Job Summary: 

• Provides and updates data/information on behalf of direct management member to requesting departments/agencies/companies as appropriate upon request.
• Reminds direct management member daily of calendar appointments for that day to include location, time, and meeting subject matter, in addition to ensuring the have all materials needed for said meetings.
• Creates and maintains various reports, and works on special projects as requested by direct management member. 
• Proofreads, edits and prioritize documents to include highly technical and/or procedure drafts in order to ensure accuracy, neatness, precise use of grammar, punctuation and data.
• Answers and screens phone calls determining the nature of the call and attempts to responds to inquires/complaints as appropriate or refers them to the appropriate staff member for resolution.
• Maintains, updates and/or distributes departmental policies/procedures and other required records as directed by direct management member.
• Reviews and inputs payroll adjustments for approval by direct management member upon request.
• Responsible for up to date maintenance of employee records including but not limited to: new hire orientation, contact information, education, licensure, evaluation, performance improvement plans, departmental acknowledgements, attendance records, annual health updates, etc. upon request.
• Balance unit staffing to assure core staffing is met every shift/24.
• Gathering, recording, and circulating data/materials for use in committees, conferences, speeches, and reports.
• Coordinate/oversee the workflow for the respective area.
• Ensures proper telephone and receptionist coverage is always maintained.

Skills on Resume: 

• Data Management (Hard Skills)
• Calendar Management (Hard Skills)
• Report Creation (Hard Skills)
• Proofreading and Editing (Hard Skills)
• Customer Service (Soft Skills)
• Policy Management (Hard Skills)
• Payroll Processing (Hard Skills)
• Staff Coordination (Soft Skills)

Job Summary: 

• Provide Administrative and Secretarial Support
• Serve as receptionist for the department
• Greet, welcome, and provide a positive and helpful experience for visitors to the department and campus
• Retrieve and distribute mail for department
• Coordinate and collect data for annual or periodic reports for departmental and grant reporting
• Assist faculty and staff with scheduling meetings, appointments, space
• Make travel arrangements for faculty, staff, and students and process travel reimbursements
• Input journal entries and journal vouchers
• Assist with transcription and process departmental deposits
• Assist with formatting of manuscripts, grants, forms, and educational materials
• Order lab and office supplies
• Assist in coordination and work during the Annual INBRE Symposium (outside normal business hours)
• Assist Program Coordinator with programming for summer camps
• Coordinate and manage departmental events
• Submit and follow up on work orders and project requests

Skills on Resume:

• Administrative Support (Hard Skills)
• Reception Management (Soft Skills)
• Data Collection (Hard Skills)
• Travel Coordination (Hard Skills)
• Journal Entry Management (Hard Skills)
• Event Coordination (Hard Skills)
• Customer Service (Soft Skills)
• Time Management (Soft Skills)

Job Summary: 

• Run and submit monthly pcard statement
• Serve as Record Coordinator, Asset & Access Management Coordinator, and Telephone Counselor for the Pathology department
• Faculty, Staff, and Student Recruitment and Payroll Support
• Run required payroll reports each pay period to confirm accuracy of funding source(s) 
• Monitor and approve timesheets for students and summer research program 
• Assist the Accountant/Office Manager in the hiring, maintaining, and processing of HR-related paperwork for Pathology employees
• Provide Administrative Support for Forensics Program
• Prepare autopsy files for forensic doctors and order Forensics supplies
• Prepare and disseminate monthly Forensic billing, process accounts receivable charges, and reporting
• Ensure all Forensic contracts are current and assist in contract preparation
• Mail correspondence to families and companies
• Work as a team member to promote the success of the department
• Attend professional development opportunities 
• Support the workplace culture of the department, School, and University by demonstrating professional conduct and values expected of all UND employees
• Represent UND in a professional manner at all times by providing excellent communication and customer service

Skills on Resume: 

• Payroll Support (Hard Skills)
• Record Coordination (Hard Skills)
• Contract Management (Hard Skills)
• Accounts Receivable (Hard Skills)
• Administrative Support (Hard Skills)
• Communication (Soft Skills)
• Team Collaboration (Soft Skills)
• Customer Service (Soft Skills)

Job Summary: 

• Organize, oversee and maintain the agency filing systems for all programs to ensure effective and accurate documentation of program activities
• Collaborate with program leadership in the development and revision of case record keeping policies and procedures
• Create systems to improve organization and processes around the office
• Word processing of documents, reports and schedule appointments
• Organize projects and clerical duties 
• Assemble intake packets for all programs
• Provide occupational health records for students/residents/employees upon verification of proper request/consent process
• Design/revise forms as approved by Executive Director
• Prepare correspondence/reports as requested by the Executive Director
• Post charges in the OH Charge Access file and submit monthly 
• Provide excellent customer service at all times

Skills on Resume: 

• File Management (Hard Skills)
• Policy Development (Hard Skills)
• Process Improvement (Soft Skills)
• Word Processing (Hard Skills)
• Project Coordination (Hard Skills)
• Record Keeping (Hard Skills)
• Customer Service (Soft Skills)
• Report Preparation (Hard Skills)

Job Summary: 

