• Updating, maintenance and safekeeping of the company registers
• Processing and filing of minutes from director's and shareholder meetings
• Preparation and filing of resolutions
• Completion and filing of correct statutory forms
• Filing of the annual accounts
• Confirmation statement filing
• Raising invoices on behalf of the firm, and collecting bills
• Organizing and coordinating CPD courses on behalf of the practice
• Deal with incoming/outgoing postage
• Keeping up to date with company law
• Data entry on accounting software

• Record Management (Hard Skills) 
• Document Preparation (Hard Skills) 
• Compliance Filing (Hard Skills) 
• Invoice Processing (Hard Skills) 
• Event Coordination (Soft Skills) 
• Postage Handling (Hard Skills) 
• Legal Awareness (Hard Skills) 
• Data Management (Hard Skills)

Job Summary:

• Provide administrative support and guidance to the Chairman and the Board of Directors, advising on governance issues and ensuring compliance with legal and regulatory requirements.
• Manage all Property (including insurance), HR, Legal and Pension functions.
• Ensure that corporate Registers, statutory books and Companies House filings are submitted in good time and kept up to date.
• Manage the share register, process transfers and arrange the payment of dividends.
• Advise on and assist in the preparation of papers and resolutions for AGM and Board Meetings.
• Convene meetings, and prepare agendas and minute proceedings of the AGM and meetings.
• Support the Chairman on specific projects.
• Instruct external counsel within terms of applicable policies.
• Manage fees for external consultants and counsel.
• Keep up to date with regulatory and statutory changes and policies that may affect N&C including FCA registration.
• Ensure Corporate Policies, including those concerning health and safety, risk management, bribery & corruption, document management & GDPR are maintained current and approved.
• Provide advice and training on Corporate Governance issues.
• Lead on specific designated projects from time to time, including the re-tendering of contracts for external products and services.

Skills on Resume: 

• Governance Compliance (Hard Skills)
• Administrative Leadership (Soft Skills)
• Legal Acumen (Hard Skills)
• HR & Pension Management (Hard Skills)
• Regulatory Knowledge (Hard Skills)
• Corporate Secretarial Skills (Hard Skills)
• Project Management (Hard Skills)
• Financial Oversight (Hard Skills)

Job Summary:

• Ensuring shareholder satisfaction and meeting compliance
• Working and coordinating with external stakeholders like banks, shareholders etc.
• Understanding of financial accounting
• Keeping up To date with any regulatory or statutory changes and policies that might affect the organization.
• Providing support to the board or other committees on specific projects.
• Act as a point of contact and build good relationships with shareholders.
• Implementing processes or systems to help ensure good management of the organization or compliance with legislation.
• Provide technically correct, practical and commercial advice in relation to the Corporations Act, the ASX Listing Rules and general governance advice and market practice
• Prepare for and in some circumstances attend Board and Committee meetings
• Attend to annual reporting requirements, draft notices of meetings and manage member meetings
• Corporate action project management
• Manage the provision of training and education for regional secretariats, and company secretarial contacts and ensure that the framework of governance remains fit for purpose.
• Manage the delegated authority and document execution procedures and ensure they remain fit for purpose.

Skills on Resume: 

• Regulatory Compliance (Hard Skills)
• Stakeholder Coordination (Soft Skills)
• Financial Accounting (Hard Skills)
• Regulatory Awareness (Hard Skills)
• Project Support (Soft Skills)
• Shareholder Relations (Soft Skills)
• Process Implementation (Hard Skills)
• Governance Advisory (Hard Skills)

Job Summary:

• Managing Board processes including Board and Committee papers and circulation of agendas, minutes and papers for the Board and its Committees
• Promoting the business compliance framework to safeguard the integrity of the organization
• Understanding and ensuring the company complies with its statutory obligations, ensuring requirements of all governance legislation are met, including continuous disclosure
• Being involved in risk management and corporate responsibility matters
• Development, implementation, communication and maintenance of compliance policies, registers, processes and procedures
• Demonstrated experience providing executive support to Boards / Board Committees
• Knowledge and understanding of governance practices at both Board and corporate levels and corporation law requirements
• Substantial leadership and senior management skills and experience, including strong administration skills
• Excellent written and oral communication skills and ability to communicate effectively with Board members and Executive staff
• Proven analytical, conceptual and problem-solving skills
• Knowledge and capacity to engage with a wide range of internal and external stakeholders

