• Responsible for identification and structuring, monitoring, and creating of configuration items in adherence to technology requirements
• Production of an overview/determination of deadlines for baselines
• Assurance that the configuration items are subject to stipulated change control
• Surveillance of configuration management concerning the project partners (filing system, archiving, version management).
• Incorporation/monitoring of ongoing changes and replacement of configuration items
• Support the project team/project management in the management of the filing system (hardware, software, databases)
• Assurance of adherence to requirements from the CM Plan.
• Assurance that changes are performed and documented in line with the management process
• Support in compiling the delivery objects/configuration items upon project completion (hardware, software, documents)
• Assurance of the archiving of configuration items and creation of baselines

Skills: Configuration Management, Change Control Management, Deadline Management, Version Control, Filing System Management, Project Support, Documentation and Compliance, Archiving and Baseline Creation

• Regular configuration report concerning quality aspects (status, variations, causes, measures)
• Creates and maintains the document management plan and implements the defined rules
• Creates the document management infrastructure for the project and coordinates with the respective manager
• Take responsibility for project planning and reporting.
• Provide support on essential administrative duties (maintain appointment calendar daily, schedule and coordinate meetings and events, organize business trips, etc.)
• Project management office tasks – keeping track of all initiatives, deadlines, and deliverables.
• Design and type general correspondence, memoranda, charts, tables, and graphs.
• Be actively involved in document submission and document archiving processes
• Maintaining customer database within the project activities
• Maintains good supplier relations, while protecting the Siemens interest

Skills: Configuration Reporting, Document Management, Project Reporting, Administrative Support, Project Management, Correspondence, Document Archiving, Supplier Relations

• Take responsibility for maintaining legal files
• Oversee the firm’s document management, processing, and recordkeeping
• Coordinate internal and external Corporate Formation and maintain corresponding databases
• Assist in assessing current and future applicable legal and compliance developments
• Liaise with internal and external counsel on anti-trust matters
• Take responsibility for tracking firmwide litigation matters
• Coordinate the creation of standard organizational formation documents, non-disclosure agreements, engagement letters, and other standardized forms with outside counsel
• Assist in oversight of regulatory filings and periodic reporting
• Develop and support corporate governance
• Oversee junior and non-lawyer support
• Coordinate diligence, audit, and other projects on an as-needed basis

Skills: Legal File Management, Document Processing, Corporate Formation, Legal and Compliance Assessment, Anti-Trust Liaison, Litigation Tracking, Document Coordination, Corporate Governance

• Develop and maintain a cataloging system for agency records, and enter documents/records into the system.
• Perform versioning control of all documents entering and leaving the cataloging and storage systems, and help train employees on efficient system usage.
• Develops and writes online and print user manuals, help screens, and other resources to explain functionality and processes for new applications and significant enhancements to applications.
• Ensure safe and secure storage mechanisms are in place to protect documents.
• Train staff in document management policies and procedures and ensure compliance.
• Ensure that the original collateral received is processed according to Home Point procedures and delivered to the custodian with an established SLA.
• Utilize training, performance assessment, coaching, and project management best practices to lead and manage a team to successfully achieve goals.
• Develop effective plans that enable all areas of the Documentation team to meet and/or exceed performance targets and service level agreements.
• Manage a daily pipeline collateral intake to ensure goals are met and coach to improve.
• Manage skill development and career progression plans for all members of the assigned team.
• Deliver consistent training throughout the team to continually increase knowledge.
• Motivate respective team to exceed service levels by fostering an environment of continuous process improvement

Skills: Cataloging System Development, Version Control, User Manual Creation, Document Security, Staff Training, Process Compliance, Team Leadership, Performance Management

• Managing and coordinating the Document Control function including line management duties to document controllers (issue resolution, training, workload management).
• Managing shared mailboxes escalating actions as applicable.
• Development of BiM and associated new Information Management guidance materials.
• Supporting teams with their P-BEPs and MIDPs.
• Issuing documentation externally as the center point through which all documentation must pass, as per the client's governance procedures.
• Processing client Project Orders and Handover Packs.
• Delivering workshops, meetings, and training sessions associated with the Document Management and Quality Assurance procedures.
• Setting up and managing template forms, reports, and dashboards (including provision of user guidance and support).
• Managing all relevant registers to keep them up to date.
• Developing the documentation lifecycle, reporting to the Governance and Process Manager

