• Responsible for the establishment of the company’s systems and operations, hold secretariat duties for important leadership meetings, and assist in planning for key events.
• Lead and be responsible for all corporate secretarial and related matters of an assigned portfolio including incorporation of Singapore Company.
• Ensure compliance with relevant statutory and regulatory requirements including those under the Companies Act, ACRA regulations, MAS and SGX-ST listing rules.
• Prepare and undertake all ACRA and other filings.
• Perform administrative tasks as necessary
• Maintain calendar by planning and scheduling client interactions
• Update calendars and billing sheets and provide improvements when necessary
• Transfer legal correspondence to clients
• Provide support for several attorneys
• Communicate with clients over the phone
• Employ specialized knowledge of legal procedures
• Manage assigned files and deliver legal services under attorney supervision
• Coordinate the resolution of files and assist attorneys in an efficient and effective manner

Skills: Corporate Secretarial Duties, Regulatory Compliance, ACRA Filings, Event Planning Support, Administrative Management, Client Calendar Management, Legal Correspondence Handling, File Coordination

• Set the annual calendar (timing and rolling agenda for topics) for SB and MB meetings
• Prepare the agenda, organize meeting documents and minute the meetings (usually 2 meetings quarterly)
• Prepare an introduction program for new board members, training sessions, performance assessments, company visits etc.
• Ensure that we timely submit documents with regulators
• Support us on recurring processes relating to HR, Procurement etc.
• Support in the day-to-day Corporate Secretarial matters for all entities
• Assist in the smooth operations of annual general meeting, board and committee meetings
• Maintain statutory register, and records and ensure compliance with relevant statutory and regulatory requirements.
• Assist in legal research in support of legal advice to various departments/institutions, relating to contractual issues, compliance with legal/regulatory requirements
• Responsible for the company and coordination of annual general meetings or other shareholder meetings and be responsible for the preparation and circulation of related meeting materials.
• Responsible for the organization, coordination and arrangement of meetings of Board and Board Committees and assist in the preparation and circulation of meeting agendas and meeting papers. 

Skills: Annual Calendar Management, Meeting Preparation, Board Member Onboarding, Regulatory Document Submission, Corporate Secretarial Support, Meeting Operations, Statutory Compliance, Legal Research Support

• Coordinate, organize and attend Board meetings
• Document Board meeting discussions (investment decisions, cash repatriations and approval of accounts)
• Organise the meeting's documentation and ensure it is prepared on a timely basis
• Understand the underlying investment structures and deals
• Ensure requested files and documents are complete and coordinate with other offices, legal firms or other third parties
• Assist with entity creation and KYC processes
• Liaise with third parties for the audit process
• Monitor entity compliance across portfolio including filing requirements, corporate tax and VAT returns
• Proactively develop and maintain efficient internal controls and business processes
• Manage accounts payable process with third-party vendors and assist with the bank transfer and cash management process

Skills: Board Meeting Coordination, Meeting Documentation, Investment Structure Understanding, File and Document Coordination, Entity Creation and KYC, Audit Liaison, Compliance Monitoring, Internal Controls Development

• Develop and manage the implementation of policies and procedures required to safeguard corporate governance documents and records including official filings, legal documents, minutes, records, and reports
• Establish and co-ordinate administrative policies and procedures for the organization
• Prepare agendas and arrange for committee, board, and other meetings
• Record and prepare minutes of meetings, draft resolutions, maintenance of meeting files
• Filing corporation returns, and maintaining all corporate records to ensure the organization is in compliance with all authorities by the organization’s bylaws and relevant government laws and regulations
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
• Analyze incoming and outgoing correspondence, memoranda, submissions and reports and prepare and coordinate the preparation and submission of summary briefs and reports to executives, committees and boards of directors
• Liaise with departmental and corporate officials and with other organizations and associations on behalf of executives, committees and boards of directors
• Set up and maintain manual and computerized information filing systems
• Schedule and confirm appointments and meetings
• Support including but not limited to ordering office supplies and maintaining inventory

Skills: Policy and Procedure Development, Administrative Coordination, Meeting Preparation, Minute Recording, Corporate Record Filing, Research and Data Compilation, Correspondence Analysis, Filing Systems Management

• Arrange travel, and related itineraries and make reservations
• Answer telephone and electronic inquiries and relay telephone calls and messages
• Direct member requests to appropriate staff members and ensure timely response
• Plan and coordinate, on time, the Board meeting process from A to Z, following best corporate governance practices.
• Attend, manage and document Board meeting discussions covering investment decisions, cash repatriations and approval of accounts.
• Ensure corporate files are complete, including coordination with other offices, legal firms, and other third parties.
• Manage accounts payable process with third-party vendors and central accounts payable processing and assist with the bank transfer and cash management process.
• Assist with entity creation, KYC processes, entity management and oversight.
• Proactively develop and maintain efficient internal controls and business processes.
• Participate in ad-hoc special projects.

