ACCOUNTING OPERATIONS SPECIALIST JOB DESCRIPTION

Invoice batches pile up. Month-end closes slip. When no one owns the transaction layer between procurement and the general ledger, accruals go uncomputed, and SOX controls go untested. The Accounting Operations Specialist answers that failure by owning the daily and monthly processing functions that keep financial records clean, controllable, and audit-ready. Working within a corporate finance or shared services team, this role covers accounts payable workflows, reconciliations, and period-close tasks for employers ranging from logistics companies to professional services firms. Accurate.

As the Accounting Operations Specialist, you will process and reconcile financial transactions, maintain ledger integrity through period-close cycles, and ensure that internal controls, including SOX-compliant procedures, are followed across the AP function. You work within a finance or shared services team, answering to an Accounting Manager or Controller, and your output feeds directly into the financial statements, audit packages, and operating reports that leadership depends on.

Career Impact: Hands-on ownership of accounts payable, accruals, and SOX-tested reconciliations builds the transaction-level fluency that accounting employers evaluate when considering candidates for Staff Accountant or Financial Analyst promotions.

Business Impact: When invoice processing and month-end reconciliations are accurate and on time, the organization closes its books confidently and avoids the restatements and audit findings that erode creditor and leadership trust.

Growth Opportunity: Exposure to standard operating procedure design, SLA and KPI frameworks, and high-volume ERP environments positions you to move into AP Supervisor, Accounting Analyst, or broader Finance Operations roles within two to three years.

• Process vendor invoices accurately and coordinate with designated approvers to meet payment deadlines.
• Reconcile general ledger accounts monthly and investigate variances between system reports and source documents.
• Compute and post accruals and prepaid entries to support complete and accurate period-close financial statements.
• Audit and validate AP and AR aging reports, following up on outstanding balances to maintain current ledgers.
• Maintain standard operating procedures for all AP exceptions, policy changes, and new process workarounds.
• Monitor internal control compliance across transaction processing, including documentation required under SOX frameworks.
• Partner with finance leadership and business stakeholders to surface spending trends and recommend corrective adjustments.
• Support ad hoc financial analysis for budget, forecast, and capital expenditure reporting as assigned.

• Bachelor's degree in Accounting, Finance, Commerce, or a related field, or equivalent work experience.
• 3 or more years of accounts payable, general ledger, or financial operations experience, with demonstrated period-close ownership.
• Working knowledge of internal control frameworks, including SOX documentation and testing requirements.
• Proficiency in spreadsheet-based financial analysis, including pivot tables, reconciliation templates, and variance reporting.
• Strong attention to detail with demonstrated ability to manage high transaction volumes without sacrificing accuracy.
• Effective written and verbal communication skills for coordinating with vendors, approvers, and cross-functional stakeholders.

• Experience in a shared services environment processing more than 500 invoices per month within defined SLA and KPI frameworks.
• Familiarity with enterprise-grade ERP systems in an AP or general ledger module capacity.
• Exposure to standard operating procedure creation or process improvement initiatives within a finance operations function.
• CPA candidacy, CMA enrollment, or equivalent professional accounting certification in progress or completed.

• Invoice processing accuracy rate measures the percentage of transactions posted without rework or correction.
• Month-end close cycle time in days, tracking how consistently this role meets the close calendar.
• AP aging balance over 60 days, reflecting the timeliness of vendor payment application and follow-up.
• SOX control pass rate, indicating the proportion of tested controls with no deficiency findings attributable to this role.
• Reconciliation variance clearance rate, measuring unresolved ledger differences as a percentage of total accounts reviewed.
• Typical tools: ERP general ledger and AP modules (commonly SAP, Oracle, or PeopleSoft); spreadsheet platforms (commonly Microsoft Excel or Google Sheets).

• Base Salary Range: $52,000 to $72,000 annually, depending on experience and market
• Bonus: Discretionary annual bonus, typically 5 to 8 percent of base salary
• Equity: Not typical at this level in corporate finance roles
• Health Benefits: Medical, dental, and vision coverage; employer contribution varies by company size
• PTO: 10 to 15 days annually, plus standard federal holidays
• Common Perks: Professional development reimbursement, CPA exam support, hybrid work schedule

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Employment is contingent on successful completion of a background check, which may include verification of prior employment and education. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. Reasonable accommodations are available to individuals with disabilities throughout the hiring process upon request. Candidates must be authorized to work in the United States.

The Accounting Operations Specialist owns budget development and cost analysis across programs, building annual budgets, preparing cashflow projections, and delivering financial reports that guide management decisions. Working alongside the FP&A team through monthly close cycles and quarterly presentations, this role shapes fiscal sustainability for a multinational organization by surfacing spending trends and advising on improvements.

