CONTRACT MANAGEMENT SPECIALIST SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: August 16, 2024 - The Contract Management Specialist specializes in drafting, negotiating, and executing complex contracts and subcontracts, with extensive experience in the Government acquisition process, including FAR and DFARS compliance. This role demands proficiency in conflict resolution, maintaining relationships with stakeholders, and managing contract documentation for U.S. Government Prime Contracts, while holding an active TS/SCI with Counterintelligence Polygraph. The specialist also excels in fast-paced environments, adapting to changing priorities, and balancing multiple tasks independently or as part of a team, with strong time management and communication skills.

Essential Hard and Soft Skills for a Standout Contract Management Specialist Resume
  • Contract Drafting
  • Legal Compliance
  • Contract Negotiation
  • Risk Management
  • Document Management
  • Contract Lifecycle Management
  • Procurement Process
  • Vendor Management
  • Financial Analysis
  • Regulatory Knowledge
  • Communication
  • Attention to Detail
  • Problem-Solving
  • Analytical Thinking
  • Time Management
  • Negotiation Skills
  • Conflict Resolution
  • Stakeholder Management
  • Decision-Making
  • Adaptability

Summary of Contract Management Specialist Knowledge and Qualifications on Resume

1. BA in Business Administration with 4 years of Experience

  • Progressively related contract lifecycle management experience
  • Proven track record of effectively managing and influencing internal and external stakeholders
  • Experience using contract management platforms and tools
  • Supply chain/operations/contracts certification
  • Results-oriented mentality with a focus on efficiency, accuracy and quality
  • Technological knowledge of MS Word, Excel, Outlook, Salesforce, and contract management and/or loan application software.
  • Independent self-motivated and able to work with little supervision.
  • Displays excellent interpersonal skills and ability to build strong relationships
  • Have a working knowledge of financial analytics and profit and loss implications.
  • Ability to work closely with teammates to meet deadlines
  • Need to be fully Bilingual in French and English

2. BA in Contract Management with 6 years of Experience

  • Strong working knowledge of contract law or equivalent.
  • Demonstrable relevant working experience in commercial contracting matters, preferably in a telco environment.
  • Must be familiar with Coupa software.
  • Possess relevant contract management experience (including pre and post-contracting) in a supplier management environment.
  • Strong contract drafting skills, and being a skilled fact-based negotiator.
  • Possess strong communication skills with the ability to influence and manage stakeholders.
  • The ability to provide clear and logical advice and direction in infrequently adversarial circumstances.
  • Possess a high level of personal and professional integrity and the ability to maintain impartial and objective assessments of issues.
  • A good understanding of the commercial and operational requirements
  • Able to provide objective assessment and recommendations for contractual issues or disputes.
  • Strong numerical, analytical, and problem-solving skills

3. BA in Law with 5 years of Experience

  • Some experience working in a contract management or analytical role
  • Experience reviewing contracts and other documents
  • Strong attention to detail - gets it right the first time
  • Excellent working knowledge of Microsoft PowerPoint, Word, Excel, and online research tools
  • Ability to deliver complex research results in a concise and cogent manner
  • Professionalism and the ability to influence in a positive manner
  • Excellent interpersonal skills with a positive customer service-oriented attitude
  • Excellent time management and organizational skills, with the ability to work well under pressure, manage workloads, meet deadlines and prioritize efficiently
  • Ability to leverage consultant resources and utilize information appropriately
  • Superior problem-solving, critical thinking, and analytical skills
  • Superior written and oral communication skills demonstrated in interactions with all colleagues throughout the Firm as well as Partners and Management

4. BA in Finance with 4 years of Experience

  • Strong verbal and written communication skills. 
  • Must be able to provide excellent customer service to business colleagues and clients of all levels across diverse cultures.
  • Outstanding attention to detail and accuracy. 
  • A willingness to dig deeply into information and to hunt down data.
  • A strong commitment to “getting it right.”
  • Dependable, self-motivated, and energetic with a proactive, problem-solving ability.
  • A team player who can build collaborative relationships across all Spencer Stuart offices.
  • An ability to remain optimistic when facing challenges and to look for solutions to solve issues quickly and efficiently.
  • Innately driven by personal excellence and pride in one’s work. 
  • Strong work ethic and professional dedication.
  • Able to successfully work in an environment where multiple projects and competing demands are the norm.

