CONTRACT MANAGEMENT SPECIALIST RESUME EXAMPLE

Published: August 16, 2024 - The Contract Management Specialist is responsible for ensuring accurate interpretation and adherence to contract management processes, including timely service delivery and extended customer support. This role involves engaging in operating unit rollouts and standardization efforts and collaborating with various stakeholders to improve contract compliance and functional processes. The specialist also manages contract documentation, and workflow using Icertis and SFDC tools, and oversees reporting, RCA, and escalations to maintain contract integrity and accessibility.

Tips for Contract Management Specialist Skills and Responsibilities on a Resume

1. Contract Management Specialist, Horizon Solutions Inc., Albany, NY

Job Summary: 

  • Approve scope/cost/schedule/quality changes through the project sponsor (board)
  • Proactively identify risks, communicate risks to appropriate stakeholders and develop a risk mitigation strategy and a contingency plan
  • Define acceptance criteria, prioritize stakeholder requirements and define the scope boundaries
  • Estimate project investment and request budget allocation and reallocations
  • Ensure budget compliance and track, report, and close out expenses and contractual obligations
  • Track resource utilization and resolve resource constraints
  • Identify and establish partnerships with stakeholders to build support, secure sponsorship, and ensure alignment for project outcomes, end-products and/or solutions
  • Create or re-engineer processes, resources, and structure to gain productivity and improve the project
  • Follow up on action items for performance improvement
  • Prepare sub-contracts and liaise with other PwC firms on behalf of the project team, taking proper account of tax and FS issues.


Skills on Resume: 

  • Project Scope and Change Management (Hard Skills)
  • Risk Identification and Mitigation (Hard Skills)
  • Stakeholder Requirement Prioritization (Soft Skills)
  • Budget Estimation and Compliance (Hard Skills)
  • Resource Utilization Tracking (Hard Skills)
  • Stakeholder Engagement and Partnership (Soft Skills)
  • Process Re-engineering (Hard Skills)
  • Contract Preparation and Liaison (Hard Skills)

2. Contract Management Specialist, Nexa Industries, Boise, ID

Job Summary: 

  • Assist with the coordination, review and processing of contract documents including Non-Disclosure Agreements, vendor agreements and customer contracts.
  • Research existing agreements for compliance, performance, and issue resolution and prepare an analysis
  • Manage insurance claims process for damage to large machinery, organizing documents needed for claims and liaising with claims adjuster
  • Review customer purchase orders, comparing to quotes and checking for discrepancies. 
  • Ensure that instructions on purchase orders are agreed to and achievable.
  • Communicate with customer and internal staff to ensure relevant legal terms are agreed, and obtain revised purchase order if necessary.
  • Identify new contract practices, policies and procedures.
  • Review customer Terms and Conditions that deviate from KMC standards and assist in preparing an internal presentation of deviations
  • Organize and maintain the contracts database, contract templates, signed contracts and other legal correspondence and documentation.
  • Develop and prepare reports on the status of contracts.
  • Annual state filings to ensure compliance with laws, UCC-1 filings, and contract expiration tracking.


Skills on Resume: 

  • Contract Document Coordination (Hard Skills)
  • Compliance Research and Analysis (Hard Skills)
  • Insurance Claims Management (Hard Skills)
  • Purchase Order Review (Hard Skills)
  • Legal Communication (Soft Skills)
  • Contract Practice Identification (Soft Skills)
  • Contracts Database Management (Hard Skills)
  • Compliance Filings and Tracking (Hard Skills)

3. Contract Management Specialist, PeakTech Enterprises, Aurora, CO

Job Summary: 

  • Following the CSMO commercial guidelines, participate in client projects and third-party contract and account planning sessions with SAM and sales teams to develop a strategy for growing revenue and profit
  • Coordinate across organizations to support client and associated vendor contracting from a business perspective.
  • Review contractual documents to ensure compliance with company policy and alignment with risk tolerance thresholds.
  • Investigate high-risk areas and prepare a course of action or make recommendations to minimize risk exposure, while still focusing on client requirements to close.
  • Ensure iCompaz stakeholders and client expectations are appropriately aligned and managed throughout the contracting process and that necessary approvals are obtained
  • Ensure agreements are processed quickly & efficiently to ensure responsive turnaround to clients.
  • Update client relationship management and contract management applications to ensure cross-organizational visibility of the contracting process and related documentation.
  • Knowledge of accounting principles to understand client purchasing impacts on ICompaz service offerings, including changes to revenue recognition and other accounting guidelines
  • Review and interpret complex contract/client and associated vendor agreement details.
  • Provide all contracts reporting on alerts for non-compliance and timely renewal of contracts
  • Work closely with SAM, Sales, Finance and Legal team, and draw on other, often remote company resources.
  • Professionally discuss business issues with management and offer advice and alternatives.