Key Responsibilities

• Cooperate with organizational units to build annual budgets and manage personnel effort allocation.
• Monitor spending against set budgets and prepare accurate reports estimating future financial needs.
• Conduct cost-benefit analyses to identify ways to run operations efficiently and effectively.
• Handle new budget requests by advising on reallocation of existing budgets or submission of new budget requests.
• Advise on expense eligibility for federal grant funding versus other resources.
• Prepare budgets, budget narratives, and spending plans for new funding source applications.
• Prepare cashflow projections and periodic financial reports as required by funding sources.
• Analyze revenue and expenses across programs and advise management on financial improvements.
• Identify key issues in earnings and spending, and offer solutions for sustainable development.
• Build and update standard cost structures and identify reasonable pricing for classes, programs, and outreach projects.
• Support the FP&A team in monthly closing tasks, quarterly presentations, and financial stability initiatives.
• Provide ad hoc analysis and review unit policies and procedures in terms of finance.

Required Qualifications

• Bachelor's degree in Finance and Accounting; CMA, CPA, or ACCA certification is a plus.
• Minimum 4 years of experience in financial planning and analysis or a similar role in a multinational organization.
• Experience preparing bidding budgets for state projects is a plus.
• Proficiency in English and Vietnamese.
• Knowledge of ERP systems, budget tools, general accounting principles, and basic taxation regulations.
• Strong analytical and financial skills to prepare reports, charts, and presentations, including advanced proficiency in Excel and PowerPoint.
• Excellent organizational skills to coordinate and prioritize multiple complex duties with attention to detail and deadlines.
• Strong interpersonal skills to interact effectively with a broad range of stakeholders from diverse backgrounds.
• Sound judgment and decision-making skills in situations with limited guidelines.
• Commitment to integrity, confidentiality, and a positive, collaborative attitude.

Embedded within the Boston-based operations team, the Accounting Operations Specialist reconciles portfolio accounting system data daily with custodians and maintains the accuracy of benchmarks, prices, dividends, and corporate actions. Working closely with a counterpart in Edinburgh, Scotland, this role delivers cross-timezone operational support that keeps AUM reporting, quarterly billing, and month-end close processes accurate and on schedule.

Core Functions

• Reconcile portfolio accounting system data daily with various custodians to ensure accuracy.
• Maintain accuracy of system data, including benchmark values, prices, dividends, interest, corporate actions, and cost basis.
• Research and fulfill requests from the client service team related to portfolio transactions and reporting.
• Perform back-office tasks associated with account opening and closing.
• Produce month-end and quarter-end reports and validate AUM and performance reporting, including troubleshooting errors.
• Ensure all accounts are set up for proxy voting and collaborate with outsourced class action and proxy voting service teams.
• Perform the quarterly billing process and assist in ensuring all outstanding fees are paid promptly.
• Download and scan custodian statements each month and provide support for operations projects.

Qualifications & Experience

• Minimum bachelor's degree or equivalent work experience.
• 1-3 years of experience in a financial services client service or operations role.
• Experience with Advent APX, Moxy, and Revenue Center is a plus.
• Expert proficiency in all Microsoft applications, with the ability to leverage systems and processes for accurate and efficient execution.
• Strong math, analytical, problem-solving, and decision-making skills.
• Excellent organizational skills with superior attention to detail and the ability to manage multiple tasks concurrently.
• Strong working relationships with trading and client service team members across the organization.
• Proactive and self-motivated, with good time management and prioritization abilities.

Reporting to management within the trade finance function, the Accounting Operations Specialist verifies accounting entries, reconciliations, and international settlements while ensuring regulatory compliance across import and export transactions. Partnering with customer-facing teams on inquiries and relationship maintenance, this role enables accurate document preparation and regulatory reporting that sustains the bank's trade services operations.

Primary Duties

• Provide services and advisory support for trade import and export transactions.
• Ensure completeness of document preparation and verify applications for regulatory compliance.
• Verify accounting entries in the related system and re-check reconciliation and international settlement.
• Create reports required by regulatory authorities.
• Review and update trade services operational guidelines and manuals, and participate in system enhancements to achieve operational efficiency.
• Address customer inquiries and participate in customer relationship maintenance and trade service promotion.

Skills & Qualifications

• Bachelor's degree in Economics, Accounting and Finance, Business Administration, or a related field, with a professional or trading license.
• Minimum 2 years of experience in a related field.
• Advanced analytical, financial analysis, and interpersonal skills.
• Excellent collaboration and verbal and written communication skills.
• Strong attention to detail and accuracy.