5. BA in Supply Chain Management with 6 years of Experience

  • A proven track record of cost reduction and productivity improvements
  • Internal or external business consulting experience
  • Knowledge and interest in key sourcing areas such as 3rd Party Risk Screening, Vendor Onboarding, Credit Risk Screening and Monitoring, Procurement and Purchasing
  • Understanding of the global supply base
  • Strong analytical skills with MS Excel, and MS PowerPoint proficient
  • The ability to influence and drive change while building solid relationships with internal clients and external vendors
  • Strong written and communication skills
  • Ability to work independently as well as lead and participate in cross-functional teams
  • Ability to collaborate in a team environment
  • Awareness of best practices regarding vendor management (e.g., strategic alliances, supplier certification, etc.)
  • Excellent documentation and requirements analysis

6. BA in Procurement with 3 years of Experience

  • Working experience in a contracting role
  • Proficient in Microsoft Office Suite
  • Excellent verbal and written communication skills
  • Strong cross-functional collaboration
  • Appropriately handles highly confidential document
  • Detailed-oriented and outstanding follow-through skills
  • The high degree of self-motivation and ability to work independently
  • Ability to triage system issues
  • Exercise sound, independent judgment to regularly handle new and complex situations
  • Proven ability to successfully handle multiple, high-urgency, requests in a reliable manner
  • Provides excellent customer service to internal and external customers
  • Ability to communicate statuses to the appropriate people on time

7. BA in Economics with 5 years of Experience

  • Legal experience working directly with contracts
  • Direct experience with working with the Agiloft contract management system
  • Knowledge of current contract types and contractual language and terminology
  • Experience with pharmaceutical and/or medical device development company
  • Willingness to work virtually or in an office setting
  • Ability to identify, analyze, and suggest solutions for problems, customer complaints, and client concerns
  • Excellent interpersonal and communication skills, including an impeccable mastery of the English language
  • Clear adherence to company policies and procurement rules and regulations
  • Good organization skills and the ability to multitask on several projects simultaneously
  • Knowledge of negotiation best practices, both in-person and in written form, that consider cultural norms and the client's best interests
  • Contract Administration/Management Certification or comparable training

8. BA in Public Administration with 8 years of Experience

  • Working experience in Commercial Contracts and Pricing
  • Experience with Oracle or other ERP
  • Experience developing and/or presenting business cases
  • Procurement or operational sourcing experience (e.g., RFI/RFQ/RFP, reverse auctions, interests-based direct negotiations)
  • Advanced skills with Microsoft Office Programs
  • Excellent communication skills (oral and written), and ability to interact with all levels of management on contractual rights and obligations, risk avoidance and mitigation, strategy, and problem-solving.
  • A keen sense of urgency while maintaining a mindset that promotes leadership, safety, first-time quality, working to emphasize speed and agility, honesty and candor.
  • Ability to perform with a significant amount of autonomy and exercise good judgment in determining objectives and approaches to assignments.
  • Ability to mentor and guide less experienced personnel.
  • Experience managing multiple simultaneous projects in a fast-paced environment
  • Experience in contract writing, development, administration, and/or management
  • Experience in negotiating deals with suppliers and global vendors

9. BA in Accounting with 4 years of Experience

  • Post-award contract administration and management experience
  • Specialized experience with federal government contract management and administration, as a federal employee or as a federal contractor employee
  • Working knowledge and understanding of software applications, like Microsoft Office Word, Excel, PowerPoint, and Outlook, Adobe Acrobat, PRISM, Contract Lifecycle Management (CLM), Federal Procurement Data System (FPDS), Federal Business Opportunities (FBO), and other procurement software that is currently used by USSS.
  • The ability to demonstrate strong business and organizational skills 
  • Outstanding communication skills, both verbal and written.
  • Must be able to handle confidential information with discretion.
  • Must be detail-oriented with the ability to manage multiple tasks.
  • Attention to detail and ability to analyze data and requirements
  • Positivity and the adoption of a solution-based approach in all aspects of work with motivated self-starters.
  • Excellent computer skills (Microsoft Windows, Outlook, Excel, Word, PowerPoint)
  • Ability to multi-task through different applications/screens

10. BA in Project Management with 5 years of Experience

  • Experience with the Government acquisition process
  • Experience drafting, negotiating and executing complex contracts and subcontracts
  • Experience in conflict resolution and/or mediation
  • Active Top Secret/Sensitive Compartmented Information (TS/SCI) with a Counterintelligence Polygraph
  • Experience developing and maintaining relationships and partnerships with customers, stakeholders, peers and partners
  • Experience documenting contracts in support of US Government Prime Contracts
  • Experience with FAR (Federal Acquisition Regulations), DFARS (Defense Federal Acquisition Regulation Supplement)
  • Confident in a fast-paced environment with competing priorities, and able to multi-task and manage expectations
  • Experience adapting to changes in schedules and priorities and solving problems and generating alternatives
  • The ability to work well independently or as part of a team
  • Strong time management skills with excellent communication skills, both verbal and written
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