• Answer multiple phone lines/take messages/check voicemail and take appropriate actions in a timely manner
• Schedule meetings
• Schedule clinic appointments per guidelines set by Executive Director
• Create new charts and update
• Enter demographic, health, and immunization information into EHR
• Greet/receive visitors to department and notify clinical staff of arrival
• Update the status of each individual appointment in EHR and create an encounter
• Provide consents to vaccine recipients
• Order supplies and pharmaceuticals as requested by Executive Director
• Reconcile data and prepare invoices for payment in One Source Procure
• Sort and verify reference lab charges by employee/resident/student/volunteer for Executive Director
• File records in charts after entering information into EHR
• Audit records for appropriate immunizations/lab titers/other medical information
• Obtain all pertinent records and tests relating to the current visit – ED records, CT reports and consult report

Skills on Resume: 

• Phone Management (Hard Skills)
• Scheduling (Hard Skills)
• Data Entry (Hard Skills)
• Customer Service (Soft Skills)
• Electronic Health Records (EHR) (Hard Skills)
• Inventory Management (Hard Skills)
• Record Keeping (Hard Skills)
• Auditing (Hard Skills)

Job Summary: 

• Coordinates, types, posts and updates residency block and rotation schedules
• Acts as a liason between outside preceptors and residents and processes all forms and documents
• Plays a part in the overall scheduling of the office schedule
• Entering data in Amion, as well as typing and distributing hard copies 
• Coordinates and works with the Office Coordinator on office changes that need to be made.
• Assist in payroll processing and keeps OB practice stats.
• Responsible for entering all maintenence work orders on line
• Orders all equipments and supplies on line
• Process and follow up with all payment requests.
• Provides secretarial support for the Medical Director, Practice Manager, and other faculty and residents
• Processes and distributes mail
• Coordinates and completes all event orders for seminar, conferences, etc
• Takes minutes of meetings accurately and distributes accordingly

Skills on Resume:

• Scheduling (Hard Skills)
• Data Entry (Hard Skills)
• Document Management (Hard Skills)
• Communication (Soft Skills)
• Payroll Processing (Hard Skills)
• Event Coordination (Hard Skills)
• Secretarial Support (Hard Skills)
• Minute-Taking (Hard Skills)

Job Summary: 

• Maintains all pager lists and emergency contact information
• Coordinates and distributes the annual newsletter.
• Coordinates, types and distributes the Residency Handbook
• Orders and follows up with new resident equipment and supplies such as name plates, business cards, lab coats, etc
• Responsible for the processing and distribution of the conference calender
• Tracks quizzes, procedures, etc in the related residency software program
• orders and processes meal tickets for the residency
• Coordinates and distributes home visit and nursing home schedules
• Documents messages related to these patients in the patient record and routes accordingly to the appropriate physician
• Assists in the coordination of the OB patient and the Delphi Group
• Assist in the recruitment process by mailing and and all appropriate information to all prospective candidates
• Assists on the actual interview day to ensure the day goes smoothly and without any problems.

Skills on Resume: 

• Contact Management (Hard Skills)
• Newsletter Coordination (Hard Skills)
• Document Distribution (Hard Skills)
• Inventory Management (Hard Skills)
• Scheduling (Hard Skills)
• Communication (Soft Skills)
• Coordination (Soft Skills)
• Customer Service (Soft Skills)

Job Summary: 

• Scheduling meetings and appointments.
• Organise and manage Project Directors calendar.
• Assist in the preparation of regularly scheduled reports and meetings.
• Taking notes and minutes in staff meetings.
• Undertake training as deemed necessary.
• Preparing agenda and minutes of special meetings and following through on decisions that are agreed by prompting and encouraging good practice.
• Arrange for conference venues, accommodations, airport taxis, etc.
• Maintains filing system according to set procedure.
• Provide general information to institutional staff.
• Interprets procedure and regulations for the completion of daily work.
• Review documents according to set procedure.
• Order and track office supplies.
• Answer incoming phone calls.

Skills on Resume:

• Scheduling (Hard Skills)
• Calendar Management (Hard Skills)
• Report Preparation (Hard Skills)
• Note-Taking (Hard Skills)
• Event Coordination (Hard Skills)
• Communication (Soft Skills)
• Organizational Skills (Soft Skills)
• Customer Service (Soft Skills)

Job Summary: 

• Performs routine clerical and administrative work in answering phones, receiving the public, providing assistance, data input and other related duties.
• Process incoming and outgoing correspondence, internal memorandums, and other documents.
• Prepares various reports.
• Develops and coordinates the Town’s newsletters.
• Manages the Town’s website daily.
• Serves as main individual for receiving the public and answering questions, as well as responds to inquiries from citizens.
• Formulation and distribution of weekly activity reports.
• Proficient in writing letters, press releases and inter-office memos.
• Formation of Town Council weekly meeting and information packets.
• Assists in coordination and development of notices, flyers and other informational materials.
• Maintains general office supply inventory.
• Assist in Town sponsored community events.

