• Meet with internal stakeholders to take detailed briefs on the project before the client is on-boarded - reviewing client contracts and project feasibility.
• Complete initial project processes such as due diligence on dates and resource and initial data checks.
• Assess budgets, teams, and resources to ensure the project can be delivered to meet client KPIs and on time.
• Carry out planning including setting goals and objectives, defining roles, and producing schedules and time-lines for tasks - following the needs of the client
• Meet with clients to understand their objectives, set KPIs, and communicate with the whole team.
• Lead and motivate project teams from both internal and external stakeholder organisations
• Manage the client at all times - first point of contact for any project issues.
• Appropriate troubleshooting when problems arise.
• Carry out monitoring and control activities to track the progress of the project.
• Track project performance, specifically to analyse the successful completion of short and long-term goals
• Full responsibility for ensuring the project meets budgetary objectives and making adjustments to project constraints based on financial analysis.
• Identify and manage risks to ensure delivery is on time.

Skills: Project Briefing, Due Diligence, Budget Management, Resource Allocation, Goal Setting and Planning, Client Relationship Management, Troubleshooting, Risk Management

• Define the concept of the events with internal stakeholders, making sure they answer to values and are aligned with global strategy.
• Conduct benchmarks to highlight best practices and study other companies’ innovations
• Advise on the best format, timeframe, and expected KPIs depending on their objectives.
• Responsible for the implementation of the event, organising the project team, and will be accountable for the budget of each of events
• Coordinate the event with the different internal teams, such as content, design, social media manager, go-to-market manager, etc, and ensure all the deliverables are ready on time.
• Responsible for the delegate management, including building of registration sites, communications, and reports.
• Prepare the logistical requirements and follow-up with all the providers (Hotels, team-building providers, venues)
• Negotiate all the budgets with the providers and follow-up, reconciliation of the invoices
• Post-event evaluation
• Launch transversal projects across the company to have an impact on its roadmap
• Work with fun and smart teammates specializing in content marketing, design, UX, product management, and more

Skills: Event Concept Development, Benchmarking and Innovation, KPI Strategy, Event Implementation, Cross-functional Coordination, Delegate Management, Vendor Negotiation, Post-Event Evaluation

• Take telephone and web enquiries, logging details accurately, and asking effective questions to ascertain detailed client briefs.
• Create client proposals and quotations, matching appropriate AV and production solutions to clients' needs and identifying opportunities to upsell.
• Manage the sales pipeline.
• Develop client relationships and be on hand to guide them through the event journey.
• Prepare event technical specifications.
• Prepare event documentation, including health and safety, event timelines, and supplier and contact details.
• Prepare, load, and oversee delivery of equipment on time whilst adhering to venue regulations.
• Manage crew, technicians, and suppliers to install, deliver, and de-rig equipment, working often to tight deadlines - ensuring work delivered is to a high standard.
• Be on site throughout the event, representing the company, and be on hand to oversee client requests/needs and work alongside event partners.
• Take responsibility for post-event appraisals.
• Support Senior Management, including carrying out profit analysis reports and contributing ideas for business growth.
• Develop specific projects and venue relationships

Skills: Client Inquiry Management, Proposal and Quotation Creation, Sales Pipeline Management, Client Relationship Development, Event Technical Specifications, Event Documentation Preparation, Equipment Delivery Oversight, Crew and Supplier Management

• Responsible for the planning and execution of multiple key events, including conferences and events across the Asia Pacific market.
• Lead flagship events, roundtables, seminars, conferences, and sponsored events
• Manage all aspects of the event operation from initial briefing, venue sourcing, event creation, budgeting, and food and beverage requirements to reconciliation and reporting
• Work closely with relevant stakeholders to identify invitees and oversee the delegate management process of all projects
• Speaker and internal stakeholder management, including clear information on relevant logistical aspects of the event
• Work strategically with Marketing and Client-facing professionals on achieving event goals and objectives.
• Working with global teams to create branded materials required for events
• Use Cvent to create landing pages and registration pages and build event invites on Marketo.
• Deepen relations with existing clients and maximize all opportunities to generate new business
• Manage and prepare all materials and premiums related to events, including packing
• Travel for on-site execution
• Build excellent relations with the team through positive communication

Skills: Event Execution, Speaker Management, Budgeting, Delegate Management, Collaboration, Cvent/Marketo, Client Relations, On-site Execution

