ACCOUNTING OPERATIONS SPECIALIST RESUME EXAMPLE

Emily Johnson

Denver, CO

(555) 123-4567

emily.johnson@email.com

linkedin.com/in/emilyjohnson

SUMMARY

Results-driven Accounting Operations Specialist with 1+ years of experience in invoice processing, data entry, and financial reporting within operations. Proven record of achieving accurate and timely financial transactions. Expertise in QuickBooks, invoice management, and financial reporting to optimize accounting operations, mitigate payment delays, and ensure smooth financial processes.

SKILLS

QuickBooks Accounting

Invoice Processing

Financial Reporting

Account Reconciliation

EXPERIENCE

Accounting Operations Specialist

Greenfield Consulting, Denver, CO

June 2022 - Present

• Process incoming agent invoices for payment via QuickBooks, ensuring accuracy in data entry for 100+ invoices monthly.
• Track receivables and follow up on past-due accounts, achieving a 10% reduction in overdue payments.
• Support monthly financial reports and prepare data for month-end closing, maintaining accuracy in financial records.
• Assist in reconciling accounts and troubleshooting discrepancies, improving reporting accuracy by 15%.

Accounting Assistant

Silverstar Enterprises, Denver, CO

July 2021 - May 2022

• Supported daily accounting operations by processing customer payments and tracking cash receipts.
• Entered and reviewed financial data into QuickBooks, ensuring proper classification and accuracy in 200+ transactions.
• Assisted in preparing monthly reports, contributing to 100% on-time report submission for internal stakeholders.
• Reviewed and verified invoices and expense reports for accuracy, improving data integrity by 5%.

EDUCATION

Bachelor of Science in Accounting

University of Colorado Boulder, Boulder, CO

Michael Lee

Chicago, IL

(555) 234-5678

michael.lee@email.com

linkedin.com/in/michaellee

SUMMARY

Results-driven Accounting Operations Specialist with 4+ years of experience in financial reporting, invoice management, and account reconciliation within the financial services industry. Proven record of increasing operational efficiency by 15%. Expertise in QuickBooks, journal entry management, and process improvement to optimize workflows, mitigate discrepancies, and ensure timely reporting.

SKILLS

QuickBooks Accounting

Financial Reconciliation

Process Improvement

Invoice Management

EXPERIENCE

Accounting Operations Specialist

Lakeside Financial Group, Chicago, IL

August 2021 - Present

• Process and submit invoices for multiple departments, ensuring a 100% on-time payment rate for over $500K in monthly expenses.
• Review and reconcile general ledger accounts monthly, achieving a 98% accuracy rate in account balances.
• Work with the Operations team to resolve discrepancies in inventory and costing, improving financial data accuracy by 20%.
• Coordinate month-end closing procedures, assisting in the timely completion of financial reports for management.

Accounting Coordinator

Bright Solutions LLC, Chicago, IL

June 2019 - July 2021

• Managed accounts payable and receivable processes, ensuring timely payments and reducing late fees by 12%.
• Prepared and posted monthly journal entries, contributing to accurate general ledger reconciliations.
• Assisted with internal audits, providing documentation and support for smooth, efficient audits with 100% compliance.
• Monitored financial transactions, ensuring consistency with financial statements, improving reporting accuracy by 10%.

EDUCATION

Bachelor of Science in Accounting

DePaul University, Chicago, IL

Sarah Williams

New York, NY

(555) 345-6789

sarah.williams@email.com

linkedin.com/in/sarahwilliams

PROFESSIONAL SUMMARY

Results-driven Accounting Operations Specialist with 8+ years of experience in financial reporting, accounts reconciliation, and team leadership within the corporate finance sector. Proven record of improving operational efficiency by 25% through strategic process improvements. Expertise in QuickBooks, internal control compliance, and month-end close processes to optimize financial operations, mitigate risks, and ensure accurate financial reporting.

CORE SKILLS

QuickBooks Accounting

Financial Analysis

Team Leadership

Internal Controls

EXPERIENCE

Senior Accounting Operations Specialist

Horizon Financial Services, New York, NY

January 2018 - Present

• Lead the month-end and year-end closing processes, ensuring timely and accurate financial statements for 5+ departments with $10M+ in annual revenue.
• Oversee accounts payable and receivable functions, improving on-time payments by 15% and reducing outstanding accounts by 20%.
• Analyze financial discrepancies, implementing corrective actions that resulted in a 30% reduction in billing errors.
• Develop and implement process improvements, increasing team efficiency by 25% and reducing operational bottlenecks.

