ASSISTANT QUANTITY SURVEYOR COVER LETTER TEMPLATE

The Assistant Quantity Surveyor conducts budget reviews to determine necessary revisions and participates in design team meetings to examine preliminary contract documents before construction. Responsibilities also include organizing contract documents into electronic files, reviewing drawings to create trade-specific lists and tender inquiries, managing tender comparisons, and overseeing subcontractor variations. Regular site visits are encouraged to enhance understanding of responsibilities and instructed works.

An Introduction to Professional Skills and Functions for Assistant Quantity Surveyor with a Cover Letter

1. Details for Assistant Quantity Surveyor Cover Letter

  • Provide day-to-day Quantity Surveying support to Project Managers and Design Team colleagues in the delivery of projects with minimal supervision
  • Deliver all work outputs in an accurate and timely manner and to the commissioning client's satisfaction
  • Utilise and embed best practice tools and processes including the use of technology to support delivery
  • Well-organised and professional method of working
  • Observe good practice Health and Safety procedures at all times
  • Strictly follow all Council Procurement Rules and procedures
  • Capable of taking a Cost Control assignment from inception to completion
  • Understand and comply with project risk and delivery parameters including commerciality in respect of agreed scopes of service
  • Capture and share knowledge and be involved with the development of service improvement and innovation.
  • Cost forecasting and reporting. Keep cost forecasts both up to date and accurate and report them on a regular basis
  • Provide commercial support to Project Managers in relation to contract variations.


Skills: Quantity Surveying Support, Timely Work Delivery, Best Practice Implementation, Organizational Proficiency, Health and Safety Adherence, Procurement Compliance, Cost Control Management, Risk Compliance, Knowledge Sharing, Cost Forecasting and Reporting, Commercial Contract Support.

2. Roles for Assistant Quantity Surveyor Cover Letter

  • Reviews to establish the budget inclusions and whether revisions are required at this stage.
  • Design team meetings to review preliminary contract documents prior to construction issue documents being issued to us by the architects, designers and engineers etc.
  • Contract documents into relevant folders in order to ensure electronic filing is up to date and reflects the most recent issue of all documents.
  • Drawing reviews in order to produce trade-specific lists of inclusions.
  • Drawing reviews to ensure the designs work
  • Produce the trade-specific tender enquiries inclusive of drawings, spec, inclusions lists and all site-specific requirements.
  • Review and management of returned tenders in a comparison format for sign off by the Commercial Manager.
  • Subcontract order placing following sign off by Commercial Manager.
  • Meetings, subcontract valuations and development valuations.
  • Input in relation to monthly cost reports carried out by the Commercial Manager.
  • Input in relation to monthly applications to the IMS carried out by the Commercial Manager.
  • Management of variations relating to the subcontractors. Agreement and sign off by the Commercial Manager.
  • Encouraged to spend time on site on a regular basis to ensure have a greater understanding of the tasks are responsible for and the works are instructing.


Skills: Reviews, Design Meetings, Document Management, Drawing Reviews, Tender Preparation, Tender Management, Subcontractor Management, Site Oversight

3. Responsibilities for Assistant Quantity Surveyor Cover Letter

  • Prepare budget cost plans to support site appraisals
  • Prepare tender documents, contracts, budgets and bills of quantities
  • Establish and maintain key supplier relationships
  • Procure, tender and appoint sub-contractor packages
  • Manage and resolve sub-contractor variations and negotiate final accounts
  • Measure and value the work done on site
  • Produce financial performance review summaries and will need to have a demonstrable track record of taking ownership of residential developments
  • Display a good all round commercial awareness.
  • Providing commercial assistance on a Project(s) to protect the company's interest and deliver tender margin
  • Working in minor works on railway projects and reactive building works
  • Assist with Forecasting and Monthly Cost/Value Reporting.
  • Works involve the upgrades of Railway Structures including bridges, tunnels, viaducts and earthworks.


