ACQUISITION SPECIALIST JOB DESCRIPTION

Recruiting sounds straightforward. It rarely is. When requisition volume spikes and the candidate pipeline runs thin, hiring managers miss critical deadlines and workforce plans unravel, and the Acquisition Specialist is the person who prevents that from happening. This role owns the sourcing-to-offer process for active and passive candidates across multiple channels, including job portals, professional networks, and recruitment events, while maintaining the integrity of applicant tracking system records throughout. It sits within the HR, or People function, accountable to TA leadership and serving hiring managers as its primary internal clients. What makes it demanding is the dual obligation: filling roles at pace while holding the quality bar on every offer, reference check, and candidate experience touchpoint.

As the Acquisition Specialist, you own the sourcing, screening, and selection process for a portfolio of open requisitions, translating hiring manager requirements into targeted recruitment plans and qualified candidate slates. You operate within a corporate TA team, supporting HR business partners and department leads while keeping pipeline data, ATS records, and offer activity current and audit-ready.

• Source active and passive candidates through professional networks, job portals, recruitment fairs, and direct outreach for a portfolio of open requisitions.
• Screen candidates via phone and structured interviews to assess fit against defined selection criteria before advancing to hiring managers.
• Develop targeted recruitment plans and sourcing channel strategies in partnership with hiring managers and HR business partners.
• Manage applicant tracking system records to ensure accurate candidate documentation, job postings, and referral programme administration throughout the hiring process.
• Coordinate interview and selection procedures, including scheduling, assessment facilitation, and reference checks, and share outcomes with relevant stakeholders.
• Build and maintain a proactive talent pipeline through ongoing relationship management, passive candidate engagement, and market intelligence gathering.
• Conduct reference checks and communicate results to hiring managers and HR partners to support compliant offer decisions.
• Report regularly on requisition status, pipeline health, and sourcing channel ROI to TA leadership and business stakeholders.

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent work experience.
• 3 or more years of full-cycle recruiting experience, with demonstrated ability to manage multiple active requisitions simultaneously.
• Working knowledge of applicant tracking systems and the end-to-end candidate management workflows they support.
• Proven ability to source candidates through direct channels, including cold outreach, networking, and Boolean search across professional platforms.
• Strong written and verbal communication skills, with the ability to brief hiring managers clearly and maintain consistent candidate communication.
• Solid understanding of recruitment compliance, including equal employment opportunity principles and documentation requirements.
• High organisational aptitude with the ability to prioritise competing requisitions and maintain accuracy under deadline pressure.

• Prior recruiting experience in a specialised domain such as healthcare, logistics, technology, or financial services, where role complexity demands deeper sourcing strategies.
• Exposure to employer branding initiatives, including drafting direct-to-market advertising copy and managing recruitment marketing campaigns.
• Experience supporting succession planning or workforce forecasting in partnership with HR business partners or TA leadership.
• Familiarity with Lean or continuous improvement frameworks applied to recruiting operations, such as standardisation, automation, or SLA management.

• Requisition fill rate, measured as the percentage of assigned roles closed within the agreed hiring timeline.
• Time-to-offer per requisition, reflecting sourcing speed and process efficiency across the managed portfolio.
• Candidate pipeline conversion rate, tracking the ratio of screened candidates who advance to hiring manager interviews.
• Offer acceptance rate, indicating the quality of candidate fit and the strength of the pre-close experience.
• ATS data completeness score, measuring the accuracy and currency of candidate records across all active postings.
• Typical tools: applicant tracking systems (commonly Workday Recruiting, iCIMS, or Greenhouse); professional sourcing platforms (commonly LinkedIn Recruiter)

• Base Salary Range: $55,000 to $85,000 annually, depending on experience and market
• Bonus: Annual discretionary bonus of 5 to 10% of base salary, performance-dependent
• Equity: Typically not offered at this level; equity is uncommon in corporate TA roles
• Health Benefits: Medical, dental, and vision coverage; employer contributes to premiums
• PTO: 15 to 20 days annually, plus federal holidays and sick leave
• Common Perks: Professional development allowance, employee referral bonus programme, hybrid work schedule

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. Candidates requiring a reasonable accommodation to participate in the application or interview process are encouraged to request one. Final offers are contingent on the successful completion of a background screening. All applicants must be authorized to work in the United States.

The Acquisition Specialist delivers full-cycle contract administration support across pre-award and post-award activities, including developing Independent Government Cost Estimates, drafting Statements of Work, and formulating multi-year strategic acquisition plans. Reporting to contracting leadership and collaborating with technical representatives, vendors, and contracting personnel, the role enables compliant and timely execution of federal procurement processes.