• Responsible for producing multiple key virtual events across the Asia Pacific
• Leading on webcasts, webinars, and conference calls
• Proactively checking on global smartsheet for upcoming events led by other regions for the Asia Pacific leveraging
• Working with global teams on leveraging events that are led by other regions
• Manage all aspects of the event operation, from creation and budgeting to reconciliation and reporting
• Working closely with relevant stakeholders to identify invitees and oversee delegate management process of all projects across the Asia Pacific
• Speaker and internal stakeholder management, including clear information on relevant logistical aspects of the event
• Created emails and build invites, reminders, confirmations, and replays on Marketo
• Work strategically with Marketing and Client-facing professionals on achieving event goals and objectives
• Deepen relations with existing clients and maximize all opportunities to generate new business
• Maintain client liaison and ensure SLA’s are monitored and achieved throughout the event planning process

Skills: Virtual Events, Webcast Management, Global Coordination, Budgeting, Delegate Management, Stakeholder Management, Marketo Campaigns, Client Relations

• Manage and maintain the APAC events calendar and APAC Data Collection spreadsheet
• Work closely with the digital team to arrange event reporting/metrics
• Responsible for accurate and timely budgeting and reconciliation of events
• Create and maintain SOP for managing virtual events across APAC
• Manage customer relationship management (CRM) database for in-person and virtual events
• Maintain premium stocks in the office and plan for any upcoming events for reordering
• Manage vendors contributing to events (i.e., gifts, printed materials, audio-visual companies, hotel venues, etc.)
• Track own time accurately on FIRST’s time tracking software
• Ensure knowledge is shared within the team to support everyone working effectively
• Work on ad-hoc requests from clients
• Ensure FIRST is aware of problems or issues that negatively affect productivity

Skills: Event Calendar Management, Event Reporting, Budgeting and Reconciliation, SOP Creation, CRM Management, Vendor Coordination, Time Tracking, Issue Management

• Create project plans from pitch to delivery in conjunction with company representatives and GNF team members.
• Set out the scope of the project and associated timelines, ensuring that deliverables meet the stakeholders’ needs and budget.
• Manage supplier arrangements, including negotiation of favorable terms and ensuring all quality and delivery standards are met.
• Order equipment, book transport, manage inventories, and perform requested adjustments of all promotional material
• Attend events around the world and support attendees and faculty
• Prepare and manage events online.
• Manage Global Neuro’s invoicing and accounting, coordinate Governance meetings.
• Support marketing and communications, provide input into campaigns, and ensure a smooth running of digital channels and assets.
• Support the development of a sustainable strategy to build Global Neuro Foundation’s brand
• Develop content and design across formats and audiences (e.g., from individual to bulk and from healthcare professionals to corporate clients).
• Manage event data and provide analysis, including market research.
• Have an affinity for managing marketing and communication data.
• Stay up to date with the latest in-person and online event planning tools and methods to deploy best practices and understand how other organizations and companies are using them.

Skills: Project Planning, Supplier Management, Inventory Control, Event Support, Digital Events, Invoicing, Marketing Support, Data Analysis

• Develop creative pitches, take ideas and turn them into presentations to showcase to clients and prospects
• Take time to understand client brands and build close relationships with clients and prospects to ensure all events have their brand at the heart.
• Presenting and pitching either alone or in a team to win new business/events and taking to contract stage.
• Organising and facilitating creative kick-off meetings, enabling and overseeing creative content solutions
• Be knowledgeable about the latest trends within the event industry
• Full production management of all event logistics
• Full responsibility of external suppliers for pitch and onsite delivery, including but not limited to video content, script development, AV
• Advise and inspire event organizers to implement solutions to bring the best experience to their attendees, exhibitors, and speakers
• Assist and train organizers to use the Swapcard platform
• Develop a communication strategy with organizers to increase the app usage rate at events

Skills: Pitch Development, Client Relations, Business Development, Content Solutions, Industry Trends, Event Logistics, Supplier Management, Communication Strategy

• Help design, plan, and manage Reactor SF strategic event planning that will help drive MSFT engagements, deepen collaboration, and support developer engagements.
• Work closely with worldwide Reactor PM and leadership teams to implement consistent events, programs, and presence, which emanates a welcoming, hip environment where developers and startups want to be.
• Work across all levels within the organization, including vendor staff, partner teams, and senior executive leadership as they visit the Reactor locations globally.
• Manage ongoing communications with core internal and external partners, show organizers, vendors, and internal cross-functional teams to ensure on-time, on-budget, and aligned execution
• Leverage best practices and assess impact on an ongoing basis to evolve strategy and tactics to maximize ROI.
• Analyze opportunities, manage the Reactor site budget, and present recommendations to stakeholders and senior management with improvements and net new additions.
• Build connections internally and externally to collaborate and leverage other key initiatives and programs to maximize impact.
• Review each event with the organizer to prepare for the editions to follow
• Achieve an expert-level understanding of the product and its offerings
• Attend events to provide support for clients, attendees, and exhibitors