Skills: Prepare Budget Cost Plans, Prepare Tender Documents, Establish Key Supplier Relationships, Procure Sub-contractor Packages, Resolve Sub-contractor Variations, Measure Work Done on Site, Produce Financial Performance Reviews, Display Commercial Awareness

4. Functions for Assistant Quantity Surveyor Cover Letter

  • Supporting the Commercial and Procurement Lead and wider project commercial team in development and delivery of strategy.
  • Managing contractual and financial elements of the project, including contract issue, early warnings, compensation events, interim payments and final account reconciliation.
  • Ensuring full compliance with public sector procurement guidelines and current legislation.
  • Managing and delivering all tender and procurement activity.
  • Delivering all programmed minor capital works.
  • Administration of all financial processes relating to the procurement and administration of project contracts.
  • Assist with weekly review of programme and site records and analysis of variances from planned
  • Provide assistance throughout the reactive maintenance and planned preventative maintenance works.
  • Review by senior team prior to submittal to client. 
  • Ensure payment notices are received in line with contract
  • Support debt collection and commercial team with the resolution of outstanding debt.
  • Support the operations and commercial team on a monthly basis with the preparation of monthly forecast workbooks and sales plans
  • Support and prepare necessary monthly financial reports 


Skills: Development and Delivery Strategy Support, Contract and Financial Management, Procurement Compliance, Tender and Procurement Activity Management, Minor Capital Works Delivery, Financial Process Administration, Programme Review and Analysis, Maintenance Works Assistance, Payment Notice Management, Debt Resolution Support, Forecast Workbook Preparation, Financial Reporting Support.

5. Job Description for Assistant Quantity Surveyor Cover Letter

  • Adhere to the Contract conditions entered into on each project.
  • Manage the Contract at all times to ensure the protection of the business.
  • Work in conjunction with a PM, procure projects in a timely manner and obtain discounts/margin on each package, going out to re-tender where possible.
  • Provide a Cash Flow Forecast template for each project and working with PM to complete and approve.
  • Draft formal Notices and letters to Clients and Sub-Contractors in line with the Contract conditions as required. Forward to the Senior QS for approval.
  • Agree on Valuation dates with the client and replicate those to all Subcontractors to protect cash flow.
  • Manage and issue Valuations in a timely manner, meeting with the PM to understand project progress.
  • Attend sites where identified at the Project handover meeting or when instructed by the PM.
  • Work with PM to produce CVR’s for each project on a monthly basis. Forward these to the Senior QS to review.
  • Agree final accounts with Clients and Sub-Contractors in a timely manner.
  • Manage and issue variations in a timely manner, Senior QS to approve.


Skills: Adherence to Contract Conditions, Contract Management, Project Procurement and Negotiation, Cash Flow Forecasting, Formal Communication Drafting, Valuation Management, Site Management, Cost Variance Reporting

6. Accountabilities for Assistant Quantity Surveyor Cover Letter

  • Working closely with and reporting to the Senior Quantity Surveyor and Project Managers
  • Assist with the preparation of sub-contract orders in line with company QMS. 
  • Prepare sub-contractor payment/payless notices in line with contractual terms, review and sign off by the senior team. 
  • Ensure all variations claimed by the sub-contractor are included in SE variation account with appropriate justification.
  • Prepare and issue standard order acknowledgements on projects
  • Update the finance system on a regular basis to reflect revised forecasts. 
  • Ensure overspend forms are prepared and submitted by operations 
  • Seek necessary approval where appropriate. 
  • Add variations to the finance system
  • Ensuring that Purchase orders for materials, labour, and sub-contractors are placed as agreed for upcoming projects
  • Attend sales to project handovers 
  • Prepare project schedule of rates
  • Attend monthly project reviews. 
  • Assist team members with minutes and distribution
  • Prepare applications for payment and invoices alongside the operations team. 


