What Does A HSE Coordinator Do?

WHAT DOES A HSE COORDINATOR DO?

Updated: Jul 28, 2025 – The Health, Safety, and Environment Coordinator (HSE Coordinator) ensures full responsibility for health, safety, and environmental protection at the worksite, including conducting safety orientations and HSE training. This position supports equipment inspections, incident investigations, and ensures compliance with HSE regulations and reporting requirements. The coordinator also maintains accurate documentation, such as safety data sheets and meeting records, to monitor trends and enforce corrective actions.

A Review of Professional Skills and Functions for HSE Coordinator

1. HSE Coordinator Details and Accountabilities

HSE Implementation: Take responsibility for implementing HSE procedures
Inspection Coordination: Conduct weekly inspections with subcontractors’ supervisors
Equipment Monitoring: Ensure all machinery and equipment at the site are in good working condition and have all the necessary working certificates
PPE Compliance: Ensure all workers at the site are wearing appropriate PPE at all times
Safety Communication: Conduct weekly safety talk/briefing
Site Housekeeping: Ensure proper housekeeping by the subcontractors daily
Toolbox Meetings: Conduct a daily toolbox meeting with the subcontractors
Safety Induction: Conduct a safety induction program for new workers
Daily Inspection: Conduct daily safety inspection
Visitor Safety Advisory: Advise external customers of safety needs when visiting the site

2. HSE Coordinator Essential Functions

Regulatory Compliance: Ensure that federal, state, and local laws, regulations, rules, and codes are observed and maintained.
Safety Assessment: Perform on-site safety assessments
Recordkeeping Management: Manage safety recordkeeping and reporting requirements
Training Coordination: Coordinate safety training for all new and existing employees
Training Implementation: Plan, develop, and implement safety training for new employee orientation and annual required programs
Hazard Control Development: Help develop controls for identified hazards, and coordinate the implementation of controls from the results of hazard analysis.
Effectiveness Evaluation: Measure and evaluate the effectiveness of the hazard control system, policies, and procedures
Safety Recommendations: Recommend changes that reflect improved opportunities to eliminate workplace accidents and injuries.
Hazard Identification: Identify and evaluate hazardous conditions and practices in the workplace, conduct and coordinate on-site inspections to audit physical conditions and safe work practices.
Compliance Advisory: Provide advice and counseling for all compliance regulations.

3. HSE Coordinator General Responsibilities

Accident Reporting: Compile, analyze, interpret, and report accidents, as well as review property and injury reports.
Workers’ Compensation Administration: Responsible for the overall administration of the workers’ compensation program.
Safety Rewards Support: Assist in the administration of safety reward programs.
Professional Presentation: Present information in a group and meeting setting with professionalism
Safety Awareness Promotion: Promote Health and Safety awareness through internal company memoranda, newsletters, and specific monthly training programs.
Audit Compliance: Perform audit practices and records of manufacturing plants to ensure compliance with the company.
Regulatory Reporting: Responsible for preparing and submitting all plant and regulatory reports on time.
Incident Investigation: Investigate, analyze, and report all accidents resulting in time lost injuries/illnesses or major property, liability, or equipment damage.
Regulatory Representation: Assist in representing the plant in all safety-related hearings (OSHA, MIOSHA, etc.).
Disciplinary Enforcement: Recommend and enforce appropriate disciplinary action when safety policy violations have occurred.
ISO Standards Maintenance: Responsible for assisting and maintaining ISO 45001 and ISO 14001

4. HSE Coordinator Responsibilities and Key Tasks

Project Inspection: Conduct formal (documented) project inspections with the project Superintendent and a worker to ensure hazards are identified and a corrective action plan is developed and implemented
Claims Support: Support project Supervision with claims management and return to work processes
Training Needs Assessment: Meet with project staff to discuss training needs
Relationship Building: Build and maintain effective working relationships
HSE and Quality Behavior: Demonstrate HSE and Quality behaviours that reflect corporate expectations of Actively Caring and Plan, Do, Check, Act
HSE Leadership: Demonstrate visible and professional HSE leadership at all times, including mentoring and coaching direct reports
Pre-task Planning Support: Assist, conduct, and coach workers with pre-task planning
Safety Record Maintenance: Update safety records in the safety systems
Safety Issue Follow-up: Follow up on all outstanding safety-related issues
Procedure Review: Review subcontractors’ method statements, risk assessments, and safe work procedures

5. HSE Coordinator Roles and Responsibilities

Personal Responsibility: Take responsibility for own health, safety, and environmental protection, as well as the general public, and visitors to the sites
Safety Orientation: Conduct project-specific safety orientations with all workers and visitors new to the worksite before commencement of work on the project
HSE Training: Arrange or conduct HSE training for workers and Supervisors
Equipment Inspection Support: Assist in equipment inspections and preparation of reports, and follow up on all noted deficiencies
Safety Plan Implementation: Assist the project Supervisor in the implementation and communication of the project-specific safety plan
Regulatory Inspection Coordination: Accompany local government HSE inspectors and the project Superintendent for inspections, and ensure corrections to compliance with legislation are taken
SDS Compliance: Ensure all controlled products supplied to projects are accompanied by a corresponding current safety data sheet (SDS/MSDS) and other documentation as required by local government regulations
HSE Documentation: Ensure all required HSE reports and meeting minutes are filed, with copies sent to the appropriate personnel for review and corrective action
Incident Investigation Support: Assist with conducting incident investigations, analysis, and completion of incident reports and summaries
Incident Data Review: Review incident reports and maintain monthly statistics to identify undesirable trends