Skills: Event Strategy Design, Cross-functional Collaboration, Vendor and Partner Management, Communication Management, ROI Analysis, Budget Management, Stakeholder Engagement, Event Support

• Manage the scheduling, development, and technical delivery of a variety of virtual events projects
• Technical project management and tracking, including attendee registration, technical speaker liaison, review of materials, status reporting, maintenance of user guides, and platform-related administration using MS Windows and Office
• Maintain positive and proactive communications with internal teams and external customers and suppliers
• Review and track project requests and budgets, responding with appropriate information, advice, and questions
• Manage virtual video recordings and provide related video-editing services
• Report regularly to management and the client.
• Create and maintain comprehensive project documentation.
• Manage admin across the projects, dealing with sign-off, budgets, and compiling post-event reporting - including evaluating successes and challenges to enhance learning for the next project.
• Identify and monitor competitor events and alternative ways the marketplace will accumulate information, market knowledge, and commercial relationships.
• Attend conferences and training as required to maintain proficiency.

Skills: Event Management, Technical Management, Communication, Budgeting, Video Editing, Documentation, Admin Management, Market Analysis

• Experience working large events or meetings.
• Event management experience and project management experience
• Can manage small to medium-sized operational projects and can work seamlessly in a matrixed environment.
• Having a Salesforce admin background
• Should be comfortable working with 60-70 people to manage a large event end to end.
• Strong interpersonal skills, with demonstrated ability to work effectively and collaboratively with diverse team members and external parties.
• Strives for healthy collaboration.
• Ability to oversee a variety of projects/programs simultaneously.
• Proven ability to work in a fast-paced and high-pressure work environment.
• Proven ability to iterate, focus on what is most important, and continually improve.
• Excellent communication skills with experience interacting with diverse stakeholders, including Executives, and be able to work independently.

Qualifications: BA in International Relations with 2 years of Experience

• Strong understanding of budgets, critical time paths (CTP), contracting processes and procedures, and event logistics management
• Knowledge of creative event design and crisis management coordination
• Knowledge of event agenda creation and management and virtual meeting design and delivery
• Strong knowledge of hotels, venues, ground suppliers, AV and production suppliers, food and beverage requirements, and associated terminology
• The ability to develop and maintain a budget
• Computer proficiency in Microsoft Office Suite and ability to adapt to new technologies
• Strong multi-tasker who works well under pressure
• Proven skills in negotiation and financial acumen
• Ability to remain calm and composed under stressful situations
• Excellent customer service skills with verbal, written, and presentation skills
• Good strategic meetings management knowledge

Qualifications: BA in Public Relations with 3 years of Experience

• Project management experience in large format installation and events set up.
• Event organisation and management in a communication environment, preferably for the EU Institutions
• Excellent organisational and planning skills
• Strong project and time management skills (Prince 2 certification)
• Proven organisation and delivery of online and physical event projects (conferences, meetings, webinars, seminars, roadshows) with networking and exhibition activities
• Good knowledge of online registration, conferencing, and engagement tools and platforms
• Ability to manage small project teams
• Be self-motivated and a team player.
• Comfortable with project management tools and can work with the data and tech that help us thrive.
• Be an agile, responsive, and adaptable teammate.
• Excellent knowledge of English and French (and any other language)
• Focus on qualitative, creative, and sustainable event services

Qualifications: BA in Marketing with 4 years of Experience

• Experience in trade show project management
• Strong written and oral communication skills
• Must be extremely detail-oriented and organized
• Must excel at Google suite of products - G Drive management, Google Sheets, Docs and Slides
• Able to work under a short time constraint with quick turnaround times
• Creatively resource solutions/mitigate issues under pressure, autonomously
• Understanding of cascaded approvals within a larger team
• Company hierarchy experience with video game industry trade shows and/or events
• Second language (Chinese, German, Korean, or Russian)
• Grace under pressure and a sense of humor in working with diverse groups with competing priorities
• Be creative at heart and have exceptional organizational abilities and event and PR execution skills.