Key Responsibilities

• Assist with pre-award and post-award contract administration activities.
• Develop Independent Government Cost Estimates for all contract action types.
• Write, edit, and verify content for Statements of Work and Performance Work Statements.
• Develop solicitations, including Broad Agency Announcements and market research support.
• Review cost and technical proposal submissions and provide recommendations.
• Facilitate contract review meetings with technical representatives, vendors, and contracting staff.
• Review vendor invoices and facilitate timely payment activities among relevant contracting personnel.
• Manage contracts, track invoices, receive deliverables, and prepare documentation for contract files.
• Coordinate pre-award process activities from requirements definition through contract award.
• Maintain an electronic contract database and project status reports.
• Provide burn-rate analysis, period-of-performance monitoring, and modification status reports.
• Coordinate and manage training programs for Contracting Officer Representatives.
• Administer Non-Disclosure Agreements and provide record retention support.
• Support Source Selection activities, including identifying participants, drafting evaluation criteria, and managing records.
• Formulate multi-year strategic acquisition plans, including staffing and resource allocations.

Required Qualifications

• Bachelor's degree in a related field.
• DAWIA Level II certification or FAC-C equivalent is preferred.
• Minimum five to seven years of related acquisition experience.
• In-depth working knowledge of the Federal Acquisition Regulation and Defense Federal Acquisition Regulation.
• Proficiency with Wide Area Workflow, Electronic Document Access, and Defense Agency Initiatives.
• Active Top Secret/SCI clearance required.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Excellent written and verbal communication skills.

Embedded within the growth marketing team, the Acquisition Specialist executes online marketing campaigns across core paid channels, including SEM, YouTube, Display, and Facebook, to drive end-to-end customer acquisition for a fast-growing SaaS business. Working closely with the Paid Acquisition Manager and strategy and data teams, the role advances channel performance by optimising bids, testing ad copy, and integrating qualitative and quantitative inputs into the performance marketing strategy.

Core Functions

• Execute online marketing campaigns across core paid channels, including campaign creation, ad copy, bid optimisation, and testing.
• Monitor and evaluate paid channel results and performance to ensure the highest ROI and acquisition growth.
• Develop new tools and processes to scale campaign coverage across core geographical zones.
• Liaise with strategy and data teams to gather qualitative and quantitative inputs and integrate them into the performance marketing strategy.
• Collaborate with the Paid Acquisition Manager to develop recommendations on campaign strategies and performance marketing initiatives.

Qualifications & Experience

• Degree from a top-tier engineering or business school, or prior internship experience in finance or consulting.
• Basic understanding of the digital marketing ecosystem.
• Strong business acumen with advanced analytical skills and a data-driven decision-making approach.
• Proficiency in Google Ads, Bing, Excel, Google Analytics, Qlik Sense, and Dataiku.
• Entrepreneurial mindset with a demonstrated ability to take ownership and deliver results with limited resources.

Reporting to the Acquisitions Director, the Acquisition Specialist shapes the evaluation and execution of residential real estate transactions by providing property valuations, analysing market data, and coordinating due diligence across single-family homes. Partnering with acquisition and finance team members, the role enables Offerpad to identify and act on new acquisition opportunities with accuracy and speed.

Primary Duties

• Provide property valuation on single-family residential properties.
• Analyse properties from a variety of sources and data points.
• Analyse data and market trends to proactively identify current market values across different product types and price points.
• Participate in and coordinate due diligence, including contracting and managing third-party reports.
• Track local real estate market data and assist with special projects as needed.

Skills & Qualifications

• Minimum two years of experience in property valuation for single-family homes.
• An active or inactive real estate licence is required.
• BPO experience is required, and prior REO account management experience is beneficial.
• Thorough understanding of the real estate market, including true market value assessment.
• Proficient in common computer applications, including Microsoft Office.
• Strong quantitative and analytical ability, with effective research and communication skills.
• Strong attention to detail with effective decision-making skills and the ability to perform under deadline pressure.
• Able to successfully prioritise and manage multiple projects while maintaining professionalism and following through on issues promptly.

Sitting at the intersection of talent sourcing and employer branding, the Acquisition Specialist builds diverse candidate pools through innovative sourcing strategies, direct-to-market advertising, and digital social media campaigns. Operating across HR business partnerships, recruitment agency networks, and internal stakeholder groups, the role supports data-informed talent initiatives and the end-to-end recruitment process.

Duties

• Develop and implement innovative sourcing strategies to build diverse pools of talent for current and future business needs.
• Consult on the design and delivery of employer branding initiatives and digital social media sourcing campaigns.
• Draft direct-to-market advertisements in line with recruitment criteria and current business needs.
• Manage candidate responses from direct-to-market campaigns using a centralised database and track progress throughout the recruitment process.
• Liaise with recruitment agencies, managing all communications and briefing agencies on business and vacancy requirements.
• Engage with business stakeholders and HR business partners to understand critical, scarce, and future hiring needs.
• Prepare talent analytics to inform talent initiatives and support decision-making.
• Track ROI on talent acquisition, attraction, and recruitment initiatives, and manage the Talent Acquisition Scorecard and vacancy tracker.
• Manage the coordination of new employee orientation, employee benefits sessions, and the corporate induction and onboarding framework.
• Remain abreast of and analyse industry trends in talent attraction and advise the business on their impact.

