WHAT DOES A FINANCE OPERATIONS MANAGER DO?
Reviewed under Editorial Standards by Lam Nguyen
Updated: Dec 23, 2025 - The Finance Operations Manager manages accounts payable and receivable, ensuring timely payments. Oversees day-to-day accounting activities, cash flow reporting, and integration between Brex and QuickBooks. Coordinates payroll processing, prepares financial reports, and manages vendor payments and loan terms.
A Review of Professional Skills and Functions for Finance Operations Manager
1. Finance Operations Manager Duties
- Data Management: Support the Finance Operations Head, MPF to manage the accounting and ledger functions for the MPF Operations Business
- Quality Control: Drive delivery and quality of financial reports by acting as a gatekeeper on financial information within the financial systems to ensure underlying data are used for financial, management, and regulatory reporting for the MPF Operations Business
- Financial Control: Exercise control over the general ledger of the MPF Operations Business including finance reference data maintenance, sub-ledger and general ledger, and accounting schematics
- Financial Oversight: Support the oversight of financial closure for the MPF Operations Business as well as general ledgers account reconciliation and substantiation in accordance with HSBC’s Guidelines and local regulations
- Variance Analysis: Provide first-line commentary and analysis of variances and drivers on financial reports and other relevant reporting to internal and external auditors, trustee due diligence, etc.
- Report Analysis: Contribute to the preparation and analytical review of the financial reports and other relevant reporting schedules to support Management Information, business analysis, group, regulatory and statutory reporting
- Deadline Management: Ensure that all reporting for the team meets set deadlines
- Process Improvement: Implement changes in financial processes and compiling reports, driving efficiencies in areas of responsibility
2. Finance Operations Manager Details
- Financial Accountability: End-to-end accountability for the VGE Direct, VONE, and NMR Financial statements
- Timely Delivery: Responsible for delivery of month-end close in the agreed timetable
- Adjustment Calculation: Responsible for calculating and posting S15 adjustments related to VGED Direct, VONE, and NMR products
- Accrual Posting: Responsible for calculating and posting accrual adjustments.
- Collaboration: Agreeing overlays with Commercial Finance teams where relevant
- Revenue Reconciliation: Reconciling hardware billing and ensuring accurate revenue reporting.
- Query Resolution: Ensure queries around product reporting are addressed
- Compliance: Ensuring bad debt is calculated and posted in accordance with IFRS9
- Result Analysis: Perform analysis of results to ensure completeness/accuracy, explaining key MoM drivers
- Communication: Communicate detailed analysis of the results to the business (Finance Decision Support and Commercial Management)
3. Finance Operations Manager Responsibilities
- Financial Reporting: Prepare and present all financial reporting under IFRS and GAAP.
- Financial Advisory: Act as a key advisor in all company financial and supply matters to support ongoing business expansion to include: Strategic planning, cost control, project review, and identifying business and financial risks on an ad hoc basis.
- Capital Management: Manage the company's Working Capital, including payables and receivables.
- Audit Oversight: Oversee audits and tax-related topics together with third-party financial services providers.
- Internal Controls Management: Manage internal controls (developing and implementing policies to maintain the correct internal control environment).
- Cash Flow Management: Ensure a healthy cash flow by influencing related departments and external networks (Suppliers, Banks).
- Demand Forecasting: Forecast future demand at line level by close collaboration with business.
- Inventory Management: Manage the inventory to ensure accuracy and a healthy stock level.
- Supply Chain Management: Manage goods supply and oversee stock movements through contact with suppliers and third-party logistics provider.
- Strategic Support: Support senior management and the leadership teams in association with the improvement of ongoing strategic and commercial project work and increased profitability.
4. Finance Operations Manager Accountabilities
- Payment Management: Manage accounts payable and receivable, ensuring payments are made and received in a timely manner.
- Account Coordination: Manage day-to-day accounting activities and the Chart of Accounts, coordinating with the company’s accounting agency of record.
- Cash Flow Monitoring: Monitor and report on cash flow and burn rate.
- Expense Oversight: Review and approve expense reports in Brex and audit recurring charges.
- System Integration: Manage integration between Brex and QuickBooks Online.
- Financial Reconciliation: Close books and reconcile cash and credit card accounts monthly.
- Documentation Management: Create and maintain order processing documentation and generate software certificates.
- Payroll Coordination: Coordinate closely with People Operations to manage payroll processing and reporting.
- International Payments Management: Track and manage payments to employees working outside of the United States.
- Compliance Reporting: Report and send 1099s to contractors and vendors.
- Financial Reporting: Prepare quarterly financial binder for the leadership team and the company’s Board of Directors.
- Lease Management: Manage lease and loan terms and payments.
- Data Maintenance: Perform routine data hygiene in QuickBooks and HubSpot.
5. Finance Operations Manager Functions
- Business Planning: Implement and control business & financial planning, manage and oversee operational risk, prepare management information & reporting of all business operations for senior management, coordinate and champion local or regional project implementation.
- Regulatory Liaison: Serve as a company representative on regulatory issues.
- Operational Enhancement: Enhance the operational procedure and system.
- Governance Oversight: Carry out supervisory and governance responsibilities in accordance with the company’s policies and applicable laws.
- Financial Analysis: Review and interpret financial and operating information, coordinate and develop periodic financial statements and/or analyses, and prepare financial/business reports for senior management.
- Budget Coordination: Work closely with both local and regional finance teams in preparing forecasts and annual budgets, analyze variances, and propose corrective actions.
- Infrastructure Planning: Collaborate with senior management to develop and implement plans for the operational infrastructure, systems, and processes.
- Risk Management: Support the business to identify its key risks and ensure that relevant controls are in place to mitigate these risks.
- Control Improvement: Ensure that control deficiencies/areas for improvement are addressed in a timely manner.
- Stakeholder Management: Manage dynamic relationships with key internal stakeholders and outside vendors, including but not limited to outsourced accounting firms, auditors, legal counsel, real estate agents, and SSC.
Editorial Process
Lamwork content is developed through structured review of publicly available job postings and documented hiring trends.
Editorial operations are managed by Thanh Huyen, Managing Editor, with research direction and final oversight by Lam Nguyen, Founder & Editorial Lead. Content is periodically reviewed to reflect observable labor market changes.