Accounting Operations Specialist

Midtown Financial, New York, NY

March 2015 - December 2017

• Managed daily accounting operations, including journal entries, reconciliations, and financial reporting for multiple business units.
• Coordinated with external auditors, ensuring 100% compliance with financial regulations and successful audit results.
• Processed financial transactions, including vendor invoices and client payments, contributing to a 12% improvement in cash flow management.
• Led the implementation of new accounting software, improving reporting speed and accuracy by 20%.

EDUCATION

Bachelor of Science in Accounting

New York University, New York, NY

• Accomplished day-to-day account administration by processing deposits, withdrawals, and balancing transactions, ensuring compliance with policies, laws, and regulations.
• Coordinated support division functions, maintaining accurate information on trust accounting systems to meet operational needs.
• Responded promptly to internal and external client requests, ensuring timely resolution of account issues and inquiries.
• Independently managed operational requirements, including complex processing and research, to resolve problems and improve client satisfaction.
• Led the tracking of delinquencies and collaborated with Trust Officers to ensure timely resolutions.
• Assisted in policy development, system testing, and process improvements to enhance department functions and workflow efficiency.

Core Skills:

• Account Administration
• Trust Accounting
• Transaction Balancing
• Client Relations
• Operational Research
• Policy Development

• Coordinated daily AP and Handback workflows to ensure timely processing of payments and issue resolution.
• Processed incoming Agent invoices for payment via ImageNow and VIPR, performing additional research to resolve discrepancies.
• Trained new hires and kept existing Accounting Operations staff informed on process changes and updates to ensure smooth operations.
• Handled customer complaints and disputes with professionalism, ensuring timely resolution and escalating serious issues to the Accounting Operations Manager.
• Processed Agent invoices in accordance with financial authorization rules, ensuring proper filing within ImageNow for easy access and tracking.
• Promoted teamwork and maintained a positive attitude, ensuring efficient, courteous, and friendly interactions with customers at all times.

Core Skills:

• Accounts Payable
• Invoice Processing
• Customer Dispute Resolution
• Team Coordination
• Financial Authorization
• Process Training

• Maintained administration duties for Microsoft Dynamics SL 2018, Concur Expense Reporting software, and DataBasics time reporting software.
• Managed accounting system setup, including creating new companies, account/project codes, user access, security, and troubleshooting issues for the systems.
• Assisted and coordinated with the Accounting Administrative Assistant to ensure all accounting exhibits are current and posted on the company intranet.
• Prepared monthly intercompany invoicing and reviewed project transactions, reporting project costs to management.
• Responsible for the completion of general ledger trial balances for assigned companies, ensuring timely and accurate reporting, and addressing review questions.
• Supported general ledger processing, including month-end journal entries, transaction reviews, and making recommendations for updates to improve classification accuracy and streamline data processing.

Core Skills:

• Accounting Systems
• General Ledger
• Journal Entries
• Financial Reporting
• Transaction Classification
• Intercompany Invoicing

• Managed US GAAP general accounting activities for local GE Businesses, ensuring accurate financial reporting and compliance with global standards.
• Prepared and recorded routine entries, including subsystem transactions, ensuring proper support and timely booking in accordance with global closing calendars.
• Facilitated the annual STAT audit and supported STAT/Tax-related projects, such as the Qianhu project, ensuring timely and accurate financial documentation.
• Performed month-end closing activities, including preparing and posting journal entries, running reports, and meeting business deadlines for accurate reporting.
• Conducted monthly and quarterly account reconciliations per GE Policies, ensuring accurate and compliant financial records.
• Provided ad hoc reports to HQ, local controllership teams, and finance functions, ensuring all financial data was timely, accurate, and aligned with GE regulations.

Core Skills:

• US GAAP Accounting
• Journal Entries
• Account Reconciliation
• Financial Reporting
• STAT Audit Support
• Data Confidentiality

• Analyzed and processed routine and non-routine confidential correspondence for client portfolio transactions, ensuring accurate capital calls, cash, and stock distributions.
• Monitored incoming general correspondence through email, logging, printing, and distributing it to the appropriate departments, servers, and files for timely action.
• Communicated wire instructions to funds and clients upon request and initiated wires via the online banking system for smooth financial transactions.
• Ensured adherence to local statutory/regulatory financial requirements, Company Accounting Standards, and International Accounting Standards (IAS, IFRS), maintaining compliance.
• Coordinated with external auditors to facilitate a smooth, timely audit process, ensuring all financial standards were met and following up on action items.
• Utilized investigative, organizational, and analytical skills to implement data mining projects, extracting, manipulating, and organizing data for informed decision-making.

