• Conduct venue site searches, sourcing, and negotiations and provide recommendations
• Influence decision-makers on hotel or meeting venue selection
• Identify budget and contract issues and propose solutions
• Maintain effective and efficient communication
• Create and maintain project timelines, and ensure outside parties are held responsible for meeting deadlines
• Oversee registrations and follow up with attendees
• Coordinate logistics and event execution with various outside vendors
• Prepare presentation materials, and reports, and conduct or designate the responsibility of required quality checks
• Travel onsite to meetings, greeting guests and attending the hospitality desk during meetings, resolving issues related to hotel, flight, and other travel needs
• Be responsible for other projects and responsibilities

Skills: Venue Sourcing, Negotiation, Budget Management, Communication, Timeline Management, Registration Follow-Up, Logistics Coordination, Quality Control

• Support in the organization of the Events of all Business Units.
• Management, coordinated with the agency, of an event from its beginning to its end following established procedures.
• Collection of information from the business units.
• Preparation of proposals for the development of the event
• Take responsibility for Requests Management in CRM
• Sending of documentation to requesters
• Budget follow-up and final closing of expenses
• Possible troubles follow-up.
• Take responsibility for report preparation.
• Participate in International projects.

Skills: Event Coordination, Agency Management, Information Collection, Proposal Preparation, CRM Request Management, Documentation Management, Budget Monitoring, Report Preparation

• Come up with ideas to propose to clients by doing research online
• Search for new suppliers or deal with existing suppliers, get pricing, and liaise with them during the event
• Liaise with part-timers on client requests, monitor them, and make sure the entire event goes well
• Assist in other administrative work required by the supervisor
• Search for premium gifts online locally or overseas.
• Coordination on product purchases.
• Guide interns and work together with them
• Run the event on event day
• Assist in any other work required by the supervisor
• Work on weekends when there's an event.

Skills: Idea Generation, Supplier Sourcing & Liaison, Event Coordination, Administrative Support, Gift Sourcing, Product Purchase Coordination, Intern Management, Event Day Support

• Executes contracted private events with members and non-members
• Executes LTS-sponsored events promoted and sold to members.
• Works with the exclusive caterer to determine selling prices, menus, and other details for catered events
• Ensure pre-planned banquet menu offerings are current and reflect general member interests.
• Transmits necessary information to and coordinates event planning with production, serving, and housekeeping staff, arranges for the printing of menus, etc.
• Inspects finished arrangements
• Present to oversee the actual greeting and serving of guests.
• Checks function sheets against actual room setup
• Oversees personnel scheduling for special functions and may help supervise service personnel.
• Executes detailed BEOs 

Skills: Event Execution, Catering Coordination, Menu Planning, Event Coordination, Event Inspection, Guest Services, Room Setup Management, Personnel Scheduling & Supervision

• Oversees scheduling of banquet service employee meetings.
• Responsible for hands-on service work when needed and executing events.
• Manages member and guest complaints before, during, and after the event.
• Acts as off-site banquet manager for LTS off-site events.
• Assists with the completion of in-house banquet event orders (BEOs).
• Represents members’ needs and interests on applicable club committees.
• Obtains necessary permits for special events and functions.
• Critiques function to determine future needs and to implement necessary changes for increased quality. 
• Attends staff and management meetings to review policies and procedures, future business and to continually develop quality and image of banquet functions.
• Ensures the security of the club’s members and guests’ valuables during events. 

Skills: Banquet Scheduling, Event Service Management, Complaint Resolution, Off-Site Event Management, BEO Assistance, Member Representation, Permit Management, Event Critique & Quality Improvement

• Plans professional development and training activities for subordinate staff.
• Diagrams of room layout, floorplans, banquet item placement, and related function details.
• Meets with other department managers to plan food and beverage aspects of special events organized by the staff members.
• Updates weekly function information for all affected staff.
• Serves as liaison between kitchen, service, and management staff.
• Maintains the club’s master calendar and function book.
• Assumes responsibility of manager-on-duty when necessary.
• Ensures that proper housekeeping and energy conservation procedures are always followed.

