Job Summary: 

• Preparing and completing forms, minutes, and resolutions about various matters, such as a change in directorship, paying dividends and other matters arising
• Preparing company Confirmation Statements and arranging submission to Companies House
• Incorporating and dissolving companies and preparing the relevant documents
• Be responsible for the allotment of shares and creation of share certificates and administrative tasks for Private Office
• Provide sound advice regarding corporate secretarial and governance best practice matters
• Ensure the smooth delivery of client projects, including corporate transactions, Board and committee support and corporate governance projects
• Provide training and support to more junior team members
• Assist clients with one-off large-scale assignments such as corporate restructuring
• Commitment towards developing a career within the Company Secretarial field
• Exceptional organizational and time management skills
• Build a quick rapport with people across all levels of seniority
• Work on own initiative as well as being a team player
• Draft and file documents with the company registration office
• Ensure statutory registers are kept updated

Skills on Resume: 

• Document Preparation (Hard Skills)
• Corporate Governance (Hard Skills)
• Project Management (Soft Skills)
• Team Support (Soft Skills)
• Company Incorporation (Hard Skills)
• Time Management (Soft Skills)
• Relationship Building (Soft Skills)
• Statutory Maintenance (Hard Skills)

Job Summary: 

• Facilitate preparation of AGM and payment of dividends
• Develop relationships with the group and their clients
• Assist with internal queries and maintain up-to-date group structure charts
• Be the point of contact for any related internal matters
• Handle company secretarial services to Hong Kong and offshore companies
• Take instructions given by senior officers for performing secretarial services to the various groups
• Assist in ensuring compliance with all relevant statutory and regulatory requirements for Hong Kong and offshore companies
• Maintain up-to-date and systematic filing system
• Liaise, negotiate, and coordinate with the clients and other business parties
• Provide administrative support and assist in other ad hoc assignments
• Handling company secretarial matters for listed and private companies, including preparation and filing of statutory documents for companies incorporated in various jurisdictions
• Assisting in the preparation of annual/interim reports, announcements, circulars, etc.
• Assisting in organizing board meetings, board committee meetings and general meetings and preparing related documentation
• Providing day-to-day corporate secretarial support and handling ad-hoc tasks 

Skills on Resume: 

• AGM Preparation (Hard Skills)
• Client Relationship Management (Soft Skills)
• Compliance Management (Hard Skills)
• Document Filing (Hard Skills)
• Secretarial Services (Hard Skills)
• Board Meeting Coordination (Soft Skills)
• Regulatory Compliance (Hard Skills)
• Administrative Support (Soft Skills)

Job Summary: 

• Ensure all relevant processes and procedures necessary for the group to comply with its statutory and regulatory requirements are completed
• Collate and distribute Board and Committee papers using Board portal software
• Produce agendas, minutes, resolutions and dealing with statutory filings 
• Maintain Board and Committee calendars and minute indexes, key company records and registers, including those for the group’s subsidiary companies (using Diligent Entities software), substantial shareholders, related party transactions and conflicts of interest
• Arrange the release of RNS announcements
• Oversee the ongoing implementation of the Securities Dealing Policy and maintaining insider lists and records of clearances to deal
• Produce the Annual Report and AGM documentation as a key member of a cross-functional working group, taking ownership of specific sections of the Governance Report 
• Assist with the circulation and publication of relevant documentation.
• Handle full spectrum of duties for private Hong Kong and offshore companies
• Assist with drafting and preparing the relevant documents
• Liaise with Company Registry and clients directly and perform ad hoc tasks
• Coordinate and follow through the execution of all board resolutions and minutes, including any underlying documents approved to be signed.
• Assist in the onboarding and induction of INEDs and NEDs for SCUKHL and venture entities registered in the UK/Ireland.
• Maintain a systematic database of all venture entities' board meeting details (which should include, attendance, agenda, board papers, minutes and resolutions).
• Provide full support to AEs to enable them to give timely and accurate attestations as to the accuracy of information in Blueprint.

