Job Summary:

• Assist in preparation of contract budgets, status reports and financial statements.
• Provide support and serve as fiscal back up for Department Administrator.
• Oversee and assist support staff in the processing and monitoring of grants, contracts and other fiscal activities.
• Interact with University contract administrators and funding agency officers to provide information, resolve problems, and/or coordinate communications.
• Conduct fiscal and operational studies and present findings to Department Administrator, Chair, and Faculty members.
• Review contracts and other legal documents, coordinating execution of the same.
• Review prepared reports for errors or potential problems prior to release to external agencies, University entities, and other parties.
• Perform complex reconciliation of internal records to University financial systems requiring advanced research and corrective actions.
• Recommend strategies, policies and procedures for the development of additional external funding sources
• Develop and communicate planning assumptions and guidelines.
• Serve as backup to the pre-award Grants and Contracts Administrator when needed.
• Engage in appropriate professional development.

Skills on Resume: 

• Budgeting and Financial Management (Hard Skills)
• Grant and Contract Management (Hard Skills)
• Problem-solving and Analytical Skills (Hard Skills)
• Communication and Interpersonal Skills (Soft Skills)
• Legal and Contractual Review (Hard Skills)
• Project Management (Hard Skills)
• Policy Development (Hard Skills)
• Professional Development and Adaptability (Soft Skills)

Job Summary:

• Serves as a subject matter expert on a regular basis to define and document business and operation’s needs.
• Analyze inter-department processes for efficiencies, including reporting activities and recommend improvements.
• Match inquiry types from various sources and evaluate them against current training offerings or opportunities.
• Identify, research, and find solutions to daily operational problems.
• Documents process changes, operations workflow, and training materials.
• Provide problem resolution and enhancement support for production applications
• Aid with user training and documentation activities
• Identify, research, and find solutions to daily operational problems.
• Define requirements acceptance criteria in line with the department's objectives and needs.
• Participate in priority setting for eRoom initiatives by facilitating discussions with team members, managers, and development teams.
• Work closely with development teams to manage the execution of projects on time and within acceptance criteria.
• Coordinates with multiple teams such as vendors, IT, and Operations by managing the backlog of open tickets.
• Consults with business subject matter experts on a regular basis to define and document business and customer needs.
• Collaborates with other team members in testing new applications to ensure functional requirements are met.
• Participates in systems acceptance testing activities

Skills on Resume: 

• Business Analysis and Process Optimization (Hard Skills)
• Problem-solving and Troubleshooting (Hard Skills)
• Documentation and Reporting (Hard Skills)
• Project Management and Coordination (Hard Skills)
• Training and Development (Soft Skills)
• Requirements Definition and Systems Testing (Hard Skills)
• Collaboration and Consultation (Soft Skills)
• Strategic Facilitation (Soft Skills)

Job Summary:

• Provide general office support including vacation relief for other office positions
• Maintain appropriate records, files, documentation, etc. (Record retention)
• Open, sort, and distribute incoming/outgoing mail (includes all mail / Fed-Ex/ Postage/etc.)
• Order finished goods, raw materials, OJ, labels, powders, etc.
• Participate in month-end counting and support any other activities associated with month-end
• Perform basic copier maintenance (toner, paper, paper jams) or obtain copier maintenance assistance
• Process donation requests and support sales requests/inquiries
• Maintain door badges for employees and contractors
• Complete special accounts payable (AP) requests
• Scan and code invoices and send to Corp AP
• Support the initiative to war on waste by finding cost savings in ordering, etc.
• Greet walk-in customers/visitors / perform contractor safety as requested
• Review and approve invoices and maintain dock times
• Generate, distribute reports and Order office supplies
• Answer phone, take messages, provide information, or redirect calls

Skills on Resume: 

• Administrative Support (Soft Skills)
• Record Keeping and Documentation (Hard Skills)
• Inventory and Order Management (Hard Skills)
• Equipment Maintenance (Hard Skills)
• Customer and Vendor Interaction (Soft Skills)
• Financial and Accounts Payable Support (Hard Skills)
• Cost Management (Hard Skills)
• Communication and Reporting (Soft Skills)

Job Summary:

• Deliver PSS Partner, Service Provider, and Alliance communication of new PAR initiatives and requirements
• Work with compliance workstream to ensure that all partners are meeting required metrics
• Launch communication to partners explaining performance metrics
• Establish Partner Communications Process to ensure required PAR capabilities, changes, and compliance requirements are understood and begin sending automated quarterly compliance reports to all partners
• Establish Cadence and Process for Routine Compliance Audits and assign business owners of compliance audits
• Hold training sessions to ensure that all personnel responsible for compliance audits are aware of partner performance metrics
• Update audit procedures as the re-vamped dashboard tool is developed
• Host Juniper and partner training on how dashboard can be leveraged and utilized
• Check on per-partner contractual obligations and work with business owners to align for compliance
• Prepare partner communication and timeline explaining performance measures

Skills on Resume: 

• Strategic Communication (Soft Skills)
• Compliance and Metrics Management (Hard Skills)
• Process Development (Hard Skills)
• Training and Development (Soft Skills)
• Audit and Compliance Review (Hard Skills)
• Technical Proficiency (Hard Skills)
• Contractual and Legal Alignment (Hard Skills)
• Project Management (Soft Skills)

Job Summary:

• Clean data to understand total loss to Juniper
• Improve Data Discipline in how orders are logged and managed
• Conduct a review of PSS Partner, Service Provider, and Alliance partner's ability to meet defined metrics
• Conduct quarterly audits to ensure only PSS partners are selling PAR
• Continue to track and align PSS Partners in SAP, SFDC & Learning making sure that are correctly identified
• Establish Cadence and Process for Routine Compliance Audits and continue reporting on implementation progress, run ad-hoc analytics
• Work with dashboard team to understand how existing dashboard tools can be used to generate required performance metrics
• Work with the dashboard team to ensure that reports can be generated at the established cadence
• Assess the financial impact of performance measures
• Establish POC at each Theatre to monitor partner compliance and growth and continue reporting on implementation progress, run ad-hoc analytics.        

Skills on Resume: 

• Data Cleaning and Analysis (Hard Skills)
• Data Management (Hard Skills)
• Partner Compliance Review (Hard Skills)
• Audit and Compliance (Hard Skills)
• System Integration and Tracking (Hard Skills)
• Routine Audits and Reporting (Hard Skills)
• Dashboard Management (Hard Skills)
• Stakeholder Coordination (Soft Skills)

Job Summary:

• Resolves process interruptions in the warehouse management systems on the floor or remotely. 
• Interacts and works closely with the operations support team on the floor and provides them with solutions. 
• Initiates IT tickets, if needed, to the IT support teams and follows up onto resolution.
• Tackle all problems from the time are detected, throughout resolution and closing in to eliminate recurring incidents and to minimize the impact of incidents that cannot be prevented.
• Responsible for full Problem Management Lifecycle (Record, Classify, Prioritize / Investigate and Diagnose / Resolve Problem / Close Problem).
• Ensures the reliability and continuity of the warehouse management system processes and IT equipment by providing idea’s for improvement. 
• Aligns IT and operational teams into a workable solution
• Act as SME for the warehouse management systems. 
• Contributes to root cause investigations of quality issues assesses system and process impacts of change controls.
• Interacts with cross-functional teams and participates in projects for new product introductions, cost-improvements, equipment and infrastructure changes, system introductions/upgrades/enhancements etc,

Skills on Resume: 

• Problem-Solving Skills (Hard Skills)
• Technical Proficiency (Hard Skills)
• Project Management (Hard Skills)
• Communication Skills (Soft Skills)
• Collaboration and Teamwork (Soft Skills)
• Analytical Skills (Hard Skills)
• Initiative and Follow-through (Soft Skills)
• Adaptability and Learning (Soft Skills)

Job Summary:

• Participates in system solution design meetings & workshops.
• Executes UAT and provides documentation in HP ALM, assists in drafting of WI and SOP’s and other compliance documents.
• Maintains configuration tables in the warehouse management systems ( for IT devices, process parameters, instructions, templates etc)
• Assures access to users to the different platforms, servers, user-groups etc.
• Executes access reviews and access compliance actions.
• Actively seek opportunities to procure customer feedback, develop relationships with the customer base, and identify sales opportunities
• Understand, share and lead customers on industry best practices and company processes
• Act as a primary contact for business partners, and facilitate flow of information to sales and other internal departments 
• Field and coordinate sample requests across all facilities
• Spearhead new customer onboarding including ERP and online account set up, liaise with other departments
• Field, resolve, and log customer complaints, facilitate internal communications, and provide resolution and credit to the customer
• Adhere to company's current master safety rules at all times
• Field calls and emails for all facilities, and departments,

