Published: Nov 7, 2024 – The Acquisition Specialist ensures compliance with Federal, DoD, and HIPAA regulations for military medical research, covering human and animal use requirements. This role involves supporting acquisition processes by managing Procurement Initiation Documents, Statements of Work, and tracking contract status. Additionally, the specialist assists in technical proposal evaluations to meet mission objectives and regulatory standards.

An Introduction to Professional Skills and Functions for Acquisition Specialist with a Cover Letter
1. Primary Focus for Acquisition Specialist Cover Letter
- Provide advice, guidance, and the creation of annual spending plans.
- Create strategy for creating maximum impact from annual funding, through cost savings and alternative product options.
- Manage companies including but not limited to ordering, bill payment, and vendor liaison.
- Track and ensure payment of monthly bills for services.
- Assist engineering team with Analysis of Alternatives
- Obtain Quotes and cost estimates from Vendors.
- Evaluate property values and renovation expenses.
- Protect the nature of systems and services purchases through this program
- Lead the creation of budget planning and assist the government with the submission of annual budgets.
- Collaborate with the Engineering Team to plan and execute new purchases of hardware and software.
Skills: Budgeting and Financial Planning, Vendor Management, Cost Analysis, Strategic Planning, Procurement and Sourcing, Project Management, Collaborative Problem Solving, Expense Evaluation and Reporting
2. Success Indicators for Acquisition Specialist Cover Letter
- Build relationships with developers, brokers, and hospital executives
- Identify and underwrite investment opportunities
- Present recommended transactions to the investment committee
- Take responsibility for negotiating transactions
- Lead due diligence on potential investments
- Work closely with the asset management team
- Facilitate the transactions of homes we purchase
- Discuss and negotiate deals with home sellers
- Close opportunities that we can then sell to qualified investors
- Manage the pipeline of prospective sellers
Skills: Relationship Building, Investment Underwriting, Transaction Presentation, Negotiation Skills, Due Diligence Management, Asset Management Collaboration, Deal Facilitation, Pipeline Management
3. Operational Duties for Acquisition Specialist Cover Letter
- Provides acquisition lifecycle planning and execution support to a high-visibility program group within a federal agency
- Demonstrates knowledge of major acquisition lifecycle environments for strategy development and associated best practices
- Applies knowledge of federal procurement principles, policies, procedures, and standards to implement programmatic requirements
- Ensures on-time completion of task deliverables and activities such as developing SOWs/PWSs, IGCEs, market research, RFPs, project and operational plans, and process improvements
- Delivers expert advisory support to government senior executives, program managers, CORs, and division managers regarding the acquisition lifecycle
- Serves as a liaison between the program and acquisition offices on all matters of complex, high-dollar procurements
- Performs on a team as an individual contributor with a proactive approach to project management
- Maintain knowledge and awareness of all statutory and regulatory acquisition documentation requirements
- Advise the Government Acquisition Lead regarding changes or delays in approval cycles or documents that are no longer current.
- Provide independent assessments and recommendations for improving program acquisition efficiencies and processes.
Skills: Acquisition Lifecycle Management, Federal Procurement Knowledge, Strategic Planning, SOW/PWS Development, Advisory Support, Stakeholder Liaison, Project Management, Process Improvement
4. Core Competence for Acquisition Specialist Cover Letter
- Calling seller leads every day
- Take responsibility for qualifying opportunities
- Utilizing company-provided tools to determine appropriate offers
- Negotiating and documenting the transaction terms and conditions
- Visiting and inspecting properties where applicable and feasible
- Facilitate award/incentive fee evaluation
- Verify evidence of contractors' progress
- Support Government team during negotiations
- Review contractor claims, conduct analysis, and provide recommendations
- Facilitate contractor close-out.
- Develop, revise, update, and implement tracking systems for action items and other areas as requested by customers.
Skills: Lead Qualification, Negotiation Skills, Property Inspection, Transaction Documentation, Incentive Evaluation, Progress Verification, Analytical Review, Tracking System Implementation
5. Operational Overview for Acquisition Specialist Cover Letter
- Provide support services for acquisition and compliance services requiring expertise in medical research regulations, statutes, and protocols in support of military programs for NHRC.
- Support the development of and assist in the administration of acquisition documents containing human use requirements.
- Ensure that all research is compliant with Federal and DoD regulations for protecting human subjects
- Ensure that research is compliant with the requirements of the Health Information Portability and Accountability Act (HIPAA) Privacy Rule.
- Support the Department of Navy Human Research Protection Program (DON HRPP) function and the relevant application of DON HRPP guidelines to intramural and extramural research.
- Develop and administer acquisition documents containing animal use requirements.
- Assure that any contract action that involves animal use is compliant with all applicable Federal and DoD regulations.
