• Process, draft and sign correspondences.
• Prepare and assemble the necessary documentation for the team to process cases.
• Participate in the coordination and follow-up of the various files and suggest operating methods.
• Monitor and compile staff attendance records, complete or prepare forms relating to vacation, illness, reimbursement requests or other documents relating to personnel management.
• Manage and route mail, phone calls, emails and visitor reception.
• Manage appointments and travel arrangements for the superior according to priorities (transport, accommodation, cash advance, etc.).
• Collect the data necessary for the preparation or revision of requisitions and budgets, and ensure the availability of funds, perform invoice verification and payment, budget transfers and budget tracking in the financial system.
• Manage orders for office supplies.
• Perform the filing, annual downgrading and documentary management of administrative unit documents.
• Attend meetings, take note of the exchanges and write reports or minutes reflecting the spirit of the discussions and decisions taken.
• Ensure the transmission of information relating to policies, procedures, laws and regulations governing the activities of administrative units.
• Write or participate in the drafting of recommendations for management and the board of directors.

Skills: Correspondence Management, Documentation Coordination, Staff Attendance Tracking, Communication Management, Travel Coordination, Budget Management, Office Supply Management, Report Writing

• Work with Principal/Partners regarding format of jobs and establishing priorities.
• Work directly with Managers to assist in Production coordination.
• Maintain word processing/filing standards.
• Maintain and update M/E marketing information, update project experience, update personnel resumes.
• Create new standard specification sections and update
• Create project manuals from marked-up standard specifications.
• Word Processing of proposals, reports, etc.
• Update M/E job lists, office manuals, special forms, etc.
• Orientation and assisting new clerical employees.
• Develop programs beneficial in word and numbers processing.
• Perform the final document review and ensure, as needed, the updating of documents and information on the Intranet and Internet.
• Ensure, when required to do so, the execution of any other related activity that it is reasonably able to accomplish.

Skills: Job Prioritization, Production Coordination, Document Management, Marketing Information Management, Proposal Creation, Staff Orientation, Program Development, Document Review

• General clerical duties such as providing direct support to 2 graduate program directors as necessary, including light correspondence, arranging for meetings, rooms and catering, maintaining other documents or documentation
• Operate the Scantron equipment for the automated scoring of exams and oversee student activities in the office including the operation of the Scantron equipment. 
• Handle travel related activities such as setting up travel for individual faculty members, advising them as necessary, completing travel reimbursement forms and maintaining the travel files. 
• Purchasing and maintaining a stock of stationary supplies for faculty and lab use, purchasing paper supplies and maintaining order in the stationery supply cabinets.
• Interface between HR, Nurses, and employees daily
• Update and manage tracking system
• Ensure that employees are following Corning guidelines and instructions to ensure a timely return to work
• Manage contact tracing and close contact notifications that result from any positive cases within the facilities
• Be available to assist employees with any concerns/issues throughout the process
• Identify any cases of concern and escalate them to the HR team
• Collect documentation (i.e. test results, doctor’s notes) and provide it to the plant nurse/HR team

Skills: Clerical Support, Event Coordination, Travel Management, Inventory Management, HR Interface, Tracking System Management, Employee Assistance, Documentation Management

• Answers the telephone and screens calls.
• Provides coverage for the doors and visitor sign in.
• Responsible for managing Outlook calendars.
• Stamps and distributes all incoming mail to relevant staff members and departments.
• Documents all incoming currency in the currency log.
• Maintains the agency filing system for the administrative office and ensures cohesiveness in agency program files.
• Responsible for office and janitorial supply inventory for the administrative office.
• Assists with the coordination of all agency trainings
• Maintains various tracking spreadsheets.
• Assists the Administrative Assistant with routing of new / revised policies and all intra-agency correspondence.
• Assists the Administrative Assistant with gathering resident file documents and sending out responses to Resident Request for Information.
• Prepares program correspondence as requested by the Administrative Assistant.
• Provides support to CEO in the absence of Administrative Assistant.
• Completion of a certificate program with a secretarial or office management course

Skills: Telephone Management, Visitor Coordination, Calendar Management, Mail Distribution, Currency Documentation, Filing System Management, Inventory Control, Training Coordination

• Performs a wide variety of administrative duties customarily and regularly requiring independent judgment, confidentiality, and discretion in support of the Associate Chief Nursing Officers for Acute Care, Critical Care and Nursing Operations and Patient Care Directors for Patient Care Services. 
• Ensures accurate data collection for quality, and financial performance measures. 
• Supports office functions to ensure efficient utilization of time and completion of job functions to meet departmental needs.
• Handle administrative needs of the Executive
• Arrange conference calls and meetings
• Customer service, answering phones and email correspondences
• Processing applicant payments and invoices
• Ordering office supplies, monitoring department budget
• Issue notices, mailings, posting agendas
• Transcribing meeting minutes, webpage updates
• Plan work-related travel details
• Train and supervise lower-level clerical staff
• Maintain and order supplies