Skills: Staff Training, Room Planning, F&B Coordination, Function Updates, Staff Liaison, Calendar Management, Manager-on-Duty, Housekeeping & Energy Management

• Plan and execute external facing workshops, internal meetings, and industry tradeshows
• Work closely with creative services, regional sales managers, and sales representatives to plan, create, schedule, and execute event promotions
• Prepare name tags, marketing materials, manuals, confirmation packages, registration lists, etc.
• Maintain Cvent and Salesforce registration database and provide a lead, attendee, and registration reports to cross-functional teams
• Negotiate contracts with seminar venues, vendors, and service providers
• Quarterly travel to manage onsite logistics with venue and regional sales staff for seminars and other events (required travel for backup and peak periods)
• Manage individual event budget with other team members for monthly reporting and report in numbers to the appropriate Sr. Event Specialist
• Coordinate all meeting logistics including management of manuals, literature, marketing materials, PowerPoint presentations, a/v, electrical, catering, and shipping
• Work with product managers to keep product materials, promotional materials, and presentations current
• Maintain quarterly seminar and tradeshow schedules to event website on the main webpage
• Communicate meeting details to both external and internal cross-functional teams as well as speakers

Skills: Event Planning, Collaboration, Materials Preparation, Database Management, Contract Negotiation, Onsite Logistics, Budget Management, Logistics Coordination

• Coordinate supporting functions and special events specifically for trade shows, internal meetings and/or events, national dealer meetings, and incentive trips
• Supervise event preparation, set up, execution, and event egress
• Work with the Sales and Marketing team to determine and plan the best shows for the company to attend
• Coordinate equipment lists and requirements with Regional Field teams
• Coordinate blasts pre/post show, social promotions, and other assets
• Enhance/support product launches at Trade Shows
• Create and distribute trade show schedules for staff, dealers, and vendors
• Ensure that each trade show has the required space reserved, as well as display fixtures, products, promotional materials, and people to adequately represent the brand
• Provide excellent organization, coordination, and execution of all shows and events
• Oversee and organize events specific to the companies and their dealer group
• Provide support coordination for all required details of any special event plus national or regional meetings to deliver the event on time and as designed
• Work with organizers and third-party vendors to help build and execute successful sales meetings, events, and tradeshows
• Provide support for the execution of all details related to corporate sponsorships
• Organize activities specific to each sponsorship agreement

Skills: Event Coordination, Trade Show Planning, Equipment Coordination, Promotions, Product Launches, Schedule Management, Brand Representation, Vendor Coordination

• Independently manage small and mid-scale events in conjunction with marketers and/or other office colleagues
• Work with, and manage, event vendors
• Research, recommend, and select meeting sites and activities that support objectives.
• Coordinate logistics planning including agenda/program development, food and beverage menu selections, air and ground transportation arrangements, security and access, registration and housing processes, and audio-visual/technical needs.
• Provide onsite management of meetings and events
• Complete post-event tasks to include reconciliation of logistical expenses
• Provides ancillary support within Event Marketing and firm-wide Marketing
• Ensure that all clients receive a polite, professional, and efficient reply to phone calls and e-mails.
• Proactively identify customer needs and any other essential information such as budget, competition, history, etc.
• Handle upcoming meeting and event inquiries

Skills: Event Management, Vendor Coordination, Site Selection, Logistics, Onsite Management, Expense Reconciliation, Marketing Support, Customer Service

• Marketing, public relations, and/or event experience
• Excellent communication and interpersonal skills
• Comfortable and proficient in communicating with high-level Officers, Field Staff, and Board members.
• Self-starter who works independently while still maintaining the ability to work well in a small, cohesive team environment.
• Ability to organize competing priorities, follow through on tasks, and handle different stages of multiple meetings simultaneously.
• Strong organization, detail orientation, database proficiency, and excellent Microsoft Office skills.
• HTML and CSS experience
• Ability to handle confidential information with the utmost integrity.
• Excellent interpersonal communication skills
• Excellent problem-solving capabilities

Qualifications: BA in Project Management with 1 year of Experience

• Experience working in event management.
• Experience negotiating contracts with hotels, caterers, and other event service suppliers.
• Project management skills with experience handling multiple deadlines and schedules autonomously.
• Experience with email marketing tools
• Demonstrated interpersonal, verbal, and written communication skills.
• Demonstrated experience in database management.
• Ability to work well with others in a deadline-driven team environment.
• Must be able to work in a Labor/Management Partnership environment.
• Strong creative problem-solving skills
• Extraordinary attention to detail

Qualifications: BA in Hospitality Management with 3 years of Experience

• Proven experience working as an event coordinator
• A proven track record of organizing successful events
• Proficient in Microsoft Office Suite
• MAC-based working experience
• Excellent vendor management skills
• Knowledge of basic recruitment practices
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Must have strong problem-solving ability