Skills: Document Control, Line Management, Information Management, Documentation Issuance, Project Processing, Training, Template Management, Lifecycle Management

• Recent Commercial Lending department experience within a Financial Institution
• Proven management experience, managing workflow, and a team
• The ability to effectively lead a team and manage a growing loan-servicing portfolio
• Proven ability to effectively partner with the originators, credit administration, and other business partners
• Proficiency in commercial operations systems, documentation systems, and CORE systems
• Experience working with Insight/COCC
• Ability to read, analyze, and interpret technical journals, financial reports, and legal documents
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Strong oral and written communication skills

Qualifications: BA in Communication Studies with 6 years of Experience

• Commercial loan documentation experience.
• Work experience managing a commercial loan documentation department.
• Strong problem-solving, research, process management, attention to detail, organizational, data review, and time management skills.
• Ability to accurately manage multiple assignments and goals, ensuring priorities are set and commitments/deadlines are met.
• Strong leadership skills to motivate and develop a high-performance work team and monitor workflow and schedules, employee development, performance management, and training.
• Ability to make sound decisions based upon departmental, bank, and regulatory policies and procedures, knowledge, and experience.
• Strong knowledge of and experience utilizing LaserPro.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office (Excel, Word, and Outlook).
• Experience using Jack Henry SilverLake and Onbase

Qualifications: BA in Library Science with 5 years of Experience

• Relevant experience in a cGMP environment, ideally from a pharma/bio/med device organization
• Previous exposure to HPRA US and EU Regulations
• Previous people management and/or team leadership experience
• Knowledge of and experience with Quality Management Systems and Continuous Improvement methodologies (e.g. Lean, Six Sigma).
• Familiarity with doc control/archival management systems and exposure to day-to-day operations
• Skilled in motivating, communicating with, and instructing/training others, using both technical and non-technical language to explain complex subjects and processes.
• Comfortable making decisions independently but demonstrates good judgment in escalating issues to management and QA colleagues.
• The ability to negotiate, influence, and lead with and without direct line authority, and to engage others and lead an organization through continuous improvement and change
• Strong interpersonal skills, with the ability to manage multiple tasks and ensure on-time completion
• Must have strong technical writing skills
• Working knowledge of electronic documentation and quality management systems

Qualifications: BA in Information Management with 9 years of Experience

• Experience working in implementing KAIZEN and Lean/Six Sigma
• Experience coordinating a continuous process of change in an organizational environment with Kaizen Coordination
• Strong communication, facilitation, and presentation skills
• Hold Lean Six Sigma certification
• Advanced knowledge of Microsoft Office programs - Word, Excel, and Visio
• High-quality problem-solving and analytical skills.
• Motivated team player, able to also work independently in a fast-paced, deadline-driven environment.
• Excellent time management, communication, and organizational skills
• Must possess self-motivation, enthusiasm, and a positive attitude.
• Previous experience working in technical writing

Qualifications: BA in Archival Studies with 4 years of Experience

• Experience in general utility operations, company policies, procedures, and utility operations methods and standards
• Experience in business requirements, solutions design, and implementation processes
• Thorough understanding of data and information governance processes, tools, and methodologies
• Working experience in documentation management
• Ability to deliver results in a cross-functional team environment
• Decisive, conceptual thinker who can assimilate and correlate a broad set of disparate ideas, perspectives, goals, and facts in defining solutions
• Experience influencing and managing project teams without formal direct reporting relationships
• Strong familiarity with documentation and project management software tools, methodologies, and best practices
• Comprehensive knowledge of PMI-based project management competency areas and methodologies and experience applying those methodologies to lead successful project delivery
• Strong oral and written communication skills and experience leveraging these skills to interact with all levels of management
• Strong negotiation and influencing skills
• High-level understanding of IT infrastructure and application architectures

Qualifications: BA in Business Administration with 7 years of Experience