ADMINISTRATIVE SUPERVISOR RESUME EXAMPLE
Published: Nov 15, 2024 - An Administrative Supervisor oversees daily office operations and administrative support services. Supervises staff and schedules, and monitors work to ensure tasks are completed accurately and on time, providing guidance and feedback. Assists in developing policies, streamlining clerical processes, and managing budget adherence and office supplies, ensuring smooth operation and maintenance of facility standards.

Tips for Administrative Supervisor Skills and Responsibilities on a Resume
1. Administrative Supervisor, Regal Healthcare, Austin, TX
Job Summary:
- Be responsible for overseeing the daily operation of an office/program and the delivery of administrative support services.
- Supervise designated staff, schedule/monitor work to ensure accurate/timely completion of tasks, provide guidance/advice and feedback in the performance of work.
- Assist in the development and implementation of worksite policies/procedures and related documents in response to organizational needs.
- Identify opportunities to streamline clerical processes and procedures.
- Assist in monitoring expenses against approved budgets, provide input into office needs, regular ongoing and/or anticipated expenses.
- Investigate variances and liaise with finance to resolve them.
- Maintain/reconcile petty cash account/s.
- Purchase stationery supplies, and review/authorize expenses according to established procedures.
- Attend to facility maintenance, and safety/security matters, liaise with building maintenance, safety/security personnel to ensure the resolution of issues.
- Works closely with the Department Leaders and staff for patient care and administrative policies and procedures, and provides input for yearly evaluation.
Skills on Resume:
- Leadership and Team Management (Soft Skills)
- Time Management (Soft Skills)
- Policy Development (Hard Skills)
- Process Improvement (Hard Skills)
- Budget Monitoring (Hard Skills)
- Financial Reconciliation (Hard Skills)
- Interpersonal Skills (Soft Skills)
- Problem-Solving (Soft Skills)
2. Administrative Supervisor, Citywide Clinic Services, Miami, FL
Job Summary:
- Serves as the supervisor for Word Processors
- Manages daily operations by assigning and monitoring work, coordinating resources, implementing productivity standards and communicating with other functional areas within NAMSA to address client expectations.
- Maintains qualified staff by recruiting, selecting, orienting, and training Associates.
- Develops associates through the career path planning process and provides exposure and opportunities for associates to advance
- Assists with departmental planning, implementation of processes and procedures, and communication of new directives.
- Reviews raw data and ancillary records for accuracy and completeness.
- Contacts clients to schedule visits and coordinate GLP/GMP/developmental testing.
- Provides complex clerical assistance for client projects.
- Generates and updates reports, presentations, and associated projects
- Guides staff as a clinical resource.
Skills on Resume:
- Team Leadership (Soft Skills)
- Workload Management (Soft Skills)
- Recruitment and Staffing (Hard Skills)
- Training and Development (Soft Skills)
- Process Implementation (Hard Skills)
- Data Accuracy and Quality Control (Hard Skills)
- Client Coordination (Soft Skills)
- Documentation (Hard Skills)
3. Administrative Supervisor, Summit Professional Networks, Denver, CO
Job Summary:
- Oversee the workflow of the Administrative team, including regular office management, executive support, program and project development, and event planning
- Supervise team of 6+, meeting regularly with supervisees and providing feedback on work and professional development
- Manage the hours and projects of team and volunteers
- Lead multiple meetings per week on program/department status
- Interface with various departments to ensure the programs and initiatives are completed within time and budget requirements
- Take project management responsibility on overall foundation projects
- Relay initiatives and report on project status to senior staff from administrative staff, and vice versa
- Edit, format, proof, and create print and online materials
- Provide backup as needed in daily tasks to executive assistants, office manager, event coordinator, and others
- Coordinates overall staffing activities for nursing units.
Skills on Resume:
- Team Supervision (Soft Skills)
- Office Management (Hard Skills)
- Project Development (Hard Skills)
- Event Planning (Hard Skills)
- Interdepartmental Communication (Soft Skills)
- Project Management (Hard Skills)
- Editing and Proofreading (Hard Skills)
- Staff Coordination (Soft Skills)
4. Administrative Supervisor, Coastal Care Associates, San Diego, CA
Job Summary:
- Ensure that all patient issues are resolved in a timely and professional manner.
- Maintain confidentiality of all information related to patients and adhere to all HIPAA guidelines and regulations.
- Complete updates on safety through the organization’s computerized education system on an annual basis.
- Ensure all tasks provided and associated with patient care, patient administrative processes and related duties comply with all regulatory and accreditation standards including
- Develop and maintain favorable internal relationships, partnerships with co-workers, including clinical managers, clinical support staff, providers and business office staff.
- Interact respectfully and collaboratively with patients and families, striving to develop favorable relationships with families.
- Collaborate with all members of the care team to provide patient-centered care.
- Ensure all actions, job performance, personal conduct and communications represent CommUnityCare in a highly professional manner at all times.
- Uphold and ensure compliance and attention to all company policies and procedures as well as the overall mission and values of the organization.
- Provide specific project support tasks assigned by management
Skills on Resume:
- Issue Resolution (Soft Skills)
- Confidentiality (Hard Skills)
- Safety Compliance (Hard Skills)
- Regulatory Compliance (Hard Skills)
- Relationship Building (Soft Skills)
- Patient Collaboration (Soft Skills)
- Teamwork (Soft Skills)
- Professionalism (Soft Skills)
5. Administrative Supervisor, Apex Systems Solutions, Atlanta, GA
Job Summary:
- Assume accountability for all operations relating to patient care during the shift.