Skills on Resume: 

• Regulatory Compliance (Hard Skills)
• Board Documentation (Hard Skills)
• Minute Taking (Hard Skills)
• Record Management (Hard Skills)
• RNS Announcements (Hard Skills)
• Securities Dealing Policy (Hard Skills)
• Document Drafting (Hard Skills)
• Board Coordination (Soft Skills)

Job Summary: 

• Provide full corporate secretarial services and governance advisory to support the activities of Standard Chartered UK Holdings Limited ("SCUKHL") and to manage outsourced Company Secretarial service providers for a portfolio of SC Venture entities.
• Responsibility for all SCUKHL, including all resolution work, approvals, corporate representation/proxies, powers of attorney, board liaison and management, corporate compliance, and Companies House filings.
• Management of UK/Irish service providers for a portfolio of SC Venture entities.
• Update the Corporate Actions Tracker to record all investments and transactions being entered into by SCUKHL.
• Draft resolutions for approval by Standard Chartered Bank as a shareholder of SCUKHL.
• Support in all matters to ensure compliance by SC Ventures and venture companies and directors with the local regulatory requirements and Group policies/standards/guidelines.
• Support provision of company secretarial advice and transactional support for projects and transactions insofar as they impact SCUKHL.
• Promote a culture and practice of good conduct of business and adherence to all corporate secretariat Policies and Standards.
• Draft minutes of meetings/resolutions of SCUKHL and for the domiciled venture entities with or without the assistance of corporate secretarial outsourced service providers. 
• Liaise with in-house Company Secretaries, where they are appointed, for the domiciled venture entities.
• Prepare board and shareholder resolutions including ensuring all relevant documents and filings under the resolutions are made.
• Maintain soft copies of all final and executed/signed documents in a shared server.
• Maintain and safely keep physical documents and registers ensuring files are up to date.
• Ensure all corporate secretarial information is updated in Blueprint.
• Provide input into Corporate Action Approval Forms insofar as they relate to SCUKHL or the venture entities.
• Act as Responsible Person (RP) for SCUKHL and the venture entities

Skills on Resume: 

• Corporate Secretarial Services (Hard Skills)
• Governance Advisory (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Board Liaison (Soft Skills)
• Document Drafting (Hard Skills)
• Service Provider Management (Soft Skills)
• Record Keeping (Hard Skills)
• Compliance Monitoring (Hard Skills)

Job Summary: 

• Maintenance of Statutory Registers and Companies House filings
• Attendance at board and general meetings and recording of minutes and actioning items arising from meetings
• Preparation, compilation, and dispatch of board papers promptly to client companies
• Recognizing opportunities for business development and putting them into practice, including networking.
• Being proactive in communicating with clients the full range of corporate services available
• Building effective working relationships with all external parties relevant to client relationships
• Ensuring processes and operational procedures are up-to-date and relevant
• Support Accountable Executives and Responsible Persons of the venture entities in updating Blueprint and acting as RP for local venture entities
• Maintain contact with the Accounting Executive (AE) or his designated key member of all associated/ joint venture entities to be informed of any change or update 
• Corporate information of these underlying associated/ joint venture entities and to update Blueprint accordingly.
• Assist SC Ventures Company Secretary and/or the dedicated venture Company Secretary in arranging the board meetings and all aspects of board logistics 
• Ensure a smooth running, including but not limited to arranging off-site and audio/ video conference facilities, and preparing and distributing board meeting documentation.
• Assist in effectively implementing the policies and procedures of the Group's subsidiary governance framework to ensure full compliance
• Assist and support with general administration matters, team initiatives, transactional, corporate, and other ad hoc project work

Skills on Resume: 

• Statutory Register Maintenance (Hard Skills)
• Minute Taking (Hard Skills)
• Board Meeting Coordination (Hard Skills)
• Client Relationship Management (Soft Skills)
• Business Development (Soft Skills)
• Process Improvement (Soft Skills)
• Compliance Implementation (Hard Skills)
• Administrative Support (Soft Skills)

