Job Summary: 

• Records in writing, word processes, duplicates, distributes, and maintains a file of minutes for Clinical Directors meeting, other Clinical Managers, UR and QA.
• Word processes, duplicates, distributes and maintains a computer file for all memos, letters, reports, bills, and any other correspondence for administrators, clinical department heads, primary therapists, and physicians.
• Monitors the Utilization Review process and prepares review forms for UR Coordinators on a regular basis.
• Prepares a Pass List weekly.
• Monitors the Treatment Team scheduling and prepares and distributes a weekly schedule.
• Prepares an "on-call" schedule and facility calendar monthly.
• Tracks ITP updates and faxes them out to CSWs, attic, etc.
• Manages completion of client outcome reports.
• Tracks day treatment intensive authorizations and CTPs.
• Maintains clinical department cash advance.
• Tabulates results for MACI testing.
• Orders supplies for the clinical department and incentive items for clients
• Ensures new therapists are authorized to access the DTI website.
• Notifies external team members about client incident reports.
• Participates in the Agency’s and SBHG’s Total Quality Management (TQM) and Continuous Quality Improvement (CQI) systems which support compliance with Joint Commission and other accreditation standards as applicable.

Skills on Resume: 

• Minute Taking (Hard Skills)  
• Document Management (Hard Skills)  
• Utilization Review Monitoring (Hard Skills)  
• Scheduling (Hard Skills)  
• Client Outcome Tracking (Hard Skills)  
• Cash Advance Management (Hard Skills)  
• Supply Ordering (Hard Skills)  
• Quality Improvement Participation (Soft Skills)

Job Summary: 

• Managing busy front desk assisting front window visitors and deliveries, phones, mail, escorting with a company vehicle, production and product shipping data entry, purchase order generation and fax after approval, inventory and ordering of office supplies, filling kitchen supplies,
• Assist with contractor timecard process, email product shipments to logistics mailbox, process security Gate clearances and Gate badges as needed, and backup for safety orientations.
• Escort for non-TWIC visitors in and out of the refinery, pick up UPS and delivery from the refinery warehouse, and general administrative services.
• Use computer-based programs, copy machines, calculators, and other related standard office equipment to type letters, reports, correspondence, and forms.
• Perform straight data input to prepared spreadsheets and simple posting of information to established ledgers.
• Answer telephone inquiries, take and relay messages, and greet visitors.
• Sort and deliver departmental mail.
• Maintained and stocked department office supplies.
• Participates in TQM activities as requested including CQI subcommittees, probes, peer review, audit and/or tracer activities

Skills on Resume: 

• Front Desk Management (Hard Skills)  
• Data Entry (Hard Skills)  
• Purchase Order Processing (Hard Skills)  
• Inventory Management (Hard Skills)  
• Visitor Escorting (Soft Skills)  
• Administrative Support (Soft Skills)  
• Communication (Soft Skills)  
• Quality Management Participation (Soft Skills)

Job Summary: 

• Disseminate information regarding DR programs and services to prospective students, families, staff, and faculty by phone, e-mail, or letter. 
• Keep brochures and other outreach fliers updated as well as keeping up with all forms. 
• Assist staff in the coordination of special events.
• Enter, maintain and reference student data in the DR database. 
• Keep all student information updated by semester year accommodations and demographics. 
• Obtain and track all student information as well as maintain and secure all student confidential files.
• Enter, maintain, and reference employee data in Legal Files.
• Input, track and process purchasing documents, budgetary items, deposits, and travel. 
• Maintenance of office supplies and orders in a timely manner. 
• Continually updating front office organization. 
• Codify office policies and procedures.
• Support DR staff with daily tasks and special assignments.
• Input and track all DR employee and student-related information including timekeeping and employee related input.

Skills on Resume: 

• Information Sharing (Soft Skills)  
• Document Updating (Hard Skills)  
• Event Coordination (Hard Skills)  
• Data Management (Hard Skills)  
• File Management (Hard Skills)  
• Budget Tracking (Hard Skills)  
• Supply Management (Hard Skills)  
• Policy Codification (Soft Skills)

Job Summary: 

• Greet and answer questions for all office visitors. 
• Screen phone calls and schedule student and employee appointments for DR staff.
• Lead efforts to recruit, train, and manage student staff to assist with the front desk and other assigned office duties.
• Sending out the calendar invites 
• Scheduling rooms or virtual spaces 
• Assisting the Diversity Coordinator in Scheduling monthly meetings (by academic year) 
• Taking minutes at designated meetings when the program GA cannot attend due to class schedule. 
• Assisting with events (planning, budgeting, outreach, etc.)
• Scheduling meetings for the Commission on Commissions
• Assist with funds transfers and payments for events, etc.
• Meeting Scheduling Preparation of materials
• Assistance with event planning and execution Other activities related to the rollout of the Diversity Strategic Plan