Skills on Resume: 

• Board Process Management (Hard Skills)
• Compliance Framework Promotion (Soft Skills)
• Statutory Compliance (Hard Skills)
• Risk Management (Hard Skills)
• Compliance Policy Development (Hard Skills)
• Executive Board Support (Soft Skills)
• Governance Knowledge (Hard Skills)
• Leadership and Management (Soft Skills)

Job Summary:

• Attend meetings, follow up on action points and draft accurate minutes
• Provide advice and assistance to directors and senior management
• Advise the various boards and the management company on governance matters
• Liaise with internal teams including Private Asset Operations, Investment, Product Development, Legal and Compliance
• Arrange the annual and extraordinary shareholder meetings for the various regulated and non-regulated entities from a corporate secretarial perspective
• Attend to requests for notarization of documents, certified copies of registers and board resolutions
• Respond to due diligence queries and information requests from client service teams
• Ensure compliance with relevant regulatory and statutory requirements
• Ensure confidentiality of information acquired during the course of employment at all times.
• Ensure continued professional development, of self and those in the team.
• Holding office as a Company Secretary and assessing business risks.

Skills on Resume: 

• Meeting Coordination (Soft Skills)
• Minute Drafting (Hard Skills)
• Governance Advisory (Hard Skills)
• Interdepartmental Liaison (Soft Skills)
• Event Organization (Hard Skills)
• Document Notarization (Hard Skills)
• Compliance Assurance (Hard Skills)
• Confidentiality Maintenance (Soft Skills)

Job Summary:

• Provide a high-quality company secretarial function and be responsible for the management and implementation of best practices around core company secretarial work.
• Report to senior stakeholders, and build effective and proactive relationships with accountable executives, key contacts and other business leaders.
• Develop, implement and ensure compliance with policies. 
• Review and challenge proposed and existing corporate governance arrangements
• Provide leadership and coordination on major projects such as acquisitions or reconstructions within business areas.
• Providing clear leadership and being responsible for departmental objectives.
• Coach, develop and support professional training and development of team members.
• Provide non-routine company secretarial advice to relevant businesses.
• Manage non-routine inquiries from businesses including overseas contacts.   
• Support regional secretariats on compliance matters and oversight of local compliance programs.
• Manage and oversee the smooth running of quarterly board meetings, accounts meetings and ad hoc board meetings and associated procedures.
• Manage the response to routine queries from the business and maintain appropriate oversight on the quality of advice provided.

Skills on Resume: 

• Company Secretarial Management (Hard Skills)
• Stakeholder Engagement (Soft Skills)
• Policy Implementation (Hard Skills)
• Governance Evaluation (Hard Skills)
• Project Leadership (Soft Skills)
• Team Development (Soft Skills)
• Advisory Expertise (Hard Skills)
• Compliance Oversight (Hard Skills)

Job Summary:

• Ensuring compliance with relevant laws, policies, processes and frameworks.
• Ensure the smooth-running Board and Sub-committee meetings
• Attending all meetings to record minutes, prepare all necessary documents to convene Board meetings, ensure all matters are appropriately approved, minutes and correctly recorded and cascaded in a timely manner
• Responsibility for fillings to FCA and other regulatory bodies and/or company registers
• Preparing and ensuring all filings are made to the Company House
• Maintaining and preparing corporate governance policies, ensuring they are kept up to date and approved by the appropriate committee.
• Provide advice and information to Directors
• Updating and maintaining statutory databases and registers
• Maintaining standing Board and Committee agendas and agreeing on quarterly agendas with the CEO and Chairman
• Building a corporate governance framework for any new relevant entities and contributing to the development and refinement of the International governance structure
• Oversight of the regulatory filings and fit and proper checks for the Approved Persons and Key Function Holders under SMCR
• Oversight of Board training
• Oversight of the communication and monitoring of action points arising from Board and Committee meetings

Skills on Resume: 

• Compliance Management (Hard Skills)
• Meeting Coordination (Soft Skills)
• Minute Taking (Hard Skills)
• Regulatory Filings (Hard Skills)
• Governance Policy Management (Hard Skills)
• Director Advisory (Soft Skills)
• Database Maintenance (Hard Skills)
• Board Communication (Soft Skills)