Skills on Resume: 

• System Solution Design Participation (Soft Skills)
• User Acceptance Testing (UAT) Execution (Hard Skills)
• Configuration Management (Hard Skills)
• Access Management (Hard Skills)
• Customer Relationship Management (Soft Skills)
• Industry Best Practices Leadership (Soft Skills)
• Customer Onboarding and Support (Soft Skills)
• Safety and Compliance Adherence (Hard Skills)

Job Summary:

• Review and process orders from all TBC sites, ensuring that meet requirements for production, shipping and profitability
• Control and monitor freezer inventories, and review origin facilities for each order, to ensure efficient and cost-effective order fulfillment
• Maintain accurate and precise inventory files, and identify deficiencies to resolve shortages
• Coordinate with Production and Shipping Managers at each facility and third-party storage facilities
• Work with Supply Chain to determine outbound freight and transportation costs with approved suppliers
• Monitor and resolve system processing errors, including EDI and other imports
• Develop a deep knowledge of products by facility and customer
• Support Production Planning and Senior Business Support/Development Specialist
• Support phased implementation and development of ERP system updates and manage day-to-day housekeeping for ERP and associated applications.
• Demonstrate a positive attitude, and commitment to delivering the highest standards of the customer experience at all times, rooted in the company's mission, vision and values.
• Exemplify the ability to actively listen to business partner needs and take action on information gathered and analyzed

Skills on Resume: 

• Order Review and Processing (Hard Skills)
• Inventory Management (Hard Skills)
• Cross-Functional Coordination (Soft Skills)
• Cost Management (Hard Skills)
• System Error Resolution (Hard Skills)
• Product Knowledge Development (Hard Skills)
• ERP System Management (Hard Skills)
• Communication and Customer Service (Soft Skills)

Job Summary:

• Planning, coordination, execution, and policy development activities associated with administrative, management, and operation activities.
• Managing meetings, briefings, ceremonies, conferences, seminars, training sessions, and working groups.
• Develop implementing instructions and/or standard operating procedures for the position/division assigned.
• Respond to organizational needs and identify opportunities for proactive engagement.
• Assign actions, synthesize information, and draft or review responses.
• Prepare and coordinate for executive-level signature, MOUs/MOAs, Concepts of Operations, policy, and operational memorandums, directives and regulations, and other correspondence.
• Coordinate Department of Defense directives and Agency regulations and manuals across various communities.
• Compile briefings, draft/edit bulletins, make copies, create briefing slides, and manage division/group calendars.
• Draft, process, review, assemble, track and catalog staffing packages.
• Prepare travel orders, itineraries, and travel claims using Department of Defense-identified systems/databases.
• Meet deadlines, and complete assignments or actions in accordance with established processes and procedures.

Skills on Resume: 

• Project Management (Hard Skills)
• Procedural Development (Hard Skills)
• Strategic Communication (Soft Skills)
• Documentation and Compliance (Hard Skills)
• Task Coordination (Soft Skills)
• Administrative Support (Hard Skills)
• Travel and Logistics Defenslogistics (Hard Skills)
• Time Management (Soft Skills)

Job Summary:

• Manage all aspects of the process for faculty and staff recruitment including preparing the position requisitions, justifications, position classification questionnaire, 
• Posting of position, selection of candidates, interviews, salary recommendations, offer to candidate, worksheet and approval of hire and preparation of offer letter. 
• Load faculty recruitment documents into SharePoint.
• Arrange and oversee faculty candidate visits, including planning and preparing itineraries, tracking visits, and travel arrangements.
• Assist with faculty and staff onboarding.
• Administer, manage prepare, verify, and approve payroll through Time and Labor for Monthly and Bi-Weekly employees. 
• Correct timesheets input missing time and adjust leave.
• Prepare and execute all additional documentations such as extra compensation, additional pay forms, rosters for pay, online check request.
• Provider customer service assistance to employees regarding questions on pay stubs, retirement, leave accruals, changing accounts, benefits, etc.
• Provide backup assistance to the credentialing coordinator for the Department.
• Creation of quarterly department newsletter, community events and assist on development projects.
• Maintain calendars, by scheduling meetings, taking minutes, if needed and ensuring faculty members and the Administrator has need documents.
• Assist fiscal office and clinical trials division with administrative support.

