COMPANY SECRETARIAL ASSISTANT SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Updated: Jan 11, 2025 - The Company Secretarial Assistant has exceptional client service skills and the ability to remain calm under pressure. This role requires strong interpersonal abilities, adept at managing highly confidential information with integrity and professionalism while thriving in a fast-paced environment. The assistant is also technically skilled in Word, PowerPoint, and Excel, with a quick aptitude for learning new IT packages and maintaining a flexible, goal-focused attitude.

Essential Hard and Soft Skills for a Standout Company Secretarial Assistant Resume
  • Document Management
  • Corporate Governance
  • Legal Compliance
  • Company Secretarial Software
  • Minute Taking
  • Filing and Record Keeping
  • Corporate Documentation Preparation
  • Data Protection
  • IT Proficiency
  • Regulatory Reporting
  • Communication
  • Interpersonal Skills
  • Attention to Detail
  • Organizational Skills
  • Problem-Solving
  • Time Management
  • Adaptability
  • Professionalism
  • Confidentiality
  • Teamwork

Summary of Company Secretarial Assistant Knowledge and Qualifications on Resume

1. BA in Business Administration with 3 years of Experience

  • Excellent attention to detail and strong organizational skills
  • Able to communicate effectively with others, both verbally and in writing, ability to be able to listen
  • Ability to be adaptable to changing circumstances
  • Able to manage uneven workload and respond quickly to ad hoc queries from the business
  • Experience with interacting at the Executive level
  • Experience with the production of Board and Committee packs
  • Aptitude and Disposition
  • Outcome-focused, self-motivated, very flexible, and enthusiastic
  • Professional approach to successfully interact with senior management/colleagues/external suppliers
  • Experience working with “Viewpoint" 

2. BA in Law with 2 years of Experience

  • Have company secretarial experience 
  • Proficiency in MS Office applications and Chinese word processing
  • Good English and Chinese language skills
  • Experience in supporting governance forums and committees (preferably in financial services)
  • Strong minute-taking abilities with accurate and fluent writing style
  • Working knowledge of Diligent Boards (or equivalent board portal software)
  • Working knowledge of GEMS (or equivalent legal entity management software)
  • Knowledge of the financial services landscape and an appreciation of key governance and compliance frameworks
  • Positive working attitude with strong initiative and a team player
  • Detailed-oriented and able to work well under pressure
  • Self-motivated, independent, and able to work with minimal supervision

3. BA in Accounting with 3 years of Experience

  • Have corporate secretarial experience in legal firms or established corporate secretarial firms
  • Fresh graduates or students currently pursuing ICSA will be considered for the assistant position
  • Good command of written and spoken English
  • Proficiency in Mandarin to deal with Chinese clients
  • Proficient in Microsoft Word and Excel
  • Have the ability to use initiative to adapt, and think laterally
  • Excellent timekeeping and good work ethic
  • Organised and accurate with a high level of attention to details
  • Flexible attitude, enthusiastic and self-motivated
  • Ability to manage self and prioritize workload effectively, with the ability to multi-task

4. BA in Economics with 2 years of Experience

  • Passionate and enthusiastic about providing exceptional client service
  • Excellent communication skills and high levels of interpersonal skills
  • Ability to stay calm under pressure
  • The integrity to handle highly confidential information appropriately
  • Enjoy being a team player, with a flexible and can-do attitude and approach
  • Self-motivated and goal-focused, enjoy the change and variety, and thrive under pressure
  • Technically competent in Word, PowerPoint, and Excel
  • The ability to pick up IT packages quickly (e.g. Blueprint, pdfDocs, company searches, etc)
  • High level of interpersonal skills to facilitate communication in person, by email, and by telephone with professionalism and diplomacy.
  • Hardworking, enthusiastic, and inquisitive
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