Sitting at the intersection of fiduciary cash management and insurance operations, the Accounting Operations Specialist performs daily, weekly, and monthly cash balancing and reconciliation as a member of the CoverWallet Accounting Operations team reporting to the Manager of Accounting Operations. Operating across internal and external stakeholder groups, including Finance, Controllership, insurance carriers, and front-office teams, this role ensures fiduciary funds are accurately reported and disbursed each month.

Duties

• Perform daily, weekly, and monthly fiduciary cash balancing and reporting.
• Download banking activity reports from financial institutions to complete the daily reconciliation process.
• Track discrepancies and coordinate the resolution of issues related to the customer payment application.
• Evaluate information from multiple sources, reconcile conflicts, and decompose high-level information into actionable details.
• Process carrier remittances as assigned and partner with the controllership team to resolve outstanding fiduciary bank account reconciliation items.
• Partner with operations and product teams to resolve policy, system, and data input errors causing cash reconciliation issues.
• Conduct ad hoc analysis using in-house systems and databases to identify recurring imbalance drivers.
• Serve as the primary point of contact for internal and external inquiries, and ensure compliance with accounting policies and financial controls.

Experience & Qualifications

• Bachelor's degree in Accounting, Finance, Management, or Mathematics preferred.
• Minimum 3 years of related experience.
• Solid financial accounting and analytical skills, including experience researching and resolving reconciliation variances.
• Advanced proficiency in Excel, Google Sheets, and database analytics.
• Insurance agency accounting experience preferred.
• Demonstrated excellent verbal, interpersonal, and written communication skills.
• Strong customer service focus with proven relationship-building skills.
• Highly organized, motivated, and self-driven, with the ability to multitask in a fast-paced environment and manage projects from concept to execution.

A key member of BDO Canada's Cloud Accounting Services group, the Accounting Operations Specialist provides technical and accounting support to internal bookkeepers and external clients nationwide, including executing software deployment testing and designing financial reports across platforms such as Excel and Power BI. Collaborating across internal end users, outsourced bookkeeping partners, and the technology development team, this role advances the reliability and quality of cloud-based accounting services for clients coast to coast.

Key Deliverables

• Provide technical support for internal bookkeepers and external client users, applying accounting knowledge to understand user needs and recommend best practices.
• Coordinate with outsourced bookkeeping to ensure support is aligned with policies and expectations.
• Act as a liaison between internal end users and the technology development team to articulate and improve end-user requests.
• Execute testing on new software deployments, including updates and new features.
• Participate in the design of financial reports across platforms, including accounting software, Excel, and Power BI.
• Assist in the development and delivery of practical business advice for clients and participate in various ad hoc projects.
• Provide financial technical expertise, and recommend and implement best practices through innovative strategies.

Technical Qualifications

• Post-secondary degree or diploma in Accounting, Business, or Computer Science.
• Minimum 2 years of experience in accounting, with emphasis on audit or bookkeeping and reporting.
• Advanced proficiency in MS Office, including Word and Excel.
• Experience with accounting software such as Microsoft Dynamics NAV, Xero, QuickBooks, or Sage.
• Experience with Python is an asset.
• Excellent interpersonal skills with the ability to work in a team environment and manage multiple tasks and deadlines.

Accurate vendor payments and customer billing at the North American Headquarters in El Segundo, CA, depend on the Accounting Operations Specialist, who processes invoice batches, conducts twice-monthly check runs, and manages AP and AR aging reports to keep cash flow controlled. Based within a team focused on AP and AR functions, this role builds reliable transaction records in the general ledger system and serves as the internal and external point of contact for vendor and payor inquiries.

Areas of Ownership

• Review, scan, and batch invoices for payment processing.
• Conduct twice-monthly check runs, including off-cycle checks as needed.
• Enter invoices and receipts into the general ledger system.
• Bill customers for direct charges and reimbursements or billbacks according to terms.
• Generate and follow up on AP and AR aging reports.
• Answer vendor, payor, and internal inquiries.

Professional Experience

• High school diploma required; some college coursework or accounting certifications preferred.
• 3-5 years of experience in general business, accounting, accounts payable, or accounts receivable.
• Experience in real estate or IT service-related AP/AR is an asset.
• Familiarity with Yardi Voyager and experience with foreign currencies.
• Excellent attention to detail with strong self-review skills.
• Strong verbal and written communication skills.
• Highly self-directed with the ability to work effectively in a remote or dispersed team environment.

