WHAT DOES A LEAD ADMINISTRATOR DO?
Published: Jan 09, 2026 - The Lead Administrator provides production support across large-scale server environments and manages data center operations for business- and mission-critical applications. This role involves handling escalated incidents, assessing risks, supporting major change initiatives, developing performance dashboards, conducting capacity planning, and overseeing infrastructure design, migration, and upgrades. The administrator also leads technical teams, manages vendors, and executes technical transitions with thorough documentation.
A Review of Professional Skills and Functions for Lead Administrator
1. Lead Administrator Roles and Details
- Timekeeping Administration: Check and code timesheets.
- Recruitment Coordination: Contact potential new employees and set up interviews.
- Employee Onboarding: Manage the onboarding of new employees.
- HR Support: Help employees with benefits paperwork and other HR-related topics.
- Administrative Assistance: Assist managers and supervisors with special requests.
- Data Entry: Responsible for project-specific data entry.
- Records Management: File daily paperwork and reports.
- Meeting Documentation: Attend and document site meetings and maintain records on action items.
- Office Procurement: Shop for office necessities (coffee, toilet paper, paper towels, soap, etc.)
- Stakeholder Liaison: Liaise with site employees with the corporate staff.
2. Lead Administrator Key Accountabilities
- OFAC Supervision: Supervise OFAC work for the EMEA offices.
- Process Leadership: Take the lead with the onboarding of EMEA offices onto Pipefy.
- Stakeholder Liaison: Liaise with administration contacts for the EMEA offices performing the OFAC service.
- Compliance Screening: Perform OFAC checks for premiums and claims within the required turnaround times.
- Records Management: Ensure that OFAC input files and proof of OFAC runs and completion dates are saved and accessible.
- Workflow Management: Use the workflow tool Pipefy.
- Data Tracking: Update and complete the OFAC tracker on a timely basis.
- Reporting Compliance: Complete monthly review forms by the last working day of the month.
- Operations Follow-up: Follow up with Operations Analysts when files are due but have not been received.
- Issue Escalation: Escalate non-compliance to the Head of Operations.
3. Unix Lead Administrator Responsibilities and Key Tasks
- Problem Analysis: Assess and diagnose a problem by analyzing the interactions between key drivers.
- Business Planning: Define clear business objectives and desired outcomes to guide own work and the work of others.
- Application Methodologies: Understand tools and methodologies related to the design, configuration, building, and testing of application functionality.
- Application Development: Understand how to design, configure, build, and test application functionality.
- Technology Fundamentals: Understand technology fundamentals, including architectures, data modeling, and the application development lifecycle.
- Requirements Translation: Translate business needs into associated technical requirements and understand solutions that will incorporate these requirements.
- Workstream Ownership: Independently own a work stream, reviewing and potentially directing the work of more junior staff.
- Solution Development: Develop solutions to client problems through the application of methods and tools.
- Solution Validation: Validate solutions with subject matter experts.
- Client Accountability: Demonstrate accountability and contribute to the successful realization of client goals.
- Decision Making: Identify and solve problems using analysis, experience, and decision-making.
4. Senior Lead Administrator Details and Accountabilities
- Executive Support: Provide proactive administrative support for the Sr. Director and the leadership team.
- Calendar Management: Manage and maintain the Sr. Director’s calendar by proactively prioritizing commitments and resolving conflicts and last-minute changes.
- Scheduling Coordination: Assist in scheduling support for the S&H leadership team.
- Event Coordination: Plan and coordinate the logistics of team meetings, events, celebrations, and retreats.
- Expense Processing: Process expense reports for the S&H leadership team.
- Visitor Management: Register, greet, and host outside visitors.
- Employee Onboarding: Assist with the onboarding of new S&H staff members.
- Team Communication: Maintain awareness of enterprise- and/or department-wide events, deadlines, and deliverables, and proactively communicate with the team.
- Project Support: Assist with special projects and coordinate timelines to support the team.
- Cross-Team Collaboration: Connect and coordinate with other administrative professionals in team meetings.
5. Lead Administrator Details
- Production Support: Provide production support within large-scale server environments.
- Data Center Operations: Manage data center operations supporting business- and mission-critical applications.
- Incident Management: Handle escalated incidents and high-severity tickets.
- Risk Assessment: Assess risks and impacts and participate in major change initiatives.
- Capacity Planning: Develop reporting and performance dashboards and conduct capacity planning.
- Technical Leadership: Lead technical teams (5-20 members) and manage vendors.
- Transition Management: Execute technical transitions and documentation (onsite to offshore).
- Infrastructure Engineering: Design, migrate, and upgrade existing infrastructure.