Skills on Resume: 

  • Revenue and Profit Strategy Development (Soft Skills)
  • Cross-Organizational Coordination (Soft Skills)
  • Contractual Compliance Review (Hard Skills)
  • Risk Investigation and Mitigation (Hard Skills)
  • Stakeholder Alignment Management (Soft Skills)
  • Contract Processing Efficiency (Hard Skills)
  • CRM and Contract Management (Hard Skills)
  • Accounting Principles Knowledge (Hard Skills)

4. Contract Management Specialist, EnviroSafe Systems, Tampa, FL

Job Summary: 

  • Manage client contracting process from contract creation to completion and sign-off
  • Provide cross-functional leadership and collaborate internally and with clients to determine project goals and objectives
  • Execute project lifecycle and lead each project and/or release
  • Ensure that the project has completed the relevant gate requirements and that deliverables have been properly reviewed by stakeholders
  • Lead and advocate PM best practices of integration, scope, time, quality, communication, risk and procurement management
  • Manage project-related communications within and outside of the project.
  • Proactively identify and communicate impacts to internal and external stakeholders.
  • Freely provide information regarding project progress and scope using a project dashboard and/or internal/external status reports
  • Identify and socialize project success metrics to the internal team and external stakeholders
  • Effectively identify and resolve issues. 
  • Evaluate project progress and results against success metrics by developing scorecards that monitor performance to meet KPIs and SLAs agreed with clients, reporting any issues to Leadership


Skills on Resume: 

  • Client Contract Management (Hard Skills)
  • Cross-Functional Leadership (Soft Skills)
  • Project Lifecycle Execution (Hard Skills)
  • Stakeholder Deliverable Review (Soft Skills)
  • Project Management Best Practices (Hard Skills)
  • Project Communication Management (Soft Skills)
  • Impact Identification and Communication (Soft Skills)
  • KPI and SLA Monitoring (Hard Skills)

5. Contract Management Specialist, Quantum Contracting Group, Springfield, IL

Job Summary: 

  • Draft and socialize contract language for use by the Strategic Sourcing team in RFx activities or negotiations.
  • Collaborate with Legal and the Strategic Team to address contract/language drafting and suggestions
  • Serve as adviser and resource for internal stakeholders with specific questions and requests regarding current supplier contracts
  • Identify, analyze, and mitigate contractual risk
  • Monitor contract amendments, extensions and renewals and close out as appropriate
  • Maintain accurate supplier agreement records in a contract management solution
  • Support vendor issue escalation and dispute resolution.
  • Monitor contract performance and ensure compliance with contract terms
  • Prepare contractual documents, including the preparation of contract terms and conditions, and assemble contract documentation package
  • Participate in management review of proposals/contracts and the conduct of program reviews
  • Prepare teaming agreements, Memorandum of Understanding (MOUs), Memorandum of Agreement (MOAs), and domestic consultant/sales representative agreements and other contractual agreements


Skills on Resume: 

  • Contract Language Drafting (Hard Skills)
  • Legal and Strategic Collaboration (Soft Skills)
  • Stakeholder Advisory (Soft Skills)
  • Contractual Risk Mitigation (Hard Skills)
  • Contract Amendments and Renewals Monitoring (Hard Skills)
  • Supplier Agreement Record Management (Hard Skills)
  • Vendor Issue Resolution (Soft Skills)
  • Contract Performance Compliance (Hard Skills)

6. Contract Management Specialist, Delta Precision Services, Portland, OR

Job Summary: 

