• Lead and operate SEE’s signature event, Tinseltown, which requires year-round planning and budget management.
• Hire and manage an event coordinator for operational and administrative duties
• Ensure high-quality event production, outstanding customer experience, and strong event margins.
• Be physically on-site and responsible for event success during load-in, event days, and load-out.
• Secure all vendors, equipment rentals, and production staff, ensuring contracts are in place and financial obligations are met.
• Manage all event budgets and have ownership over P&L.
• Oversee all operations, ensuring labor and production are on schedule and under budget
• Hire and manage event staff
• Create, plan, and execute event activations and enhancements, and look for opportunities to upsell customers for additional revenue streams.
• Event creation and conceptualization, and be an integral part of creating the SEE calendar and SEE long-term business plan
• Occasional travel to conferences, potential site locations, and industry events.

Skills: Event Planning, Vendor Management, Staff Leadership, On-Site Coordination, Contract Negotiation, P&L Management, Event Activation, Strategic Planning

• Prepare and manage annual events forecast and Budgets to meet set sales targets
• Work with the property management team daily to review scheduled events and troubleshoot potential challenges/conflicts
• Oversee Event Operations and Service including Banquets, Event Services, and Event Technology
• Learn, utilize, and administer BEO software platform, currently IVVY
• Assemble and oversee all BEOs, set up SOPs for BEO communication with property teams
• Creates collateral packages for each property
• Manage logistics, work plans, relationships, and budgets
• Seek input from and drive consensus among internal stakeholders on messaging, positioning, creative approach, and content.
• Manage vendor activity and relationships (RFQs, negotiate contracts, sponsorships, POs, billing, open items) to ensure Aptiv extracts maximum value from investments.
• Maintain the Global Show calendar
• Lead the execution of customer tech shows, trade shows, and sponsored events for all business segments and corporate in North America
• Manage, mentor, and grow the Event Marketing team.
• Ensure events are executed on time, at budget

Skills: Budgeting and Forecasting, Event Operations, BEO Software, Collateral Creation, Logistics Management, Vendor Negotiation, Event Execution, Team Leadership

• Design, plan, and manage all events organization
• Develop and coordinate program format, stage design, audio-visual, security, logistic, broadcasting, translation components according to the client’s brief
• Coordinate event design with objectives related to social media and PR communication
• Manage a team of experts made of stage designers, chief editors, production directors, technical directors, logistic directors, film directors, etc
• Control budget allocation according to client’s objectives
• Ensure coordination of the concept phase, pre-production phase, production phase, and post-production
• Assess results and impact of delivered events and adapt the formats for upcoming events
• Work directly with the CEO to craft online event strategy
• Manage a fast-growing events team and make decisions regarding hiring and contracting to achieve success
• Collaborate with the Director of Education and the Creative Director as well as a team of designers, educators, and animators to envision graphically appealing and engaging communication.
• Coordinate personnel for event success, including collaboration with partners, responding to participant inquiries, and preparing speakers for presentation.
• Manage clients, anticipate questions and concerns, and prepare for meetings

Skills: Event Planning, Program Coordination, Social Media Integration, Team Management, Budget Control, Event Lifecycle, Online Strategy, Client Management

• Providing exceptional customer service to stakeholders by responding to requests in a timely and professional manner
• Booking new non-sport events, including non-sport, throughout RENT ONE PARK
• Negotiating event contracts that set RENT ONE PARK up for success in every aspect
• Effectively managing all aspects of the event ticketing process
• Overseeing, planning, promoting, coordinating, and executing various small and large-scale special events for the facility
• Effectively managing the financial performance of all non-sport events, including but not limited to event P/L's and event settlements
• Representing the facility at RENT ONE PARK meetings to promote and plan the venue's events
• Developing and monitoring event timelines, securing entertainment and vendors for the events
• Working with event staff and stakeholders to ensure deadlines are met
• Coordinating and supervising the work of, and serving as liaison to, vendors, sponsors, outside community groups, volunteer committees, and/or other persons related to the implementation of the event
• Coordinating, directing, and participating in setup, breakdown, and decoration for all events

Skills: Customer Service, Contract Negotiation, Ticketing, Event Coordination, Financial Management, Promotion, Vendor Coordination, Event Setup

• Developing and managing the events and food and beverage budgets
• Analyzing the event budget areas for cost comparison purposes and adjusting programs/events to enhance revenues for the facility when appropriate
• Assisting with maintaining and controlling inventory of supplies and/or equipment used for events
• Procuring equipment and supplies needed by recommending and ordering
• Providing post-event evaluation for all events to identify opportunities for improvement of future events
• Successfully directing all front and back of house food and beverage responsibilities
• Establishing/cultivating agreements and systems with food and beverage vendors to ensure effective ordering processes
• Creating a food and beverage pricing structure that puts RENT ONE PARK in a position to meet and exceed budget goals
• Hiring, training, and developing event and food & beverage team members
• Establishing relationships and effective agreements with preferred caterers
• Establishing relationships and effective agreements with external food and beverage vendors

