• Conduct all necessary client meetings to include menu meetings, two-week meetings, three-day meetings, drop-offs, and rehearsals.
• Schedule all tasks for client correspondence and reminders.
• Handle all client questions and concerns throughout the planning process.
• Responsible for all event detailing to include timelines, room set-ups, and menu planning.
• On-site contact for the client on the day of the event
• Responsible for overseeing event setup and delivery of services through entrée service to ensure customer satisfaction.
• Responsible for overseeing the set up of the venue for tours/open houses/private tastings and group tastings.
• Assist in various internal market research projects
• Effectively communicate information to ensure the successful execution of products and services.
• Responsible for the collection of all final event payments.
• Continually increase revenue through up-selling.
• Send post-event Thank You.

Skills: Client Management, Event Coordination, Communication, Event Detailing, On-Site Management, Venue Setup, Revenue Growth, Post-Event Follow-Up

• Responsible for creating and managing live and virtual show programs in collaboration with the Copy & Content, Creative Service, and Production teams.
• Creates a detailed show flow, including the layout, features, and design of the show based on stakeholder directives, goals, and overall expectations.
• Works with Copy and Content team and stakeholders to finalize the concept(s).
• Manages Event scriptwriters
• Works with designers and editors to create visually engaging transitions and interaction for the virtual or live experience.
• Develops and manages content timelines, speaker rehearsal schedules, and speaking filming schedules.
• Updates event agenda and technical run of show as changes occur.
• Oversees the quality of the video recordings.
• Manages content (scripts & videos) approval process in project management system.
• Serves as point of contact for vendors on show supervision and content deadline management.

Skills: Show Management, Scriptwriting, Collaboration, Content Development, Design Coordination, Timeline Management, Agenda Coordination, Vendor Management

• Directs the Production team on show flow, camera angles, G&E, and props.
• Gives direction to talent during the production, oversees wardrobe, and gives away prizes.
• Oversees completion of video edits and distribution of recorded footage.
• Reviews final run-through of full event footage before streaming, ensuring all updates have been made successfully.
• Commits to working together as one team and exceeds service expectations by developing positive relationships and treating others with value and respect always.
• Exhibits an honest and committed effort to delivering as promised, never compromising quality.
• Achieves individual and team goals.
• Meet deadlines with the resources provided and never compromise ethical standards.
• Seek opportunities for personal and professional development.
• Attend all company-required training and actively participate in development conversations with managers.

Skills: Production Direction, Talent Management, Video Editing Oversight, Event Footage Review, Team Collaboration, Quality Commitment, Goal Achievement, Professional Development

• Managing external and internal speaker relationships and logistics, crafting marketing copy
• Supporting lead generation, guiding the sponsorship sales strategy, and developing copy for marketing materials.
• Managing speaker relations for each event - Initial outreach and confirmation, ongoing logistical communication, PPT collection and review, onsite speaker management.
• Staying constantly up to date on the latest energy news and internal research publications to update the established conferences year on year and suggest any new topic areas that should be covered.
• Collaborating with the event project team by supporting operations, marketing, sponsorship sales, and telesales on event strategies.
• Assisting the sponsorship team to ensure suitable sponsors are identified and targeted appropriately.
• Working closely with the event operations team to ensure operational requirements of the events are met.
• Building strong relationships with the Brand teams to ensure the conference programmes align with the brand's values and key messages.
• Sharing responsibility for the commercial success of the program, including accurate and timely budgeting and reconciliation of events.
• Responsibility for the execution of all conference sessions, ensuring excellent delivery and smooth running on the day and providing live content deliverables for marketing.

Skills: Speaker Management, Marketing Copywriting, Lead Generation, Sponsorship Sales Strategy, Event Collaboration, Sponsor Targeting, Operational Coordination, Conference Execution

• Support the development of all aspects of production, executing events with enthusiasm and focus on fulfilling its objectives on demand generation, brand awareness, and/or education
• Make sure that processes like due diligence, bidding, and choice of suppliers follow company regulations
• Select and coordinate suppliers and technology partners that best fit VTEX’s interests, creating self-sufficient and efficient events on all platforms (online and offline)
• Manage operational budgets, negotiating values to deliver projects within the proposed budget, working to maximize the investment on every line of cost
• Develop and strengthen relationships with peers and other areas, focusing on delivering memorable events and participant experience to all attendees, sponsors, and partners every time
• Organize and coordinate all aspects of the project with partner areas, respecting schedules and deadlines.
• Attend management meetings as requested.
• Works closely with multiple departments to ensure customer satisfaction.
• Report and handle customer concerns.
• Maintain a complete knowledge of all products and services offered.

