Job Summary:

• Having responsibilities for all matters connected with Board and Shareholders meetings and contributing to best corporate governance practices.
• Communicating the Board’s and Shareholders’ resolutions and policies to management and follow-up implementation.
• Undertaking arrangements for the meetings of the Board, related Board Committees and the Shareholders. 
• Ensuring that the meetings conform to relevant laws and regulations, the company’s articles of association, individual Board and committee charters and best practices including writing minutes of the meeting, invitations and any news to be published.
• Providing preliminary advice and recommendations pertaining to legal, regulatory, and governance issues and practices related to the Board and Board Committees.
• Ensuring that corporate information disclosure and related regulatory filings are in accordance with laws and regulations.
• Spearheading Annual Reports, SD reports and other annual activities relating to the stock exchange and its related organization.
• Independently coordinate and manage projects assigned by the manager.
• Manage scheduled appointments and business calendars, prepare and manage reports and documents and travel arrangement
• Establish and maintain confidential files concerned with personnel and/or policy matters and are responsible for releasing information to authorized parties.
• Coordinate and facilitate with all departments and work as a part of team to meet company goals.

Skills on Resume: 

• Corporate Governance (Hard Skills)
• Meeting Coordination (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Minute Writing (Hard Skills)
• Legal Advisory (Hard Skills)
• Disclosure Management (Hard Skills)
• Report Preparation (Hard Skills)
• Project Management (Hard Skills)

Job Summary:

• Maintain key corporate documents and records for all Grab group companies.
• Coordinate and attend board and committee meetings and prepare minutes.
• Review and draft board resolutions, powers of attorney and other administrative documents.
• Manage a corporate secretarial team and uphold high performance standards and motivation.
• Ensure, across all of Grab’s operating jurisdictions, timely and accurate statutory filings and stock transfers.
• Introduce productivity improvements for the corporate secretarial team, including software solutions.
• Manage budgets and expenses for external corporate secretarial service providers and processing billing, time-sheets and expenses as appropriate.
• Liaise with governmental authorities and professional services firms on Grab group company secretarial matters.
• Provide professional administrative and secretarial support to the Legal team, including preparing reports and confidential documents.
• Arrange notarization and legalization of statutory certificates, passport copy and forms

Skills on Resume: 

• Document Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Drafting Resolutions (Hard Skills)
• Team Management (Soft Skills)
• Statutory Filings (Hard Skills)
• Productivity Improvement (Hard Skills)
• Budget Management (Hard Skills)
• Liaison with Authorities (Soft Skills)

Job Summary:

• Organizing and Servicing Internal/External meetings. 
• Making sure preparations such as agenda, preparations and planning of meetings are effective
• Support management in daily tasks and provide data for management decisions
• Taking Minutes of Meetings that accurately describe and effectively communicate the final decisions of the meeting and making sure action items are well implemented
• Coordinating and Liaising both with individual departments and other department needs
• Maintaining the most up-to-date Organization Chart while implementing new procedures and administrative system in the organization
• Logging or processing bill or expense reimbursements of management
• Corporate governance, compliance and company secretarial matters for the board of directors.
• Manage a team and ensure high and timely standards of ACRA filings, Board meeting preparation and execution, declaration of matters related to shares etc.
• Working with relevant business units to retrieve information for regulators and authorities

Skills on Resume: 

• Meeting Organization (Hard Skills)
• Agenda Preparation (Hard Skills)
• Management Support (Soft Skills)
• Minute Taking (Hard Skills)
• Coordination and Liaison (Soft Skills)
• Organization Chart Maintenance (Hard Skills)
• Expense Processing (Hard Skills)
• Corporate Governance (Hard Skills)

Job Summary:

• Co-ordinate and be a key point of contact for all secretarial matters of all related companies consisting of companies in Singapore, Middle East, USA, China, Vietnam, Brunei and some other jurisdiction
• Handle the full spectrum of company secretarial duties and be responsible for statutory compliance works for the group of companies in various jurisdictions
• Assist in the incorporation of new companies, registration of branches and other entities in overseas, ensuring compliance with the requirements of the Singapore Companies Act and overseas Avt and all relevant laws.
• Ensure timely compliance with all statutory requirements and maintenance of statutory registers and other records relating to corporate secretarial works
• Responsible for working with the outsourcing company secretary in preparing resolutions, minutes of meetings, relevant statutory forms and other related documents
• Drafting and releasing ACRA announcements.
• Coordinating and assisting the company with the conduct of an AGM. 
• Attend “live” AGM/EGM
• Perform ACRA filing and prepare financial statements in XBRL format for clients as requested
• Preparation and filing of ad-hoc transactions in relation to client matters with ACRA & IRAS (E-stamping)
• Arrange for all directors’ signatories for documents relating to each of the entity