Skills: Surveyor and Project Managers, Sub-contract Order Preparation, Payment/Payless Notice Generation, Sub-contractor Variation Management, Order Acknowledgement Processing, Finance System Updating, Overspend Form Preparation, Purchase Order Management

7. Tasks for Assistant Quantity Surveyor Cover Letter

  • Compiling and assisting surveyors in issuing tendering documentation
  • Completing site Bill of Quants data
  • Gathering, preparing, and inputting site valuation
  • Preparing and inputting site payment
  • Inputting authorised site draft certificate payments
  • Pricing extras, dealing with site queries
  • General administration duties and data entry
  • Dealing with accounts queries ađ raising material orders
  • Liaising and assisting all members of the Commercial Team
  • Telephone liaison and message taking
  • Monitoring and maintaining of records and files
  • Hand to provide support and assistance to other departments 


Skills: 

Survey Tendering Assistance, Bill of Quants Compilation, Site Valuation Preparation, Site Payment Processing, Draft Certificate Input, Site Query Resolution, Administrative Support, Record Maintenance, Cross-Departmental Support

8. Expectations for Assistant Quantity Surveyor Cover Letter

  • Completing a range of quantity surveying duties
  • Working from head office in North London with sites primarily throughout London
  • Working on fit-out, refurbishment and new-build projects
  • Working among the commercial team
  • Working on refurbishment projects and costings and budgeting
  • Managing subcontractor set ups and payments
  • Going to sites to meet site and contracts managers
  • Overseas the production of target cost/task order pricing using contract price list
  • Validation of defined cost ledgers, as part of the application for payment
  • Conduct site visits, in order to fully understand nature of contract works, and be able to represent the Contractor sufficiently in all disputed commercial matters
  • Coordination and management of assisting commercial staff
  • Adequately defend Contractors position during all cost audits, having knowledge of contract schedule of cost components/allowable costs.
  • Possesses working knowledge of contract requirements under CDM regulations, desirable
  • Develop and maintain operational efficiency records, and determine of effect on contractor cost base.


Skills: Refurbishment Project Management, Subcontractor Management, Site Visits & Coordination, Contract Compliance and Defense. Handling Projects 

What Are the Qualifications and Requirements for Assistant Quantity Surveyor in a Cover Letter?

1. Knowledge And Abilities for Assistant Quantity Surveyor Cover Letter

  • Ambitious and hard-working
  • Experience with take-offs and site measuring
  • Willingness to travel and work away from home when required
  • Strong relationship skills and a highly inquisitive mind
  • Fully proficient with MS Office package, 
  • Experience within the Utilities or renewables sectors
  • Experience working directly on-site
  • Experience with construction contract forms (NEC, FIDIC, and/or JCT)
  • ONC/HNC/BSc Hons (or working towards a BSc Hons) in Quantity Surveying or similar
  • Strong commercial skills, maximizing recovery, cost control, and cash management
  • Good interpersonal skills – ability to work effectively as part of a team
  • Effective planning and organization skills
  • Ability to use/understand financial reports and final accounts


Qualifications: BA in Construction Management with 3 years of Experience

2. Experience and Requirements for Assistant Quantity Surveyor Cover Letter

  • Work with the team for main contract and subcontract administration;
  • Experience in assisting in tendering and contractual issue;
  • Experience in measurement, valuing variations, cost control;
  • Experience in communicating and coordinating with internal and external parties regarding material issues
  • Experience in participating in material quotations and procurement
  • Experience in the Support Purchasing Department for BQ evaluation
  • Experience in Preparing cost and variations estimates
  • Experience in assisting in material submission preparation work
  • Strong negotiation and communication skills
  • Office-based with periodically site visit to meet with Project Team


Qualifications: BA in Architecture with 2 years of Experience

3. Skills, Knowledge, and Experience for Assistant Quantity Surveyor Cover Letter

  • Awareness of the tendering process
  • Previous relevant experience in quantity surveying is advantageous.
  • Awareness of the various forms of contract used across the industry
  • Knowledge and understanding of commercial management of Construction projects and the construction process in general
  • Knowledge and understanding of sub-contracting principles
  • Proficiency in administration, writing, numeracy, IT and MS Office
  • Proven ability to work as part of a team and on own initiative
  • Effective negotiation skills with both internal and external customers
  • Excellent interpersonal skills and ability to communicate confidently with employees and clients at all levels
  • High accuracy and attention to detail
  • Keen to develop existing skills and acquire new ones
  • Understanding the implications of health and safety regulations