- Monitor contracts and track mission objectives
- Select, define, and document generation and coordination of Procurement Initiation Documents (PIDs) in the Procurement Management Tool (PMT), Statements of Work, and Contract Data Requirements Lists (CDRLs).
- Maintain the status of the PID package as it goes through the procurement process and provide weekly updates for programs.
- Assist in the coordination of technical evaluations of proposals, tracking and coordinating Basis of Estimate evaluations.
Skills: Regulatory Compliance, Medical Research, Acquisition Administration, Human Subjects Protection, HIPAA Compliance, Contract Monitoring, Procurement Management, Technical Evaluation
What Are the Qualifications and Requirements for Acquisition Specialist in a Cover Letter?
1. Education, Knowledge and Experience for Acquisition Specialist Cover Letter
- Procurement/acquisition/contracting experience with a firm/agency involved with purchases/contracting for government agencies.
- Intermediate knowledge of the Federal Acquisition Regulation (FAR), Uniform Commercial Code (UCC)
- A working knowledge of contracting principles, laws regulations, policies, and procedures governing federal commercial acquisition.
- Experience with Cost-Reimbursable, Time and Material, Labor Hours, and Firm Fixed Price type procurements.
- Experience with Cost and Price analysis and purchases that are awarded on a competitive or noncompetitive basis.
- Experience in purchasing in a Certified Purchasing System (CPS) environment.
- Experience with a large ERP supply and accounting systems.
- Intermediate skills in Excel
- Strong written and verbal communication skills
- Hold Certified Purchasing Manager (CPM) certification
Qualifications: BA in Business Administration with 5 years of Experience
2. Skills Overview for Acquisition Specialist Cover Letter
- Experience in providing contracts/procurement, financial, and program management support
- Work experience executing contract mods
- Experience with supporting contract close-out efforts across multiple appropriations and FMS funds
- Experience developing SOWs, developing and distributing Procurement Requests (PRs), and Requests for Proposals (RFPs)
- Expertise with the drafting, reviewing, and coordination of procurement requests (PRs), funding modifications, and procurement and financial reports
- Proficiency using the Standard Procurement System (SPS) or PD2
- Experience working in a Naval or DoD Program Office dealing in weapon systems
- Expertise with the MS Office Suite
- Excellent communication skills, time management, and teamwork
- A minimum DoD Secret clearance level
Qualifications: BA in Marketing with 6 years of Experience
3. Abilities and Qualifications for Acquisition Specialist Cover Letter
- Experience with supporting a DoD acquisition program
- Experience with DoD aviation acquisition or modernization programs
- Experience working with Microsoft Office
- Knowledge of DoD 5000 series policies, procedures, and processes
- Knowledge of cost, schedule, performance, and risk management
- Experience working in a DoD classified program
- Ability to work in a highly demanding and highly visible program
- Ability to communicate, across multiple teams and with leadership
- Ability to work independently and in a team on complex acquisitions
- Hold PMP or DAU Certification
Qualifications: BA in Finance with 4 years of Experience
4. Training and Certifications for Acquisition Specialist Cover Letter
- A thorough understanding of the real estate market
- BPO working experience (Broker Price Opinions)
- Experience in property valuation for single-family homes
- Experience working in real estate and understanding true market value, BPO experience, and past REO account management
- Proficient in common computer applications, including Microsoft Office
- Able to successfully prioritize and manage multiple projects, handle frequent changes effectively and professionally, and follow through on issues on time
- Self-starter and independent worker, but not hesitant to ask for direction when needed
- Solid work ethic and a professional, proactive, and positive approach to work
- Strong quantitative and analytical ability and internet research, organization, and communication skills
- Effective decision-making skills and an ability to perform under deadline pressure
Qualifications: BA in Economics with 3 years of Experience
5. Industry Knowledge for Acquisition Specialist Cover Letter
- Experience related to systems acquisition, including logistics, research and development, configuration management or systems analysis or design
- Experience working on, or managing, programs including experience in science and technology or research, development, test, and evaluation programs
- Experience briefing and developing briefs for Flag Officers and Senior Executives
- Experience with Planning, Programming, Budgeting, and Execution (PPBE) including the development of acquisition strategies, development of budget and financial management documentation, and monitoring project performance and contract deliverables.
- Proficient in managing research and development projects
- Proficient in developing program budget and program execution plans to track against financial benchmarks
- Proficient with DoD contracting procedures and guidance including DFARS and FAR.
- Experience in engineering management and supervision of a project in an engineering field
- Excellent verbal communication and writing skills
- Hold DAU Level 3 Certification (in Program Management, SPRDE, or Systems Engineering)
Qualifications: BA in Supply Chain Management with 7 years of Experience