Skills on Resume: 

• Recruitment and Hiring Management (Hard Skills)
• Documentation and Data Management (Hard Skills)
• Event Coordination (Soft Skills)
• Onboarding Support (Soft Skills)
• Payroll Administration (Hard Skills)
• Customer Service (Soft Skills)
• Support for Credentialing Processes (Hard Skills)
• Administrative and Organizational Support (Soft Skills)

Job Summary:

• Assists Department Chairs and Business Manager in business and fiscal administration for the departments
• Researches and analyses atypical/complex data and prepares reports (e.g., budget, revenue), noting key issues and patterns in the data
• Performs a variety of independent, specialized business support duties for the College
• Executes, documents and reports on business and fiscal operations
• Oversees scholarship utilization for the Center, liaising with Student Financial Aid and departments 
• Reports on utilization to Deans and Business Manager
• Oversees and/or performs a range of diverse administrative activities and serving as a central liaison in the resolution of a variety of day-to-day matters concerning the departments
• Serves as a supervisor of Business Support Specialist II and I team members where applicable
• Impacts the quality, timeliness and effectiveness of the team and/or the College’s work through planning, organization and coordination
• Mentors team members, plans and, in some cases, delivers training to team or College in groups or one-on-one
• Acts as a key resource in answering questions related to budget

Skills on Resume: 

• Financial Analysis and Reporting (Hard Skills)
• Administrative Expertise (Hard Skills)
• Strategic Planning and Organization (Soft Skills)
• Stakeholder Engagement and Communication (Soft Skills)
• Supervisory and Leadership Abilities (Soft Skills)
• Problem Solving and Decision Making (Soft Skills)
• Reporting and Documentation (Hard Skills)
• Educational Training and Development (Soft Skills)

Job Summary:

• Ensures monthly overviews and other reporting deadlines are met
• Identifies possible risks and opportunities, suggesting strategies to mitigate risks
• Guides purchasing approvals for the departments, ensuring adherence to budget, spending guidelines, and other policy and procedural considerations
• Independently solves routine and complex problems and identifies new, less obvious solutions
• Ensuring team integrates with others to accomplish area objectives and using discretion to modify work practices and processes to achieve results or improve efficiency
• Maintains department fiscal and HR files, researches and assists with answering questions related to employee history
• Prepares and performs fiscal and HR transactions including but not limited to CEs, BCMs, turnarounds, JED changes, and PCEs
• Initiates payroll/personnel transactions including but not limited to ePAFs, PAFs and APFs
• Possess knowledge of UM Collected Rules and Regulations and investigates related questions
• Assists Business Manager with complex special projects

Skills on Resume: 

• Time Management and Reporting (Soft Skills)
• Risk Management (Soft Skills)
• Financial Stewardship (Hard Skills)
• Problem-Solving (Soft Skills)
• Collaboration and Efficiency Improvement (Soft Skills)
• Record Keeping (Hard Skills)
• HR and Fiscal Transactions (Hard Bad Skills)
• Regulatory Knowledge and Compliance (Hard Skills)

Job Summary:

• Performing a variety of administrative support functions supporting the Talent Acquisition and larger Human Resources team with typical focus on report generation, data tracking and other back-office work requests related to business needs
• Work on assigned administrative, research and data entry projects supporting human resources team functions in a timely and accurate manner adhering to department policies, procedures, and guidelines
• Assist with the development and management of employment branding/diversity initiatives to attract talent to Intrado in the markets we serve
• Develop an understanding of team programs that are supported and become comfortable with communicating various data items as necessary
• Act as a subject matter expert and assist with questions, quality audits, and training
• Troubleshoot client or business unit team administrative or documentation issues and assist with ensuring effective resolutions
• Assist team members with business unit specific reports and training on reporting cycle to generate and distribute administrative sales support reports
• Assist in the process of streamlining support team activities and integration of shared tools
• Establish and maintain a professional relationship with team members, clients, and department contacts
• Creates Billing Specialists and Collectors, handles payment application questions/issues that arise, as well as determining access to the ARBI module vs. the use of University Shared Services.
• Answer in-bound calls that come through the main office phone number. 
• Responsible for answering the institutional loan, refunds, & A/R email accounts, and assisting with walk-in traffic.