6. HSE Coordinator Job Summary

Incident Investigation Response: Work with operational management to address corrective actions from injury and incident investigations
HSE Documentation Management: Maintain all HSE documents and records
HSE Policy Implementation: Support the Project HSE Manager and team with planning, coordination, and implementation of HSE policies, guidelines, and procedures at the project site to ensure that HSE objectives are met
HSE Support Services: Provide support to the Project and Operations team in all aspects of HSE issues
Regulatory Compliance Monitoring: Ensure HSE compliance in the project and perform regular HSE inspections and audits
HSE Meeting Participation: Attend meetings on HSE-related matters
HSE Initiative Support: Provide support to the HSE department on the implementation of HSE initiatives (e.g., campaigns)
Safety Observation Management: Responsible for lead-safe observation cards, etc
Contractor Compliance Oversight: Ensure compliance by contractors with HSE plans, HSE policies, SWPs, PTW procedures, etc
HSE Training Delivery: Conduct HSE training and orientation for employees involved in the project

7. HSE Coordinator Responsibilities

HSE Task Execution: Undertake HSE duties as directed by the National HSE Manager, consistent with the requirements of the Residential and Group’s Health Safety Environment Management Systems
HSE Reporting Coordination: Maintain a direct line of reporting to the National HSE Manager regarding all HSE matters, as well as collaboration with the broader Residential and Group HSE teams
HSE Document Review: Assist in the review of HSE Management Plans, Job Safety and Environment Analysis, or equivalent, insurance, and other relevant HSE documentation provided by Service Providers prior to commencement of work in a timely manner
Contractor Review Participation: Participate in Principal Contractor (PC) HSE tender reviews and undertake HSE implementation reviews
HSE Portal Administration: Administer the HSE Residential Service Provider Online portal (HammerTech) for all WA portfolios with a focus on Landscaping Service Providers
HSE Compliance Coaching: Coach Service Providers to enable compliance with the company HSE requirements
Operational HSE Support: Provide HSE operational support to the Residential Landscaping Team
Injury Case Administration: Administer workers' compensation, injury management and return to work processes and assist in the administration of any relevant case in the Team under their scope of work

8. HSE Coordinator Overview

HSE Plan Review: Review relevant HSE Management Plans, SWMS and WRMP across key activities and assist the business to prepare
System Development Support: Assist in the ongoing development and implementation of the HSE Management Systems and supporting policies, procedures, guidelines and awareness programs
HSE Communication Facilitation: Facilitate the dissemination of health, safety environmental information to all relevant personnel
Incident Investigation Reporting: Conduct investigation and formal reporting of incidents involving injury, near miss, damage to plant and equipment, or environmental harm within 24 hrs and ensure that appropriate and timely action is initiated to prevent recurrence
Dispute Resolution Participation: Participate in the resolution of any disputes in consultation with the National HSE Manager Residential, which may arise over workplace health, safety environmental issues
HSE Training Delivery: Assist with the delivery of HSE induction and any other HSE-relevant training
Stakeholder Relationship Management: Develop and maintain relationships with internal parties who operate as the 'customers' of the HSE Coordinator role
Cross-Team Liaison: Liaise with multiple projects and stakeholders in different teams based across multiple locations

9. HSE Coordinator Details and Accountabilities

Pandemic Risk Management: Ensure and implement procedures and protocols/determine preventive measures related to the pandemic
HSE System Oversight: Plan and monitor the implementation of the site's HSE Management System
Health Authority Compliance: Respect and enforce the recommendations of health authorities related to the pandemic
EMS Implementation Assurance: Ensure the application of the EMS, in line with the Group HSE approach
Environmental Program Planning: Fix the Environmental Management Program in agreement with the EMEA HSE Manager, the Site Director and the staff
Emergency Notification Protocol: Immediately notify the Site Director and the EMEA HSE Manager in the event of a major emergency
Audit Program Management: Establish and monitor the factory HSE audit program, as well as any corrective actions resulting from any audit related to safety and the environment (internal or external)
Regulatory Liaison Management: Ensure the link with the official and national organizations dealing with safety and the environment, as well as with the Group interlocutors
HSE Communication Delivery: Ensure communication and HSE training of the site
HSE Reporting Preparation: Establish group environment and safety reporting
HSE Review Facilitation: Animate the HSE Management review of the plant by preparing the report
Rule Violation Prevention: Stop any action brought to its attention that does not respect environmental rules or pre-established safety instructions
Emergency Response Leadership: Lead the intervention teams during environmental emergencies
Continuous Improvement Execution: Implement continuous improvement systems, investigate accidents and propose improvements

10. HSE Coordinator Additional Details

HSE Orientation Delivery: Responsible for conducting health and safety orientations (for employees and subcontractors), performing work site inspections, and investigating incidents and injuries/and claims
Safety Training Coordination: Plan for, coordinate, and conduct health and safety training, including but not limited to, orientations, WHMIS, CPR/First Aid, and specialized training
Issue Escalation Protocol: Escalate health, safety, or environmental issues to site/project leads and/or divisional managers
Compliance Monitoring Activities: Monitor employees and subcontractors on site for compliance with safety procedures, regulatory requirements, and management system elements
Hazard Prevention Oversight: Proactively identify and prevent hazardous situations and communicate situations to site management
HSE Coaching Support: Provide coaching and support on health and safety requirements to the project managers, supervisors, foremen and workers related to HSE
Program Development Support: Develop, maintain, and continually improve HSE programs and processes and support the management system
Safety Reporting Analysis: Provide required monthly safety performance reports to management, identify trends, recommend initiatives to reduce incidents and improve prevention initiatives
Primary HSE Liaison: Act as the Primary HSE contact and liaison for assigned operations
Stakeholder Relationship Management: Manage relationships with key clients, including both internal and external stakeholders, on HSE-related matters