As the Accounting Operations Specialist, this role prepares and posts monthly journal entries, performs account reconciliations, and analyzes financial results to ensure completeness and accuracy of data aligned with SOX compliance requirements. The Financial Planning and Analysis team relies on this work to reflect pending trends in forecasts and budgets, with the specialist partnering directly with business stakeholders and business leads to deliver actionable financial insight and support capital project reporting.

Role Responsibilities

• Prepare and post monthly journal entries for all business transactions leading up to the financial statements.
• Perform account analysis and monthly reconciliations of key accounts, along with other month-end and year-end closing responsibilities.
• Analyze financial results regularly to ensure completeness, accuracy, and consistency of financial data.
• Analyze pending trends to advise business leads on changes in patterns relative to annual targets, and recommend possible adjustments.
• Gather and review operations metrics to support financial data review and analysis.
• Ensure financial data generation processes comply with applicable internal control requirements, including SOX.
• Partner with business stakeholders to recommend and implement improvements to financial data gathering, including the timeliness and accuracy of accruals.
• Facilitate financial reporting to provide insight and guidance to business leads by resolving issues and escalating complex concerns.
• Prepare and provide ad hoc financial and data quality analysis for budget, forecast, and capital projects.

Background & Experience

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• CPA designation preferred.
• Direct experience in financial analysis with a strong drive to continuously evaluate and improve processes.
• Solid knowledge of SAP FI, MM, PM, and BPC, with advanced proficiency in Microsoft Excel.
• Proven technical and analytical skills with the ability to identify trends and insights creatively.
• Growth mindset with curiosity to probe, discover, and solve problems.
• Effective relationship-building skills with the ability to deliver results collaboratively and through influence.
• Strong attention to detail.

Accounting Operations Specialist delivers end-to-end accounts payable processing in a shared services environment, managing invoice intake, payment proposals, accruals, and vendor reconciliations for a high-volume operation handling 1,000 or more invoices monthly. The work directly supports organizational financial controls and month-end close accuracy, with the specialist maintaining standard operating procedures and SLA frameworks while drawing on hands-on experience with SAP, PeopleSoft, or Oracle systems.

Day-to-Day Responsibilities

• Process invoices in a timely and accurate manner and follow up with designated approvers for timely approvals.
• Reconcile processed work by verifying entries and comparing system reports.
• Charge expenses to accounts and cost centers by analyzing invoices and expense reports and recording entries.
• Process payment proposals in accordance with policy and applicable controls, including stop-payments and purchase order amendments.
• Maintain accounting ledgers by verifying and posting account transactions.
• Analyze spend and compute required accruals and prepaids for the month, providing applicable reports on a daily, weekly, and monthly basis.
• Maintain records management relative to the AP function in accordance with records retention policies and procedures.
• Update standard operating procedures regularly for all new exceptions, workarounds, or changes occurring in day-to-day operations.

Education & Experience

• Full-time commerce graduate or MBA in Finance.
• 6-8 years of end-to-end accounts payable experience, including invoice processing, payments, vendor help desk, reconciliations, and month-end close; minimum 4 years in a shared services environment.
• Experience participating in at least one onsite transition or migration exercise.
• Hands-on experience creating and maintaining standard operating procedures.
• Knowledge of SLA and KPI frameworks applicable to the accounts payable process.
• Experience with SAP, PeopleSoft, Oracle, or a web-based AP module in a shared services environment, with a track record of processing 1,000+ invoices and 200+ vendor queries monthly.
• Excellent communication, problem-solving, and multitasking ability.
• Knowledge of key improvement areas within the AP function.

The Accounting Operations Specialist produces daily invoice audits and carrier bill processing for a high-growth third-party logistics company in its fourth record-breaking year, working alongside the Financial Operations Team to maintain and improve billing accuracy for both customers and carriers. Success in the position means collaborating across internal departments to resolve discrepancies, respond to payment and rate inquiries, and identify process improvements that strengthen the financial operations supporting the logistics business.

Job Functions

• Audit and process invoices sent to customers and bills paid to carriers on a daily basis.
• Identify opportunities to improve current financial operations processes through critical thinking and analysis.
• Assist with the application of customer payments.
• Collaborate with multiple internal departments to ensure accurate invoicing and billing.
• Respond to payment status and rate confirmation inquiries.

Knowledge, Skills & Abilities

• High school degree or equivalent work experience in finance and invoicing or billing.
• Previous experience in freight and logistics.
• Experience with data entry into accounting systems and with Microsoft Excel.
• Strong organizational skills with superior attention to detail.
• Team-oriented mindset with excellent written and verbal communication skills, including the ability to reconcile discrepancies and variances with customers and carriers.