  • Administer and monitor contract performance on major government contracts
  • Conduct day-to-day contract administration activities following organizational policies and procedures
  • Coordinate the receipt and submission of all formal contract correspondence and deliverables
  • Conduct the negotiation and administration of agreements between the company and customers ensuring adherence to company policies and procedures
  • Responsible for reviewing contract solicitation terms, interpreting agreement terms and conditions and identifying potential issues, reviewing agreement amendments/modifications and incorporating changes
  • Execute contractual instruments to ensure adherence to company policy as outlined in the company delegation of authority
  • Analyze and interpret contract requirements, including all terms and conditions, Federal Acquisition Regulation/ Defense, Federal Acquisition Regulation (FAR/DFARS), and Agency Supplementals
  • Respond to inquiries regarding contract obligations, compliance and contract changes
  • Conduct proposal preparation for customer requirements
  • Lead negotiation team to finalize terms and conditions, technical requirements, schedule and price
  • Participate in Truth In Negotiations Act (TINA) implementation/sweeps


Skills on Resume: 

  • Government Contract Administration (Hard Skills)
  • Day-to-Day Contract Administration (Hard Skills)
  • Formal Contract Correspondence Coordination (Hard Skills)
  • Agreement Negotiation and Administration (Soft Skills)
  • Contract Terms Review and Interpretation (Hard Skills)
  • Contractual Instrument Execution (Hard Skills)
  • FAR/DFARS Compliance Analysis (Hard Skills)
  • Proposal Preparation and Negotiation Leadership (Soft Skills)

7. Senior Contract Management Specialist, Keystone Compliance Solutions, Harrisburg, PA

Job Summary: 

  • Manage and update the Contract Management system
  • Manage contract administration overseeing Intuit’s process for attribution & storage, expiring contracts and renewal administration, contract research and retrieval and any ad hoc spot audits identified by the team
  • Ensure contracts hierarchy (amendments, MSAs, Org) is organized so the teams can identify opportunities to consolidate vendors and contracts
  • Assigns and maintains onboarding, deactivation and quality of metadata assignment for new and existing vendors to ensure appropriate monitoring, procurement and payment of vendors
  • Proactive tracking of internal usage of preferred suppliers, contracted pricing, and actual spending against contracted agreements
  • Monitor, track, and audit of contract, as well as inventory existing contracts
  • Collect all contracts and create a database with start/end dates, points of contact, Service-Level Agreements (SLAs), costs, and other detailed information
  • Create SLA and other technical requirements for contracts
  • Build a SharePoint site to store all contracts
  • Develop a process for managing and reporting against contract SLAs and invoicing
  • Build a standard language for future contracts around technical requirements and SLAs


Skills on Resume: 

  • Contract Management System Update (Hard Skills)
  • Contract Administration Oversight (Hard Skills)
  • Contract Hierarchy Organization (Hard Skills)
  • Vendor Onboarding and Metadata Management (Hard Skills)
  • Preferred Supplier Usage Tracking (Soft Skills)
  • Contract Monitoring and Auditing (Hard Skills)
  • SLA Creation and Technical Requirements (Hard Skills)
  • SharePoint Site Development for Contract Storage (Hard Skills)

8. Contract Management Specialist, Redstone Consulting, Birmingham, AL

Job Summary: 

  • Follow the internal customer contract management process and ensure that contract value booking rules are interpreted correctly
  • Ensuring timely service delivery and providing extended customer support when needed
  • Taking part in operating unit (company) rollouts and supporting with the topics of contract management
  • Coordinating and executing general or business-specific agreed and assigned tasks on behalf of and/or together with business
  • Contribute to standardization in the contract compliance area.
  • Develop ideas for process and functional improvement
  • Manage sales, Bid Management, Governance, Legal and Contract Management stakeholders
  • Review proposal/ offer and draft contract documentation, contract documents for compliance
  • Use the Icertis tool for managing contract management work-flow
  • Use the SFDC tool to manage opportunity
  • Manage contract document storage and ease of access
  • Perform RCA and manage escalations, as well as prepare reports (Excel formulas and Macros based)


Skills on Resume: 

  • Contract Management Process Compliance (Hard Skills)
  • Customer Support and Service Delivery (Soft Skills)
  • Contract Management Support in Rollouts (Soft Skills)
  • Task Coordination and Execution (Soft Skills)
  • Contract Compliance Standardization (Hard Skills)
  • Process and Functional Improvement (Soft Skills)
  • Stakeholder Management (Soft Skills)
  • Proposal and Contract Documentation Review (Hard Skills)