11. HSE Coordinator Essential Functions

Site Inspection Monitoring: Perform formal and informal inspections of all work sites to monitor compliance with safety standards and to identify and record potential hazards
Problem Resolution Collaboration: Work with supervisors and employees to develop effective solutions for any problems that may arise
Safety Training Delivery: Prepare, provide and conduct training and instruction in various safety-related topics to employees and supervisors
Safety Meeting Organization: Organize meetings, etc., designed to address safety issues
Weekly Brief Development: Develop weekly safety topics/briefs for distribution
Incident Investigation Execution: Conduct investigations of work-related property damage accidents, injuries and near-miss incidents to establish causal factors and to determine workable means to prevent recurrences
Reporting and Recommendations: Prepare concise but accurate reports of findings and recommendations
Workplace Complaint Resolution: Investigate and satisfactorily resolve employee complaints or issues involving potentially unsafe or unhealthful working conditions

12. HSE Coordinator Role Purpose

Program Administration Support: Assist in the administration of several programs, including personal protective equipment, medical surveillance, workers’ compensation, etc
Shipyard Safety Duties: Perform the duties of a shipyard competent person on an as-needed basis
ERT Team Participation: Serve as a member of the Shipyard Emergency Response Team (ERT)
Emergency Response Coordination: Respond to medical emergencies, chemical spills and other emergencies as part of a coordinated team, and provide guidance and expertise in these situations
Physical Readiness Requirement: Meet the physical demands of the role, which include the ability to wear a respirator, SCBA and enter small, cramped spaces
Respiratory Protection Compliance: Remain clean-shaven to wear a respirator and/or SCBA
Hazardous Waste Assistance: Assist with the company’s Hazardous Waste Management program
Certification Maintenance Training: Successfully complete annual training to maintain certification in RCRA/DOT Hazardous Waste Management
Hazardous Waste Inspection: Inspect hazardous material/hazardous waste storage facilities, coordinate hazardous waste shipments, maintain records, participate in program inspections, etc

13. HSE Coordinator General Responsibilities

HSE Admin Support: Assist in administrative activities for the corporate HSE Department in carrying out responsibilities for documentation preparation and maintenance of HSE documents, statistics, and information, along with coordinating safety communication
HSE Documentation Preparation: Assist the North America (NOAM) HSE Director with documentation preparation, including high-quality preparation and periodically updating/reviewing the NOAM Environmental Health and Safety Manual, forms, procedures, and other related HSE documentation
Standardization Assistance: Assist with HSE documentation and standardization, including organization, review, and policy/procedure updates and suggestions
Safety Statistics Compilation: Compile and review the required federal safety statistics for the Business Unit NOAM and each of the regional offices with the Regional HSE Manager
Program Compliance Monitoring: Assist in managing the Drug and Alcohol Program for the USA, including verification of training and compliance with policy, maintenance of statistics, and providing the required legislative and client-specific reporting requirements
Database Maintenance Activities: Maintain client-specific HSE databases such as ISNetworld, Veriforce, PEC, including data entry of new hires, quarterly statistic updates, HSE updates, and client-specific updates and requirements
Training Records Management: Maintain Employee Training Records and this includes the use of both web-based systems and company software to record, maintain and pre-notify for subsequent employee training
HSE Communications Creation: Create high-quality HSE documents, communications and presentations for distribution under corporate guidelines and the guidance of the HSE Director
Safety Onboarding Support: Assist with employee safety onboarding, ensuring a good safety introduction for all new employees
Regional Support Services: Assist and support the regional offices in meeting required deadlines and goals
Event Coordination Assistance: Assist in the coordination of company meetings, functions, and training events
Clerical Task Execution: Miscellaneous clerical duties such as copying, binding, and laminating
Safe Practices Enforcement: Follow and enforce the Company's required safe work practices and procedures at all times
Policy Compliance Enforcement: Follow and enforce Company policies at all times, including the Code of Ethics and Anti-Corruption
PPE and Safety Adherence: Enforce and abide by the requirements of safe operation and personal safety using required Personal Protective Equipment and Safe Practices per company policy

14. HSE Coordinator Roles and Responsibilities

HSE Document Management: Creation/review of local HSE documents (risk assessments, HSE plans, emergency response plans, customer-specific procedures, ...)
Incident Analysis Support: Responsible for providing expertise and support to operations in incident and hazardous observation, investigation and root cause analysis
Site Inspection Execution: Perform site visits and inspections
Zero Incident Promotion: Support the development and realization of a "zero incident culture."
Regulatory Compliance Support: Responsible for providing support and collaboration on HSE matters related to the country's legislation
Staff Organization Assistance: Assist with various tasks contributing to staff organization
Internal Audit Performance: Perform and follow up internal audits at the local level
Process Implementation Support: Develop and support the implementation of processes and procedures, including hearing processes
Customer HSE Support: Provide HSE expertise to customer support for HSE issues with customers