Experience & Qualifications

• B-Degree in Human Resources or a related field, or an equivalent NQF Level 7 qualification.
• Experience in direct sourcing within a large corporation, combined with prior recruitment agency experience.
• Knowledge of talent management, recruitment and selection techniques, and South African employment legislation, including the Labour Relations Act, Employment Equity Act, and Basic Conditions of Employment Act.
• Understanding of talent mapping, candidate pipelining, and recruitment metrics, including applicant tracking systems and sourcing channel tools.
• Awareness of FAIS accreditation requirements and governance processes is advantageous.
• Experience with online sourcing tools, platforms, and applicant tracking systems.
• Deep understanding of the talent acquisition value chain and recruitment processes.

A key member of the Talent Acquisition team, the Acquisition Specialist owns the full scope of recruitment operations, including managing advertising strategy, standardising training programmes, and overseeing compliance vendors and outsourced labour providers. Collaborating across TA leadership, HR technology teams, and hiring managers, the role builds an efficient, data-driven recruiting function that supports workforce planning and organisational growth.

Functions

• Manage talent acquisition, marketing, and advertising strategy, including reviewing and preparing print and web-based advertising content.
• Identify opportunities for continuous improvement to recruiting operations through standardisation, automation, and digitisation.
• Manage operations and compliance vendors and outsourced labour providers to ensure service level agreements are met.
• Develop and facilitate standardised Talent Acquisition training programmes for newly hired and promoted team members.
• Support background check adjudication, immigration, and onboarding initiatives as needed.
• Provide a summary analysis of social media platforms, job boards, and Google Trends.
• Consult with Talent Acquisition leadership to prepare and maintain the TA budget and forecasts.
• Ensure effective staff training, evaluate staff performance, and contribute to hiring and salary decisions.

Background & Experience

• Bachelor's degree required.
• Minimum five years of operational experience in Talent Acquisition, Recruitment, Human Resources, or Project Management.
• Experience overseeing recruitment operations, policies, and procedures, with a proven track record in managing department budgets and financials.
• Previous experience in a managerial role is required.
• Experience translating business challenges into data-driven recruiting solutions.
• Technical expertise with HR technology and Customer Relationship Management tools, including SharePoint, Workday, and Zoom.
• Proficiency in Microsoft Office Suite.
• Solid analytical and problem-solving skills with strong attention to detail.
• Excellent written and verbal communication skills and strong interpersonal skills.

Sustained by strong candidate pipelines and proactive workforce planning, the Acquisition Specialist manages mass recruitment projects end-to-end, from channel build and sourcing through to group interviews and offer management. Based within the Talent Acquisition function and coordinating closely with the Talent Acquisition Manager, the role enables the business to scale headcount reliably across high-volume hiring cycles.

Accountabilities

• Partner with the business to understand hiring needs and develop appropriate recruitment plans and sourcing channel strategies.
• Build a proactive candidate pool through market research, ongoing relationship management, and passive candidate recruitment.
• Manage mass recruitment projects end-to-end, from channel build, sourcing, and screening through to group interviews and mass offers.
• Ensure recruitment quality throughout the hiring process, including quality control on all offers.
• Communicate consistently and proactively with all participants throughout the recruitment process.
• Develop a long-term strategy and annual plan for mass recruitment.
• Continuously review current processes, identify gaps, and propose recommendations to streamline workflows.
• Coordinate with the Talent Acquisition Manager to ensure the recruitment process is well observed and managed.

Professional Experience

• Graduated from university with a major in Human Resources or a related field.
• At least one year of experience in the same or a comparable position.
• Priority given to candidates with recruitment experience in logistics, BPO, insurance, banking, or real estate.
• Fluent English is required.
• Proficient in office computing, including Word and Excel.
• Good communication and persuasion skills with the ability to work independently and in a team.
• Ability to work effectively under high pressure.

The Acquisition Specialist leads the development and maintenance of vendor relationships and category expertise to deliver cost-effective procurement outcomes across key services and goods. The work directly supports internal stakeholders in small contract negotiations and aligns procurement plans with evolving business needs through a well-maintained vendor database.

Activities

• Execute sourcing strategies in line with leading procurement practices to deliver optimal outcomes.
• Develop and maintain positive and influential relationships with vendors to support long-term, cost-effective procurement of key services and goods.
• Support regular assessment of vendor requirements and align procurement plans to meet evolving business needs.
• Develop category expertise and market knowledge, including insights on suppliers, pricing, and negotiating tactics.
• Support business initiatives by engaging with internal stakeholders and suppliers on small contract negotiations.
• Play a key role in the development and ongoing maintenance of the vendor database.

Position Requirements

• Minimum two to three years of customer service or procurement experience in an office environment.
• One to two years of college or technical education; a college degree is preferred.
• Proficient in Microsoft Word, Excel, and Outlook.
• Demonstrated ability to develop and maintain strong customer relationships through superior service.
• Strong interpersonal and communication skills, including verbal, written, and active listening.
• Strong attention to detail with effective time management, decision-making, and multitasking abilities.
• Ability to organise and manage multiple priorities while maintaining accuracy in a fast-paced environment.