Skills: Event Production, Supplier Coordination, Budget Management, Relationship Building, Project Coordination, Cross-Department Collaboration, Customer Satisfaction, Product Knowledge

• Plan and produce Design-sponsored events from conception to completion
• Liaise with partner teams on the studio’s involvement in non-design sponsored company events
• Communicate project status and any associated risk to the Design Programs lead.
• Consult on projects, providing the best delivery routes, methodologies, and best practices
• Advise on how to secure preferred outcomes while maintaining concept integrity
• Manage production schedules in connection with a series of events and programs with interconnected and competing deadlines.
• Liaise with a team of multidisciplinary designers to secure assets for collateral and event media
• Track KPIs against success metrics and provide status reports
• Identify key competitors and continually stay abreast of their products and practices.
• Identify and report ways of improving services.

Skills: Event Planning, Cross-Team Collaboration, Project Communication, Consulting, Concept Integrity, Production Scheduling, Asset Management, KPI Tracking

• Research and identify opportunities to grow attendance within both member and non-member communities via partnerships and delivery methods to increase conference revenue.
• Oversee the region event volunteer committee.
• Work with the chairperson and key staff to select a steering committee reflective of desired audience demographics for assigned events.
• Develop a timely and innovative conference program and experience with the steering committee and internal and external partners in collaboration with operations and content teams.
• Provide onsite supervision of the program elements for each assigned conference
• Participate in the development and implementation of the marketing strategy for each conference
• Identify promotional partnership opportunities and assist with the creation of marketing content to be used in all promotional vehicles.
• Analyze conference-specific data, including evaluations, feedback from post-conference debriefings, registration reports, and budgets to improve the overall quality of conferences.
• Assist in the management of expenses in line with approved annual conference budgets and team expenses.
• Negotiate speaker honoraria and travel expenses, including oversight for the reimbursement process.

Skills: Revenue Growth, Committee Management, Program Development, Onsite Supervision, Marketing Strategy, Partnership Management, Data Analysis, Budget Management

• With the assistance of the steering committee, coordinate with the sponsorship and exhibit sales function to provide suggested sponsors and exhibitors for conferences.
• Coordinate the webinar schedule and trafficking of necessary content and deliverables such as presentation slides, speaker information and headshots, time/location-specific details, etc.
• Schedule and coordinate pre-webinar introductory calls, trainings, and rehearsals with sponsors and the (ISC)2 webinar content managers.
• Provide webinar details to the internal communications team and submit promotional requests.
• Assist with webinar set-up on platforms like BrightTalk and Blue Sky, and upload presentations and supplemental documents to webinar platforms.
• Provide webinar moderator with slides and all necessary details.
• Coordinate pre-webinar and post-webinar logistics.
• Work closely with the Sales Team to provide webinar deliverables and to annually/periodically update content for media kits.
• Overseeing weekly project status updates with interdepartmental teams and/or supervisor
• Providing a post-project summary report, including scenic design vs pictures, agenda, key takeaways, challenges, areas of improvement, budget spent against allocated

Skills: Sponsorship Coordination, Webinar Scheduling, Content Management, Pre-Webinar Coordination, Webinar Setup, Moderator Support, Sales Team Collaboration, Project Reporting

• Plan and execute events from start to finish with minimal supervision
• Prepare event budgets and coordinate all logistical elements of the event
• Research, book, and manage all event vendors
• Communicate appropriately and promptly to clients and staff
• Manage set-up, tear-down, and clean-up operations for each event
• Anticipate event needs and make preparations against potential risks
• Assist in brainstorming and implementing event concepts and themes
• Develop post-event reports and provide detailed feedback of each event
• Continuous research into public policy and industry trends - including desk, telephone, and face-to-face
• Identify and create event ideas that are commercially successful in attracting the right speakers, delegates, sponsors, and supporters
• Prepare in-depth proposals for new events, working to demanding deadlines aimed at the right level and type of audience
• Project managing the event development in terms of the programme, speaker liaison, website content, and pre-and post-event administration

Skills: Event Planning, Budget Management, Vendor Coordination, Client Communication, Event Logistics, Risk Management, Event Concept Development, Post-Event Reporting

• Identifying market gaps and targets for untapped industries.
• Implementing Sit-Down's visions and differentiating points into research, content, and programs.
• Researching, identifying, and securing high-level executives as speakers across multiple events.
• Being part of the ideas team and being present, active, and vocal during event production and event strategy meetings.
• Mapping out the agenda-based market direction
• Identifying solution providers, technologies, market gaps, inhibitors,
• Securing the speakers.
• Be responsible for speaker management
• Content management and monitoring across all event mediums, e.g., event website, Twitter, event brochure, and agenda.
• Offer full assistance onsite at the event and full collaboration with the team, delegates, sponsorship, marketing, and operations across the event cycles and during the full term of employment. 