15. HSE Coordinator Duties and Roles

Basic HSE Compliance: Performs basic and routine duties in a wide range of environmental, health and safety disciplines to achieve compliance with the HSE standards along with federal, state, and local regulatory requirements
Program Implementation Support: Assists in the development, implementation and maintenance of safety and health programs, systems and procedures within the ISO 14001 and OHSAS 18001/45001 Management Systems
Hazard Identification Monitoring: Assists in monitoring hazards that may be present in the work area
Incident Investigation Support: Works with others to investigate accidents, injuries and complaints concerning hazards in the workplace
Corrective Action Tracking: Follows up on corrective action items from investigations, audits, and hazard identifications
Training Participation Support: Participates in employee training, emergency preparedness and assures the quality of programs
Safety Standards Adherence: Understands, adheres to and demonstrates the company’s commitment to Safety and the Environment
SOP Maintenance Use: Maintains and updates SOPs/Work Instructions for all safe work practices and equipment and utilizes them in the day-to-day training

16. HSE coordinator Tasks

ISO System Support: Support the maintenance of the ISO 45001 management system
Audit Assistance Tasks: Assist with periodic Health and Safety audits
Risk Assessment Review: Assist with the completion and review of risk assessments
Employee Induction Support: Conduct employee inductions, working alongside the HR function
PPE Issuance Control: Monitor and control the issuance of Personal Protective Equipment
Toolbox Talk Delivery: Assist with conducting H&S toolbox talks and other training
Recordkeeping Assistance Tasks: Maintain H&S records and assist with other tasks as may be required
Dangerous Goods Support: Assist with the creation of Dangerous Goods Notes
SDS Authoring Tasks: Author Safety Data Sheets using 3rd party software
Task Oversight Management: Oversee the day-to-day running of assigned tasks

17. HSE Coordinator Responsibilities and Key Tasks

HSE Training Oversight: Ensure employees receive proper HSE training and oversee internal/external training programs
Training Registration Support: Register employees for internal or external training
Site Compliance Coordination: Work with Project Managers to ensure employees meet site-specific HSE requirements
Role-Based Training: Ensure employees receive adequate HSE training according to job responsibilities
ERT Training Facilitation: Facilitate Emergency Response Team (ERT), emergency drills and required training
Training Recordkeeping: Maintain training records
HSE Data Tracking: Maintain HSE statistics - Injury/illness and vehicle incident statistics, work hours, etc
Meeting Records Maintenance: Maintain HSE meeting rosters and meeting minutes
Client Database Compliance: Ensure satisfactory compliance with client-required online management databases
Database Management Tasks: Responsible for databases, including ISNetworld, PEC Premier, Avetta/Browz, Veriforce, etc

18. HSE Coordinator Duties

HSE Audit Support: Complete HSE questionnaires, update statistics and training records and participate in desktop and field verification audits
Drug Program Management: Manage D&A Programs: DOT, Non-DOT, DISA, etc
Testing Schedule Coordination: Schedule drug and alcohol testing and maintain records
Client Reporting Tasks: Provide detailed reports and statistical data to clients
USDOT Compliance Support: Support USDOT compliance and driving program
FMCSA Compliance Assurance: Ensure compliance with the Federal Motor Carrier Safety Administration and best practices in driving safety
Driving Safety Compliance: Ensure compliance with USDOT regulations and the driving program
PPE Training Delivery: Ensure employees are trained and aware of the proper use of PPE
Hazard Identification Promotion: Identify hazardous conditions in the workplace and promote safe work practices
Cross-Department Support: Support all departments within the organization to maintain HSE compliance

19. HSE Coordinator Additional Details

SDS Management Tasks: Ensure all chemicals used within facilities have updated Safety Data Sheets (SDS) on file
Chemical Storage Compliance: Ensure all containers that contain hazardous chemicals are labeled and properly stored
HSE Reporting Updates: Provide statistical HSE updates and reports to the HSE manager
Regulatory Documentation Control: The Safety Coordinator must ensure documentation is updated and maintained in accordance with local, state and federal regulations
Case Management Support: Injury/Illness Case Management and Workers' Compensation Cases
OSHA Log Maintenance: Maintain and submit OSHA 300 and 300A Logs
JSA Review Support: Review and evaluate Jobsite Safety Analysis (JSA) with employees and contractors
Incident Investigation Tasks: Conduct incident investigations and Root Cause Analysis (RCA) and maintain incident reporting in the database

20. HSE Coordinator Roles

HSE Compliance Training: Ensure compliance, employee training and competencies relative to HSE programs (ex., Hot work/welding, fall protection, assured grounding, lifts/rigging, tool and equipment inspections, etc.)
Audit Participation Tasks: Participate in external supplier audits and internal ISO 14001 and ISO 45001 audits and field verifications
Inspection and Audit Execution: Conduct internal HSE inspections and audits (OSHA, USDOT, ISO 14001 and ISO 45001)
JSA Review Compliance: Review completed JSA forms to ensure compliance
USDOT Compliance Assurance: Ensure employees and the organization is in compliance with USDOT regulations
Vehicle Safety Compliance: Ensure vehicles operate within USDOT guidelines (Vehicle markings and safety equipment)
5S Program Support: Support the company's 5S Program
Bid Documentation Support: Complete HSE questionnaires and provide HSE statistical documentation for bid and proposal purposes
Contract Compliance Review: Review contracts for HSE compliance

