Job Summary: 

• Provide administrative support to the CEO and Chief Scientist including managing calendars, arranging travel
• Keep the CEO optimally organized and effective in his internal and external activities, providing onsite support during high-level in-person meetings, etc.
• Prepare and/or edit documents, such as all employee updates from the CEO to the company or leadership team
• Manage expense report reconciliations for the CEO and Chief Scientist
• Establish and maintain a remote filing system
• Manage communication and execution of the monthly All Hands meeting and associated remote happy hours
• Manage all aspects of quarterly executive leadership retreat
• Be the onsite presence for remote teams in Finance and Marketing
• Collect and reroute mail and customer payments to the correct locations and occasionally help with putting together marketing kits
• Assist CEO and Chief Scientist with answering certain employee questions, such as updates regarding executive projects

Skills on Resume: 

• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Document Editing (Hard Skills)
• Expense Management (Hard Skills)
• Filing System (Hard Skills)
• Event Coordination (Hard Skills)
• Communication (Soft Skills)
• Teamwork (Soft Skills)

Job Summary: 

• Receive, collate, and disperse applications from prospective interns
• Arrange and coordinate intern interviews with Heads of Departments where required, book room, send offer letters and relevant material, check visas
• Ensure all letters, relevant materials, and visa checks are received from Regional offices
• Be the first point of contact for interns' queries and communications including acceptances and rejections of applications
• Receive applications from interns for Educational Trust funding and obtain references in support of those applications
• Make balanced decisions on which interns should be awarded funding
• Responsible for ensuring intern payments are made on time
• Advise and guide interns on the visa process, and maintain relations with Bunac, who assist interns in obtaining visas
• Log interns' sickness and holiday, and look after their pastoral care where appropriate
• Liaise with law schools
• Oversee the Annual Report

Skills on Resume: 

• Application Management (Hard Skills)
• Interview Coordination (Hard Skills)
• Visa Processing (Hard Skills)
• Communication (Soft Skills)
• Funding Decision Making (Hard Skills)
• Payment Processing (Hard Skills)
• Guidance and Support (Soft Skills)
• Reporting (Hard Skills)

Job Summary: 

• Set up lunches and Royal Courts of Justice tour
• Set up online meetings for interns to network
• Responsible for 'Intern Newsletter' - liaising with interns/production/content/web team to ensure the creation of the newsletter each intake
• Organise and manage Intern presentations
• Organise and manage Q&A sessions with both internal and external guest speakers
• Request evaluation forms and funding reports at the end of the internship
• Put together grant requests for HRI Funding Grant and ICC Funding Grant (annually) for HRI Trust
• Do an HRI report on funding (bi-annually)
• Update intern pages, and intern alumni pages on LinkedIn
• Create the annual budget and manage expenses

Skills on Resume: 

• Event Planning (Hard Skills)
• Online Meeting Setup (Hard Skills)
• Newsletter Management (Hard Skills)
• Presentation Coordination (Hard Skills)
• Q&A Session Organization (Hard Skills)
• Report Creation (Hard Skills)
• Grant Application (Hard Skills)
• Budget Management (Hard Skills)

Job Summary: 

• Take responsibility for sales pricing development
• Assist branches with ERP implementation
• Interactive training and cleaning and consolidating of spreadsheets
• Act as a liaison between customers and operations to facilitate pricing increases
• Ensure the website is kept up to date
• Ensure all processes and procedure documentation are kept up to date
• Liaise with departments to collate reports
• Liaise with Accounts and Production teams for the creation of the Annual Report
• Arrange and attend meetings with the Treasurer, Assistant Treasurer, Head of Finance, Head of Production, and Executive Director to review the report
• Ensure report is handed to Head of BIC in time for circulation of Council Agenda for Mid-Year Council meeting

Skills on Resume: 

• Pricing Development (Hard Skills)
• ERP Implementation (Hard Skills)
• Data Management (Hard Skills)
• Customer Liaison (Soft Skills)
• Website Maintenance (Hard Skills)
• Documentation Management (Hard Skills)
• Report Coordination (Soft Skills)
• Meeting Coordination (Soft Skills)

Job Summary: 

• Provide comprehensive support and event production organization for the Sales Kick-Off, special events, and team engagement activities.
• Budget oversight for Sales Kick-Off, President’s Club, and other Worldwide Sales programs.
• Assist with project management by creating assignments, tracking progress, and resolving issues.
• Assist with the management of daily sales business operational activities.
• Oversee the Executive Briefing Center, coordinating speakers and accommodations.
• Manage the quarterly Sales All Hands meetings, including awards, presentations, and logistics planning.
• Coordinate and manage the planning of the quarterly business reviews and other Sales Leadership meetings.
• Manage all Sales Executive communications, regular and ad hoc – including Executive updates, Club stack rankings, etc.
• Assist with Sales Operations communications, regular and ad hoc – including quarterly updates, etc.
• Assist with the development of presentations for board meetings, operations meetings, and other key meetings

