DEPUTY CLERK SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: October 11, 2024 - The Deputy Clerk coordinates with the County Clerk’s departments to serve as an information consultant and manage the scheduling and storage of active and inactive records. This position develops and enforces policies to ensure the preservation, security, and availability of archival materials in compliance with state, federal, and local regulations. This role oversees the maintenance of county archives and collaborates with the Chief Deputy and County Central Archivist to support life-cycle control of records and procurement needs.

Essential Hard and Soft Skills for a Standout Deputy Clerk Resume
  • Legal Document Preparation
  • Record Keeping
  • Data Entry
  • Case Management
  • Proficiency in Microsoft Office
  • Courtroom Procedures
  • Legal Research
  • Filing Systems Management
  • Scheduling and Calendar Management
  • Document Verification.
  • Attention to Detail
  • Communication
  • Organizational Skills
  • Time Management
  • Problem-Solving
  • Adaptability
  • Confidentiality
  • Teamwork
  • Multitasking
  • Customer Service.

Summary of Deputy Clerk Knowledge and Qualifications on Resume

1. BS in Public Administration with 3 years of Experience

  • Able to perform at the journey level in general clerical and office skills.
  • Strong journey-level grammar skills.
  • Strong basic bookkeeping skills.
  • Ability to accurately and effectively transmit and receive information that is necessary to the accomplishment of goals and objectives including effective written and oral communication
  • Ability to keep customers, subordinates, peers, and supervisors informed; and the ability to listen.
  • Able to maintain courteous and effective working relationships with the public, County departments, co-workers and other agencies.
  • Ability to learn and master several different software applications used within the office.
  • Knowledge and ability to accomplish tasks or projects consistently and accurately, paying close attention to detail, and in a variety of situations.
  • Ability to maintain a log of daily work & submit weekly progress reports.

2. BA in Political Science with 4 years of Experience

  • Knowledge of general office procedures.
  • Knowledge of grammar.
  • Knowledge and understanding of legal terminology, court documents, court routines, and operations.
  • Knowledge of office etiquette.
  • Knowledge of general laws, rules, policies, and procedures pertaining to the court.
  • Excellent analytical, oral, grammatical, and proofreading skills must be able to work independently
  • Experience in dealing with a high volume of work, and must have the ability to consistently meet deadlines.
  • Ability to work well with colleagues and the public and must be reliable, organized, and conscientious.
  • Demonstrate competence with computer-based case tracking and word processing systems.
  • Experience in a legal or court setting, preferably with an emphasis on criminal or post-conviction law, and will know proper citation formatting.

3. BS in Criminal Justice with 5 years of Experience

  • Ability to serve as an information consultant by coordinating with all County Clerk’s departments.
  • Ability to perform inventories of active and inactive record storage areas.
  • Ability to coordinate scheduling of records disposition and recommend records storage periods.
  • Ability to create indexes for internal and external uses for easy finding of records.
  • Ability to plan, develop and administer the County Clerk’s archives. 
  • Ability to develop and implement and enforce policies and procedures to preserve, conserve, make available and ensure the security of records that possess enduring value regardless of medium or format.
  • Ability to ensure compliance with applicable state, federal and local laws and regulations.
  • Ability to coordinate, utilize and consult with County Central Archivist as needed.
  • Ability to identify endangered materials and propose a plan for preservation.
  • Ability to coordinate and consult with Chief Deputy and County Clerk on duties related to maintenance of the county archives, including recommendations on the purchasing of supplies along with support in the life-cycle control of records.
Relevant Information
Deputy Chief Engineer Skills, Experience, and Job Requirements