• Read and process incoming correspondence and material.
• Prepare and submit requisitions for office supplies, printing support, and related materials.
• Retrieve, purge, or perform other actions for files in accordance with established procedures.
• Use database or spreadsheet software to accurately enter, revise, sort or calculate, and retrieve data for standard reports.
• Read and review material to be filed.
• Review correspondence and ensure it is properly routed in a timely manner.
• Distribute office supplies and special order items, reconcile purchases within the appropriate database in a timely manner.
• Maintain procurement/purchasing files in accordance with regulations and agency directives and ensures procurement documentation was signed and attached.
• Requisition office supplies, equipment, forms, printing services, maintenance services, etc.
• Receive visitors and handle calls of a routine nature, such as locations of key personnel and recreation opportunities.
• Enter data into existing or newly developed databases using work center software systems.
• Prepare audits and transmit time and attendance reports for employees in the unit.
• Review outgoing correspondence for grammatical accuracy and conformance with policy.
• Examine documents and data for completeness, discrepancies and other special requirements.
• Actively maintain and grow office operations by enhancing customer and vendor relations, understanding and solving customer and vendor requirements
• Offering product and service solutions, receiving and distributing communications, logistics management and maintaining office functionality.

Skills: Correspondence Processing, Data Entry, Procurement Management, File Management, Database Software, Customer Service, Audit Preparation, Office Administration

• Coordinates foreign and domestic travel for staff within the business team. 
• Obtains information on desired itinerary and special needs or requirements from traveler and verifies that necessary approval documents are completed.
• Advises travelers on travel regulations and procedures on topics such as scheduling travel, obtaining necessary clearances, expenses which may be reimbursed, whether time spent traveling is paid or unpaid, and the need for passport, visa, or special clearances.
• Responsible for accomplishing tasks associated with coordinating the assigned business team's payroll and effectively serving as technical staff resource to assigned refuges within the business team on payroll and travel matters.
• Provides assistance on regulations regarding work schedules, overtime, comp time, Sunday premium, night differential, hazard pay, and leave.
• Performs clerical tasks using Microsoft Word, Excel, databases, graphics (charts), and various communications software.
• Monitors established travel ceilings for assigned field stations and reports findings to Team Budget Analyst and station managers.
• Identifies actual problem areas, trends, significant deficiencies, areas of imbalance and makes recommendations and suggestions to the Team Budget Analyst.
• Analyzes automated financial reports, listings and notices to identify imbalances and discrepancies, and initiates corrective actions

Skills: Travel Coordination, Payroll Management, Regulatory Compliance, Clerical Tasks, Financial Analysis, Budget Monitoring, Reporting, Problem Solving

• Assists in training entry-level office support assistants for later advancement.
• Trains in various departments within SCC as needed for back up purposes.
• Completes time off requests, payroll reports, and time clock edits for various departments.
• Processes company mail, processes business card requests.
• Collects funds from vending machines.
• Assists with conference calls and assists with lunch distribution.
• Prepares supplies for new employees.
• Collects supplies for departing employees.
• Maintains department supply cabinet, stock kitchens
• Provides administrative support to the Office Support department and any outside departments 
• Provides back-up coverage for the Receptionist.
• Complies with all approved procedures, directives and guidelines.       
• Facilitate fleet vehicle repair requests
• Maintain inventory of current supplies and delivered supplies
• Assist with processing check requests and purchase orders across programs                                                               

Skills: Training and Development, Payroll Processing, Office Administration, Inventory Management, Supply Management, Administrative Support, Customer Service, Compliance

• Undertake a range of administrative activities to enable the Placement and Resources Support function to support the business needs of Children's Services.
• Support activities that enable service users to access the service effectively and partner organisations and agencies to be fully engaged in delivering services.
• Progress work activities within specific projects and tasks delegated by the Placement and Resources Manager to contribute to the effectiveness of the service.
• Collate and present data relating to service activities.
• Support specific service projects/tasks including the research and collation of information.
• Handle a range of administrative work in support of the service including the drafting and preparation of documents (in Word and Excel), writing minutes, preparing power point presentations, handling enquiries coming into the service, organising meetings.
• Liaise with partner organisations and agencies providing the highest standard of customer care.
• Responsible for greeting and assisting all visitors and maintaining the front desk coverage.
• Route in-coming phone calls
• Assist with all environment of care drills and assist with all facilities requests
• Responsible for accurate and timely setup of new projects including review of the contract or proposal. 
• Reviewing and entering daily equipment logs for costing and client billing, along with completion of assigned project invoicing. 
• Works closely with Client Managers, Project Managers, and other Administrative staff in the analysis of project costs and profitability. 