Skills: Travel and Itinerary Coordination, Telephone and Electronic Communication, Member Request Management, Board Meeting Coordination, Meeting Documentation, Corporate File Management, Accounts Payable Management, Internal Controls Development

• Ability to draft complex disclosure documents in simple terms Effective time management and ability to prioritize
• Fluent in the Chinese language to liaise with native Chinese-speaking 
• Meticulous, Multi-tasked, Self-starter/independent, and a good Team Player
• Able to work in a fast-paced environment
• Experience with a Private Bank or Financial Services firm
• Knowledge of Luxembourg’s banking industry as well as Management & Board related internal governance regulations
• Proactive service mentality, strong focus on details and quality, self-organization capabilities and team player attitude, ability to multi-task in a fast-paced environment
• Excellent communication & management skills
• Business fluency in English (both written and verbal) – a 2nd language (French, German)
• Advanced MS Office skills

Qualifications: BA in Business Administration with 3 years of Experience

• Strong organizational skills and attention to detail
• Ability to manage multiple, concurrent projects/requests successfully
• Proficient in MS Office applications and aptitude to learn new programs
• Strong written and verbal communication skills
• Ability to maintain highest levels of confidentiality regarding information, documentation, and interactions.
• Experience preparing regulatory and/or other types of reporting
• Understanding of governance functions and processes
• Experience as a Corporate Secretary or Assistant Corporate Secretary in a sophisticated in-house legal department preferred
• Experience in securities law, corporate governance and corporate law will also be considered
• Excellent written and oral communication skills

Qualifications: BS in Management with 4 years of Experience

• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees, departments, divisions, etc.
• Proficiency and expertise with personal computers in a networked environment and Microsoft applications (Outlook, Word, Excel, Access and PowerPoint) or similar software. 
• Knowledge of regulatory reporting principles and practices.
• High-level verbal and written communication and presentation skills. 
• Detail-oriented and works well under pressure. 
• Strong interpersonal skills, who can also make decisions and resolve problems independently. 
• Excellent program development and process improvement skills. 
• Proven negotiation and influence skills, customer service skills, and leadership skills. 
• Strong matrix management skills. 
• Excellent board and executive management communication skills. 
• Ability to prioritize, manage multiple clients, be resilient and work to a tight deadline

Qualifications: BA in Legal Studies with 6 years of Experience

• Knowledge of Board-related SEC and NYSE regulations related to public companies, as well as corporate recordkeeping requirements and best practices
• Ability to work effectively both in teams and independently, manage multiple projects, make effective decisions, and collaborate with clients
• Ability to work in a fast-paced environment with minimal supervision
• Solid negotiation skills
• Excellent organizational skills with impeccable attention to detail
• Strong analytical, oral and written communication skills
• Experience with Diligent, Outlook, Word, Excel and PowerPoint
• Experience in publicly traded domestic bank or financial institution with hands-on preparing Board and committee minutes and filing board-related SEC and other filings and documents with various governmental regulators
• Experience in a law firm, in-house legal department, or a combination.
• Preferred Knowledge Skills And Experience For This Job
• Perform quality work within determined timeframes.
• Interact professionally with other employees, customers, vendors, and shareholders.
• Work effectively as a team contributor on all assignments.

Qualifications: BS in Human Resources with 5 years of Experience

• Strong problem-solving and decision-making skills
• Familiarity with corporate and securities laws, corporate governance regulation
• Ability to work and adapt in a cross-disciplinary, team-based environment
• Strong sense of professionalism, discretion and ability to maintain confidentiality of sensitive matters
• Experience in providing corporate secretarial work, preferably in public listed companies
• PC proficiency, including Microsoft Word, Excel, and PowerPoint
• Good interpersonal skill, proactive, a team player & independent
• Able to commence work immediately or within short notice
• Proficient in Microsoft Windows, Word, Excel, etc.
• Proactive, committed and a team player
• Possess good interpersonal skills

Qualifications: BA in Accounting with 4 years of Experience