An acquisition specialist shapes the digital growth strategy for an e-commerce platform by managing landing pages, email marketing campaigns, product uploads, and digital analytics to drive online sales and new user acquisition. The work directly supports revenue performance across owned and third-party channels through KPI reporting, competitive research, and the identification of emerging trends and marketing partnerships.

Operational Focus

• Manage the setup of landing pages, email marketing campaigns, and flows, and monitor email deliverability and list maintenance.
• Manage product uploads, site content, navigation, tagging hygiene, site search, pre-orders, and third-party apps and vendors to ensure accuracy and efficiency.
• Research competitor websites and apps and evaluate ideas for implementation on the e-commerce platform.
• Review digital analytics to evaluate and optimise product details, including attributes, imagery, and videos, to drive online sales and in-store traffic.
• Create innovative marketing programmes and partnerships, and identify emerging trends to drive new user growth.
• Set and report on KPIs related to site performance, new features, tests, international performance, and e-commerce opportunities.

Knowledge, Skills & Abilities

• Three to five years of e-commerce experience.
• Strong experience managing a Shopify store, including creating landing pages, updating creatives, and managing promotions.
• Experience in planning and running email and SMS marketing campaigns on platforms such as Klaviyo and Attentive.
• Experience with Shopify apps, including Gorgias, Trustspot, Leadpost, and Lootly.
• Understanding of Google Analytics with the ability to draw actionable insights from data.
• General knowledge of e-commerce marketing activities, including paid search, paid social, and affiliate marketing.
• Strong proficiency in Microsoft Office, particularly Excel, including building and analysing reports.
• Tech-savvy with the ability to quickly pick up new software and SaaS tools.

The Acquisition Specialist produces a strong pipeline of active and passive candidates by leading an end-to-end Talent Acquisition strategy as the senior TA partner for country-level leadership, including managing a team of TA specialists. Reporting to regional leadership and partnering closely with hiring managers across the organisation, the role advances candidate experience, team efficiency, and technical recruiting outcomes across backend, frontend, mobile, and solutions architecture roles.

Key Responsibilities

• Lead end-to-end Talent Acquisition strategy as the senior TA partner for country-level leadership.
• Lead a team of TA specialists and partner closely with hiring managers to understand organisational structure, priorities, and business drivers.
• Build a strong pipeline of passive and active candidates through multiple channels and initiatives.
• Work with the regional team to continuously enhance the TA process, improving candidate experience and team efficiency.
• Track critical TA data and produce reports on TA activities.
• Initiate and execute projects and initiatives related to resourcing and talent acquisition.

Minimum Qualifications

• At least six years of recruiting experience, including full life-cycle sourcing and recruiting, preferably in a start-up or tech environment.
• Proven track record closing technical roles, including backend, frontend, and mobile engineers, and solutions architects.
• Prior people management experience is advantageous.
• Ability to deliver results with minimal supervision while effectively managing multiple requests and candidates simultaneously.
• Strong leadership, communication, and influencing skills with the ability to work collaboratively across all levels.
• Unquestioned integrity and confidentiality.

Embedded within a senior recruiting function, the Acquisition Specialist develops recruitment strategies, manages the talent acquisition pipeline, and champions internal and external employer branding across universities and professional bodies. Working closely with HR business partners and hiring managers at all levels, the role advances compliant, cost-efficient talent acquisition through structured interviewing practices and progressive sourcing methodologies.

Core Functions

• Develop strategies to reach active and passive candidates using tools such as job portals, networking sites, recruitment fairs, and third-party vendors.
• Cultivate key relationships with the leadership team to expedite all talent acquisition needs.
• Fill vacancies in a timely, cost-efficient manner by reviewing and evaluating resumes to select appropriate candidate slates.
• Maintain accurate and well-ordered documentation on all candidates, searches, and recruiting activities.
• Conduct talent acquisition training, including interviewing skills and competency-based questioning.
• Champion internal and external employer branding by maintaining relationships with universities and professional bodies.
• Provide recruitment counsel and guidance to HR business partners and hiring managers on hiring policies, employment data, and interviewing practices.

Technical Qualifications

• Minimum eight years of progressive recruiting experience with a variety of sourcing methodologies, in a team leader or managerial capacity.
• Demonstrated experience developing recruitment strategies, processes, and related policies.
• Proactive talent attraction pipeline development exposure.
• Demonstrated ability to champion change and build relationships across all levels of an organisation.
• Good project management skills.
• Fluent in English with excellent communication skills.

Reporting to global Talent Acquisition leadership, the Acquisition Specialist refines TA processes worldwide by optimising and standardising application and selection experiences, owning TA systems implementation, and managing cross-functional vendor relationships. Partnering with regional TA leaders, digital enablement, procurement, and communications teams, the role enables data-informed talent strategy and measurable improvements in candidate and hiring manager experience.