Skills on Resume: 

• Secretarial Coordination (Hard Skills)
• Statutory Compliance (Hard Skills)
• Incorporation Assistance (Hard Skills)
• Records Maintenance (Hard Skills)
• Document Preparation (Hard Skills)
• ACRA Announcements (Hard Skills)
• AGM Coordination (Hard Skills)
• Filing and Reporting (Hard Skills)

Job Summary:

• Comply with the duties and responsibilities of a director by law and under the constitution of the company
• Ensure the board is kept informed of statutory responsibilities towards the company, including the requirement for annual accounts and the holding of annual general meetings
• Assist in the administration of the company, including maintaining the books of accounts and statutory registers
• Prepare annual board packs for the holding of the annual general meeting
• Prepare minutes and resolutions for all corporate actions taken by the board
• Assist with the annual audit and the preparation of the annual accounts
• Ensure tax filings are made on a timely basis
• Ensure the timely electronic filing of all statutory documentation with ACRA
• Ensure the timely filing of all documentation relating to any licensing or regulatory requirements
• Maintain the books of accounts for smallholding companies
• Open and maintain bank accounts
• Maintain the general ledger, trial balance, profit and loss account and balance sheet

Skills on Resume: 

• Director Compliance (Hard Skills)
• Statutory Responsibilities (Hard Skills)
• Administration Support (Hard Skills)
• Board Pack Preparation (Hard Skills)
• Minute and Resolution Preparation (Hard Skills)
• Audit Assistance (Hard Skills)
• Tax Filing (Hard Skills)
• Documentation Filing (Hard Skills)

Job Summary:

• Manages the corporate governance framework
• Ensures compliance with governance procedures, law and regulations
• Communicates with Directors and members of various committees
• Acts as advisor to the Directors
• Oversees induction programs for newly appointed Directors
• Facilitates the communication between Board and management
• Planning and preparing Board/Committees meetings (scheduling, agendas, presentations, executive liaisons, documenting the meetings)
• Implementing Board/Committee decisions
• Keep corporate records
• Oversight on compliance and regulatory obligations

Job Summary:

• Governance Management (Hard Skills)
• Compliance Assurance (Hard Skills)
• Communication with Directors (Soft Skills)
• Advisory Role (Soft Skills)
• Induction Program Oversight (Soft Skills)
• Meeting Facilitation (Hard Skills)
• Decision Implementation (Hard Skills)
• Record Keeping (Hard Skills)

Job Summary:

• Carry out the responsibilities of a Corporate Secretary by the law and given by the Board of Directors,
• Ensure that the business activities of the Board of Directors comply with the rules and regulations of the SET/SEC,
• Arrange meetings with shareholders and Board of Directors,
• Prepare notes for AGM meetings, follow up with matters,
• Consult the Board of Directors on relevant issues,
• Provide information to newly appointed directors,
• Coordinate with secretaries of the committees who reported to the BOD,
• Make announcements made by the SET/SEC,
• Co-ordinate and arrange good corporate governance,
• Ensure Directors have attended relevant training courses,

Skills on Resume: 

• Corporate Secretary Duties (Hard Skills)
• Compliance Monitoring (Hard Skills)
• Meeting Arrangement (Hard Skills)
• AGM Preparation (Hard Skills)
• Board Consultation (Soft Skills)
• Director Onboarding (Soft Skills)
• Committee Coordination (Soft Skills)
• Governance Coordination (Hard Skills)

Job Summary:

• Setting and providing minutes from meetings of the board of directors
• Setting and managing logistics for meetings of shareholders - including proxy statements
• Liaising with auditors, lawyers, tax advisers, bankers and shareholders on governance issues
• Attending and taking minutes of directors' and members' meetings
• Ensuring compliance obligations under relevant laws and the requirements of regulatory authorities are met (e.g., stock exchange)
• Establishing and maintaining corporate records including subsidiary management, stock transfers, etc.
• Managing compliance with governance laws
• Serving as governance liaison for officers and directors and shareholders on governance issues
• Prepare annual tax returns and manage payments
• Liaise and assist auditors with the preparation of the annual financial statements

Skills on Resume: 

• Meeting Minutes (Hard Skills)
• Meeting Logistics (Hard Skills)
• Liaison with Advisors (Soft Skills)
• Compliance Monitoring (Hard Skills)
• Corporate Records Management (Hard Skills)
• Governance Compliance (Hard Skills)
• Tax Preparation (Hard Skills)
• Financial Statement Assistance (Hard Skills)

Job Summary:

• Change in any company details for ASIC eg, directorship, shareholder
• Preparation of documents for Unit Trust changes
• Review and process Annual Company Statements
• Preparation and process of Ethical Letters & Engagement Letters – procedures for new clients
• Lodgement of Financial Reports with ASIC and/or Consumer Affairs
• Change and Renewal of Business Name details on ASIC Connect
• Stay abreast of code of corporate governance and internal governance policies
• Liaise with regional corporate secretarial agents and external service providers
• Attend and prepare minutes of such meetings.
• Responsible for and assist in the preparation of directors’ and shareholders’ resolutions and be responsible for and manage the circulation, approval and execution process.

