Good administrative and data entry skills
• Experience in the use of SAP would be an advantage
• Good communication skills, confident working and communication with people at all levels within the organisation
• Numeracy, accuracy, eye for detail and ability to achieve deadlines
• Good PC skills MS Excel to an intermediate level (pivot tables, V LOOKUP) and MS PowerPoint
• Experience of administrative environments.
• Experience of organising/co-coordinating work.

Qualifications: BA in Management with 3 years of Experience

• Experience in contracts administration
• Comply with export compliance and site SSA requirements
• Experience with GKN
• Familiarity with Federal Acquisition Regulations specific to the Aerospace market and Commercial terms and conditions
• Strong analytical/judgment skills and a solid financial acumen
• Effective interpersonal skills and negotiation experience
• Familiar with Microsoft Office applications and able to learn other IT systems.
• Excellent written, verbal and collaboration skills
• Good oral and communication skills.
• Ability to complete the appropriate annual CPD requirement as defined by the Financial Regulator and/or the Professional Body to which you are affiliated, (e.g. III, CII, CIPD, ACCA)'

Qualifications: BS in Economics with 5 years of Experience

• Experience with Strong Administration and SAP
• Fluent in the English language
• PC literate with competency in Microsoft Word, Excel, Outlook
• Experience with commercial and Procurement 
• Ability to multitask and work under pressure
• Strong interpersonal and Organisational skills
• Pride in the quality and presentation of work
• Excellent communication skills
• Team player with respect for others
• High level of communication
• Experience with systems and process-driven

Qualifications: BA in Marketing with 3 years of Experience

• Dealing with Subcontractors/Suppliers
• Experience within the Construction/Facilities Management industry
• Experience raising and managing Purchase Orders
• Demonstrate experience using software such as COINS and a CAFM system
• Proficient in the use of Microsoft Excel
• Able to work to strict deadlines
• Highly intelligent and able to use initiative
• Outgoing with a sense of humor
• Experience in delivering customer service in a financial services environment.
• Ability to work to tight deadlines with a commitment to delivering quality results.

Qualifications: BS in Accounting with 5 years of Experience