Skills on Resume: 

• Administrative Proficiency (Hard Skills)
• Project Management (Soft Skills)
• Employment Branding and Diversity Initiatives (Soft Skills)
• Data Communication (Hard Skills)
• Problem-Solving (Soft Skills)
• Reporting and Analytical Skills (Hard Skills)
• Process Improvement and Integration (Hard Skills)
• Communication and Relationship Management (Soft Skills)

Job Summary:

• Oversee the monthly collection process for students who are no longer enrolled and owe an outstanding balance. 
• Oversees the bad debt recovery process as accounts are paid/returned from the collection agency. 
• Reporting adjustments to collection agency if payments are received internally and reviewing the monthly collection agency invoices prior to processing payment.
• Responsible for completing necessary steps related to Student Financials PUM/Bundle Testing that impact the monthly collection process and/or bad debt.
• Process a daily query within myZou and review results, determining whether or not payments have been made on accounts that have been written off. 
• Review non-enrolled payment agreements on a monthly basis to determine whether or not the agreements are current. 
• If/when payments are not met, agreement is voided and the account is subject to being referred to an outside collection agency.
• Overseeing various reconciliation tasks that may be tied to the following student accounts receivable, institutional student loans , student health insurance, third party billing, cash/ACH deposits, and outside collection agencies.
• Handles the first tier of escalated calls regarding student loan collections, inquiries, and transcript requests.
• Reviews loan status and updates accounts accordingly.
• Handles the first tier of escalated calls regarding Accounts/Receivable & Billing inquiries. 

Skills on Resume: 

• Debt Collection Management (Hard Skills)
• Financial Reporting and Adjustment Handling (Hard Skills)
• Software Proficiency (Hard Skills)
• Contract and Agreement Management (Hard Skills)
• Testing and Implementation (Hard Skills)
• Reconciliation Tasks (Hard Skills)
• Customer Service and Dispute Resolution (Soft Skills)
• Loan and Account Status is Management (Hard Skills)

Job Summary:

• Obtains, completes and submits initial Invoice to National Accounting Center on all client invoices.
• Coordinate and obtain required supporting documentation from Client Servicing team to submit invoices including all risk allocations, for all applicable tax calculations.
• Tracks all Renewal expiry lists to ensure premiums are processed no more than 5 business days after inception date.
• Support month end processing – anticipated billings completed as necessary
• Create and manage customized reports to support month end activities and daily operations
• Update Epic Business Application with all Invoicing documentation
• Processes requests for all new carriers through Market Security
• Stays on top of all government regulations related to issuing taxes on premium (licensed and unlicensed).
• Manages Tax forms and resources and communicate all ongoing changes.
• Business Champion on EPIC and manages training for all new hires
• Support National Accounting Team with any cash on account questions.

Skills on Resume: 

• Invoice Management (Hard Skills)
• Documentation Coordination (Hard Skills)
• Data Tracking and Reporting (Hard Skills)
• Financial Software Proficiency (Hard Skills)
• Process Management (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Training and Development (Soft Skills)
• Team Support and Communication (Soft Skills)

Job Summary:

• Provides administrative support to the Division Director and others including travel activities and calendar coordination
• Coordinates with Division staff to assist in the submission of timecards, electronic leave requests and travel vouchers.
• Coordinates with Division staff on ordering, purchasing and maintaining office supplies.
• Assists in reconciliation of p-card statements.
• Provides assistance with work orders for facilities changes.
• Provides support for meetings with external stakeholders and internal staff as requested including creating and distributing meeting invitations, agenda, teleconference information and other materials 
• processes work orders to ensure proper room preparation for meetings 
• Assists with travel arrangements including hotel reservations, preparing directions and reserving vehicles.
• Assists the Division Director and Bureau Chiefs in the development and tracking of work plans, Learning & Development plans for the division
• tracking spreadsheets for ongoing projects and compliance inquiry activities.
• Assist with the preparation, scanning, mailing of general correspondence. 
• Process outgoing mail and packages including and/or scanning letters and routing copies of correspondence and receiving mail. 

.