Job Summary: 

• Management and oversight of the statutory and regulatory filings and requirements for all UK and overseas subsidiary entities
• Assisting with the management of overseas company secretarial advisers/providers and acting as the main point of contact
• Liaising with other external service providers, such as legal firms, registered agents, and notary publics, on a global basis
• Supporting the Group's expansion plans by assisting with the incorporation of branches/subsidiaries globally
• Assisting with the maintenance of authorized signatory and bank mandates for Group entities and effecting change
• Assisting with KYC/CDD information requests from internal and external stakeholders
• Help with group subsidiary management, including maintenance of statutory books (both UK and overseas) 
• Ensure accurate statutory filings and support with incorporation of new subsidiaries and management of annual company health-check process
• Support entity rationalization process as the need arises and ensure group structure chart is kept updated and provided to stakeholders.
• Draft basic board resolutions for subsidiary companies including approval of annual reports and accounts and assist with board support process for Annual General Meetings and committee.
• Manage all KYC requests maintain up-to-date records and help manage the group's global compliance calendar
• Support with the execution and completion of notarization/legalization of company and director information requests
• Assist Company Secretarial team with fresh service requests, seek guidance
• Arrange approval and payments of Company Secretary invoices and manage company secretarial templates, schedules, log in details, folders and documents.

Skills on Resume: 

• Statutory Compliance (Hard Skills)
• Provider Management (Soft Skills)
• Global Incorporation (Hard Skills)
• KYC Management (Hard Skills)
• Board Resolutions (Hard Skills)
• Entity Management (Hard Skills)
• Compliance Calendar (Hard Skills)
• Vendor Coordination (Soft Skills)

Job Summary: 

• Provide company secretarial service including Incorporation of onshore and offshore companies
• Ensure compliance with statutory and regulatory filing and reporting matters, including compliance with the Companies Ordinance and other relevant statutory and regulatory requirements
• Prepare minutes and resolutions of board/shareholders/committee meetings and other corporate documents
• Assist with local and overseas bank account opening and other corporate account and license application
• Serve as a reliable contact point for internal matters and consolidation of various reports, contracts and projects
• Provide all-rounded co-ordination works and administrative support to Senior Management in a professional manner
• Management and maintenance of the client's statutory records
• Notifying the  client contacts of key filing deadlines to meet CA2006 requirements, including annual compliance and bespoke requests
• Drafting board minutes and supporting documentation in respect of core company secretarial matters
• Assisting with bespoke requests received from both the clients and DWF Fee Earners, providing support on a wide range of transactional matters
• Providing board support to clients, including meeting attendance, minute taking, and circulation of board packs
• Liaising with Companies House and assisting with the execution of departmental projects
• Assist in the provision of corporate governance support for DCC plc, including ensuring compliance with the UK Corporate Governance Code and other applicable governance requirements
• Attend to day-to-day issues, including the provision of information regarding corporate companies to other departments

Skills on Resume: 

• Company Incorporation (Hard Skills)
• Statutory Compliance (Hard Skills)
• Minute Preparation (Hard Skills)
• Bank Account Setup (Hard Skills)
• Administrative Support (Soft Skills)
• Record Management (Hard Skills)
• Deadline Management (Soft Skills)
• Corporate Governance (Hard Skills)

Job Summary: 