Qualifications: BS in Quantity Surveying with 4 years of Experience

4. Requirements and Experience for Assistant Quantity Surveyor Cover Letter

  •  Strong MS Office, including Word and Excel, MS SharePoint
  • Experience in managing the subcontract payment process
  • Dealing with sub-contractors
  • Solid mathematical knowledge
  • Understanding of engineering science and technology
  • Good commercial awareness and understanding of current market conditions and rates
  • Knowledge of building and construction process
  • Managing Multiple Workstreams
  • Analytical thinking skills
  • Initial Viability Budgets and Pragmatic Approach
  • Data Extraction and Reporting
  • Excellent communication skills, both oral and written


Qualifications: BS in Building Science with 3 years of Experience

5. Education and Experience for Assistant Quantity Surveyor Cover Letter

  • Working towards or obtaining full membership of a recognised professional body (eg RICS)
  • Have or wish to gain experience working as a Quantity Surveyor on the Consultancy / PQS side
  • Able to provide an efficient, collaborative, well governed service using modern management techniques to deliver projects successfully
  • Well-developed communication and interpersonal skills, with the capacity to build strong working relationships at all levels
  • A strategic thinker, able to convey ideas both verbally and in report form to clients, external stakeholders and the design team
  • Experience across Construction Refurbishment projects
  • Experience preparing, submitting and agreeing on all Final Accounts in a timely manner that achieves best value for the Company.
  • Be able to take timely and proper action (e.g., notices) in accordance with the contract/sub-contract. 
  • Construct and Submit detailed, accurate and timely interim applications for payment.
  • Knowledge to check that all sub-contractors are procured to the programme and that agreements are robust to achieve best value.
  • Finally Ensuring in conjunction with the Commercial Manager, that the risk mitigation strategy is effectively managed.


Qualifications: BS in Project Management with 2 years of Experience

6. Professional Background for Assistant Quantity Surveyor Cover Letter

  • Able to think clearly under pressure
  • An organized and planned approach to work to ensure deadlines are met
  • Effective time management
  • Self-motivated and Good IT skills
  • Good administration skills
  • A neat tidy methodical approach to work
  • Reliability and timekeeping
  • An ability to listen to and work on clear directions
  • Confidence to challenge and ask questions 
  • An eagerness to learn and a good telephone manner
  • Experience with a contractor or within maintenance
  • Must be seeking a long-term role


Qualifications: BS in Civil Engineering with 1 year of Experience

7. Education and Qualifications for Assistant Quantity Surveyor Cover Letter

  • Experience working as a AQS for a minimum of 2 years
  • Experience working on refurbishment projects and new build projects
  • Main contracting experience
  • Excellent IT skills (Microsoft Excel, Powerpoint and Word)
  • Excellent written and verbal communication skills
  • Strong understanding of the construction process
  • Analytical skills and technical skills
  • Experience Using Project Commander 
  • Experience working on JCT contracts
  • Eligible to work and live permanently
  • Able to work independently and in a team, with a dedicated approach to meeting deadlines and managing expectations


Qualifications: BA in Real Estate with 2 years of Experience

8. Knowledge, Skills and Abilities for Account Manager Assistant Quantity Surveyor Cover Letter

  • Experience in taking Client inquiries, and understanding requirements to enable accurate estimates to be provided.
  • Experience in Quoting for Live and Prospective works.
  • Experience in Carrying out Site Surveys 
  • Experience in Liaising with the Operations Team to schedule & manage the successful delivery of contracts.
  • Experience in Preparing & Submitting accurate Applications for Payment and managing these through to Final Account Stage.
  • Experience in ONC/HNC in Surveying and Ambitions to progress.
  • A good understanding of building regulations and legal obligations.
  • A good knowledge of construction methods and materials
  • Experience in procurement. and Positive attitude.
  • Excellent written and verbal communication skills
  • Ability to work on the initiative
  • Strong IT skills, in particular, Microsoft Excel


Qualifications: BA in Urban Planning with 3 years of Experience