Primary Duties

• Optimise, standardise, and streamline TA processes globally to provide the best application and selection experience for candidates and hiring managers.
• Build strong relationships with cross-functional partners, including regional TA leaders, digital enablement, procurement, and communications teams, to drive talent-related initiatives.
• Develop talent and recruiting insights and analytics in partnership with the Talent Analytics team.
• Own projects and programmes, define goals, and create deliverables for multiple TA initiatives.
• Represent Talent Acquisition in formal vendor selection processes and manage ongoing vendor relations.
• Own implementation and ongoing operation of TA systems and technology, from scoping and selection through to optimisation.
• Identify new TA opportunities using data and prioritise based on strategic goals and business impact.

Education & Experience

• Bachelor's degree required; master's degree preferred.
• Minimum five years of relevant experience, or an advanced degree with a minimum of three years of relevant experience.
• Knowledge of TA processes, technology, and systems.
• Understanding of Agile methodologies and/or Lean Six Sigma certification is advantageous.
• Ability to manage multiple projects under critical time deadlines in a matrixed environment with conflicting priorities.
• Strong customer focus with curiosity, applied creativity, and initiative.
• Strong attention to detail with the ability to think strategically and see the big picture.

Sitting at the intersection of talent strategy and stakeholder service, the Acquisition Specialist oversees the full life-cycle recruitment process across Finance, Accounting, Technology, Compliance, Banking, and HR, managing requisition volume and building candidate pipelines aligned to business hiring needs. Operating across cross-functional teams and business groups, the role advances equitable hiring outcomes and competitive talent attraction through superior sourcing skills, market intelligence, and regular stakeholder reporting.

Duties

• Manage the full life-cycle recruitment process from sourcing and screening through to interview scheduling and offer management.
• Prioritise and proactively manage requisition volume to deliver a superior TA experience for internal clients and candidates.
• Work with stakeholders to determine hiring needs and selection criteria, and develop candidate pipelines accordingly.
• Seek out market intelligence to gain a competitive advantage in attracting and sourcing critical talent.
• Provide regular reporting updates to business and stakeholder groups on recruitment efforts.
• Work with cross-functional team members to implement TA projects, including career fairs, referral programmes, and technology infrastructure.

Qualifications & Experience

• At least three to four years of experience with a proven track record successfully recruiting across Finance, Accounting, Technology, Compliance, Banking, and HR, preferably in a high-growth environment.
• Advanced sourcing skills and experience across various techniques and social media platforms beyond LinkedIn Recruiter.
• Genuine interest in recruitment and passion for talent acquisition.
• Superior communication skills with the ability to create compelling candidate narratives for internal and external audiences.
• Highly organised with the ability to balance workload and manage competing priorities.
• Advocates for diverse talent and helps influence equitable hiring decisions.
• Proactive with a strong client-centric and quality orientation.

A key member of the global talent acquisition team, the Acquisition Specialist creates and executes sourcing strategies for international IT talent markets, maintains an active candidate pipeline, and enhances employer branding through recruitment forums and company-organised events. Collaborating across local and international markets and working with ATS databases and group-level global projects, the role supports optimal candidate placement and a high standard of recruitment record integrity.

Key Deliverables

• Define and plan creative sourcing strategies customised for international IT talent markets.
• Conduct candidate screening in English to evaluate and select candidates in accordance with recruitment requirements.
• Maintain ongoing sourcing activity based on current recruitment needs across local and international markets.
• Animate the talent pool continuously to ensure optimal use of the candidate database.
• Update the applicant tracking system database following established processes and ensure complete candidate records.
• Provide all necessary reports for each recruitment assignment.
• Enhance employer branding on a global scale by participating in recruitment forums, school events, and company-organised events.
• Assist in global projects organised at the group level.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Business Management, or a related field.
• Prior experience in recruitment, sales, or research.
• Excellent communication skills in English.
• Interest in information technology and learning about new technologies.
• Strong research, planning, and organisational skills.
• Good knowledge of Microsoft Office tools and applicant tracking systems.
• Result-oriented, proactive, and autonomous with experience in international, multicultural environments.

The Acquisition Specialist guides candidates through a full recruiting cycle by sourcing through professional networks, cold calling, online channels, and college recruiting fairs, with a focus on hard-to-fill and senior-level positions. The work directly supports leadership by maintaining the applicant tracking system, managing job postings and the internal referral programme, and ensuring consistent communication between candidates and the organisation.

Role Responsibilities

• Source candidates through research, professional networks, online channels, periodicals, and local events.
• Build and maintain a database of leads and relationships with potential candidates.
• Screen potential candidates via phone or in-person interviews and guide them through the interview process.
• Develop new recruiting strategies, best practices, and procedures for hard-to-fill positions.
• Maintain consistent, positive communication between candidates and the leadership team throughout the process.
• Manage the applicant tracking system, all job postings, and the internal referral programme.
• Attend and assist with college recruiting fairs and various projects as directed.

