Job Summary: 

• Manage diary scheduling including all meetings and travel for the Head of Department, OMP
• Take responsibility for managing and booking all travel
• Reconcile and submit corporate card expenses for approval using the internal system
• Compose and edit client communications
• Manage client relationships including meeting arrangements, mailings, correspondence, and action points for follow-up visits
• Answer and screen incoming telephone calls on behalf of the cluster
• Possess a deep and intimate familiarity with all active and prospective clients and their collections, including anticipating and responding to their needs.
• Work closely, efficiently, and effectively with other specialist departments including international and regional offices, external organizations, individuals, and institutions.
• Work closely with the Business Director, Head of Private Sales in the UK to manage all Private Sales within the Americas.
• Create contracts by liaising with legal, arranging shipments, reaching out to 3rd parties for restoration, framing and cleaning needs, liaising with gallery ops for private viewings, etc.
• Partner with the international marketing team to ensure Classic Art is well represented in a private sale capacity.
• Provide appraisal support, which includes liaising with clients, specialists and department other internal departments.

Skills on Resume: 

• Diary Management (Soft Skills)
• Travel Coordination (Hard Skills)
• Expense Reconciliation (Hard Skills)
• Client Communication (Soft Skills)
• Relationship Management (Soft Skills)
• Telephone Etiquette (Soft Skills)
• Contract Negotiation (Hard Skills)
• Team Collaboration (Soft Skills)

Job Summary: 

• Provides support for specialized projects and reports for their department within a timely manner
• Updates and maintains monthly or weekly reports relevant to the department
• Manages or updates Excel worksheets and/or expense reports as assigned
• Provides administrative support to management staff, writing memos and letters
• May assist in special organizational projects requiring research, team building, etc.
• Maintains internal organization and scheduling within their department
• Answers incoming calls and returns voicemails for the department
• Performs daily projects and tasks unique to their specialized department
• Manages outlook calendars, department and/or conference room schedules, identifies any problematic trends and proactively make adjustments
• Accurately enters department-related data into appropriate systems within a timely matter
• Monitor staffing levels and provide backup support when needed
• Participates in continuous improvement recommendations and projects within the department

Skills on Resume: 

• Project Support (Soft Skills)
• Report Management (Hard Skills)
• Excel Proficiency (Hard Skills)
• Administrative Support (Soft Skills)
• Research Skills (Hard Skills)
• Organizational Skills (Soft Skills)
• Communication Skills (Soft Skills)
• Data Entry (Hard Skills)

Job Summary: 

• Proactively manage multiple calendars, and schedule commitments for internal and external meetings
• Help to prioritize and plan activities according to the goals of the department.
• Input contracts, and check requests into the Foundation’s electronic payment system (Workday Financial)
• Initiate and/or track progress and approvals throughout the process
• Verify and track cost coding and project classification
• Track and appropriately file contract amendments and extensions.
• Maintain related paper and/or electronic files. 
• Ensure contract requests and materials are aligned with established Foundation policies.
• Support the Global Director, Total Rewards with the coordination of the departmental annual budget. 
• Proactively meet with other team support staff to ensure accurate tracking against operating budgets, identifying variances and providing monthly reports to the Director, Total Rewards.
• Coordinate the annual update of global employee handbooks.
• Function as the key records liaison for the unit, establish and maintain appropriate Foundation operational records in print and digital formats.

Skills on Resume: 

• Calendar Management (Soft Skills)
• Activity Prioritization (Soft Skills)
• Contract Processing (Hard Skills)
• Progress Tracking (Hard Skills)
• Cost Coding (Hard Skills)
• File Management (Hard Skills)
• Budget Coordination (Hard Skills)
• Records Management (Hard Skills)

Job Summary: 

• Support the execution of team, department, project and/or program strategies or goals to achieve business objectives
• Coordinate and/or participate as a team member on assigned projects
• Track and distribute project management documentation including project plan, scope and deliverables, stakeholder analysis and other pertinent documents to ensure timely completion of deliverables
• Assist team members with the production of materials and/or related projects/program documents
• Administrative management of ongoing or ad hoc reports, dashboards, and development of tables, charts, graphs, consolidated information, text, etc.
• Support team with research, competitive profile information, tracking of related industry trends and maintenance of system for cataloging or filing of research sources and outcomes
• Provide office assistance to team members that would include scheduling meetings, managing deadlines, ordering supplies, tracking data, managing meeting logistics, etc.
• Manage and monitor the development and execution of department, team and/or project calendars
• Manage distribution of various team, department and/or project/program communications, products/artifacts and/or information to a wide range of internal audiences
• Manage department business unit goal tracking and related processes

Skills on Resume: 

• Strategic Execution Support (Soft Skills)
• Project Coordination (Soft Skills)
• Documentation Management (Hard Skills)
• Material Production Assistance (Soft Skills)
• Report Administration (Hard Skills)
• Research Support (Soft Skills)
• Office Assistance (Soft Skills)
• Calendar Management (Hard Skills)