Skills on Resume: 

• ASIC Compliance (Hard Skills)
• Unit Trust Documentation (Hard Skills)
• Annual Statement Review (Hard Skills)
• Ethical and Engagement Letters (Hard Skills)
• Financial Report Lodgement (Hard Skills)
• Business Name Management (Hard Skills)
• Governance Knowledge (Hard Skills)
• External Liaison (Soft Skills)

Job Summary:

• Manage the legal requirements of a portfolio composed of around 150 assets
• Coordinate corporate restructuring and project financing in relation with the accountancy department and external lawyers
• Liaise with the Front Office to ensure new assets' smooth onboarding
• Organize quarterly board meetings
• Provide internal reports to the General Counsel as well as external ones to auditors and authorities
• Assist the acquisition team with some agreements review
• Completely fluent in English, French would be considered as an advantage
• Ensure compliance with the statutory or regulatory requirements of relevant government authorities and statutory bodies
• Attending board meetings, Annual General Meetings, Extraordinary General Meetings, etc,
• Preparing agendas and minutes of meetings is an added advantage
• Coordinate and monitor the assistant’s job progress on daily ad hoc assignment

Skills on Resume: 

• Portfolio Management (Hard Skills)
• Corporate Restructuring (Hard Skills)
• Asset Onboarding (Hard Skills)
• Meeting Organization (Hard Skills)
• Reporting (Hard Skills)
• Agreement Review (Hard Skills)
• Language Fluency (Soft Skills)
• Compliance Monitoring (Hard Skills)

Job Summary:

• Preparing reporting packs and agendas for board and shareholder meetings, attending meetings, preparing minutes, managing minute reviews and following up on action items
• Drafting of circular resolutions
• Preparation of statutory filings such as liaise with CSSF, RCS, and the Luxembourg tax authorities
• Providing administrative support during the audit process
• Liaise with internal and external stakeholders at different levels
• Assisting with the identification and implementation of process improvements for the Corporate Secretariat team
• Prepare travel arrangements and corporate Governance
• Manage the paperwork, surveys, and liaison for government grant-related audits and Singstat Survey
• Manage company business tender-related documents and requests
• Maintain Companies’ CorpPass Access of Users
• Maintain and regularly update the Group Shareholder and Organization chart and UBO information
• Preparing Bank related KYC and/or information requests.

Skills on Resume: 

• Reporting and Agenda Preparation (Hard Skills)
• Circular Resolutions Drafting (Hard Skills)
• Statutory Filings (Hard Skills)
• Audit Support (Hard Skills)
• Stakeholder Liaison (Soft Skills)
• Process Improvement (Hard Skills)
• Travel and Governance Management (Hard Skills)
• Document Management (Hard Skills)

Job Summary:

• Provides support to sales managers through special service requests by local key accounts, collateral preparation for presentations, and contract preparations (e.g., data aggregation).
• Evaluate and conduct research on complex booking problems for active high-value corporate customers and offers appropriate resolution in a timely manner.
• Prepares the product feature and benefits section of all corporate requests for proposals (RFPs) from Fortune 500 companies and tracks timelines established by the account to ensure 100% compliance.
• Develops and maintains strong cross-divisional partnerships with Debit Memos, Accounting, Revenue Management, Customer Care, Mileage Plans, Pricing, Off-Tariff Pricing, client Vacations and the Inside Sales Desk of Alaska Reservations.
• Develops a brand preference for clients within the agency and corporate community in the territory.
• Creates, designs, and distributes communication to the corporate and agency community on a regular basis with a focus on new products, offers and service reminders that cater to a diverse customer base.
• Provides support for the EasyBiz product including tracking revenue and account growth and technical support.
• Handle all aspects of corporate secretarial duties and functions in compliance with the statutory requirements
• Preparation of resolutions, minutes, annual returns, and statutory documents, updating register book, lodgement/submission of statutory documents to SSM
• Liaising with clients, Companies Commission of Malaysia, Bursa Malaysia Securities Berhad, Securities Commission
• Relevant authorities in connection with company secretaries' matters

Skills on Resume: 