Minimum Qualifications

• Bachelor's degree required.
• Three to ten years of related experience sourcing candidates through cold calling, networking, and internet searches.
• Construction recruiting experience is a plus.
• Experience working on hard-to-fill and senior-level positions.
• Must be extremely organised and self-motivated with the ability to plan and manage multiple activities to accomplish desired results.
• Computer proficiency in Word, Excel, and Outlook.

As the Acquisition Specialist, this role coordinates the full recruitment cycle, from sourcing candidates through online and social channels to planning interviews, assessments, and employer branding initiatives, with a strong preference for healthcare recruiting experience. The Talent Acquisition team relies on this work to maintain long-term relationships with applicants, support equitable hiring, and ensure candidates are accurately assessed through the applicant tracking system.

Job Functions

• Coordinate with hiring managers to identify staffing needs and determine selection criteria.
• Source potential candidates through online channels, including social platforms and professional networks.
• Plan and manage interview and selection procedures, including screening calls, assessments, and in-person interviews.
• Assess candidate information, including resumes and contact details, using an Applicant Tracking System.
• Support the creation of job descriptions, interview questions, and employer branding initiatives.
• Organise and attend job fairs and recruitment events, and foster long-term relationships with past applicants and potential candidates.

Skills & Qualifications

• Three to five years of proven experience as a Talent Acquisition Specialist or Recruiter, in-house or at a staffing agency.
• Healthcare recruiting experience is highly preferred, including mobile healthcare, dental, optometry, or audiology.
• Hands-on experience with full-cycle recruiting using various interview techniques and evaluation methods.
• Familiarity with social media, resume databases, professional networks, and Applicant Tracking Systems.
• Excellent verbal and written communication skills.
• A keen understanding of the differences between various roles within organisations.

Acquisition Specialist oversees the full recruitment cycle across sourcing, interviewing, reference checking, and succession planning, while supervising recruiting personnel and keeping job descriptions and talent pipelines current for all required roles. Success in the position means partnering closely with HR and operational stakeholders to advance candidate experience, enforce hiring policy, and ensure workforce planning remains aligned with market trends and talent intelligence.

Day-to-Day Responsibilities

• Execute talent acquisition strategies and hiring plans, performing sourcing to fill open positions and anticipate future needs.
• Plan and conduct recruitment and selection processes, including interviews and screening calls.
• Ensure a positive candidate experience throughout the recruitment process.
• Conduct reference checks and share results with relevant stakeholders.
• Supervise recruiting personnel and update the recruiting policy as needed.
• Organise and attend career fairs, assessment centres, and other events.
• Build succession planning and maintain a healthy pipeline of talent for all required roles.
• Keep all job descriptions and CVs updated in the system and update stakeholders on market trends and talent intelligence.

Background & Experience

• Proven experience in in-house recruitment or search agencies with full-cycle recruiting and employer branding experience.
• Understanding of all selection methods and techniques, and working knowledge of Applicant Tracking Systems and databases.
• Proficient in the use of social media and job boards.
• Willingness to understand the duties and competencies of different roles.
• BSc/BA in Business Administration, Human Resources, or a relevant field.
• Excellent communicator and well-organised.

The Acquisition Specialist coordinates end-to-end hiring for diversified technology positions by managing multi-channel sourcing, designing interview processes, and advising team members on sourcing and stakeholder management best practices. Reporting to people planning leadership and working directly with internal stakeholders across the organisation, the role guides continuous improvement in TA processes through data collection and a strong command of both Vietnamese and English.

Scope of Work

• Manage the end-to-end hiring process, sourcing across multiple channels for diversified technology positions.
• Deploy multiple relevant approaches to enhance sourcing and accelerate the interview process.
• Provide candidates with clear information on stakeholder expectations and interview processes.
• Work directly with stakeholders to ensure sufficient communication throughout the hiring process and manage stakeholder expectations from a recruitment perspective.
• Support and advise team members on interviewing, sourcing, and stakeholder management.
• Collect data and generate continuous ideas to improve TA processes and inform people about the planning strategy.

Qualifications & Experience

• At least four years of experience in IT recruitment, with at least six years of overall hiring experience.
• Strong experience in executive hiring and team mentoring.
• Excellent communication skills in both Vietnamese and English.
• Highly proficient in Microsoft Office, particularly data analysis.
• Strong skills in stakeholder management, planning, and organisation.
• Strong business acumen with experience working in international environments.

Embedded within the international HR function, the Acquisition Specialist executes a recruitment plan aligned with organisational expansion, sourcing candidates across target countries through databases, social media, and online forums while promoting employer attractiveness and providing KPI-based visibility on hiring progress. Working closely with department managers to define job descriptions and candidate specifications, the role enables the organisation to attract, assess, and place qualified talent across multiple international markets.

Work Activities

• Prepare a recruitment plan aligned with the expansion plan and identify sourcing strategies for each target country.
• Work with managers to define attractive job descriptions and clear candidate specifications.
• Attract candidates through databases, online employment forums, and social media channels.
• Conduct interviews and assess applicants' knowledge, skills, and experience to best match open positions.
• Prepare candidate reports for each selected candidate to share with the relevant department manager.
• Promote the organisation's reputation and attractiveness as an employer.
• Provide regular visibility on recruitment plan progress through KPIs.