21. HSE Coordinator Tasks

Graphic Design Projects: Design brochures, logos, signs, books, covers, reports, and other communication products
Organizational Management Skills: Exceptional organizational and management skills and literacy
Schedule Coordination Support: Manage and maintain schedules, appointments
Awareness Material Creation: Create project-specific learning and awareness products by using technology, supported by relevant Subject Matter Experts
Computer Skills Proficiency: Possess a high skill level in all aspects of computer function and use
HSE Report Generation: Prepare weekly, monthly, quarterly, and annual HSE reports
Incident System Management: Manage, maintain, and monitor the Project Incident Reporting Management System
Document Editing Support: Prepare and edit correspondence, communications, presentations, and other documents
Research and Reporting: Conduct research, collect and analyze data to prepare reports and documents
Deadline Management Ability: Responsible for multitasking, prioritizing and planning to meet tight deadlines to achieve required targets
HSE Data Support: Provide guidance and support necessary to contribute towards efficient HSE Management by creating, reviewing and administering safety database spreadsheets to support project goals
Performance Trend Tracking: Create Safety performance tracking and trending
HSE Data Tracking: Collect, compile and track HSE data received from all Project sources
Program Trend Analysis: Manage HSE programs through monitoring and analyzing the incidents trending and generate communicable lesson learned materials and campaigns
HSE Task Assistance: Provide support to HSE Management regarding any ad hoc assignments and/or projects

22. HSE Coordinator Essential Functions

Customer Integration Support: Support the Branch leadership in the role of managing and fostering an integrated approach with all USADebusk customers
Regulatory Efforts Support: Support the environmental and regulatory efforts within USADebusk and at customer locations
Customer Safety Relations: Develop a good working relationship with customer Safety teams in an effort to increase the integrated effectiveness of this role
Onboarding Compliance Support: Assist HR and the Branch Managers with verifying new employees are onboarded in compliance with respective customer and USADebusk requirements
Leading Indicator Support: Support USADebusk and Branch leading indicator activities, including toolbox and safety meeting attendance, scheduled inspections, training and positive recognition
Incident Prevention Promotion: Assist Branch leadership with the promotion of intervention strategies so that incidents can be prevented
Onsite Safety Presence: Maintain a high-profile Safety leader onsite and be readily available to employees/contractors for assistance regarding any Safety concerns
HSE Committee Participation: Actively involved as members of customer HSE Committees, organizations, or activities
Policy Compliance Review: Review and verify compliance with USADebusk and customer safety policies

23. HSE Coordinator Overview

Safety Communication Verification: Verify that safety bulletins, alerts, etc., are effectively communicated to employees
Safety Plan Development: Assist Branch leadership in the development of safety plans and programs as requested by the customer
Incident Analysis Support: Assist in the examination and analysis of all incidents to determine the cause and assist with the development of recommendations to prevent recurrence
Action Closure Verification: Verify the closure of recommended actions that are identified
Personal Goal Setting: Develop and complete personal goals for review annually
Investigation Participation Tasks: Participate in incident investigations
Observation Program Evaluation: Evaluate the field implementation of and the effectiveness of the Observation Program and Near Miss processes
Fleet Safety Compliance: Assist the Branch Manager with the implementation and compliance of the Fleet Safety Program and related DOT requirements
Incident Trend Reporting: Track, trend and communicate incidents, near misses and audit findings on a monthly basis

24. HSE Coordinator Roles and Responsibilities

Regulatory Compliance Assurance: Assure compliance with all company, local, state and federal regulatory requirements applicable to the site, administration, HSE and payroll
HSE System Administration: Responsible for administering Syngenta’s Health, Safety and Environmental system (through standards) that supports site operations and business continuity, including HSE policies, Syngenta’s HSE Code of Practices and other company guidelines
HSE Controls Setup: Set up HSE controls to comply with site requirements, including safety meetings, incident investigations, coordinating safety training, and managing records retention as required by state and federal regulations
Risk Analysis Coordination: Schedule and supervise health, safety and environmental testing and perform risk analysis
Daily Communication Reporting: Effectively communicate on a daily basis with peers and supervisor regarding the status of projects and work activities
Risk Management Leadership: Responsible for risk management, objectives and improvement plans, occupational health programs, control of contractors and casual workers
Performance Reporting Tasks: Prepare HSE performance reports, including statistics of incidents, near misses and observation programs
Internal Audit Execution: Carry out internal audits to monitor the corrective action plans related to contributing to the monitoring of the implementation of the improvement plans for risk control
Occupational Health Coordination: Coordinate with the local Occupational Health area for the medical aptitude analysis for Syngenta field workers and employees
Employee Engagement Programs: Coordinate the implementation of programs that involve the participation of employees in HSE activities to improve HSE behaviors and attitudes
Leadership Safety Influence: Influence the leaders of the site to maintain the commitment to the prevention of occupational injuries and illnesses and environmental stewardship
Quality Process Integration: Attend the implementation and execution of HSE requirements in all quality processes in QMS and GSPP

25. HSE Coordinator Essential Duties

Safety Culture Lead: Promote a Safety Culture of Excellence through leading by example, coaching and mentoring
Regulation Compliance Check: Ensure adherence to all relevant legal rules and regulations
HSE Procedure Training: Educate and oversee employees on health and safety procedures and regulations
Personnel Monitoring Tasks: Monitor personnel and workspace
Document Prep Support: Ensure the company is prepared to submit all the relevant health and safety documents
Safe Work Promotion: Encourage and promote the use of safer work equipment, materials and supplies
Incident Report Tracking: Track the number of incidents and produce reports
Chemical Exposure Check: Monitor exposure to certain hazardous chemicals
Unsafe Action Stop: Intervene in unsafe activities or operations