Skills: Administrative Support, Data Collection, Time Management, Conference Coordination, Customer Service, Invoice Processing, Budget Management, Staff Supervision

• Managers and supervisors advancing petty cash as required, tracking all cash transactions and ensuring that all expenditures are supported by valid, original receipt.
• Perform a variety of clerical duties such as filing, photocopying, and ordering supplies. 
• Process a variety of requisitions for stationery and general supplies by methods such as identifying depleting items, filling out online order forms, receiving supplies, verifying correct items and storing materials.
• Receive, open, sort and distribute incoming mail and faxes by placing in mail slots or forwarding to the appropriate individuals. 
• Arranges for courier service 
• Process hospital security access cards by entering required information such as name/title into the computerized photo identification system, taking photos for security access cards, and printing access cards in accordance with established policies and procedures. 
• Modifies staff access using an access control system application with approval of the Manager of Security Operations.
• Update the FPH internal website and SharePoint sites, including FPH online folders. 
• Submits Information Technology requests as required utilizing the computerized service catalogue.
• Answer telephone inquiries, takes messages and provides information on the hospital. 
• Responds to visitors directed to administration by notifying the appropriate staff and directing visitors to the appropriate areas.
• Assist with travel arrangements for staff as requested including flight and accommodation bookings, and completing travel expense claims for signature.

Skills: Petty Cash Management, Clerical Support, Supply Management, Mail Handling, Courier Coordination, Security Access Control, Website and SharePoint Management, Travel Coordination

• Administrative Assistant experience
• Competency of the Microsoft Suite
• Ability to handle multiple tasks simultaneously
• Ability to meet deadlines, while working with frequent interruptions
• Must be able to function under pressure in a high stress environment
• Familiar with business and technical vocabulary.
• Knowledge of organizational operations and procedures.
• Ability to employ basic reasoning skills.
• Good communication skills, verbal and written.

Qualifications: BA in Organizational Leadership with 4 Years of Experience

• Advanced secretarial experience required that has included intermediate level word processing and coordination of various projects and deadlines.
• Knowledge of medical terminology
• Proficient use of spreadsheets and presentation programs, ability to acquire skills in the utilization of additional personal computer applications as required by position
• Ability to work independently on assigned tasks, referring special problems and unusual circumstances to supervisor
• Ability to manage time effectively, set priorities and display flexibility
• Ability to perform and serve in a leadership role within a work in a team environment
• Ability to communicate effectively in person, in writing and over the telephone
• Ability to effectively interact with populations of patients/customers with an understanding of needs for self-respect and dignity
• Proficient in the use of computers and related software such as Microsoft Office (Word & Excel)

Qualifications: BA in Secretarial Studies with 6 Years of Experience

• Excellent communication skills.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to use copying and fax machine.
• Ability to organize files and other records.
• Ability to enter data in records management systems.
• Ability to handle telephone calls in a courteous and effective manner.
• Experience working with youth and/or individuals with disabilities.
• Adaptability and willingness to learn highly
• Ability to organize work.
• Ability to deal with others effectively.

Qualifications: BA in Public Administration with 2 Years of Experience

• Familiarity with computer skills, including Microsoft Office
• Working knowledge of general office equipment.
• Good written and verbal communication skills in both languages.
• A good degree of multi-tasking and time management capability
• Capable to work independently
• Friendly and professional demeanor
• Possess strong word processing skills.
• Ability to work with minimal supervision, independently as well as part of a team.
• Good command of business procedures.
• Possess good human relation skills.
• Possess knowledge of company procedures.

Qualifications: BA in Communications with 5 Years of Experience

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.
• Knowledge of medical terminology
• Ability to operate related equipment.
• Familiarity with a multi-line phone system, computer data entry, and word processing.
• Familiarity with Microsoft Office Suite software.
• Knowledge of clerical and office procedures
• Ability to work effectively in a team context

Qualifications: BA in Office Management with 3 Years of Experience

• Technical knowledge of the secretarial role and multi-functional skills.
• Ability to perform effectively in a team environment with a strong client focus.
• Strong communication skills, a good understanding of English, and well-written grammar.
• Ability to schedule video meetings as well as inhouse meetings for the CEO and team members.
• Ability to use initiative and provide practical solutions to issues.
• Knowledge of document control systems would be advantageous and a background in the entertainment & leisure industry 
• Excellent customer service skills
• Strong skills in Microsoft Office including Word, Excel, PowerPoint, and Outlook applications
• Ability to handle numerous tasks simultaneously
• Ability to maintain a high level of accuracy and attention to detail

Qualifications: BA in Business Administration with 4 Years of Experience