• Be in charge of visitor care, such as greeting and other hospitality services.
• Follow specified procedures to receive, review, and distribute incoming mail.
• Manage and classify office and legal files.
• Contact for internal and external clients will respond to inquiries and provide great customer service.
• Oversee schedules and calendars.
• Use a multi-line phone or switchboard proficiently to handle incoming calls.
• Responsible for requesting office and kitchen supplies.
• Help fellow administrative staff with word processing, data entry, internet research tasks, and other support overflow work.
• Answer, screen, and direct calls, as well as take messages.

Skills: Visitor Care, Mail Processing, File Management, Client Support, Calendar Control, Phone Handling, Supply Ordering, Admin Support

• Provide front-of-house and reception services for the office.
• Manage and respond to the customer's requirements and requests to ensure a high level of customer support.
• Anticipate, welcome, and announce visitor arrivals.
• Manage visitor access cards and signing in.
• Accountable for operating the switchboard.
• Responsible for telephone enquiries (internal and external).
• Distribute calls throughout the building, taking messages and e-mailing relevant individuals without delay.
• Handle couriers and post deliveries and collections.
• Keep the reception area neat and tidy.
• Check e-mails and react accordingly.
• Book taxis or couriers in line with policy and procedures.
• Assist with other ad hoc/team projects.

Skills: Reception Services, Customer Support, Visitor Management, Access Control, Switchboard Operation, Call Handling, Courier Coordination, Ad Hoc Assistance

• Easily screen and direct incoming calls with a multi-line phone or switchboard.
• Proper and timely ordering of office and kitchen supplies.
• Take the lead on navigating incoming visitors.
• Complete word processing, data entry, and internet research tasks as part of support overflow work from other administrative staff.
• Responsible for mail duties like receiving, reviewing, and distributing incoming mail according to specified procedures.
• Manage a range of office and legal files.
• Create and maintain the process for answering and directing calls, as well as taking messages.
• Responsible for handling calendars.
• Respond to inquiries and provide excellent customer service to internal and external clients as their main point of contact.

Skills: Call Screening, Supply Ordering, Visitor Guidance, Data Processing, Mail Handling, File Management, Call Procedures, Calendar Management, Client Support

• Answer multi-line phones and direct client inquiries.
• Control the flow of walk-in customers and callers.
• Ensure the needs of customers are being met through superior customer service.
• Process new business and renewals, entry and activation, data entry, and review incoming paperwork in a timely manner.
• Process endorsements, cancellations, banking changes and change payment plans.
• Verify proper coverage and billing.
• Be in charge of processing customer payments, bank deposits, petty cash management and account coding.
• Monitor and distribute incoming and outgoing mail, faxes and couriers.
• Ensure EPIC system and company portals are updated consistently.

Skills: Phone Handling, Customer Flow, Client Service, Data Processing, Policy Updates, Coverage Review, Payment Processing, Mail Management, System Updates

• Create a great first impression, and interface in a professional and positive manner while greeting clients and vendors both in person and over the phone, including managing the visitor registration process.
• Coordinate shipping and receiving of mail/packages.
• Answer a VOIP phone system and effectively route calls.
• Ensure conference rooms are always presentable for continuous meetings throughout the day.
• Assist with executive meeting set-ups/clean-ups.
• Maintain the reception area and lunchroom area on the 11th floor.
• Respond to staff needs in a timely and effective manner.
• Invoice coding and sorting pay stubs and informing admins when they are ready for pick up.
• Responsible for opening and/or closing gates.