Qualifications: BA in Hospitality Management with 5 years of Experience

• Meeting planning and project management experience
• Good understanding, experience, and knowledge of Virtual and Hybrid projects with platform capabilities and project planning
• Good understanding, experience, and knowledge of AV/Production
• IT literate with experience of database tools - knowledge of web-based registration tools (CVENT)
• Achievement of pre-agreed SLA’s, Global Standards, KPI’s, and yearly objectives
• Proven experience and feedback in customer satisfaction
• Good working relationships with colleagues and team and being a team player
• Good analytical, communication (written and verbal), and presentation skills
• Demonstrated ability to be a self-starter, independent thinker, and deal-maker
• Strong organization skills
• Fluency in English and language skills

Qualifications: BA in Media and Entertainment with 2 years of Experience

• Extensive experience as event project manager on virtual/hybrid and live events
• Excellent understanding of virtual event technology, live streaming, and webcasting
• Proficiency in navigating the Zoom platform
• Capacity to manage high-stress situations and to handle various projects simultaneously
• Ability to produce content for abstracts, presentations, copywriting
• Ability to communicate clearly and concisely (written and verbal) – highly fluent in English.
• Good knowledge of event suppliers and strong negotiation skills
• Strong working knowledge of Google tools and Microsoft Office, in particular Excel, PPT, Photoshop/Illustrator.
• Familiar with travel requirements and travel registration tools
• Ability to assist physically in event set up and break down.
• Flexibility and adaptability to meet the changing needs of the business.
• Self-starter who enjoys working in a fast-paced environment and the ability to be creative, flexible, and think outside the box

Qualifications: BA in Event Planning and Management with 6 years of Experience

• Event agency experience
• The ability to follow and fully understand internal processes (adapt to and follow processes)
• Able to carry out face-to-face meetings with suppliers and clients, so they must be presentable with an engaging personality
• Capability to write detailed proposals independently, always looking to exceed clients’ expectations with a high level of detail and creative responses to a brief
• Ability to multitask, managing multiple projects and teams at one time
• Skilled in financial management imperative
• Passionate about the event industry and always looking to widen knowledge through training, networking, and research
• Experience working with the online delegate management system CVENT
• An understanding of event production, from design to implementation, and a proven track record of delivering virtual events
• The flexibility to travel for international events and work out of office hours
• A strong work ethic, masses of enthusiasm, and the motivation to become an integral part of an expanding business

Qualifications: BA in Communications with 5 years of Experience

• Has managed multiple projects simultaneously
• The ability to look across various initiatives and prioritize based upon Exela's strategic direction and priorities
• Event management and production experience within the Events Industry, Marketing Consulting, Software/Technology organization
• Significant experience in creating an integrated event plan and successfully delivering dozens of experiences that meet/exceed marketing objectives.
• A passion for technology and the potential for it to positively impact events of all shapes and sizes, particularly virtual ones right now
• An empathetic personality who cares about solving problems and helping immediate and broader teams deliver world-class events
• Top-notch organizational skills, adept at multitasking, and thorough in documentation and follow-up practices.
• Experience working in storytelling or scripting.
• Experience working with AV teams and virtual events platforms
• Creative problem-solver with a strong design sense and an exceptional understanding of creating a total event experience to achieve marketing and business objectives.
• Effective communication (written and oral), organizational, and presentation skills.
• Strong leadership with demonstrated ability to establish credibility among peers and senior management
• Solid analytical skills and decision-making capabilities coupled with sound judgment and the ability to learn, recognize, and support what's best for the business.

Qualifications: BA in Business Administration with 7 years of Experience

• Project and event management experience, including multi-stakeholder management across multiple markets
• Marketing, media, or creative industry-related experience
• Experience managing third-party agencies and sponsors
• Experience leading and managing C-suite events and experiences/high-profile events in the entertainment sector or brand experience space
• Detail-oriented mindset and process-driven
• Strong project management skills and the ability to work on multiple facets of a project simultaneously in a fast-paced and dynamic environment
• Good analytical, communication (written and verbal), and presentation skills
• Demonstrated ability to be a self-starter, independent thinker, and deal-maker
• Passion for web video and digital culture.
• Understand digital creators and identify opportunities to celebrate the creator community
• Exceptional verbal and written English communications and presentations skills

Qualifications: BA in Public Relations with 3 years of Experience

• Previous experience as a corporate events planner, events project manager, or conference planner/manager gained in a PCO, venue, event agency, or association environment
• Demonstrated experience in project managing events, including equipment logistics, room setup, budget management, and a wealth of best practices
• Exceptional written and verbal communication skills, with a strong focus on customer service
• Good technical understanding of current streaming and virtual technologies for events delivery
• Strong knowledge of EventsAIR and preferably OnAIR platforms
• Solid financial and resource management skills, including gathering and interpreting data for problem-solving and decision-making
• Solid understanding and demonstration of quality management principles
• Proven ability to delegate to a delivery team of diverse individuals, preferably across multiple sites
• Qualification in Event Management, Business Management, or Project Management
• High standards of accuracy with extraordinary attention to detail, high degree of quality orientation, ability to manage data integrity, security, and confidentiality.
• Excellent project management skills, a keen sense of urgency, and a high commitment to customer service

Qualifications: BA in Marketing with 4 years of Experience