Skills: Market Analysis, Content Development, Speaker Recruitment, Event Strategy, Agenda Planning, Solution Provider Identification, Speaker Management, Content Monitoring

• Relevant job experience planning, coordinating, and delivering successful theatrical, musical, and conference events
• Background in higher education and/or large corporate environments
• Enthusiastic about delivering exceptional events
• Strong leadership skills and ability to work in a highly collaborative environment
• Creative and innovative approach to event planning
• Proven ability to build working relationships with a broad range of constituencies, including faculty, business partners, and vendors
• Ability to understand how content is most effectively displayed to achieve audience engagement
• Outstanding communication skills (written and verbal)
• Ability to create graphical assets for planning purposes or display
• Ability and desire to capture and maintain accurate technical documentation and knowledge management content
• Experience in managing and tracking invoices
• Knowledge of digital signage and IPTV systems, Crestron, Dante, BiAmp, and Evertz
• Knowledge of IT Infrastructure Library (ITIL) and IT Service Management (ITSM)
• Knowledge of EMS and/or ServiceNow 

Qualifications: BA in Public Relations with 7 years of Experience

• Event planning, programming, and execution experience
• Passion for creative programming and editorial substance
• Proven track record of managing high-profile clients and ensuring their event expectations are met or exceeded.
• Strong editorial understanding of what makes for compelling, memorable content that moves the conversation forward
• Proficient in budget management and cost control for events and activations.
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Project development and management experience, including developing strategies, operational plans, and compelling presentations
• Obsession with details while striving for outstanding and magnificent execution
• Experience with upselling from events/“selling from the stage”
• Experience producing high-level celebrity talent
• The willingness and ability to travel when needed

Qualifications: BA in Business Administration with 2 years of Experience

• Experience working in corporate multimedia production
• Exposure to financial services or banking environments
• Social media experience
• Excellent problem-solving skills with a keen eye for detail
• Capable of working in a fast-paced environment with good communication and interpersonal skills
• Self-motivated, capable of working independently, and able to work under pressure
• Solid organizational skills, detail-oriented, and able to work under tight schedules and deadlines
• Proficiency in PC applications, including MS Office, PowerPoint, and Excel
• Knowledge and experience with Mac and Adobe Creative Cloud applications such as Photoshop, Audition, Premiere Pro, or After Effects
• Experience with lighting and shooting on DSLRs and other HD cameras, such as Canon EOS 5D and C series
• Creative and passionate about video production, graphic design, and video editing.
• High level of self-motivation 

Qualifications: BA in Communications with 4 years of Experience

• Exhibit booth event design and strategy experience
• Exceptional understanding of production, best practices, and best-in-class partners.
• Highly organized with substantial event experience and experiential design as it pertains to tradeshows
• Skilled in managing logistics for large-scale events, including transportation, accommodation, and catering.
• Adept at using event management software and tools (e.g., Cvent, Eventbrite, etc.).
• Exceptional organizational, time-management, and planning skills.
• Available and willing to travel onsite to support monthly events for the firm
• Proactive approach to responsibilities and creative problem-solving.
• Strong attention to detail, proven ability to effectively manage and prioritize multiple projects
• Self-motivated and willing to expand knowledge.
• Ability to work well independently but know when to escalate.

Qualifications: BA in Hospitality Management with 3 years of Experience

• Experience producing experiential/event production projects within a marketing or communications environment
• Experience tying strategy and sponsorship to experiential events.
• Experience in at least one additional specialized area such as stage production, lighting technology and design, transportation, set fabrication, or décor styling
• Organizational and coordinating abilities
• Managed numerous events and timelines simultaneously
• Anticipated obstacles and created solutions
• Have thrived in a fast-paced, dynamic work environment
• Daily Use/Knowledge of Microsoft Word/Excel/PowerPoint, Keynote
• General understanding of Sketchup or AutoCAD
• Flexible to accommodate work travel statewide and are already familiar with the market in which you're applying
• Client focus with attention to detail, flexibility, and accountability for results
• Leadership and coaching skills

Qualifications: BA in Event Management with 5 years of Experience

• Experience managing direct reports
• In-depth background in Event Production and design from start to finish
• Experience producing virtual events
• Experience with vendor management and budget management
• Computer skills, including complete knowledge of Microsoft Word, Excel, Outlook, mail merges and printing, office equipment, and any supportive skills 

• Excellent communication skills, both verbal and written, with strong attention to detail 