- Functions as a liaison among all areas of the hospital and provides administrative direction.
- Interprets and enforces institutional wide policies, procedures and standards.
- Assure that adequate staffing resources are available within Patient Care Services in accordance with approved staffing plans.
- Ensure quality patient care by monitoring clinical performance and maintaining nursing standards through effective teamwork.
- Identify operational problems and emergency situations and initiates actions and consults with appropriate personnel.
- Actively participate in committees and professional development activities.
- Respond to requests for patient care equipment and supplies in a timely manner.
- Responsible for the supervision of IST and the supervision and coordination of the legal administrative assistants and schedules
- Lead projects and initiatives at the workplace and see them through to completion
- Manage vendors, deal with building management, and have a basic understanding of how an office operates
- Serve as an Office Manager displaying a certain level of independence and authority
Skills on Resume:
- Liaison Communication (Soft Skills)
- Policy Enforcement (Hard Skills)
- Resource Allocation (Hard Skills)
- Quality Assurance (Soft Skills)
- Problem Solving (Soft Skills)
- Committee Participation (Soft Skills)
- Equipment Management (Hard Skills)
- Project Leadership (Hard Skills)
6. Administrative Supervisor, Northern Lights Healthcare, Minneapolis, MN
Job Summary:
- Monitor email traffic for TSC inbound/outbound order requests
- Expedite short notice change orders via face-to-face, email, telephone communications.
- Monitor the orders submitted for timely “phase development”, to ensure readiness for scheduled shipment date(s) and time(s), Escalate to production team
- Create and manage client-project orders within various software systems
- Develop and maintain communications in a cooperative and professional manner within all levels of staff, business partners, and customers
- Develop training tools, and operating procedures
- Conduct escalations of, or resolve various shipment, order, or inventory discrepancies.
- Use various systems (such as the portal, Service Now, and TSCiT) to obtain, and provide information in response to inquiries
- Assist with onboarding temporary contractors, and newly hired staff
- Create and action Purchase Orders for accounts payable
- Assist with coordinating RMA’s, returns to vendors, and decommission orders
- Create and action Invoices for accounts receivable
- Maintain supporting documentation and accountability records
- Coordinate meetings via Outlook Calendar Management, Go to Meeting, Catering
- Documentation Management and creation, hard copy and shared drive
- Purchase materials and supplies for the TSC
- Create/Update project tasks in Service Now
Skills on Resume:
- Email Monitoring (Hard Skills)
- Order Expediting (Soft Skills)
- Production Coordination (Soft Skills)
- Project Management (Hard Skills)
- Professional Communication (Soft Skills)
- Training Development (Soft Skills)
- Problem Resolution (Soft Skills)
- Accounts Management (Hard Skills)
7. Administrative Supervisor, Elite Corporate Solutions, Charlotte, NC
Job Summary:
- Supervise work of other employees (admin and plant ops employees).
- Assist with performance process with management.
- Lead community engagement and top talent recruitment activities for the location.
- Lead and organize plant activities and meetings.
- Be an active member of the location leadership team.
- Assist with temporary labor staffing for peak seasons with agency vendors.
- Prepare correspondence, documents, reports and presentations.
- Serve on committees and teams to provide administrative support.
- Data entry, including coordination and maintenance of the Seed Production Management System.
- Track expenses and may provide assistance input with operating and capital budgets.
- Manage Quality programs at the location and documentation management.
Skills on Resume:
- Team Supervision (Soft Skills)
- Performance Management (Hard Skills)
- Talent Recruitment (Soft Skills)
- Meeting Organization (Hard Skills)
- Leadership (Soft Skills)
- Staffing Coordination (Hard Skills)
- Documentation Management (Hard Skills)
- Budget Tracking (Hard Skills)
8. Administrative Supervisor, Quantum Professional Services, Phoenix, AZ
Job Summary:
- Supervise four or more administrative support personnel
- Oversee the coordinating, invoicing, parts procurement, and account receivables
- Manage office administration in support of district goals, monitor and modify owned work processes
- Direct hiring, managing, coaching, training, development, and discipline of assigned staff
- Maintain rules of engagement and training documents
- Develop the annual physical inventory plan for the Texas district
- Make process improvements and enact plans to reduce slow-moving inventories
- Perform inventory management to prevent and solve general ledger imbalances
- Monitor open jobs and ensure they are billed
- Manage customer and subcontractor contracts to ensure they are filed, processed, billed, or paid
- Review cost reports, vendor invoices, refrigerant usage, purchase orders, and staffing demands
- Ensure adequate parts inventory is on hand to meet field service requirements
- Maintain inventory database of supplies to meet customer demands
- Oversee employee payroll processing including tracking of paid time off, completion of reports for bargaining employees, review, and submission of employee expense reports for hourly staff
- Develop working partnerships with district fulfillment and operations managers
- Examine and analyze accounting records to determine audit readiness and report on audit results
- Advise staff who confer with customers by telephone or email to determine reasons for nonpayments and to review the terms of sales, service, or credit contracts
Skills on Resume:
- Staff Supervision (Soft Skills)
- Procurement Management (Hard Skills)
- Process Improvement (Hard Skills)
- Hiring and Training (Soft Skills)
- Inventory Management (Hard Skills)
- Contract Management (Hard Skills)
- Cost Monitoring (Hard Skills)
- Payroll Processing (Hard Skills)