• Management of the portfolio of clients from inception to dissolution
• Providing full company secretarial services to the clients including ensuring all statutory filings are undertaken promptly and advising clients as to best practices and governance
• Attendance and minuting of board meetings and drafting ad-hoc minutes
• Ensuring the company registers are kept up to date and actively maintained 
• Completion of internal compliance files for new clients and file reviews for existing clients
• Liaising with clients, both local and international, and responding to queries and requests promptly
• Liaising with colleagues from other offices in other jurisdictions regarding mutual group clients
• Assist with ad-hoc projects and other such tasks, train, and mentor junior members of staff
• Assisting the business development manager with proposals and attending networking events
• Assisting heads of departments with monthly reporting obligations and other such requirements
• Working closely with HR, internal finance, and other departments
• Being accountable for own client revision matters, simultaneously looking for opportunities to upsell or propose new solutions for clients
• Liaise with clients daily in a professional manner, ensuring client queries are handled and the client is kept informed on progress and costs
• Identify resources within the company/externally about complex client issues, solving them promptly

Skills on Resume: 

• Client Portfolio Management (Soft Skills)
• Company Secretarial Services (Hard Skills)
• Minute Taking (Hard Skills)
• Register Maintenance (Hard Skills)
• Compliance Management (Hard Skills)
• Client Liaison (Soft Skills)
• Project Assistance (Soft Skills)
• Business Development Support (Soft Skills)

Job Summary: 

• Supporting the company secretarial team in the management of company secretarial affairs of corporate subsidiaries including supporting the preparation of board papers and minutes and, in due course, preparing board papers and minutes for routine matters
• Maintaining statutory records and preparing statutory forms, including using Diligent Entities
• Assisting with the production of the annual financial statements for corporate subsidiaries
• Liaising with the Group’s operating subsidiaries about their company secretarial affairs
• Supporting the preparation of the DCC plc Annual Report and AGM
• Managing the operation of a portfolio of LME advisory committees, including the facilitation of committee meetings, onboarding of committee members, and provision of corporate governance advice on committee-related matters
• Assisting with the preparation, collation, and distribution of materials for the LME Group company board, board committee, and senior executive meetings
• Managing routine company secretarial statutory compliance for LME Group companies (including the oversight of compliance with overseas filing requirements)
• Maintenance of LME Group corporate statutory records
• Delivering corporate governance enhancements in line with regulatory expectations and LME Group internal requirements
• Assisting in a wide range of company secretarial activities, including HKEX and external shareholder inquiries, officer changes, and board/committee operations.
• Managing a portfolio of both corporate and private clients
• Assisting team members and clients with technical queries, escalating to relevant experts, to ensure SLAs are met
• Achieving revenue targets set by directors

Skills on Resume: 

• Board Paper Preparation (Hard Skills)
• Statutory Compliance (Hard Skills)
• Financial Statement Support (Hard Skills)
• Governance Enhancement (Hard Skills)
• Committee Management (Soft Skills)
• Records Maintenance (Hard Skills)
• Client Management (Soft Skills)
• Compliance Oversight (Hard Skills)

Job Summary: 

• Provision of administrative support to the CBAM legal entity boards and their directors
• Compiling and distributing Board and Committee papers
• Maintenance of rolling/forward agendas and action tracking logs
• Liaison with the CBAM Directors (internal and external) in planning/setting the calendar of Board and Committee meetings
• Acting as a dedicated point of contact for CBAM’s external, independent non-executive directors
• Liaison with attendees and other contributors to ensure efficient administration and timely submission of necessary meeting packs and materials
• Act as locum Secretary to CBAM Boards and certain key governance committees (where agreed, relevant, and applicable) producing and distributing accurate minutes of meetings promptly
• Support the CBAM Company Secretary in implementing a robust and efficient induction and training program for directors
• Maintenance of company minute books and statutory registers using company secretarial software (Diligent) for all subsidiary companies falling within the CBAM division
• Make relevant Companies House filings including but not limited to, annual confirmation statements, directorship changes, and statements of capital.
• Governance framework – maintain and communicate changes to CBAM’s formal governance structure, including ensuring that committee terms of reference are drafted, filed, and updated at least annually.
• Act as appointment of contact for business stakeholders and respond to ad-hoc day-to-day company secretarial queries from the business and external parties
• Creation and maintenance of legal entity/organizational / governance structure charts
• Help to manage the Company Secretarial team’s document storage/retention processes
• Support the division’s year-end and half-year financial audit processes, including liaison with colleagues within Finance, Close Brothers Group plc, and auditors