26. HSE Coordinator Essential Functions

Equipment Safety Validation: Validates all equipment to be placed within the Windpark Baltic Eagle, and its documentation is complete and in compliance with statutory and national legislation
Engineering Safety Drive: Drive engineering safety and relevant processes based on a quality assurance approach by applying methodologies such as hazard analysis, risk assessment under European harmonized standards, fault tree analysis and product FMEA
Procedure Safety Review: Comment and review installation and commissioning procedures with a focus on machine and plant safety
Safety Design Review: Review processes and end product and make safety and environmental oriented suggestions so that the windfarm components are safe and environmentally accepted before being shipped but as well as to assure Iberdrola employees are not exposed to hazards
Compliance Workshop Facilitation: Run workshops and inductions and ensure documentation and the plant offshore is in compliance with the ‘country-of-operations' legislation, aiming to create a safe and sustainable work context
Safety Concept Support: Assist in the implementation and continuous improvement of the Baltic Eagle safety and protection concept called ‘SchuSiKo' on site (onshore and offshore)
Site HSE Support: Provide constant HSE management support to the project site by ensuring through regular meetings, walk-downs and reporting through the site team
Incident Investigation Lead: Lead and/or support incident and near-miss investigations for HS & E
HSE Reporting Support: Support during work hour reporting and HSE-relevant monthly calculations
Stakeholder Contact Point: Act as local on-site contact for internal and external stakeholders
Project Meeting Facilitation: Facilitate HSE project meetings with contractors
HSE Representation Meetings: Attend project meetings and represent HSE interests towards all stakeholders

27. HSE Coordinator Key Responsibilities

Medical Check Planning: Monitor the deadlines, plan and schedule of the periodical medical checks
PPE Assignment Scheduling: Monitor any deadlines, schedule and organize the PPE assignment according to the risks of the different roles across the country
PPE Stock Control: Check the stock of PPE and coordinate the purchase of the material in coordination with the area
Access Document Support: Support the business in the preparation of the documents for access to the clients’ sites
Training Deadline Monitoring: Monitor the deadline of the mandatory training according to the local legislation and group procedures, plan and schedule the refresh training programmes
Provider Coordination Tasks: Identification and liaise with providers across the country for the mandatory trainings, PPE and medical checks according to protocols and standards
Budget Participation Support: Participation in the preparation of the annual budget and monitoring of the actual costs on HSE
Newcomer Onboarding Support: Support on the onboarding procedure for the newcomers from an HSE perspective
Office Visit Planning: Planning and organization of the annual visits to the offices according to the local legislation
Org Chart Analysis: Active support in the HSE organizational chart preparation and update and analysis of changes which could have a direct effect on HSE roles across the organization
HSE Document Issuance: Issue of documents needed according to the legislation requirements or the business need on HSE matters
Process Gap Analysis: Gap analysis and continuous improvement on existing processes
Function Coordination Support: Support and coordination to HR and other functions within the organization

28. HSE Coordinator Additional Details

Procedure Development Lead: Lead the creation of Job Hazard Analysis, Physical Demands Analysis and Safe Work Procedures
HSE System Setup: Set HSE systems in place that can be easily and independently followed by the site
Training Schedule Management: Ensure the training matrix is up to date, create a monthly training schedule, and support/guide supervisors on providing the training
KPI Review Support: Review HSE-related KPI's in order to target areas of improvement
Program Implementation Tasks: Ensure corporate and site-specific programs and procedures are developed and implemented, such as industrial hygiene monitoring programs
Compliance Project Work: Work on defined projects and initiatives that support worker health, safety, and environmental compliance (e.g., Government submissions, risk assessments, etc.)
Staff Liaison Tasks: Liaise with plant staff on health, safety and environmental issues
Corporate HSE Communication: Participate in monthly HSE Leads call to ensure the sites are informed of any changes required by Corporate HSE

29. HSE Coordinator Job Description

HSE Plan Support: Assist and support the deployment of the MTS HSE Plan and strategies
Form Management Assistance: Assist with preparing, compiling, tracking and filing HSE forms
SharePoint Admin Tasks: Responsible for HSE SharePoint page and documentation, including injury management administration processes
Register Maintenance Tasks: Maintain HSE Registers, ensuring systems are kept up to date, including maintaining risk registers, document control for the MTS HSE Management System
Safety Communication Support: Assist in developing communication resources, including the development and distribution of toolbox talks, prestart communications, and safety alerts
Training Program Coordination: Coordinate and assist with safety training programs, including implementation of programs and monitor performance gaps, and undertake training of employees
HSE Report Preparation: Preparation of monthly reports and data on a regular and ad-hoc basis to inform these areas of HSE issues and concerns
Committee Participation Support: Participate in HSE Committees to support effective consultation and action monitoring
Customer Relationship Building: Maintain and grow relationships with customers, both internal and external

30. HSE Coordinator Major Functions

Policy Compliance Advising: Advise and ensure compliance with the safety policies and programs for the Plan Group and Constructors
Safety Training Coordination: Coordinate and provide safety training to workers at all levels (e.g., Fire Safety, WHMIS 2015, WAH, Lift Training, New Hire Orientation, etc.)
Program Development Tasks: Develop programs, procedures for new health and safety legislation
Safety Assessment Review: Coordinate safety assessments and review any assessment findings with appropriate parties
Corrective Action Follow-up: Follow up by documenting the items that require immediate correction
Incident Investigation Support: Investigate near misses, unsafe conditions and incidents (serious or otherwise)
Safety Research Tasks: Research new health and safety advancements (i.e., EWPs, Arc Flash gear, etc.)
Audit Support Tasks: Assist in auditing safety programs and track incident statistics to develop proactive control measures
Claims Program Support: Assist with WSIB claims and RTW programs
Committee Participation Role: Take an active role in the internal and external safety committees
Documentation Management Tasks: Coordinate and maintain all safety-related information and documentation with the Health and Safety Department
Supplier Communication Support: Communicate with suppliers for new product advancements, product deliveries, WHMIS, or other safety-related information