Core Skills:

• Financial Reporting
• Data Analysis
• Internal Controls
• Audit Coordination
• Wire Transfers
• Financial Forecasting

• Maintained key Operations data pools in Excel and online platforms, ensuring accurate and up-to-date records for operational efficiency.
• Supported the Controller in managing the supply chain cycle, collaborating with Operations to ensure smooth processing and issue resolution.
• Worked with Operations on EDI-related issues and provided backup support to ensure continuity in data exchange processes.
• Reviewed Operations-related invoices for accuracy and posted them in QuickBooks, ensuring financial data accuracy and compliance.
• Maintained internal inventory tracking information, ensuring proper stock levels and reporting within the system.
• Developed new work instructions for specialty pack-outs and uploaded special shipment orders to the warehouse for timely processing.

Core Skills:

• Operations Management
• Data Governance
• Inventory Tracking
• EDI Troubleshooting
• QuickBooks Accounting
• Process Improvement

• Worked closely with department heads to ensure the accuracy of all financial reporting activity, providing insights for informed decision-making.
• Assisted in the preparation and distribution of financial statements, ensuring timely and accurate delivery to stakeholders.
• Researched retailer short payments and disputed discrepancies in portals, ensuring resolution and accurate payment processing.
• Served as project manager for annual product testing and factory audits, coordinating efforts to ensure compliance with industry standards.
• Ran reports from QuickBooks and integrated data into Excel, providing additional insights and supporting data requests from stakeholders.
• Coordinated new shipments for Amazon FBA with the eCommerce Manager, ensuring timely and efficient product delivery to meet customer needs.

Core Skills:

• Financial Reporting
• Retail Dispute Resolution
• Project Management
• QuickBooks Reporting
• Inventory Management
• eCommerce Coordination

• Supported day-to-day accounting and operational needs, ensuring smooth financial operations across the organization.
• Processed and submitted invoices according to customer requirements, maintaining accuracy and compliance with contractual terms.
• Entered invoices in QuickBooks with meticulous attention to accuracy and detail, ensuring proper recording for financial reporting.
• Received and processed invoices and expense reports from consultants and staff, ensuring all documentation was complete and accurate.
• Recorded customer accruals, allowances, and deductions in accordance with contract specifications, ensuring proper allocation.
• Monitored investment portfolio positions daily at multiple custodians/managers, processing trades and cash transactions in the portfolio accounting system.

Core Skills:

• Invoice Processing
• QuickBooks Accounting
• Client Payments
• Accruals & Allowances
• Investment Portfolio
• Transaction Monitoring

• Deposited all monies from fees, reimbursable expenses, salary allocations, and miscellaneous income, ensuring proper allocation and recording.
• Prepared invoices for management fees, construction and asset management fees, reimbursed expenses, and salary allocations, maintaining accurate financial documentation.
• Posted all receipts to QuickBooks and reconciled them with detailed records to ensure accuracy in financial reporting.
• Ensured receivable accounts were collected and up to date, minimizing delays in cash flow and maintaining financial health.
• Processed weekly invoices, including recurring monthly expenses, employee expenses, insurance, property bill-backs, and partner distributions, along with yearly 1099 filings.
• Assisted in reconciling banks, validating cash, and reviewing monthly GL and financials for accuracy, contributing to budget preparation and overall financial oversight.

Core Skills:

• Invoice Management
• Bank Reconciliation
• QuickBooks Accounting
• Fixed Asset Tracking
• Expense Processing
• Operational Support

• Prepared and posted monthly journal entries for all business transactions, ensuring accurate financial statements.
• Performed account analysis and monthly reconciliations of key accounts, identifying discrepancies and ensuring alignment with financial records.
• Handled month-end and year-end closing responsibilities and reporting, ensuring timely and accurate financial submissions.
• Analyzed financial results regularly to ensure the data reflected operational reality and remained complete and accurate.
• Monitored spending trends and advised business leads of changes in relation to annual targets, recommending necessary adjustments.
• Collaborated with stakeholders to improve financial data processes, ensuring compliance with SOX requirements and enhancing accuracy in accruals.

Core Skills:

• Journal Entries
• Account Reconciliation
• Financial Analysis
• Internal Controls
• Financial Reporting
• Data Quality Analysis

• Received and processed products, inventory, and materials, ensuring accurate tracking and reporting.
• Reviewed and verified all paperwork for consistency and accuracy, ensuring compliance with company standards.
• Entered and tracked necessary information into the company's computer systems, maintaining updated records for operational needs.
• Compiled production, shipping, labor, and mill order data, analyzing mill activity reports to generate various reports and schedules.
• Distributed reports to appropriate staff, ensuring timely access to relevant operational information.
• Assisted with month-end reporting, accounting close requirements, and performed physical inventory counts to ensure accurate financial reporting.

Core Skills:

• Inventory Management
• Data Entry
• Month-End Reporting
• Cost Analysis
• General Ledger
• Physical Inventory