Skills: Administrative Support, Data Collation, Project Management, Customer Care, Document Preparation, Meeting Coordination, Client Billing, Cost Analysis

• Provide administrative support to the Division Director, section managers and legal counsel within the Division.
• Process incoming industry filings, including review of filing to ensure accurate billing information, compliance with basic filing requirements and timely distribution of work to Regulatory Auditors.
• Answer and transfer calls 
• Take and ensure messages are timely passed to appropriate team members.
• Respond to general inquiry emails.
• Receive deliveries and assist with mail.
• Coordinate and organize internal and external meetings and conference calls.
• Provide back up and assistance to other support staff within the division and department.
• Perform ad-hoc administration duties such as maintaining calendars, scheduling meetings, preparing routine/ad-hoc reports and maintaining procedure manuals.
• Manage incoming inquiries and triaging/redistributing emails in the DMSO email mailbox in a timely manner
• Accurately update confidential customer information
• Answer customer inquiries via telephone
• Administrative duties such as ordering supplies, sending letters and photocopying
• Update provider information
• Working with Intake team and DMSO staff to ensure client specific needs are met

Skills: Administrative Support, Call Management, Email Correspondence, Meeting Coordination, Data Management, Customer Service, Report Preparation, Supply Management

• Experience in general office work and customer service experience.
• Ability to deal with the public and provide service to parents, students, and staff who may be upset or concerned.
• Must be able to work as a member of the team.
• Knowledge and proficiency with computers, data management, and computer software.
• Experience in general office work and customer service experience.
• Proficient in Microsoft suite of tools including Word, Excel, and Outlook. 
• Knowledge of MS Access and Adobe Acrobat
• Strong organizational skills and ability to acclimate to changes in priorities in order to meet critical deadlines.
• Prefer data analysis, report compilation skills.

Qualifications: BA in Information Technology with 4 years of Experience

• Customer service skills
• Ability to multitask and be flexible
• Excellent verbal and communication skills
• High-level attention to detail
• Ability to work autonomously
• Maintain management systems in place
• Have a can-do attitude
• Moderate to Highly skill level with word and excel.
• Experience with Adobe and PowerPoint.
• SAP, Banner, Argos experience

Qualifications: BA in Human Resources with 3 years of Experience

• Administrative assistant or related experience supporting a dept. leader.
• Specialized knowledge related to the department 
• Proficiency in taking and recording meeting minutes.
• Demonstrated ability to prioritize and complete detailed work with accuracy and within time line requirements.
• Demonstrated knowledge of and skill in adaptability, interpersonal relations, oral communication, written communication,
• Demonstrated knowledge of and skill in word processing, spreadsheet, and database PC applications.
• Skills to work independently and cooperatively as part of a team.
• Experience writing reports, correspondence and other documents.
• Ability to work efficiently with minimum supervision, exercise independent judgment and personal initiative, and accept responsibility for decisions and actions.

Qualifications: BA in Communication with 4 years of Experience

• Prior stable work experience
• Ability to navigate a PC to open applications, send emails, conduct data entry, and learn new and complex computer system applications
• Ability to create, edit, copy, send and save documents, correspondence and spreadsheets in Microsoft Excel, Microsoft Outlook
• Able to perform all essential job functions with or without reasonable accommodation.
• Demonstrated strong organizational skills.
• Ability to perform with minimal supervision and professionally under stress.
• Good interpersonal and communication skills with good working attitude
• Organization and multi-tasking skills.

Qualifications: BA in Office Management with 2 years of Experience

• Familiarity with college structure, resources, and services.
• Demonstrated initiative, teamwork, and conflict resolution skills.
• Possess knowledge, skills, methods, and experience to effectively manage multiple projects.
• Demonstrated use of Microsoft Office applications, specifically Word, Excel, and SharePoint.
• Ability and willingness to become a skilled user of technological tools and reporting systems.
• Ability to manage and assess large amounts of data.
• Effective interpersonal, written, and oral communication skills.
• Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.
• Ability to work with all groups in a diverse academic, socioeconomic, cultural, and ethnic background of community college students, faculty, and staff, including those with disabilities.

Qualifications: BA in Business Administration with 3 years of Experience