Skills on Resume: 

• Visitor Reception (Soft Skills)  
• Appointment Scheduling (Hard Skills)  
• Student Staff Management (Soft Skills)  
• Calendar Management (Hard Skills)  
• Event Planning (Hard Skills)  
• Meeting Minutes (Hard Skills)  
• Budget Assistance (Hard Skills)  
• Diversity Program Support (Soft Skills)

Job Summary: 

• Manages all department budgets. 
• Using spreadsheet software organizes department reports, analyzes, summarizes, and interprets information, and recommends action to be taken.
• Evaluate and recommend operational changes to the work unit to ensure effectiveness and compliance with university policies and regulations.
• Prioritizes workload of self and student workers to meet department operational needs.
• Oversees payroll information for students and temporary workers.
• Recommends expenditures or actions for administrative and operational needs.
• Ensure performance revenue is collected and reconciled in a timely fashion and deposited into the correct account
• Uses and acts as liaison to the department for purchasing cards and for approved expenditures.
• Initiates and processes department travel class schedules and the departmental scholarship program.
• Maintain schedules of classes to ensure students can plan future classes and the department can forecast faculty needs
• Participates, plans, and prepares for department meetings.
• Prepares and processes theatre rental contracts for outside vendors and departments in accordance with purchasing and university policies and procedures.
• Maintain financial and academic records and assure the appropriate retention of files are followed
• Assists with special projects such as receptions and department retreats involving event planning, budget planning financial expenditures and reports, marketing, and customer service.
• Composes confidential correspondence on own initiative.
• Coordinates department business affairs, and personnel matters and may interpret policies and procedures.
• Acts as liaison to visitors (faculty, staff, parents, students, patrons, and alumni) and provides quality customer service regarding information or complaints.
• Provides student services support including, but not limited to, continuing student contact with Theatre majors, minors, and prospective students, mentor assignments, degree program and degree progress advice, tracking majors and minors, liaison between students, faculty mentors, and college professional advising staff.

Skills on Resume: 

• Budget Management (Hard Skills)  
• Data Analysis (Hard Skills)  
• Operational Evaluation (Soft Skills)  
• Workload Prioritization (Soft Skills)  
• Payroll Oversight (Hard Skills)  
• Revenue Reconciliation (Hard Skills)  
• Event Planning (Hard Skills)  
• Customer Service (Soft Skills)

Job Summary: 

• Helps to plan, organize, schedule, and set up student events hosted by the EEC and Academic Affairs Office. 
• Helps assign mentors/advisors with the help of EEC
• Assists in planning and implementation of key college events 
• Leadership Camp, Admissions Interviews, Honors Banquet, Graduation Banquet, etc.
• Helps coordinate schedule and speaker needs for Transitions Course
• Works in collaboration with Associate Dean’s Administrative Assistant
• Course Schedules for students in the 1st - 3rd year of the curriculum. 
• Develops and updates semester class schedules with assistance or in consultation with the Associate Dean.
• Coordinates labs across classes, exam schedules, and schedule rooms to accommodate each class for the year.
• Room Reservations for classes, faculty, and outside events or clubs.
• Supports student enrollment logistics. 

Skills on Resume:

• Event Planning (Hard Skills)
• Mentorship Coordination (Soft Skills)
• Event Implementation (Hard Skills)
• Schedule Coordination (Hard Skills)
• Collaboration (Soft Skills)
• Class Scheduling (Hard Skills)
• Room Reservations (Hard Skills)
• Enrollment Support (Hard Skills)

Job Summary: 

• Collects orientation information with admissions to develop student address/phone lists, record emergency contact information, format student biographies, provide student data to Admissions, and file.
• Updates Elective list and maintains a video library for elective selections.
• Provides student advice on electives/ABLES/ and professional curriculum and process
• Helps recruit and orient faculty facilitators
• Helps with the distribution and return of ABLES cases, assignments, evaluations, and grades
• Helps schedule student groups for ABLES and CE rotations
• Helps to maintain the College Calendar
• Assign mailboxes, lockers, and lab sections to incoming classes.
• Assist in the preparation of reports, local instructions, orders, etc
• Responsible for document control and flow for Service Teams
• Pre-checking of documents that must be signed by the Team Lead
• Support for visa receiving and organize travel arrangements for the Service Teams 
• Order office supplies for the Service teams

Skills on Resume: 

• Data Collection (Hard Skills)  
• Database Maintenance (Hard Skills)  
• Student Advising (Soft Skills)  
• Faculty Recruitment (Soft Skills)  
• Scheduling (Hard Skills)  
• Document Control (Hard Skills)  
• Travel Coordination (Hard Skills)  
• Supply Management (Hard Skills)