Skills on Resume: 

• Event Production (Hard Skills)
• Budget Management (Hard Skills)
• Project Management (Hard Skills)
• Sales Operations Support (Soft Skills)
• Speaker Coordination (Hard Skills)
• Meeting Coordination (Hard Skills)
• Communication Management (Soft Skills)
• Presentation Development (Hard Skills)

Job Summary: 

• Manage a virtual team of internal and external stakeholder relations to support Sales Leadership.
• Prepare and maintain operations documents and reports.
• Perform administrative tasks
• Review the Sales Team operations across business entities within the areas of responsibility.
• Develop comprehensive metrics collection to support evolving business needs.
• Plan, manage, and account for operating budgets within the areas of responsibility.
• Manage key relationships with external service providers and vendors.
• Manage key relationships ensuring correct alignment with business priorities.

Skills on Resume: 

• Team Management (Soft Skills)
• Document and Report Preparation (Hard Skills)
• Administrative Support (Hard Skills)
• Operations Review (Hard Skills)
• Metrics Development (Hard Skills)
• Budget Management (Hard Skills)
• Vendor Relationship Management (Soft Skills)
• Stakeholder Relationship Management (Soft Skills)

Job Summary: 

• Provides high-level administrative support to the company president, including special projects, preparing presentations, etc.
• General clerical functions including but not limited to daily front desk administration, including answering the telephone and welcoming visitors.
• Supports the Accounting Department by managing paperwork for corporate credit cards, filing documents, and contacting vendors
• Coordinates hospitality functions for the company. 
• Conference room scheduling, coordination of company events, lunches, parties, arranging guest travel, hotel accommodations, rental cars, restaurant reservations, etc.
• Supports HR and Corporate Responsibility Department
• Supports the recruitment process by scheduling onsite candidate interviews and travel arrangements
• Oversees front office management including distributing daily mail, maintaining office supplies, managing company website and employee perks (dry cleaning, car washes, discount programs, etc.), and various clerical tasks/general administrative support to all departments

Skills on Resume: 

• Administrative Support (Soft Skills)
• Clerical Functions (Hard Skills)
• Accounting Support (Hard Skills)
• Hospitality Coordination (Hard Skills)
• Event Planning (Hard Skills)
• Recruitment Support (Soft Skills)
• Front Office Management (Hard Skills)
• Website and Perk Management (Hard Skills)

Job Summary: 

• Produce letters, forms, memos, spreadsheets, meeting agendas, and meeting minutes
• Maintain office staff calendar
• Ensure that meeting rooms are prepared with appropriate materials for participants
• Coordinate church Zoom meetings upon request
• Maintain standard office equipment and supply inventory
• Partner with external vendors to provide maintenance
• Support calendars across EMP VP, provide backup support to GEMS EA or other GEMS staff EAs
• Support data flow into Smartsheet databases and OneNote
• Manage EMP engagements, travel, arrange/coordinate meetings with key Business Unit Partners and 3rd Party Supply Partners, etc.
• Collaborate with the Chief of Staff to Develop and own the EMP SharePoint used to communicate org charts, team charter, key KPIs, etc.

Skills on Resume: 

• Document Preparation (Hard Skills)
• Calendar Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Zoom Coordination (Hard Skills)
• Inventory Management (Hard Skills)
• Vendor Management (Soft Skills)
• Data Management (Hard Skills)
• Travel and Engagement Coordination (Soft Skills)

Job Summary: 

• Provide executive administrative support to both the Global Head - Quality, Risk & Regulatory and the Global Chief Operating Officer - Quality, Risk & Regulatory, interacting regularly with the firm's International senior leadership
• Coordinate meetings and travel arrangements, schedule appointments and conference calls
• Screen and handle incoming calls as well as take detailed notes and messages
• Perform administrative tasks such as preparing correspondence, spreadsheets, presentations, materials for leadership meetings, process time and expense reporting
• Maintain and update MS Outlook contacts, process information regarding Partner's professional education requirements and accounting licensing
• Preserve follow-up reminders related to action items, due dates, and deadlines as well as assist with projects and recurring tasks
• Ensure that the Head Office reception area is in good order, including meeting rooms and equipment set up and hospitality
• Monitor and manage insurance claims on behalf of the organization in conjunction with Property Services and Finance

