WHAT DOES A FACILITY MANAGER DO?

Published: Jun 5, 2025 - The Facility Manager oversees the full scope of engineering operations, including procurement, equipment management, and departmental accounting. This role manages staffing, scheduling, emergency preparedness and ensures all personnel are properly trained to respond to critical incidents. The manager also coordinates construction bids and collaborates with contractors and supervisors to execute facility projects effectively.

A Review of Professional Skills and Functions for Facility Manager

1. Facility Manager Duties

  • Facility Operations: Managing flawless execution of the day-to-day facility operations and maintenance activities to ensure efficient service delivery
  • Cost Optimization: Achieve cost savings through maximizing the utilization of suppliers and preferred vendors/contractors
  • Efficiency Improvement: Identifying additional efficiency opportunities, consistent with goals and objectives
  • Asset Management: Operating and maintaining assets in a cost-effective and non-impacted manner to maximize added value
  • Budget Planning: Develop and manage facility operating budgets to achieve goals and objectives addressed by management
  • Program Development: Developing and implementing innovative programs, processes and projects to increase productivity or longevity
  • Capital Planning: Lead the development of the portfolio’s facility annual capital plan including infrastructure upgrades and building modifications to ensure the portfolio’s future capabilities are maintained

2. Facility Manager Details

  • Maintenance Management: Responsible for the safe, efficient and effective execution of maintenance activities
  • Safety Compliance: Responsible for the implementation and acceptance of best practices in the area of Safety and compliance, supports the safety culture
  • Maintenance Planning: Planning and directing maintenance activities, establishing new procedures and guidelines for efficient high availability
  • Refinery Integrity: Ensuring high integrity of refinery for availability, safety and compliance in a cost-effective manner
  • Performance Monitoring: Setting and monitoring the performance of execution, preventive maintenance and equipment integrity
  • Risk Management: Ensuring that risk management principles are met
  • People Development: Developing people and enabling their results
  • Performance Leadership: Leading performance through continuous dialogue and development
  • KPI Alignment: Linking targets and KPIs to functional strategy and business needs
  • Procedure Implementation: Developing and implementing a variety of operating principles and procedures (in conjunction with subject matter experts)
  • Maintenance Readiness: Ensure that the maintenance area meets its current and future

3. Facility Manager Responsibilities

  • Building Services: Responsibility for the provision of building services for the store and all the property's facilities such as technology, cleaning, recycling management, winter service, and security systems
  • Facility Compliance: Provide facility management services, and maintain assets and buildings, in strict adherence to all applicable legal, internal and environmental requirements
  • Maintenance Planning: Responsibility for the planning, budgeting, implementation and control of the regular maintenance of the technical building management
  • Service Procurement: Organize both tenders and the management and control of services relating to the building and the property
  • Vendor Communication: Manage effective communication with the external FM service providers to ensure that they meet all requirements of the contract
  • Team Leadership: Lead and develop a team of 6 facility co-workers
  • Routine Maintenance: Maintenance work in the store
  • Fault Diagnosis: Performing inspections for fault diagnosis and electrical and hydraulic maintenance
  • External Coordination: Interface between the company and property management, external technicians, maintenance companies, security and fire prevention experts, KVR, etc.
  • Intervention Management: Planning and management of interventions in the store

4. Facility Manager Job Summary

  • Risk Mitigation: Mitigation and control of abatement risk
  • Performance Management: Technical and quality performance management
  • Report Accuracy: Ensure the timeliness and accuracy of reports
  • Compliance Support: Facility Management support including essential services compliance, planned and preventative maintenance compliance
  • Program Delivery: Delivery of minor works and life cycle replacement programs
  • Client Relationship: Ongoing customer relationship management to ensure a strategic and harmonious relationship with the client
  • Cost Reduction: Work to reduce operating costs for Cushman and Wakefield and the client
  • HSSEQ Compliance: Ensure compliance with HSSEQ environmental and safety requirements
  • Efficiency Solutions: Implement and sustain innovative solutions that improve operational efficiencies on behalf of the client
  • Service Delivery: Achieve service delivery requirements, ensuring scheduling, quality and budget agreements are adhered to

5. Facility Manager Accountabilities

  • System Management: Manage building systems such as HVAC and other mechanical systems
  • OSHA Compliance: Compliance with all OSHA and EHS –OSHA lead for the site
  • Preventive Maintenance: Develop and maintain a Preventive Maintenance Schedule program for applicable equipment and machinery
  • Contractor Coordination: Arrange for and manage appropriate third-party contractor support
  • Budget Preparation: Prepare budgets and secure estimates and cost quotes
  • Safety Enforcement: Enforce sound safety and housekeeping practices including a plan for fire evacuation and disaster response
  • Facility Monitoring: Provide general overall facility management services, including continuous monitoring of the office and labs
  • Issue Resolution: Respond to all facility inquiries and complaints, assess problems and take the necessary corrective action
  • Standard Compliance: Ensure compliance with Sartorius standards and procedures across the building
  • System Inspection: Monitor, check and assess the building facilities regularly by conducting facilities inspections and following proper procedures
  • Safety Regulations: Ensure that the facilities meet company and legal safety regulations
  • Inventory Management: Manage all supplies and inventory for all base building operations including all PPE, cleaning and sanitizing agents
  • System Maintenance: Maintenance of the pH neutralization system and all water and environmental monitoring