• Strong organizational skills, including the ability to organize resources 

• Ability to manage workload well and prioritize effectively when faced with multiple projects, events, and deadlines 

• Ability to respond/follow through quickly to problems and questions 

• Ability to coordinate and maintain a complex calendar 

• Ability to work well under deadlines in a fast-paced environment 

• Ability to work independently as well as in a team setting 

• Ability to organize and coordinate special projects 

• Must have a sense of protocol with top-level executives 


Qualifications: BA in Marketing with 6 years of Experience

• Experience in event production, marketing, and program management.
• Have a good understanding of event platforms and technology.
• Able to prioritize and juggle multiple projects at once, always anticipating the next move and needs within the team and for the audience.
• A creative/clever problem solver who is comfortable making decisions and collaborating with team members.
• A high-energy, self-motivated team player who is willing to jump in and help with big projects and learn on the go.
• Excellent oral and written communication skills.
• Highly proficient in MS Office and possess strong Excel, PowerPoint, Outlook, and Airtable skills.
• Adobe Illustrator, Photoshop, CAD experience, as well as Google Suite/Drive experience.
• Sound judgment and discretion, strong ethical character capable of handling confidential and financial information.
• Ability to work effectively with numerous remote colleagues and across many different departments within the company and across the globe.
• Critical thinker who can analyse situations and come up with creative solutions that are compliant with EA policy.

Qualifications: BA in Tourism Management with 3 years of Experience

• Strong desire to work as part of a fun, creative, and entrepreneurial team in a fast-paced and dynamic environment
• Experience working in event production
• Experience working in an office environment
• Expertise in Microsoft Office (Word, Excel, Power Point) and proficiency with Mac computers
• Knowledge of Airtable, Canva, and Adobe Creative Suite (Photoshop, InDesign, Illustrator)
• The ability to work well with a team
• Strong written and verbal communication
• Strong organizational skills with planning and prioritization skills
• High energy, self-managing, and self-starter personality
• Adept at managing multiple tasks
• Spanish language fluency

Qualifications: BA in Project Management with 2 years of Experience

• Experience in developing and producing public programming and events for adults and youth.
• Knowledge and experience with in-person, virtual, and hybrid programming practices and methods, including experience design
• Strong planning, project management, and organizational skills.
• Ability to manage multiple projects concurrently and to work proactively and with flexibility in a dynamic, fast-paced environment
• A track record for delivering target outcomes on time, within budget, and to a high degree of excellence
• Demonstrated skills for collaboration, teamwork, problem-solving, and an ability to work with diverse staff at all levels
• Ability to effectively build relationships with external stakeholders, partners, and funders, including from major corporations, foundations, universities, non-profits, publishers, and PR firms
• Exceptional communication skills, both oral and written, excellent public speaking and presentation skills, including for interactions with thought leaders and executives
• Domain knowledge or intellectual curiosity about history and contemporary issues of technology, economy, and society
• Commitment to building equitable and inclusive programming and workplace culture and practices
• Knowledge of partnership and contract negotiations and management
• Experience with budget development, management, and reporting
• Growth mindset and ability to contribute to a culture of ongoing evaluation, learning, innovation
• Proficiency in computer systems and applications, including Microsoft Office Suite, and willingness to learn and use Microsoft Teams, Sharepoint, and other applications.
• Experience (or willingness to learn and use) databases (such as Salesforce) or other IT tools

Qualifications: BS in Interior Design with 7 years of Experience

• Live event production experience, preferably in an agency environment
• Excellent project management skills, including budget creation, management, and reconciliation
• Good knowledge of digital and technical aspects of productions, including general sessions, awards shows, activations, and/or experiential events
• Ability to establish relationships and maintain a positive rapport with clients, vendors, and suppliers
• Experience building and delivering virtual events, including webinars, webcasts, and virtual conferences - working with different virtual events platforms (such as Intrado, SpotMe, HopIn, Chime, GlobalMeet, Zoom, etc.)
• Experience in video production and show management, understanding of what is needed to make great digital video and content come to life over the different tech platforms and channels
• Experience with business meetings, product launches, and experiential events
• Good ability to establish relationships and maintain a positive rapport with clients, vendors, and suppliers
• Good oral and written communication skills as well as negotiating, risk management, and contracting skills
• Good/advanced working knowledge of the MS Office Suite, DropBox, Slack, and Google Suite
• Creative problem solver, resourceful, team player
• Calm and flexible approach to handling the pressure and stress of ever-changing demands
• Highly organised with excellent time management skills to handle multiple tasks and meet strict deadlines
• Fresh thinker, showing creativity and innovation in all aspects of work

Qualifications: BS in Visual Arts with 8 years of Experience