• Provide highly professional and efficient reception services for a corporate office environment
• Receive and welcome all visitors to reception, handle all internal/external calls, and issue name badges
• Welcoming guests in a friendly and professional way. 
• Addressing and escalating customer complaints.
• Providing information about facilities, programs, and other services.
• Full administrative support to the Principals to include calendar and secretarial support
• Order appropriate office supplies, liaise with equipment vendors to ensure full functionality and building security
• Formatting of documents, reports, letters, presentations, and other documentation the facilities team deems appropriate
• Maintain high standards of cleanliness/tidiness by ensuring the reception area, pantry, and meeting rooms are kept clean and tidy at all times, particularly after meetings
• Assist with printing/binding of reports, presentations, and any other documents

Skills: Reception Management, Customer Service, Call Handling, Administrative Support, Office Supply Management, Document Formatting, Facility Maintenance, Vendor Liaison

• Managing all incoming calls and meeting all incoming clients, booked appointments
• Maintain electronic records of incoming/outgoing correspondence, generating reports
• Take responsibility for diary and calendar management
• Personal assistant duties for Directors
• Administrative support to ensure the smooth day-to-day running of the office
• Assist the team with operational support
• Booking, preparation, and maintenance of meeting rooms
• Maintaining stationary and kitchen supplies
• Arrange travel and submit expenses on behalf of principals
• Take responsibility for keeping the area clean.

Skills: Call Management, Client Reception, Calendar Management, Personal Assistance, Administrative Support, Meeting Room Coordination, Travel Arrangements, Office Maintenance

• Take responsibility for answering Incoming Calls
• Route all other miscellaneous callers to the appropriate individuals
• Monitor caller voicemails and respond in a timely and efficient manner.
• Welcome and assist visitor arrivals for events hosted by Executives, Shareholders, and other Corporate staff.
• Maintain the cleanliness, appearance, and functionality of the corporate visitor's lobby.
• Prepare and maintain corporate-level conference areas for meetings, conferences, teleconferences, video conferences, and other business-related meetings.
• Maintain company directory of employee contact information.
• Distribute office inter-company mail, phone messages, faxes, and other correspondence, and communications for corporate staff.
• Maintain and unpack office supplies.
• Remain current with changes in policies and procedures manual.
• Attend and participate in relevant continuing education and in-service training to improve professional competency.
• Maintain professional work conduct and ethical confidentiality.

Skills: Call Handling, Visitor Assistance, Voicemail Management, Conference Room Preparation, Employee Directory Maintenance, Mail and Communication Distribution, Office Supply Management, Professional Development

• Provide daily Boardroom schedule to designated personnel
• Answer the main telephone line to screen and direct incoming calls
• Record and relay messages to members of the organization
• Greet guests entering the reception area, escort them to the coat closet, and offer beverage service
• Coordinate with the Executive Kitchen team for breakfast and lunch service
• Maintain real-time communication with the Kitchen by effectively utilizing a headset
• Pre-register guests and monitor visitor access
• Provide general administrative and clerical support
• Schedule appointments, book conference rooms and maintain the Conference Center calendar
• Organize conference and meeting room bookings in Microsoft Outlook
• Coordinate with catering vendors for meetings
• Process necessary invoices in Yardi Payscan
• Identify potential inefficiencies with current processes, procedures, or technologies and provide alternative solutions that can be presented to management
• Inventory reception supplies and assist the Conference Center Coordinator with maintaining conference rooms

Skills: Boardroom Scheduling, Call Screening, Message Relay, Guest Reception, Catering Coordination, Calendar Management, Invoice Processing, Process Improvement

• Offering a professional welcome to visitors and colleagues
• Ensuring the reception, communal areas, and office are always maintained to a high standard
• Liaising with the office cleaning team when necessary
• Receiving incoming post and deliveries
• Take responsibility for organizing courier
• Distributing mail and parcels around to colleagues
• Dealing with phone calls in an efficient and friendly manner
• Assisting with travel requests from guests and colleagues
• Ordering and restocking all office consumables
• Raising equipment or facilities issues to the IT or Maintenance team and monitoring to ensure satisfactory resolution
• Take responsibility for creating various reports

Skills: Visitor Reception, Office Maintenance, Mail Handling, Courier Coordination, Call Management, Travel Assistance, Office Supply Management, Issue Resolution

• Previous experience in administration/reception within a professional environment.
• Experience on a multiple-position telephone switchboard, ideally in a corporate setting.
• Basic knowledge of MS Office including Word, Excel, and Outlook.
• Ability to work under pressure and maintain composure
• The ability to handle multiple tasks at one time
• Ability to interface courteously and efficiently with visitors
• Excellent verbal communication skills
• The ability to deal with a busy switchboard
• Excellent organizational and time management skills.
• Previous working experience using SAP

Qualifications: BA in Business Administration with 2 years of Experience

• Corporate Receptionist working experience
• Experience with a heavy amount of inbound calls and transfers
• Experience Maintains office visitor log
• Experience providing administrative support to office staff including distributing mail, scheduling and maintaining company cars & conference rooms, ordering/maintaining office supplies, postage, and shipping.
• High skill level utilizing Microsoft Office applications (Word, Excel, PowerPoint).
• Strong ability to handle multiple tasks efficiently
• Exceptional communication skills
• Professional demeanor - demonstrated poise, tact, and diplomacy
• AS400 knowledge/experience
• Willingness and ability to work with a hands-on approach to all aspects of the position.

Qualifications: BA in Office Management with 1 year of Experience

• Experience working in a similar role in a fast-paced office environment, ideally with client-facing experience
• A mature and professional approach, and needs to be confidential
• The ability to interface with top-level executives, staff, and occasional visiting clientele
• Previous office/admin experience (preferably within IT/Telco business)
• High proficiency of Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.)
• Welcoming personable nature
• Strong communication, both verbal and written
• Must have exceptional organizational skills
• Professional telephone manner
• The ability to perform under pressure

Qualifications: BA in Communication Studies with 3 years of Experience

• Admin working experience
• Working experience using Concur
• Initiative and hands-on approach
• Demonstrates a flexible attitude and willingness to go the extra mile to help without being asked
• Trustworthy and previous experience working with confidential material
• Great interpersonal skills, ability to interact with both ‘internal’ and external customers
• Positive Attitude – reliable and dependable
• Willingness to learn and adapt to new responsibilities
• Outstanding communication, interpersonal abilities and strong attention to detail
• Strong skills in Microsoft Office, organization and Supporting C-Level Executives

Qualifications: BA in Hospitality Management with 2 years of Experience

• Professional Reception/Switchboard and general office experience
• PC and data entry skills including MS Word and Excel as well as other specialized software programs.
• AS400 knowledge/experience
• Must be detail-oriented.
• A high degree of accuracy.
• Strong verbal and written communication skills, and strong interpersonal skills.
• Strong organizational skills.
• Excellent customer service skills.
• The ability to deal with a busy switchboard
• Must be bilingual

Qualifications: BA in Human Resources with 1 year of Experience