Education & Experience

• HR degree and/or a minimum of three years of recruitment experience, ideally in an international environment.
• Excellent digital recruitment skills.
• Excellent organisational and communication skills.
• Ability to prioritise tasks, provide clear visibility, and work effectively both independently and in a team.
• Ability to communicate with people at all levels of the organisation.

Reporting to HR leadership, the Acquisition Specialist creates and implements a sustainable Talent Acquisition strategy by assessing current and future hiring requirements, building short- and long-term talent pipelines, and advising internal stakeholders on best practices throughout the interview process. Partnering with hiring managers across varying roles and functions within the Singapore job market, the role enables the organisation to identify and secure top local and international talent.

Strategic Responsibilities

• Assess current and future hiring requirements in defining a sustainable Talent Acquisition strategy.
• Implement an effective Talent Acquisition strategy.
• Act as a business partner to internal stakeholders by providing advice regarding the talent pipeline.
• Analyze hiring needs to provide a resource hiring forecast.
• Build talent pipelines in the short and long term.
• Align the recruitment process with the Talent Acquisition strategy.
• Continually adapt the recruitment process for an optimal candidate experience.
• Advise internal stakeholders throughout the interview process on best practices.
• Manage all recruitment-related activities.
• Identify top talent both locally and internationally across varying roles and functions.
• Liaise with internal stakeholders.

Education & Experience

• Bachelor's degree.
• At least 5 years of prior experience as a Talent Acquisition Specialist/Corporate Recruiter.
• Candidate and client network based in Singapore.
• Knowledge of the Singapore job market, concerning topics related to remuneration, employee benefits, and hiring processes.
• Experience applying various sourcing methods.
• Experience gained at a large corporation is advantageous.
• Fluent English speaker.

Sitting at the intersection of financial management and government systems acquisition, the Acquisition Specialist coordinates the drafting of cost estimates, financial package tracking, Statement of Work documents, and project management reports in support of Coast Guard shipboard systems acquisition. Operating across the Business/Financial manager, project staff, and multiple financial tools and procurement workflows, the role elevates compliant, on-schedule delivery of acquisition documentation required by the Major Systems Acquisition Manual and the Non-Major Acquisition Manual.

Engineering Responsibilities

• Develop and draft cost estimate packages for work items that replace or repair shipboard systems.
• Coordinate with the Business/Financial manager and project staff to review and validate project budgets and spend plans.
• Provide financial assistance, including gathering data and drafting responses to budgetary reprogramming requests and funding queries.
• Cross-reference financial data to ensure alignment across financial tools and systems.
• Assist in tracking the progress of financial packages, including Funds Transfer Authorizations, Contract Procurement Requests, MIPRS, and Yard Purchase Orders, through the Funds Request Portal/Workflow tool.
• Develop and draft system acquisition and project management documents required by the Major Systems Acquisition Manual or the Non-Major Acquisition Manual.
• Support project planning, execution, and close-out processes, including creating, coordinating, and monitoring project schedules, deliverables, and activities.
• Assist in resolving challenges associated with cost, schedule, and performance risks.
• Develop and draft Statement of Work and Performance of Work Statement packages and periodic project management reports for review.
• Provide administrative support, including attending meetings, drafting and distributing meeting minutes, and preparing multimedia presentations and briefing materials.

Minimum Qualifications

• Bachelor's degree in Project Management, Business, Finance, or Math.
• Three years of experience within the last ten years in financial management.
• Three years of experience within the last ten years in government systems acquisition management.
• Knowledge of MS Office and Adobe software applications, including Word, Excel, PowerPoint, and PDF.
• Experience with Coast Guard Financial systems, including FPD/CAS, APMS, NESSS, ACEIT tools, and the Funds Request Portal, is desired.
• Experience with Earned Value Management is desired.
• Experience with Excel Pivot tables is desired.

A key member of a defence acquisition support team, the Acquisition Specialist executes holistic acquisition support across DoD organisations by coordinating with headquarters staff sections, subordinate entities, military services, and federal agencies to analyse capability gaps and recommend initiatives and solutions. Collaborating directly with government counterparts, functional area project officers, and section leads, the role guides effective communication of complex problem sets and timely delivery of Flag Officer-level requests for information.

Leadership Responsibilities

• Coordinate across headquarters staff sections, subordinate entities, military services, federal departments and agencies, and DoD organizations to identify, analyze, and recommend initiatives and solutions for capability gaps or efficiencies.
• Maintain references and records, and conduct detailed research to provide holistic acquisition support from a variety of sources.
• Aid in responding to and lead short-fused and occasionally Flag Officer level requests for information and justification for initiatives, and perform capability assessments.
• Manage multiple priority tasks simultaneously under tight timelines in stressful situations.
• Communicate with functional area project officers and leads to meet customer requirements and to identify and solve problems.
• Work directly with government counterparts and section leads.
• Coordinate with internal and external stakeholders and organizations.
• Manage internal and external tasks assigned by various entities and provide status updates to the customer.
• Transform and convey complex problem sets into basic strategic language to enable effective communication across personnel with a wide variety of backgrounds.