Skills on Resume: 

• Administrative Coordination (Soft Skills)
• Time Management (Soft Skills)
• Procurement and Inventory Management (Hard Skills)
• Financial Reconciliation (Hard Skills)
• Facilities Management Support (Hard Skills)
• Meeting Coordination (Soft Skills)
• Travel Arrangements (Hard Skills)
• Correspondence Management (Hard Skills)

Job Summary:

• Track and maintain the status of multiple funding programs and report on all active efforts.
• Work with Service Delivery team to track and maintain the status of multiple services projects.
• Engage with customers to identify opportunities following service engagements
• Work with technical teams to understand the solutions being presented and maximize the adoption of various
• Develop and sustain strong ongoing relationships with customers.
• Manage select vendor incentive and bonus programs 
• Rebate projections, invoicing, payment reconciliation and reporting.
• Track and maintain records on vendor certifications, specializations, authorizations, agreements and incentives in alignment with programs.
• Participate in vendor audits.
• Apply project management techniques to manage vendor requirements/agreements and ensure compliance.
• Files outgoing regulatory correspondence in the E-Reg database system.
• Provides support for the Water Restriction Hotline, and the Regulatory Support Customer Service Line. 
• Creates items and sends correspondence on behalf of the District for each of these customer service lines

Skills on Resume: 

• Program and Project Management (Hard Skills)
• Service Delivery Coordination (Hard Skills)
• Customer Engagement and Relationship Management (Soft Skills)
• Vendor Management (Hard Skills)
• Regulatory Compliance and Reporting (Hard Skills)
• Technical Liaison (Soft Skills)
• Audit Participation (Hard_ Skills)
• Communication and Correspondence Management (Soft Skills)

Job Summary:

• Obtain and manage service, supply and equipment orders from NSS staff by forwarding orders to vendors, monitoring and expediting orders
• Coordinate with vendors to obtain quotes, confirm product availability, place orders, provide delivery instructions
• Confirm delivery of products and services according to established contract terms and Board policies.
• Prepare purchase orders in adherence with CPS Board policies and procedures, obtaining recommendations for substitute items
• Routinely monitor order statuses, following up with key stakeholders to expedite approval of purchase orders or delivery of products and services
• Maintain familiarity with vendor contractual pricing terms.
• Research and maintain vendor price lists to ensure that the department obtains the best pricing.
• Communicate with vendors to resolve order issues, escalating to the Business Operations Manager
• Coordinate with vendors and the NSS Equipment Team to ensure proper tagging and tracking of capital assets.
• Process employee expense reimbursement requests in adherence with Board processes and procedures.
• Track the status of approved reimbursement requests and coordinate with the Disbursements team to ensure timely processing of payments.

Skills on Resume: 

• Vendor Relationship Management (Soft Skills)
• Purchase Order Management (Hard Skills)
• Contract and Policy Compliance (Hard Skills)
• Order Tracking and Expediation (Hard Skills)
• Negotiation and Cost Management (Hard Skills)
• Problem Resolution (Soft Skills)
• Asset Management Coordination (Hard Skills)
• Financial Processing (Hard Skills)

Job Summary:

• Manage the full accounts payable cycle from receipt of invoices to payment processing
• confirming delivery of products and services, viewing receiving/shipping documents for accuracy, authorizing invoices, matching purchase orders, and reconciling payments.
• Verify receipt of products and services by comparing services/items received to services/items ordered, resolving billing, servicing and shipping errors with vendors.
• Communicate with vendors to resolve invoice discrepancies, escalating to the Business Operations Manager
• Coordinate with the Disbursements team to ensure timely and accurate payment of invoices. 
• Work to resolve payment discrepancies
• Routinely monitor payment statuses and respond to vendor inquiries.
• Maintain records of all accounts payable documents.
• Partner with the Business Operations Manager to identify and implement process improvements.
• Process cash receipts and accounts receivable transactions.
• Assist team with gathering documents and support for audits
• Submit and respond to requests for cash handling services such as coordinating armored car pickup requests,

Skills on Resume: 

• Accounts Payable Management (Hard Skills)
• Analytical Skills (Hard Skills)
• Communication and Vendor Relations (Soft Skills)
• Coordination and Collaboration (Soft Skills)
• Problem-Solving Abilities (Soft Skills)
• Records Management (Hard Skills)
• Process Improvement (Hard Skills)
• Cash Handling and Receivables Processing (Hard Skills)

Job Summary:

• Mailing bank deposit bags and envelopes to cafeteria staff and processing requests to repair deposit safes.
• Manage banking and cash handling service requests via the Service NOW portal, updating the system and maintaining status updates on all requests.
• Manage the district’s inventory of cafeteria safes.
• Maintain adequate records of health inspection reports, following up on missing reports
• Track health inspection reports and provide a list of sites requiring annual health inspections twice per year.
• Review invoices for inspections, reconciling amounts owed by NSS and the Facilities departments.
• Perform general administrative task such as scheduling meetings, taking notes during meetings and processing mail for the office.
• Coordinate travel arrangements for NSS staff.
• Maintain the department’s supply cabinet.
• Keep all information accessible by sorting and filing documents electronically.
• Process budget transfers in the district’s Enterprise Financial System - Oracle

Skills on Resume: 

• Financial Management (Hard Skills)
• System Management (Hard Skills)
• Inventory Management (Hard Skills)
• Record Keeping (Hard Skills)
• Administrative Skills (Soft Skills)
• Communication and Coordination (Soft Skills)
• Analytical Skills (Hard Skills)
• Digital Literacy (Hard Skills)

Job Summary:

• Purchase supplies and equipment through Show Me Shop or non-catalog requisitions and/or other department purchases utilizing One-Card.
• Assist departments with conference travel such as book flights, hotels, car rentals, on-ground transportation, and general conference registration and prepare itineraries.
• Assist with updates to the SHP department websites and/or any department Facebook pages upon request.
• Assist departments with Surplus items, and submit work orders to Campus Facilities and/or DoIT.
• Alternate mail duties with other staff members (s), pick-up and delivery for all departments.
• Parking requests, ensure that the General Requests queue and calendar
• Take meeting minutes for department meetings as requested.
• Make copies, scan documents, assist faculty with various projects
• Involve word processing, creating spreadsheets, research and contact with departments across campus.
• Serve as primary responsible party for processing credit card payments to SHP.
• Assigned, and complete work in accordance with office service deadlines.
• Cross-train with other staff members to improve all areas of job knowledge.
• Prepare PCEs, CEs, TREs, and ISEs

Skills on Resume: 

• Procurement and Financial Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Digital Literacy and Web Management (Hard Skills)
• Logistical Support (Hard Skills)
• Administrative Support (Hard Skills)
• Communication and Coordination (Soft Skills)
• Technical Proficiency (Hard Skills)
• Cross-training and Team Collaboration (Soft Skills)

Job Summary:

• Performs a broad and diverse set of administrative tasks that support business needs.
• Greets customers address citizen inquiries and determine best course of action.
• Processes invoices, receives and processes RFP's, contracts, and bids.
• Serves as an administrative resource for department vendors, contractors, and equipment leases.
• Tracks expenditures, manages petty cash and other budget management processes and procedures.
• Takes deposits, mail, etc from Library and Museum to Littleton Center daily.
• Coordinates or oversees department programs, projects and processes.
• Conducts research, compiles data and prepares documents for consideration and presentation.
• Reads and analyzes incoming memos, submissions, and reports 
• Investigates and resolves more complex issues.
• Notification and tracking of internal awards.
• Prepare PO and non-PO vouchers.

Skills on Resume: 

• Procurement and Financial Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Website and Social and Media Management (Hard Skills)
• Facility and Inventory Management (Hard Skills)
• Administrative Support (Hard Skills)
• Communication and Coordination (Soft Skills)
• Financial Documentation Preparation (Hard Skills)
• Cross-training and Team Collaboration (Soft Skills)

Job Summary:

• Prepares reports, files, legal documents, or memorandum.
• Audits and reviews files and documents before dissemination.
• Assists with the coordination of activities within and across the organization.
• Trains others in the area of assignment.
• Recognizes, initiates, and leads improvement activities.
• Drafts, edits or recommends new policies and procedures.
• Serves as a resource to others for the resolution of complex administrative issues.
• Manages department requests for information and ensures that confidential information
• Assists receptionists with tasks including lunch coverage.
• May lead or supervise others.
• Serves as a primary organizer for the annual Craft Fair, including vendor management and logistics.
• Preparation of various finance and business reports assisting in budget planning and forecasting.

Skills on Resume: 

• Administrative Expertise (Hard Skills)
• Project Coordination (Soft Skills)
• Training & Development (Soft Skills)
• Process Improvement (Soft Skills)
• Policy Drafting (Hard Skills)
• Problem Resolution (Soft
• Leadership & Supervision (Soft Skills)
• Event and Financial Management (Hard Skills)