Skills on Resume: 

• Board Support (Hard Skills)
• Minute Taking (Hard Skills)
• Agenda Management (Hard Skills)
• Director Liaison (Soft Skills)
• Statutory Filings (Hard Skills)
• Governance Maintenance (Hard Skills)
• Document Management (Hard Skills)
• Audit Support (Hard Skills)

Job Summary: 

• Advise a portfolio of clients on compliance matters, including annual statutory requirements, routine company changes and share capital changes
• Correspond directly with clients and third parties, ensure that statutory books remain up to date
• Draft board minutes and shareholder resolutions to make relevant company changes
• Undertake any statutory filings with the Registrar of Companies
• Assist with the maintenance of electronic corporate records using Diligent Entities
• Provide meeting support to clients, including board meeting attendance, minuting meetings, and dissemination of board packs
• Ad Hoc requests and administrative matters (authorized signatory requests, board minute extracts, secretary certificates, auditor requests, etc.) and attend to any notarization/apostille requirements
• Build relationships with teams across Law Debenture
• Ensure that invoices for work completed are issued, accurately, and on time
• Provide Company Secretarial support for subsidiary/legal entity rationalization projects (including new company formations and liquidations)
• Administration concerning certain divisional insurance policies
• Support the CBAM Company Secretary in ensuring that all Governance and Compliance requirements are adhered to and all reporting and reviewing activities are carried out to the standards required.
• Be familiar with the Group's Enterprise Risk Management Framework (ERMF) and relevant Frameworks (including Compliance and Operational Risk) to provide support and guidance on how these impact the function's policies and procedures.
• Horizon scan for developing and emerging best practices, new legislation, and regulatory and corporate governance developments concerning Related Parties and Connected Persons, including preparation and drafting reports and papers on relevant matters.
• Responsible for ensuring that Procedures notes are created, maintained, updated, and reviewed annually for all the above key responsibilities.

Skills on Resume: 

• Compliance Advisory (Hard Skills)
• Client Communication (Soft Skills)
• Minute Drafting (Hard Skills)
• Statutory Filings (Hard Skills)
• Records Maintenance (Hard Skills)
• Meeting Support (Hard Skills)
• Relationship Building (Soft Skills)
• Governance Support (Hard Skills)

Job Summary: 

• Awareness and understanding of the Group's business strategy and model appropriate to the role.
• Responsible for the delivery of key processes to do with legal entity management and governance
• Portfolio management of certain UK subsidiary companies, preparation and review of minutes, meeting logistics, statutory filings, and maintenance of company information on Blueprint OneWorld.
• Supporting in the liquidation process of any of the entities in their portfolio.
• Work closely with the company secretarial team in SC Ventures to understand the pipeline of new venture entities to assess and plan for their impact on UK subsidiary companies in terms of future board approvals, share subscriptions, entity incorporations, etc.
• Work with the Company Secretarial Assistant, Subsidiary Governance to review and collate information required in connection with the regulatory filings for overseas branches of Standard Chartered Bank (incl. accounts, director changes, and quarterly submissions).
• Owning and maintaining the Group corporate action tracker and ensuring effective communication with the Data Governance team so that all corporate changes are recorded correctly on Blueprint.
• Reviewing and providing company secretarial input into the Changes to Group Corporate Structure Forms, Corporate Action Approval Forms, and Capital Adjustment Application Forms in preparation for sign-off.
• Owning and maintaining the Changes to Group Corporate Structure Standard.
• Following up on the status of liquidations and recording updates on the corporate action tracker.
• Owning and maintaining the Group Related Party and Connected Persons Standard.
• Identifying, advising on, and monitoring related party and connected person transactions that arise through the Group Corporate Structure and Corporate Action Approval processes.
• Providing input into the PLC Annual Report on any Related Party/Connected Person transactions occurring during the year.
• Undertake general company secretarial matters
• Support on related tasks and general queries from within the Group's network which come through the secretariat email inbox, including the provision of Group entity information, delegated authorities, document execution and subsidiary governance.

