WHAT DOES A FACILITY SUPERVISOR DO?
Updated: Jun 13, 2025 - The Facility Supervisor orchestrates daily maintenance and engineering system support, ensuring all equipment and hardware repairs meet company standards. Manages the Facility maintenance team, planning daily tasks and overseeing compliance with safety and legislative requirements. Develops preventative maintenance strategies and supervises subcontractors to guarantee optimal operation of critical facility systems.
A Review of Professional Skills and Functions for Facility Supervisor
1. Facility Supervisor Duties
- Facility Support: Assist in providing pro-active, high-quality facility management support to colleagues and clients.
- Maintenance Planning: Participate in the development, procurement, and maintenance of planned preventative and reactive maintenance schedules across North Northamptonshire's portfolio of premises.
- Task Management: Handle individual tasks and develop a workload with a level of supervision.
- Skill Development: Acquire and develop facilities management skills through assisting the Facilities Supervisor and facilities management team in a wide variety of duties.
- Equipment Maintenance: Assist in ensuring electrical and mechanical equipment within NNC facilities is operated, inspected, and maintained in accordance with Manufacturer and Operational Procedures.
- Security Supervision: Assist in the supervision of premises security and to keep up-to-date attendance records of all facilities employees, adhering to relevant policies and timescales.
- Support Provision: Provide support in securing buildings if required, along with the allocation of work tasks, however so issued.
- System Operation: Assist in the operation of computer-based management programmes (Building Management Systems) to monitor the facility and make appropriate adjustments.
- Contractor Oversight: Under the direction of the Facilities Manager, assisted with monitoring contractor performance in terms of standard of work, compliance with specification and instigating supervisory action or correspondence.
- Project Support: Under the direction of the Facilities Manager, support project work.
2. Facility Supervisor Details
- Procurement Coordination: Under the direction of the Facilities Manager, prepare invitations to quote/tender for soft/hard services, including scheduling minor works, obtaining quotations, and instructing third parties in respect thereof.
- Financial Monitoring: Support the Facilities Management team with proactive financial monitoring of budget and identifying and implementing efficiency savings.
- ICT Development: Develop expertise in the use of information communication technology for setting up and maintaining Building Information.
- Enquiry Management: Assist in receiving and managing general enquiries.
- Quality Promotion: Promote customer care and quality of performance at all times.
- Customer Focus: Ensure a customer-focused approach in all aspects of the service, both internal & external.
- Equality Advocacy: Ensure a pro-active approach is taken to Equality & Diversity issues.
- Meeting Participation: Attend site meetings as dictated by contractual works and liaising with contractors’ supervisory staff, premises technicians, cleaners, & security staff.
- Community Engagement: Assist in the attendance of out-of-hours meetings with tenants, residents, and clients to report on and present all aspects of future programmed works, to undertake consultation and quality initiatives, all as directed by the Facilities Supervisor.
- Safety Compliance: Ensure that own Health and Safety and that of all others affected by work is a priority and H&S procedures and policies are strictly followed and adhered to.
3. Facility Supervisor Responsibilities
- Communication: Communicate daily/weekly team goals/targets to operators and maintenance technicians.
- Performance Management: Measure/Monitor/Improve performance of designated teams using metrics and KPIs.
- Training Coordination: Ensure that personnel receive appropriate training in line with training schedule/programs.
- Information Distribution: Timely and accurate supply of information relating to relevant personnel within facilities team.
- Data Analysis: Analyse Maximo backlog information and implement appropriate remedial action plans.
- Compliance Review: Review operator work/checklist for adherence and in particular those associated with “Legionella”.
- Quality Promotion: Promote quality awareness and encourage ideas for improvement.
- Fairness Maintenance: Maintain a consistent and fair approach to all designated teams and personnel.
- Best Practices Advocacy: Promote best-in-class working practices and formalised procedures.
- Scheduling Response: Respond to business needs, scheduling WIP and maintenance in order to meet desired output.
4. Facility Supervisor Accountabilities
- Safety Compliance: Ensure Health & Safety standards/procedures are adhered to, including “Risk Assessment and JSA”.
- Leadership: Provide day-to-day leadership and supervision of all Facilities Maintenance and Operations Technicians.
- Planning: Conduct shift/daily planning such that production and maintenance shift targets are achieved.
- Resource Optimization: Maximize the contributions from available resources in the delivery of the maintenance and operations two-weekly schedules.
- Resource Management: Ensure adequate resources and allocation, including holidays and shift cover control.
- Meeting Management: Ensure daily meetings and shift handovers are comprehensive and accurate, and clearly highlight key issues.
- Cost Control: Monitor, forecast, and control costs to ensure they remain within requisitioned and purchase order values.
- Contractor Management: Manage visiting contractors and provide an effective interface between facilities team.
- Training Organization: Organize employee training and development through appraisal processes.
- Supervision: Supervise and lead the daily/shift activities of the maintenance and operation technicians.
- Operational Compliance: Ensure all operational and maintenance checklists and schedules are delivered on time.
5. Facility Supervisor Functions
- System Maintenance: Organize daily maintenance and support of the company’s engineering systems, equipment, and hardware repairs.
- Team Management: Manage and plan daily works of the Facility maintenance team and is responsible for the fulfillment of tasks.
- Quality Assurance: Ensure that the Facility maintenance team and selected suppliers perform maintenance and repair works in accordance with the company's internal standards, legislation requirements, as well as occupational health & safety and fire safety norms.
- System Optimization: Ensure optimal operation of power supply, HVAC, water and sewerage supply, and fire safety systems.
- Logistics Management: Manage the logistics of the required equipment and materials inventory.
- Point of Contact: Serve as a single point of contact for daily Facility issues.
- Supervision: Supervise and escort specialists and sub-contractors working on on-site engineering systems.
- Maintenance Planning: Prepare preventive maintenance plans for short and long-term equipment maintenance.
- Project Coordination: In collaboration with the Direct Manager, plan and control capital repairs and ensure proper compliance of repair works.
- Reporting: Provide reports about the execution of job assignments for both Facilities and the maintenance team.
- Professional Development: Participate in skills training courses if such will be provided by the Employer.