• Sales Support (Soft Skills)
• Research and Resolution (Hard Skills)
• RFP Preparation (Hard Skills)
• Cross-Divisional Partnerships (Soft Skills)
• Brand Development (Soft Skills)
• Communication Design (Hard Skills)
• Product Support (Hard Skills)
• Corporate Secretarial Duties (Hard Skills)

Job Summary:

• Serves as legal counsel and secretary to the corporate board and its committees.
• Advises on and manages all legal aspects of contract negotiation and execution, including client agreements, vendor agreements, M&A and transaction agreements, and fund-related agreements
• Overseas contract retention, close-out, extension, and renewal.
• Partners with the Chief People Officer on all employment-related/personnel matters.
• Prepares and/or reviews SEC periodic reports, including Forms 10-K, 10-Q, and 8-K, proxy statements, and Section 16 filings.
• Oversees any litigation matters, and collaborates as necessary with the Chief Compliance Officer on any government or regulatory matters.
• Selects and manages outside counsel and other service providers to drive business objectives.
• Acts as a key legal advisor providing strategic counsel on business transactions, including acquisitions, new business initiatives, assessing and advising on current and future business structures and legal entities.
• Provides securities law and related advice in connection with public and private offerings of debt and equity securities, where relevant.
• Serves as primary contact for the board of directors, including working with the board and committee chairs to draft agendas and plan overall activities of the board.
• Drafts minutes of DHIL board and committee meetings.
• Coordinates materials, board books within the online board portal (Diligent).
• Complying with the firm’s human resources policies, Compliance Program policies, Information Security policies, and various other policies and procedures as applicable.

Skills on Resume: 

• Legal Counsel (Hard Skills)
• Contract Management (Hard Skills)
• Employment Law (Hard Skills)
• SEC Reporting (Hard Skills)
• Litigation Oversight (Hard Skills)
• Outside Counsel Management (Hard Skills)
• Strategic Legal Advice (Hard Skills)
• Board Coordination (Hard Skills)

Job Summary:

• Manage corporate housekeeping for approx. 15 Benelux legal entities, keep working processes up-to-date and efficient
• Coordinate and oversee shareholder-related corporate housekeeping regarding approx. 75 foreign affiliates, review corporate documents, actively develop and implement best practices to enhance the effectiveness
• Monitor internal work process enactment and implementation across the Benelux, contribute to optimizing working processes regarding policies, directives, and procedures
• Coordinate, review, and communicate Benelux procedures, support implementation and running of local controls cycle in line with Risk Management Framework
• Assist with applying risk mitigation processes and procedures, support the coordination and review of Commercial Policy and manage internal audit actions and processes
• Coordinate, support, and monitor information needs and requirements
• Support fulfilling the information needs and requirements of Works Council, develop and maintain appropriate framework, coordinate and monitor actions, assist with follow-ups
• Caretaker for (managerial) projects in the CFO and holding and finance area
• Ensure and enhance administering practical and operational aspects of relevant processes and policies
• Contribute to tracking of progress, adequate life cycle management and drive sustainable continuous improvement

Skills on Resume: 

• Corporate Housekeeping (Hard Skills)
• Shareholder Coordination (Hard Skills)
• Process Optimization (Hard Skills)
• Procedure Communication (Hard Skills)
• Risk Mitigation (Hard Skills)
• Information Management (Soft Skills)
• Project Management (Soft Skills)
• Continuous Improvement (Hard Skills)

Job Summary:

• Coordinate Board, Shareholders, Committees and Investors meetings and compile the meeting materials before the meetings and draft minutes after the meetings
• Prepare corporate resolutions in attending to business needs and obtain approval from the Board or shareholders
• Maintenance of records, registers and the relevant documents required by applicable regulations including shareholders agreements, investment agreements, share subscription agreements, etc.
• Maintain a summary for the Board of all commitments, obligations, covenants and reporting requirements under those agreements
• Prepare and submit ACRA filings for Singapore entities
• Lead and conduct corporate due diligence across the full spectrum of corporate secretary activities
• Oversee level corporate governance and support the Vietnam team, including the tracking of all corporate entities and provide high-level overviews of each entity from a project allocation perspective
• Identifying and managing all corporate reporting obligations and requirements
• Maintain calendar for corporate reporting and statutory requirements and thereby also support key requirements within accounting and finance
• Liaise and collaborate with internal and external parties, including related companies across countries

Skills on Resume: 

• Meeting Coordination (Hard Skills)
• Corporate Resolutions (Hard Skills)
• Records Maintenance (Hard Skills)
• Board Summary Preparation (Hard Skills)
• ACRA Filings (Hard Skills)
• Corporate Due Diligence (Hard Skills)
• Corporate Governance Oversight (Hard Skills)
• Reporting Obligations (Hard Skills)