Technical Qualifications

• Six or more years supporting SOF and the military.
• Experience with the DoD acquisition process.
• Experience with the SOF acquisition process.
• Experience writing and editing programmatic reference documents, including ICDs, CDDs, and CPDs.
• Experience and understanding of logistics processes.
• Experience supporting military personnel and units in OCONUS environments.
• Experience in Signature Reduction and Risk Mitigation.
• Understanding and experience in financial management and budgets.
• Experience with Identity Management and related activities.
• Understanding of software development processes and software development life cycles.
• Skilled in gathering, researching, analyzing, documenting, and articulating user requirements.
• Strong written and oral communication skills, strong interpersonal skills, and skilled use of the Microsoft Office suite.
• Skilled in multitasking, organization, attention to detail, and time management.
• Able to convey ideas, tasks, requirements, concerns, and capabilities to all levels of management and technical personnel clearly and concisely.
• Comfortable working in a fast-paced environment for dynamic customers.

Accurate, compliant procurement from market survey through post-award depends on the Acquisition Specialist, who guides FAA acquisition efforts across the full lifecycle, from developing acquisition strategies and SIR packages to facilitating source selection training, evaluating cost proposals, and overseeing procurement document tracking via SharePoint. Serving as a key contributor to program and project management, the role supports on-schedule pre-award documentation, conference administration, and milestone tracking.

Ownership Areas

• Develop an acquisition strategy and prepare SIR packages and amendments.
• Conduct CDRL/DID research and preparation.
• Evaluate and document cost proposals.
• Assist in the source selection process by developing evaluation templates, providing administrative and logistical support, serving as evaluation team facilitator, and drafting evaluation team reports.
• Assist in conducting source selection training for the Source Selection Official and for the Technical and Cost Evaluation Teams.
• Prepare materials for and provide administrative and logistical assistance at pre-proposal and post-award conferences and site visits, and assist in documenting and reconciling industry comments.
• Provide administrative assistance for tracking pre-award acquisition documents, scheduling meetings, preparing briefings and reports, developing agendas, tracking action items and milestones, and recording minutes.
• Oversee the preparation, tracking, configuration, and archival of all procurement documents and manage the contents of the SharePoint site.
• Participate in program and project management discussions, including Program Management meetings and reviews.
• Develop and maintain procurement and acquisition schedules.

Required Qualifications

• Bachelor's degree.
• Five or more years of experience, with additional degrees substitutable for years of experience.
• Experience with the Chief Financial Officer and Screening Information Request package requirements.
• Experience developing complex technical proposals, especially sections L and M, and proposal evaluation plans.
• Experienced in facilitating all aspects of technical proposal evaluation activities and in leading or participating in complex cost proposal evaluations containing software development, hardware, and labor hour estimates.
• Familiar with the AMS and acquisition best practices or guidelines.
• Proficiency in the use of MS Office capabilities.
• Strong writing skills, including a thorough understanding of grammar, spelling, and formatting.
• Strong proofreading and editing skills.

As the Acquisition Specialist, this role coordinates the full range of federal acquisition services in support of the Department of State Bureau of Consular Affairs, including developing Requests for Proposals, advising Technical Evaluation Teams, conducting cost analyses, and supporting post-award contract close-out for IT products, services, and solutions. The acquisition and contracting function relies on this work to ensure compliant, well-documented packages and professional engagement with government officials at every stage of the procurement process.

Executive Functions

• Lead acquisition efforts independently or with a team.
• Work independently or lead a team in developing Requests for Proposals for a variety of products, services, or solutions.
• Complete minor acquisition actions and provide support as a team member on larger, more complex acquisitions.
• Develop acquisition documentation, including requirements documents, acquisition strategies, independent government cost estimates, determination and findings, evaluation criteria, and milestone plans.
• Advise Technical Evaluation Teams.
• Assist Contracting Officer's Representatives in ensuring contracts comply with applicable laws, terms, and conditions, and that deliverables meet contractual requirements.
• Assist Contracting Officer's Representatives with contract close-out.
• Publish Requests for Proposals.
• Analyze proposals, applications, and quotes received.
• Conduct cost analysis of acquisitions.
• Review contracts and prepare award modifications.
• Interact and communicate effectively and professionally with government officials.

Experience & Qualifications

• Federal Acquisition Certification - Contracting or Defense Acquisition Workforce Improvement Act training and certification.
• Active Secret Clearance.
• Five or more years of federal acquisition experience focused on information technology requirements.
• Experience with or knowledge of strategic and operational support in procuring IT services and systems.
• Demonstrated knowledge of the Federal Acquisition Regulation.
• Experience with contract management systems.