Skills on Resume: 

• Executive Support (Soft Skills)
• Meeting and Travel Coordination (Hard Skills)
• Call Handling (Soft Skills)
• Document Preparation (Hard Skills)
• Expense Management (Hard Skills)
• Follow-up Management (Soft Skills)
• Reception Area Management (Hard Skills)
• Insurance Claims Management (Hard Skills)

Job Summary: 

• Take and transcribe dictation into a finished format to include letters, memoranda, interoffice communications, confidential reports, and other corporate correspondence.
• Anticipates and prepares a daily schedule of SES's meetings and priorities.
• Initiates, establishes, and communicates department meetings on behalf of SES Executives.
• Manages and maintains dozens of complex calendars and schedules of senior personnel. 
• Resolve conflicting priorities and orchestrate changes to the calendar including coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, and industry, and academia personnel.
• Composes drafts of short notes, internal memos, and formal official correspondence, in addition to scheduling and attending daily, weekly, bi-weekly, etc. meetings and tracking taskers/actions. 
• Memos and other documents shall follow the standard established for the office and shall be appropriate for senior-level government officials.
• Performs complex and routine administrative duties including day-to-day operations and forward-planning for internal and external office-wide events, as well as assisting with website content updates and maintaining office spreadsheets and files.

Skills on Resume: 

• Dictation and Transcription (Hard Skills)
• Calendar Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Prioritization (Soft Skills)
• Drafting Correspondence (Hard Skills)
• Task Management (Soft Skills)
• Event Planning (Hard Skills)
• Document and File Management (Hard Skills)

Job Summary: 

• Plans, coordinates, and confirms logistical support (transportation, badges, security clearance paperwork, audio-visual support, etc.) for meetings and/or events, which may involve the handing of sensitive information.
• Escorts, greets, and provides advance information in support of external visits to the office.
• Receives, coordinates, and responds to invitations and inquiries for the office.
• Assists in preparing required reports and presentations, to ensure required material/content is ready for review before scheduled meetings, including copying material for distribution.
• Assists with HR functions to include government timekeeping (e.g., leave and trip reports), recruitment (e.g., outreach, scheduling interviews, PM candidate seminars), and personnel matters (e.g., set up quarterly/yearly reviews, ensure documents get signed)
• Provides meeting and event coordination to include planning, execution, and close-out of all logistics.
• Facilitates domestic and international travel for senior government personnel.
• Answers the telephone, takes messages, and/or refers calls to other individuals, as appropriate within the organization.

Skills on Resume: 

• Logistics Coordination (Hard Skills)
• Visitor Management (Soft Skills)
• Invitation and Inquiry Management (Soft Skills)
• Report and Presentation Preparation (Hard Skills)
• HR Support (Hard Skills)
• Event Coordination (Hard Skills)
• Travel Coordination (Hard Skills)
• Call Handling (Soft Skills)

Job Summary: 

• Supervises, develops, and evaluates temporary support staff and student workers within the Office of the President
• Serves as project manager for multiple academic and student affairs-related projects and serves as primary point of contact for several sponsored community-wide events and initiatives
• Serves as content manager for the President’s web portal page, prepares updates and announcements for the site and for regular community-wide newsletters
• Monitors changes/trends in the external environment (regulatory, political, higher education, economic, etc.) and determines or notifies appropriate staff of resulting implications/needs relevant to the President for Institutional Effectiveness
• In consultation with the President, promotes and coordinates service area planning activities and ensures that strategic planning is integrated with college budgeting and assessment cycles while providing staff support on behalf of the President.
• Ensure infusion of technology into the Presidential office operations, procedures, and direct services to increase the effectiveness and efficiency of the systems and services
• Ensure compliance with state-mandated and institutionally established performance measures and utilize data for departmental improvement initiatives in the Office of the President
• Develops, implements, monitors, and maintains procedures for all budgetary operations in the Office of the President and to ensure that adequate internal controls are maintained
• Coordinate assistive/adaptive/alternative technology and other services in collaboration with Human Resources and/or Disability Services to meet accommodation needs of special guests to the President
• Coordinate and facilitate hiring cycles as directed by the President
• Coordinate with other campus/college units to facilitate institutional initiatives

Skills on Resume: 

• Staff Supervision (Soft Skills)
• Project Management (Hard Skills)
• Content Management (Hard Skills)
• Environmental Monitoring (Soft Skills)
• Strategic Planning (Hard Skills)
• Technology Integration (Hard Skills)
• Compliance Management (Hard Skills)
• Coordination and Facilitation (Soft Skills)