Skills: Budget Management, Cost Analysis, Inventory Control, Procurement, Post-Event Evaluation, Food and Beverage Management, Vendor Relations, Team Development

• Experience coordinating and working with a team
• Experience working on event planning
• Experience working with sponsors and budgets
• Experience developing budgets and event logistical budgets
• Experience using digital tools such as Google Suite, Slack, and video conference (we use Zoom)
• Solid understanding of technical and logistical aspects of streaming live event production.
• Strong working knowledge of Microsoft Office.
• Strategic thinker with a strong vision of how to shape broadcast and streaming events.
• Excellent interpersonal skills.
• Excellent communication, presentation, and people skills with an ability to balance priorities
• Able to work well independently, establish and meet deadlines, and prioritize tasks

Qualifications: BA in Event Management with 2 years of Experience

• Related and progressive Catering, Conference/Event Services, Banquet, Culinary, or other similar experience.
• Experience working as a supervisor/manager in a similar setting
• A solid knowledge of catering management, luxury hotel service standards, guest relations, and etiquette.
• Have the ability and experience to successfully lead and coordinate staff in a high-volume, time-sensitive environment.
• Expertise in managing all aspects of events, from conceptualization to execution, ensuring every detail is addressed to meet client expectations.
• Proficient in creating and managing event budgets, including negotiating with vendors and ensuring the event stays within budget while meeting quality standards.
• Quick thinker with a proven track record of solving problems effectively and efficiently in a fast-paced event environment.
• Experience in managing vendor relationships, including securing contracts, overseeing service quality, and ensuring timely deliveries and setups.
• Excellent multitasker with the ability to prioritize tasks and manage time effectively, ensuring the successful execution of multiple events simultaneously.
• Detail-oriented, ensuring that every element of an event is carefully planned and executed, from décor to food service.
• Able to determine the needs of customers and persuasively present sales options through verbal face-to-face and telephone interactions.
• Willing and able to work varying schedules to reflect the business needs of the hotel. Work schedules will include working on holidays, weekends, and alternate shifts.

Qualifications: BA in Hospitality Management with 5 years of Experience

• Leadership experience in Event/Sales.
• Experience in marketing and promoting events to increase attendance and engagement
• Expertise in vendor management and negotiation
• Proficient in event planning software and tools (e.g., Eventbrite, Cvent, etc.)
• Experience in creating and executing post-event evaluations to ensure improvement for future events
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Excellent interpersonal skills and high professionalism.
• Must conduct business with the utmost honesty, integrity, and sensitivity.
• Ability to accomplish projects with little supervision
• Ability to answer for the total expenditures and budgets in the course of planning, organizing, running, or marketing an event.

Qualifications: BA in Media Studies with 3 years of Experience

• Successful experience in promotions, marketing, or event planning.
• Highly adaptable and professional. 
• Ability to participate in high-level client and corporate meetings as well as relating to audiences of distinct radio brands.
• Strong organizational, planning, problem-solving, and decision-making skills.
• Able to multi-task in a high-speed environment.
• High work standards and degree of attention to detail.
• High integrity and customer-focused.
• Ability to work nights, weekends, and holidays throughout the year.
• Strong computer, digital, and social media expertise.
• Advanced skills in Microsoft Office, Photoshop, Promo Suite, and social media platforms.
• Ability to effectively create and execute ideas, plan events, and manage workflow utilizing technology.

Qualifications: A in Public Relations with 1 year of Experience

• Event management experience.
• Firm understanding of and demonstrated experience with development events strategy and execution, industry best practices and trends, resource management, vendor management, client service, and leadership.
• Project management and organizational skills.
• Experience in a complex medical or academic development setting.
• Experience working and engaging with donors.
• Excellent written and verbal communication skills
• Strong interpersonal and relationship-building skills, including the ability to interface with the highest level of university leadership and university supporters/volunteers.
• Ability to work both independently as well as cooperatively with team members.
• Exercise a high level of integrity and honesty.
• Demonstrate sound judgment, effective decision-making skills, and discretion (including maintaining confidentiality.
• Critical thinking skills and ability to problem solve, propose solutions, and make recommendations.
• Experience with Salesforce, including Marketing Cloud, as well as email marketing tools, event management software, mobile event apps, virtual platforms, and streaming services.
• The ability to work some evenings and weekends

Qualifications: BA in Marketing with 7 years of Experience