31. HSE Coordinator Tasks

Site Inspection Audits: Conduct daily site inspections and audits to identify compliance with expected practices and look for opportunities for improvement
Safety Info Delivery: Provide safety-related information to management, the project manager, supervisors and workers
Worker Orientation Audits: Audit to monitor for compliance and/or deliver general orientation for all new workers
Document Control Tasks: Control health and safety-related documentation to ensure that it continues to meet current regulations when it is distributed to projects for use
Accident Investigation Lead: Conduct and direct accident investigations, review and forward reports to management and to HR to ensure WSIB reporting requirements are met
COR Program Support: Assist in the development of documentation and programs that will maintain COR certification
Hazard Control Support: Conduct daily site inspections, identify hazards and suggest controls related to the various jobs, procedures, equipment and contaminants or particular situations
Corrective Action Advice: Recommend appropriate means of accident and incident prevention to managers related to corrective actions required
Emergency Plan Support: Assist in the development of project emergency response/evacuation plans specific to the project
Safety Issue Resolution: Provide input to help resolve problems related to a specific safety concern

32. HSE Coordinator Overview

Regulatory Inquiry Support: Participate in official inquiries by government officials according to established rules and provide projects with guidance to comply with orders
Safety Compliance Counseling: Counsel management on the steps to take to meet the safety requirements
Standards Development Support: Participate in the creation of project-specific standards, methods and safety procedures
OHS Program Follow-up: Ensure the application and the follow-up of the OHS management program on site
Site Safety Support: Maintain contact with sites and provide support to enable them to develop a positive safety culture on their projects
Performance Consistency Check: Ensure consistency in expected safety performance on projects and verify that the progressive discipline system is being fairly and consistently applied on all projects
Data Entry Tasks: Enter information daily into the EBC safety database (Conformit)
Project Stats Tracking: Track project statistics related to both proactive activities and events to ensure that they fall in line with expectations
File Management Tasks: Maintain safety-related files in a properly structured manner, both related to hard copies and electronic files
Supervisor Communication Support: Contact the HSE supervisor for support or information

33. HSE Coordinator Main Duties

Training Program Implementation: Implement new training programs that meet all department needs for offshore and shoreside
Vessel Safety Inspections: Perform vessel safety inspections
Emergency Drill Coordination: Coordinate and perform emergency response drills
Policy Oversight Tasks: Oversee the drug and alcohol policy for the entire company
Injury Reporting Support: Report all personal injuries and perform an investigation
Regulatory Compliance Checks: Ensure all vessels follow regulatory requirements
Incident Investigation Tasks: Perform incident investigations
Preventive Action Planning: Find the best preventative actions to fix the issue

34. HSE Coordinator Accountabilities

HSE Procedure Management: Continually improve, evaluate, implement, and maintain health, safety, environmental, sustainability and loss prevention procedures to protect employees and business and comply with company, federal and local regulations
Training Coordination Tasks: Plan, schedule, coordinate and conduct safety and orientation training
Safety Awareness Training: Identify, further develop, and deliver training programs in a manner that raises employees’ awareness and enables employees and supervisors to work safely
Initiative Development Lead: Develop and administer plant safety, environmental and sustainability initiatives and lead continuous improvement efforts in those areas
Regulatory Compliance Enforcement: Enforce compliance with regulatory requirements, including company HSE policies and procedures
ISO Standards Improvement: Improve common HSE standards and procedures regarding the applicable ISO standards (45001, 14001, 50001, etc.)
Target Goals Coaching: Assist local management in developing departmental target goals with relevant measures, PDCA coaching and evaluation of the process
HSE Culture Promotion: Communicate and promote HSE culture to the organization
HSE Guidance Support: Provide coaching, mentoring, advice, guidance, counseling, and direction to the local organization

35. HSE Coordinator Functions

Training Document Preparation: Draw up training documents, as well as supporting the superiors in the instruction of the employees about accident and health risks, as well as about facilities and measures to avert these risks
Policy Formulation Tasks: Formulate general safety policies and procedures to be followed by company or plant personnel in compliance with local, state, and federal rules and regulations and corporate standards
EHS Solution Planning: Prepare environment, health and safety solutions for planning, execution, maintenance and modifications to site equipment, social and sanitary installations and the introduction of working methods and materials
Safety Rep Appointment: Organize and arrange the appointment of safety representatives
Rep Support Duties: Look after and inform the safety representatives on all questions of industrial protection and health protection
Rule Compliance Monitoring: Monitor the observance of rules and laws with regard to accident prevention, environmental protection, as well as involvement in the further development and application of new technologies with regard to environmental protection aspects
Audit Coordination Tasks: Prepare and coordinate upcoming environmental, health and safety audits, and implement the EC Environmental Audit Regulation in accordance with internal and external guidelines
Documentation Management Support: Create, update and archive extensive process and system documentation, taking into account internal and external guidelines, rules and regulations, in cooperation with the offices involved
Safety Inspection Tasks: Carry out safety-related monitoring and acceptance of operational processes, lines, equipment, technical equipment, working methods, materials and workstations, particularly before they are introduced and/or put into operation and after major changes
Committee Meeting Coordination: Organize, carry out and document as well as host health and safety committee meetings at the respective locations, and communicate the results accordingly at all levels