Skills on Resume: 

• Legal Entity Management (Hard Skills)
• Governance Oversight (Hard Skills)
• Portfolio Management (Soft Skills)
• Liquidation Process Support (Hard Skills)
• Regulatory Filings (Hard Skills)
• Corporate Action Tracking (Hard Skills)
• Related Party Transactions (Hard Skills)
• Subsidiary Governance (Hard Skills)

Job Summary: 

• Maintain statutory records for client companies using Blueprint, GEMS, and other company secretarial software packages
• Compile, maintain and update compliance diaries for clients to ensure that statutory and regulatory filing deadlines are communicated and met
• Prepare statutory forms and returns, and any other supporting documents, for the approval and/or signature of clients
• Fill statutory forms and returns at Companies House (including the annual Confirmation Statement)
• Prepare routine minutes to support the approval of statutory forms and returns, including minutes to approve the annual financial statements of client companies
• Prepare dormant accounts for client companies
• Incorporating new companies, and dealing with post-incorporation matters (appointment of Directors/Secretary, change of accounting reference date, etc.)
• Maintain and updated minute books for client companies, and ensured that statutory retention periods were adhered to
• Provide reports and statutory information to clients on request
• Assist with the production of annual and quarterly invoicing
• Ensure that all precedents, templates, checklists, and guidance are kept up to date and fit for purpose
• Develop and improve internal procedures and processes to ensure they continue to support the delivery of services to clients on time and to a high standard
• Support and coach junior members of the team and assist in the management of their day-to-day workflows.
• Support on function initiatives and projects 
• Support on sampling and testing of controls to ensure compliance with the Related Party and Connected Persons Standard.

Skills on Resume: 

• Statutory Record Maintenance (Hard Skills)
• Compliance Management (Hard Skills)
• Document Preparation (Hard Skills)
• Minute Book Maintenance (Hard Skills)
• Company Incorporation (Hard Skills)
• Process Improvement (Soft Skills)
• Team Support (Soft Skills)
• Invoicing Support (Hard Skills)

Job Summary: 

• Maintenance of Statutory Registers and Companies House filings
• Attendance at board and general meetings
• Recording of minutes and actioning items arising from meetings
• Preparation, compilation, and dispatch of board papers promptly to client companies
• Recognizing opportunities for business development and putting them into practice, including networking.
• Being proactive in communicating with clients the full range of corporate services available
• Building effective working relationships with all external parties relevant to client relationships
• Ensuring processes and operational procedures are up-to-date and relevant
• Managing the operation of a portfolio of LME advisory committees, including the facilitation of committee meetings, onboarding of committee members, and provision of corporate governance advice on committee-related matters
• Assisting with the preparation, collation, and distribution of materials for the LME Group company board, board committee, and senior executive meetings
• Managing routine company secretarial statutory compliance for LME Group companies (including the oversight of compliance with overseas filing requirements)
• Maintenance of LME Group corporate statutory records
• Delivering corporate governance enhancements in line with regulatory expectations and LME Group internal requirements
• Assisting with a wide range of company secretarial activities, including HKEX and external shareholder inquiries, officer changes, and board/committee operations
• Provide any additional support to the company secretarial and the wider legal team as they may need on ad hoc projects or their ongoing responsibilities.

Skills on Resume: 

• Statutory Register Maintenance (Hard Skills)
• Minute Taking (Hard Skills)
• Board Paper Preparation (Hard Skills)
• Business Development (Soft Skills)
• Client Relationship Management (Soft Skills)
• Committee Management (Soft Skills)
• Corporate Governance (Hard Skills)
• Compliance Oversight (Hard Skills)