Skills on Resume: 

• Clerical Support (Hard Skills)
• Report Preparation (Hard Skills)
• Website Management (Hard Skills)
• Communication (Soft Skills)
• Event Coordination (Soft Skills)
• Content Creation (Hard Skills)
• Customer Service (Soft Skills)
• Organizational Skills (Soft Skills)

Job Summary: 

• Provides support for the Water Division.
• Maintains accurate payroll records.
• Reviews and approves time cards.
• Prepares payroll authorization requests.
• Calculates and maintains employee leave records.
• Maintains and updates employee files and records.
• Makes travel and training arrangements for department personnel, registers attendees for conferences
• Arranges hotel accommodations and transportations, submits City travel documents for approval.
• Organizes webcast training events, schedules use of conference rooms
• Provides printed resource information, submits forms for professional credit, provides lunch 
• Creates and designs forms utilized for the collection of information from area business owners.
• Scans documents, answers multiline phone and notarizes documents.
• Receives and date stamps plans.

Skills on Resume:

• Payroll Management (Hard Skills)
• Time Card Review (Hard Skills)
• Travel Coordination (Hard Skills)
• Event Planning (Hard Skills)
• Document Management (Hard Skills)
• Communication (Soft Skills)
• Organizational Skills (Soft Skills)
• Customer Service (Soft Skills)

Job Summary: 

• Processes Certificates of Insurance.
• Administers the Water section of WRM website.
• Transcribes and types correspondence.
• Assists with advertising contract bids.
• Maintains department files and records.
• Creates requisitions, monitors and receives approved purchase orders for payment.
• Orders supplies and equipment.
• Compiles requisitions for Water Treatment Plant chemical supplies, monitors status for approval.
• Scans invoices and maintains a log of purchase orders.
• Receives partial payments on Water Board approved projects, contracts, and agreements.
• Issues quick purchase order numbers for emergency purchases
• Maintains and updates monthly accounts payable spreadsheets.
• Codes outstanding purchase and receipt transactions.

Skills on Resume:

• Insurance Processing (Hard Skills)
• Website Administration (Hard Skills)
• Transcription (Hard Skills)
• File Management (Hard Skills)
• Procurement (Hard Skills)
• Communication (Soft Skills)
• Data Entry (Hard Skills)
• Financial Tracking (Hard Skills)

Job Summary: 

• Routes invoices and receipts to accounts payable staff.
• Drafts agenda item summaries, memoranda and resolutions.
• Makes corrections and changes as requested by staff.
• Compiles documents into PDF format and submits to Board.
• Prepares and delivers meeting packets.
• Attends meetings and records minutes, submits minutes for approval.
• Sets up conference room meetings.
• Attends meetings, workshops, and training sessions.
• Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues.
• Draft correspondence for Deputy Warden of Operations.
• Assist with other Departments 

Skills on Resume:

• Invoice Management (Hard Skills)
• Document Preparation (Hard Skills)
• Minute-Taking (Hard Skills)
• Scheduling (Hard Skills)
• Communication (Soft Skills)
• Problem Solving (Soft Skills)
• Coordination (Soft Skills)
• Process Improvement (Soft Skills)

Job Summary: 

• Responsible for daily administrative and logistics affairs of the company
• Manage and plan the purchase of office supplies and equipment, basic expenses and employee benefits.
• Carried out recruitment work of human Resources department, including searching for excellent talents, editing and releasing recruitment information, screening resumes and arranging interviews, etc.
• Assisted the director in reviewing contracts, sorted out and edited documents.
• Managed the application and renewal of the license, and strengthened the relationship between different departments of the company.
• Assist the director in daily work and schedule arrangement, and ensure timely and effective transmission, follow-up and feedback of all kinds of information from superiors and subordinates.
• Actively complete the tasks assigned by the directors
• Deal with emails and phone calls
• Refer incoming mail to proper staff members
• Attend and take notes at meetings, hearings and conferences, and prepare summaries
• Schedule appointments, make reservations and complete trip authorizations
• Interpret and disseminate instructions, department rules, and policies and procedures
• Time card review and submittal for Engineering Divisions

Skills on Resume: 

• Administrative Management (Hard Skills)
• Procurement (Hard Skills)
• Recruitment (Hard Skills)
• Contract Management (Hard Skills)
• Communication (Soft Skills)
• Time Management (Hard Skills)
• Coordination (Soft Skills)
• Note-Taking (Hard Skills)

Job Summary: 

• Setting priorities and timely starting and handling of requests
• Drawing attention to urgent mail, documents, or appointments
• Monitoring appointments and progress of current projects and activities
• Sorting incoming mail and collecting additional information for handling correspondence
• Drawing attention to urgent matters and handling routine matters
• Updating agenda of the head of department and employees. 
• Planning, making and drawing attention to appointments.
• Preparing activities by gathering the necessary documents
• Organizing (departmental) meetings, conference calls, video conferences and MT meetings Answering and selecting phone calls.
• Assessing nature, importance and purpose of the request

Skills on Resume: 

• Time Management (Hard Skills)
• Project Management (Hard Skills)
• Organization (Soft Skills)
• Communication (Soft Skills)
• Prioritization (Hard Skills)
• Attention to Detail (Soft Skills)
• Scheduling (Hard Skills)
• Multitasking (Soft Skills)