Job Summary:

• Assume the responsibilities, duties, functions and authority of the Clerk in his/her absence.
• Assist or take a lead role in any of the responsibilities assigned to the Town Clerk. 
• Attend evening meetings of the Town Board in the absence of the Town Clerk.
• Maintains a variety of documents by the Colorado Municipal Retention Schedule and manages scanning and maintenance of the town's electronic and paper permanent records database. 
• Works with all departments on records management and develops a standardized records system for the entire organization.
• Takes a lead role in the management of the Town development files in cooperation and coordination with the Planning Department, Finance Department, and Engineering Department.
• Accepts and processes applications for various licenses and permits including those for business and liquor licenses.
• Assists the departments in the publication of all legal publications as required by statute and the Frederick Municipal Code including ordinances, public hearings, and invitations to bid, budget hearings, etc. by the required deadlines.
• Manages the Frederick Municipal Code and Frederick Land Use Code; coordinates codification and supplements and maintains paper and electronic forms.
• Serves as the Secretary to the Planning Commission.

Skills on Resume: 

• Organizational Skills (Hard Skills)
• Communication Skills (Soft Skills)
• Attention to Detail (Hard Skills)
• Project Management (Hard Skills)
• Knowledge of Local Government Procedures (Hard Skills)
• Technical Proficiency (Hard Skills)
• Interdepartmental Collaboration (Soft Skills)
• Leadership Skills (Soft Skills)

Job Summary:

• Coordination and preparation of Planning Commission and Parks, Open Space, and Trails Commission agendas and supporting materials including staff reports, public notification, and website content.
• Assists with preparing and conducting municipal, coordinated and special elections in accordance with established laws, ordinances, and procedures.
• Manages and coordinates special projects as requested by the Town Clerk and/or the Town Manager. 
• Researches, conducts analysis and prepares comprehensive reports, data and recommendations
• Provides administrative support for the Town Managers Office including managing schedules, drafting correspondence, compiling the bi-weekly administrative report, and coordinating meetings with internal and external attendees.
• Provides information in response to internal and external requests for records and information (CORA and otherwise); disseminates information in keeping with town practices, and in close collaboration with the Town Clerk, Town Manager's Office, and Town Attorney.
• Provides excellent customer service with clear, concise, and accurate information
• Follows up with customers to ensure satisfaction and closure. 
• Investigate and resolve non-routine and complex customer service issues requiring knowledge and understanding of various departments' policies and procedures.
• Provide information regarding court policies and procedures.

Skills on Resume: 

• Agenda Coordination (Hard Skills)
• Election Preparation (Hard Skills)
• Project Management (Hard Skills)
• Research and Analysis (Hard Skills)
• Administrative Support (Hard Skills)
• Customer Service (Soft Skills)
• Communication Skills (Soft Skills)
• Problem-Solving (Soft Skills)

Job Summary:

• Implement and manage an effective Administrative Services program, including resource planning, to ensure uniform and consistent compliance of the laws, regulations, professional standards, and policies with respect to the operations of the Court.
• Manage the day-to-day administrative operations of the Court and supervise administrative services staff. 
• Providing performance requirements and tracking progress. 
• Review and certify the adequacy and accuracy of job descriptions, develop performance standards, and evaluate performance.
• Oversee and administer the inter-agency agreement related to financial management and procurement between the Court and the Department of Treasury's, Administrative Resource Center.
• Coordinate and consult with Judges, the Clerk, and senior staff regarding projects, major initiatives, actions accomplished, milestones to be achieved, and significant problems or issues related to the above.
• Regularly assess procedures and practices to identify possible weaknesses or risks and make decisions and recommendations for program adjustments.
• Carry out special assignments that may arise from new or proposed legislation, changes in Court requirements, emergencies, or other matters affecting the administrative functions of the Court.
• Receives, processes, documents, and receipts payments for court fees and fines
• Balances and maintains assigned cash drawer.
• Assists the public with various types of requests including but not limited to court dates, payment plans, and/or deferred disposition.

Skills on Resume: 

• Program Management (Hard Skills)
• Staff Supervision (Soft Skills)
• Performance Evaluation (Hard Skills)
• Financial Management (Hard Skills)
• Communication (Soft Skills)
• Risk Assessment (Hard Skills)
• Adaptability (Soft Skills)
• Customer Service (Soft Skills)

Job Summary:

• Reviews staff requests and determines the placement of items on the Planning Calendar and, when needed, the Commission agenda.
• Conducts review of the Commission packet ensuring all necessary items are included, adds Commission Office-related material to the packet
• Assembles and ensures the Commission packet is distributed to appropriate internal and external customers in a timely manner and that the agenda is published in the newspaper.
• Reviews with Assistant Clerk/Commission & Executive Services Director Commission agenda items to confirm the manner in which the meeting will be conducted
• Review with the Assistant Clerk/Commission & Executive Services Director any controversial issues
• Prepare a script and reduced agenda to assist the Board members and Commission Office staff in conducting the meeting.
• Verifies accuracy of official documents requiring Commission signature and obtains signatures following each Commission meeting
• Coordinates filing of official documents in permanent Commission Office files ensuring accuracy.
• Provides customer service to the public in person and via telephone
• Respond to various types of court/case-related inquiries

Skills on Resume: 

• Agenda Management (Hard Skills)
• Document Review (Hard Skills)
• Packet Assembly (Hard Skills)
• Communication (Soft Skills)
• Meeting Preparation (Hard Skills)
• Accuracy Verification (Hard Skills)
• Filing Coordination (Hard Skills)
• Customer Service (Soft Skills)