Qualifications: BA in Arts Management with 1 year of Experience

• Experience with a Broadcast, Media, or Digital Company
• An understanding of the U.S. Hispanic and/or Multicultural market 
• Directly related experience in Event Planning or Project Management
• A highly analytical approach to assessing the effectiveness of events
• Highly creative with an eye for design
• The ability to establish relationships with virtual platform vendors
• Excellent interpersonal skills and a customer service mindset
• Energetic, upbeat, and outgoing personality
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills

Qualifications: BA in Public Relations with 2 years of Experience

• Experience working in Marketing, Communications, or Business fields
• Ability to project a professional appearance
• Excellent communication skills with the ability to engage in verbal interaction with customers
• Maintain a high level of product knowledge to assist customers by being able to recommend the correct product to enhance performance.
• Basic knowledge of construction
• Flexibility, understanding urgencies, reliability, and the ability to multi-task while managing time efficiently.
• Must have detail-orientated
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Basic knowledge of Microsoft Outlook, Microsoft Excel Spreadsheet software, Microsoft PowerPoint, and Microsoft Word Processing software.

Qualifications: BA in Tourism Management with 1 year of Experience

• Experience in coordinating events for community-based organizations, and/or healthcare agencies, media relations, event planning, working with volunteers, vendor management, and/or fundraising.
• Sales and marketing experience
• Experience working with event management website
• Proven contract negotiation skills
• Photoshop/Illustrator/Suite experience.
• Extensive knowledge of public education, media relations, business development, and project management.
• Successful implementation of campaigns, programs, and events through visual design efforts.
• Strong attention to detail, and written, and verbal communication skills.
• Ability to juggle multiple projects and events.
• A proactive team player who can multitask easily and must uphold the core values of the organization which include teamwork, integrity, and passion.
• Proficient in all Microsoft Suite products including Word, Excel, and PowerPoint.

Qualifications: BA in Business Administration with 4 years of Experience

• Event Planning and production with virtual event experience
• Excellent written and verbal communication skills
• Strong ability to prioritize projects and initiatives and the ability to work independently
• Professional with proven experience working and communicating at all levels of an organization, including senior leadership
• Knowledge of and proficiency with digital event tools including SplashThat, Salesforce, INTRADO, and Zoom Webinars and Meetings, and always with an eye out for innovative digital tools
• Ability to assess digital tools and implementation readiness based on the event
• Works efficiently to keep up with a fast-paced environment, while still producing thoughtful and thorough work
• Extremely well organized, obsessively detailed oriented
• Strong skills in Excel and PowerPoint
• Strong knowledge of digital platforms

Qualifications: BA in Communications with 3 years of Experience

• Meeting planning experience and administrative experience
• Working knowledge of the latest technology designed for events.
• Proven ability to create and manage budgets.
• Experience managing Venue and AV/Technology contracts.
• Must be detail-oriented, with effective organizational and project management skills
• A self-starter, with the ability to work well under pressure, work independently with limited supervision, with solid problem-solving, judgment, and decision-making skills.
• Excellent customer service and interpersonal skills, with strong writing and editing skills.
• Experience working directly with clients in a leadership role.
• High level of creativity and "rolled up sleeves" working style.
• Ability to travel domestically and internationally by up to 20%.
• Demonstrated strength in Word, Excel, PowerPoint, and project planning software, and knowledgeable about online meetings/events, CVENT and Wrike experience
• Experience working with multiple cultures across multiple time zones

Qualifications: BA in Event Management with 5 years of Experience

• Experience working in Event Planning and Execution
• Must have experience at a similar size and quality hotel and restaurant
• Must possess computer skills, including use of Microsoft Word, Excel, and Delphi.
• Advanced knowledge of sales skills, revenue management, training, and motivation of peers.
• Advanced knowledge of hotel features, benefits, and competing hotels within the market.
• Knowledge of hotel operations, including marketing plans, security and safety programs, personnel and labor relations, preparation of business plans, repairs, maintenance, budget forecasting, quality assurance programs, hospitality law, and long-range planning.
• Leadership skills to motivate and develop staff and to ensure accomplishment of goals.
• Able to set priorities, plan, organize, and delegate.
• Ability to work effectively under time constraints and deadlines.
• Effective verbal and written communication skills.
• Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, the public, etc.

Qualifications: BA in Marketing with 4 years of Experience