6. Facility Manager Functions

  • Resource Management: Utilize available resources to meet company and departmental goals and enable the team to solve problems and initiate improvements across functions
  • Production Coordination: Maintain communication with Production areas to ensure that present and future needs are being met or exceeded
  • Project Planning: Integrate and plan the client/production facility request and project
  • Global Collaboration: Interface with Global Sites
  • Knowledge Sharing: Share lessons learned, experiences, successful methods, and processes
  • Budget Management: Manage departmental financial budgeting, forecasting, and ongoing expenditures
  • Cost Reduction: Enlist support from other Micron departments in cost reduction efforts
  • ROI Analysis: Exercise ROI analysis and resolve budget variances, ensure decision analysis
  • Regulatory Compliance: Ensure department operations comply with applicable outside agency rules and regulations
  • Team Leadership: Hold the team accountable for performance management

7. Facility Manager Job Description

  • Team Supervision: Supervises and assigns day-to-day work activities for maintenance department employees
  • Staff Development: Manage direct reports including strengths and weaknesses of direct reports and provide opportunities for training and cross-training in positions
  • Task Execution: Execution of daily task activities and decision making
  • Maintenance Oversight: Responsible for all aspects of maintenance throughout the facilities
  • Preventive Maintenance: Assist with leading the preventative maintenance program, defining processes and improvements
  • Utility Repairs: Maintain and coordinate repairs to facility utilities
  • Material Planning: Determines the material, equipment and supplies to be used
  • Facility Coordination: Coordinate facilities maintenance, including HVAC, lighting, landscaping, etc.
  • Safety Compliance: Ensure that facility cleanliness and safety standards are met
  • Inventory Oversight: Oversee spare parts inventory
  • Construction Supervision: Coordinate, direct and supervise new facilities construction activities
  • Contract Compliance: Ensure conformance to the negotiated contract and quality of workmanship in the finished project
  • Parts Management: Maintain repair parts and support equipment inventory and ensure adequate supply for all contingencies
  • Cost Strategy: Elaborates on strategies and partnerships to reduce maintenance expenses
  • Vendor Management: Partners with contract vendors and contractors to obtain the best level of service for the organization
  • Program Implementation: Develops, implements, and monitors a Preventive Maintenance Program to maximize equipment life and operational efficiency according to the manufacturer’s specifications
  • Attendance Management: Maintaining regular and punctual attendance according to shift times or a pre-arranged work schedule

8. Facility Manager Overview

  • Safety Leadership: Acts as a safety leader for the plant's maintenance, engineering and production teams
  • Maintenance Compliance: Responsible for the safe and efficient execution of plant maintenance in adherence to all company and regulatory codes and policies
  • Housekeeping Standards: Promote good housekeeping standards in the maintenance shop, the maintenance storage area and job areas
  • Expense Control: Monitoring and controlling maintenance expenses, operating working capital and overtime
  • Program Administration: Administering programs such as preventive and demand maintenance, calibration system for ISO 9001, RC14001 and PSM Mechanical Integrity to meet business and regulatory requirements
  • HSES Training: Responsible for HSES training of maintenance employees and adherence to appropriate codes and standards
  • Capital Project Planning: Responsible for the planning and execution of capital projects including design, AR submission, installation, and commissioning
  • Team Participation: Participate in project, operational, and/or cross-functional teams to support the business plan
  • Asset Integrity: Responsible for the execution of the asset integrity program to ensure that equipment is safe to operate
  • HSES Initiatives: Participate in the operations safety committee to drive HSES initiatives
  • Incident Investigation: Participate in injury and incident investigations
  • Change Management: Owner of the site's Management of Change program, Process Hazard Analysis, and Pre-Startup Safety Review
  • Process Documentation: Responsible for maintaining all Process Safety Information including P&IDs, equipment drawings, OEM manuals, etc.
  • SAP Management: Responsible for managing the SAP Plant Maintenance system for the Fort Worth site

9. Facility Manager Details and Accountabilities

  • Department Management: Responsible for the management and development of the maintenance department
  • Maintenance Scheduling: Ensure routine maintenance schedules are maintained to minimize machine downtime
  • Equipment Monitoring: Understand and monitor the freezer and refrigeration equipment
  • Budget Planning: Design new equipment, develop and manage a budget for parts
  • Equipment Improvement: Create improvements to new and existing equipment
  • Cross-Department Collaboration: Successfully interface with Production, Warehouse and Customer Service Departments

10. Facility Manager Tasks

  • Engineering Oversight: Oversees the entire Engineering Department
  • Technical Support: Supplies all technical and engineering information required to operate the property and equipment
  • Procurement Management: Purchases all necessary parts and services required for the operation and maintenance of the facility
  • Recordkeeping Procedures: Maintain accounting records and procedures for the Department
  • Staff Management: Interviews and hires all personnel and processes any corrective action necessary on personnel
  • Schedule Planning: Establishes working schedules and job assignments
  • Emergency Response: Responds immediately to all emergency calls, must know their position in the fire/emergency brigades
  • Fire Training: Make sure all members of the Engineering staff are trained in the proper ways to put out a fire and cope with and resolve emergencies
  • Contractor Coordination: Contacts contractors to submit bids for new construction, and meets with construction supervisors to discuss different phases of work
Relevant Information
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