36. HSE Coordinator Responsibilities

Factory Inspection Tours: Organize, carry out and document factory inspection tours to evaluate environmental, health and safety protection and working safety, specifying and communicating the remedial measures necessary, as well as checking and following up on their scheduled processing
System Compliance Support: Fulfillment of and involvement in demands related to health and safety, as well as environmental management systems
Accident Investigation Support: Participate in the investigation of accidents and injuries and provide detailed investigation data for improvements in work processes, equipment, supplies and proper employee training to do the job as well as developing teams and serving as chairman, to study safety and ergonomics in the plant
HSE Updates Communication: Inform all the employees involved in health and safety and environmental protection within the company about news from these areas
Qualified Staff Deployment: Deploy employees corresponding to their qualifications within the relevant structure
Task Instruction Support: Instruct and support employees in a target-oriented and motivating manner to fulfill the tasks
Functional Guidance Support: Guide, instruct and support employees in function-related tasks
Staff Evaluation Tasks: Responsible for hiring and performance evaluation as well as qualification demands

37. HSE Coordinator Functions

EHS Concern Evaluation: Perform initial evaluation of EHS-related concerns and problems related to processes and equipment
Control Recommendation Tasks: Make initial recommendations for controls and solutions
Safety Closure Drive: Drive closure rate for safety improvements and safety concerns
EHS Education Support: Work directly with Supervisors/Leads throughout value streams to educate on EHS requirements
Recordkeeping Compliance Support: Support OSHA Recordkeeping requirements, workers' compensation injury reporting requirements
Zero Incident Promotion: Drive a Zero Incident Culture for all employees
BBS Program Champion: Serve as hourly champion for the Behavior-Based Safety program
Risk Assessment Implementation: Utilize EHS risk assessment tools with the departments to establish and implement Job Safety Analysis (JSA) and Safe Standard Work
Root Cause Support: Assist lead techs with performing root cause analysis and the 9-Steps for EHS incidents

38. HSE Coordinator Accountabilities

Drill Coordination Tasks: Monitor and coordinate annual evacuation and emergency response drills
Trainer Class Attendance: Attend Train-the-Trainer classes to support EHS required annual, bi-annual and tri-annual compliance training
Ergonomics Program Support: Support the Ergonomics Improvement program within the facility
PPE Usage Evaluation: Observe workers and evaluate job activities to determine use of prescribed safety equipment such as glasses, goggles, respirators, clothing, harnesses, and other safety equipment
Wastewater Operation Rotation: Rotate through the routine schedule for compliant wastewater system operation
Environmental Inspection Tasks: Rotate through routine schedule for environmental compliance inspections (Stormwater, Waste, Wastewater)
Recycling Engagement Lead: Champion shop-floor engagement in recycling/waste minimization activities
Safety Committee Leadership: Lead the site safety committee

39. HSE Coordinator Tasks

Process Implementation: Implement and manage processes and systems
Safety Culture Development: Develop a strong culture working toward Zero Harm in the areas of environmental health and safety, hazard identification and risk management
Stakeholder Engagement: Develop strong relationships with the local production and retail leadership teams to influence leadership commitment
Team Collaboration: Participate in regional EHS teams focused on Program maturity, Human Occupational Performance and behavior-based safety
Training Delivery: Deliver and continuously improve training content and delivery mode, in line with global and regional requirements
Curriculum Development: Conduct a gap assessment to identify training needs, adjust the curriculum to reflect site-specific needs
Emergency Planning: Implement emergency response plan, train workforce and coordinate test plans on a defined frequency and validate emergency action plan
Audit Coordination: Prepare and facilitate internal and external audits, governmental inspections, and customer visits
Performance Monitoring: Identify data and reports needed to monitor and improve performance and compliance against goals
Contractor Risk Awareness: Understand the risks applicable to contractors and external service providers
Risk Mitigation: Implement, monitor and evaluate approved processes to mitigate environmental health and safety risks with contractors
Operational Reporting: Work under general supervision at the site level and report to the regional manager
Problem Solving: Work independently to solve moderately complex issues while being supported with high complexity issues

40. HSE Coordinator Role Purpose

HSE Coordination: Coordinate and support all aspects of HSE
Data and Reporting: Inductions, data and system maintenance, reporting and analysis, OHS investigation, auditing and documentation
Safety Process Support: Promote health and safety awareness by supporting and coordinating processes (i.e, Inductions, inspections, IMS)
Record Management: Ensure accurate records relating to HSE are collated and maintained
Incident Reporting: Report incidents, non-conformances and near misses
Incident Investigation: Participate in incident investigations
Regulatory Knowledge: Display working knowledge of safety legislation, codes of practice and standards
System Assessment: Appropriately assess systems of work, monitor performance, and work collaboratively to improve safety outcomes

41. HSE Coordinator General Responsibilities

HSE System Maintenance: Maintain HSE information, performance tracking, recording, and reporting systems
Document Control: Update documents and procedures in line with legislative changes and as required by the operational needs of the business
Incident System Support: Monitor and support Mainetecs' incident management systems
Report Preparation: Prepare HSE monthly reports
Performance Improvement: Identify opportunities to improve HSE performance, recording and reporting systems and processes
Meeting Coordination: Coordinate HSE meetings, workshops, and training
Induction Support: Organize and assist with inductions for new employees, contractors, and visitors
Claims Management: Return work co-ordinator and manage Workcover claims

Relevant Information

What Does An Environmental Health and Safety Coordinator Do?

What Does An Environmental Coordinator Do?