WHAT DOES A FUNDRAISING COORDINATOR DO?

Updated: Jun 15, 2025 - The Fundraising Coordinator builds and maintains strong corporate partnerships through strategic cultivation, solicitation, and stewardship initiatives. This position oversees sponsorship proposals, marketing agreements, and donor recognition activities to enhance engagement and funding opportunities. The coordinator also manages donor databases, researches prospects, and represents the organization at events to expand its network and increase contributions.

A Review of Professional Skills and Functions for Fundraising Coordinator

1. Fundraising Coordinator Essential Functions

  • Fundraising Planning: Help drive the Center's annual fundraising plan, ensuring it aligns with The Center’s Strategic Plan.
  • Donor Relationship Management: Assist in securing financial support from individuals, foundations, and corporations.
  • Customer Service: Develop and execute a plan to maintain a high level of customer service for current and future donors.
  • Communication and Reporting: Ensure ongoing communication with donors of all levels, timely acknowledgments, accurate record-keeping, tracking, and reporting.
  • Grant Management: Maintain and expand the grants program.
  • Proposal Development: Work in conjunction with the Fundraising Committee to develop proposals, draft, and edit applications.
  • Grant Reporting: Prepare timely reports and maintain relationships with existing granters.
  • Event Planning and Collaboration: Collaborate with the Executive Director and Chair of the Community Engagement Committee to organize events that enhance the overall fundraising plan.
  • Ambassador Role: Serve as one of the key ambassadors for the Center.
  • Community Engagement: Cultivate mutually beneficial relationships with all the communities we serve.
  • Participating in Center Activities: Participate in Center activities.

2. Fundraising Coordinator Additional Details

  • Strategic Vision and Awareness: Assists with the Foundation’s vision, community awareness, and achievement of targets.
  • Event Coordination: Coordinates the logistics and supports all departments on Miracle Babies Awareness and Fundraising events.
  • Collaboration: Works with all departments to execute the agreement or outcome.
  • Community Relationship Building: Identify, grow, and nurture community relationships through face-to-face, telephone, email, and mail to grow fundraising income.
  • Fundraising Activity Management: Secure new local and community fundraising activities and execute all deliverables.
  • Donor Acknowledgment: Complete all thank-you letters and Certificates of Appreciation for community activities, key stakeholders, and cash and product donations.
  • Resource and Equipment Management: Delivers resources and equipment for events and campaigns.
  • External Partnerships: Identify and develop relationships with external organizations and work with these groups to coordinate deliverables for fundraising events in their local areas.
  • Donation Coordination: Maintain and coordinate the collection roster for donation humidicribs, ensuring collections are happening frequently.
  • Venue Development: Identify and pitch to new venues, i.e., department stores, new clubs, etc., to secure more donation humidicrib sites and increase fundraising income through this channel.
  • Volunteer Support: Support and brief volunteers at community activities.

3. Fundraising Coordinator Overview

  • Event Planning and Coordination: Plans and coordinates special events and fundraising activities throughout the year, including enlisting support from staff, board members, and volunteers.
  • Stakeholder Communication: Maintains direct contact with individuals from various outside organizations associated with events.
  • Event Logistics and Promotion: Coordinates event logistics, publicity, advertising, and collateral material design, production, and distribution.
  • Donor Acknowledgment: Ensures thank-you notes, calls, and acknowledgments to all donors are made on time.
  • Tax Receipt Management: Ensures tax receipts are accurate and remitted promptly.
  • Data Entry Support: Assists the Director of Marketing and Communications with data entry for donor records.
  • Clerical Communications Support: Assists with clerical communications tasks, such as thank-you notes and newsletters.
  • Donor Cultivation Strategy: Assists the Director of Marketing and Communications in executing personalized donor cultivation strategies.
  • Impact Story Collection: Helps the Director of Marketing and Communications identify and record impact stories with accompanying media (photos/videos) from every Hope House department.
  • Fundraising and Donor Engagement Support: Assists with Hope House fundraising and donor engagement events, including Cooking for Hope, Swing for Hope, Affordable Christmas, open houses, facility tours, etc.

4. Fundraising Coordinator Job Description

  • Relationship Building: Develop relationships with area business owners to solicit sponsorships for fundraising events and other projects.
  • Event Assistance: Assist with community promotional events and fundraisers, including informational booths at civic events and restaurant fundraisers.
  • Fundraising Strategy Support: Assist the Fundraising Committee Chair in developing different fundraising activities tailored to the needs of the organization (including employee gift matching, crowdfunding, events, etc.).
  • Campaign Execution Support: Assist the Fundraising Committee Chair in executing fundraising projects and campaigns.
  • Fundraising Monitoring: Monitor the progress and success rate of fundraising efforts.
  • Awareness Building: Contact corporate representatives, government officials, or community leaders to increase awareness of organizational causes, activities, or needs.
  • Donor Relationship Management: Build strong and lasting relationships with potential donors.
  • Fundraising Research: Research to identify fundraising opportunities, the latest statistically successful methods of fundraising, and other information pertinent to active or future projects or campaigns.
  • Community Activity Development: Identify new opportunities for community activities for internal and external fundraising and awareness.
  • Departmental Support: Provide general support to all departments in peak periods.

5. Fundraising Coordinator Functions

  • Customer Service and Professionalism: Utilize superior customer service and professionalism to build partnerships with corporations and businesses.
  • Cultivation and Solicitation Strategy: Create and oversee cultivation and solicitation strategies, campaigns, and planned gifts.
  • Partnership Opportunity Creation: Produce high-visibility partnership opportunities.
  • Corporate Sponsorship Strategy: Develop, manage, and implement cultivation and solicitation strategies for corporate sponsorships.
  • Proposal Development and Negotiation: Develop proposals and oversee the negotiation of marketing agreements.
  • Employee Giving Management: Manage employee giving and matched giving from employers.
  • Cultivation and Recognition Oversight: Coordinate and oversee cultivation, stewardship, and recognition activities such as signage, publication recognitions, and on-site visits.
  • Donor Database Management: Maintain accuracy and confidentiality of the donor tracking systems and gift database.
  • Corporate Partner Program Creation: Create a corporate partner program to manage acquisition, recognition, renewal, and stewardship.
  • Donor Research and Stewardship: Utilize the donor database to research prospective donors and steward new and existing partners.
  • Event Representation and Networking: Represent the organization at various events.
Relevant Information
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