Skills: Client Greeting, Mail Coordination, Call Routing, Room Readiness, Meeting Support, Area Maintenance, Staff Assistance, Invoice Handling, Gate Operations

• Answer and transfer of switchboard calls using the CUACA System, ensuring regular communication with the AECOM Reception Team regarding daily support and annual leave.
• Assist the Office Manager and Office Leader in helping provide a safe, healthy and environmentally friendly place of work.
• Implement and maintain procedures/office administrative systems.
• Help develop and implement effective SH&E arrangements at the location.
• Responsible for ordering Milk and Fruit.
• Responsible for ordering stationery and IT equipment.
• Responsible for ordering of consumables for the kitchen and meeting rooms, including catering.
• Keep the office, kitchen and break-out area tidy.
• Assist with the booking of travel.
• Be in charge of arranging hire vehicles.
• Prepare of meeting room teas and coffees.
• Deal with daily incoming and outgoing post, printing and binding and arranging courier collections and deliveries.
• Support in organising office events or conferences.
• Assist with updating of H&S and office posters.
• Ensure that printers and plotters are available, and manage stock control of the associated consumables.
• Maintain beverage machines (including a daily clean), responsibility for ensuring coffee machine is adequately replenished and ordering of associated consumables.
• Assist hosts with setting up meeting rooms for presentations, etc.
• Order IT equipment/mobile phones for staff.

Skills: Switchboard Handling, Office Safety, Admin Systems, Supply Ordering, Travel Support, Meeting Prep, Mail Management, IT Ordering

• Greet all guests, visitors and team members when entering the office, as well as managing the phone systems and dealing with all incoming calls and postal deliveries.
• Maintain a clean and organised office appearance, including ensuring all meeting rooms are set up and tidied after all meetings.
• Establish and enforce all office policies, including managing the office budgets.
• Assist in the development of quality control procedures.
• Complete supply inventories, ensuring that stock is always readily available and maintain the smooth running of these items, including managing requests from all members of the team.
• Continually act as the point of contact for both internal and external parties, whilst implementing methods to improve communication in the office.

Skills: Guest Greeting, Call Handling, Office Upkeep, Policy Management, Quality Support, Inventory Control, Team Liaison, Communication Improvement

• Answer all incoming calls and respond to callers' inquiries in a positive, professional manner.
• Redirect calls and take clear, concise messages.
• Greet, assist and direct all visitors.
• Pick up and sort internal mail.
• Stamp, deliver and maintain the mail machine for external mail.
• Prepare packages and arrange courier pickup.
• Arrange meeting room schedule and bookings.
• Update phone and distribution lists.
• Maintain a clean, safe, fully stocked and well-organized reception area.
• Assist with small projects as required by other administrative support (i.e., labels, bulk mailing, etc.)
• Complete other duties.
• Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in Revera's Code of Conduct.

Skills: Call Handling, Message Routing, Visitor Support, Mail Processing, Courier Coordination, Room Booking, Reception Upkeep, Admin Assistance

• Liaise with key stakeholders, including the building managing agent, in order to support tasks efficiently and effectively.
• Create passes for new starters and ensure leaver passes are deactivated.
• Provide first-line response to reactive events.
• Coordinate access for 3rd parties.
• Ensure premises are maintained in a safe and secure manner.
• Porterage and logistic support services, ordering, distribution and storage of materials and stationery.
• Accountable for mail distribution and courier processing.
• Be in charge of general security services, including the use of access control systems.
• Responsible for helpdesk logging and closing down jobs.
• Manage the reception and ensure smooth running of the office and assist the Facilities Manager with day-to-day operations.

Skills: Stakeholder Liaison, Pass Management, Event Response, Access Coordination, Site Safety, Logistics Support, Mail Handling, Security Services

• Receive, answer, and transfer calls, and greet visitors at the downtown office.
• Respond to customer and corporate tenant inquiries.
• Prepare correspondence to customers and tenants.
• Maintain the professional appearance of the reception area and boardroom.
• Order office supplies and ensure office equipment is functioning appropriately.
• Schedule conference calls.
• Prepare invoices and assist with accounts receivable.

Skills: Call Handling, Visitor Greeting, Tenant Support, Correspondence Prep, Reception Upkeep, Supply Ordering, Call Scheduling, Invoice Assistance

• Open and close the front lobby, open conference rooms, place daily meeting calendars in holders by doors and handle scheduling of conference rooms.
• Make coffee and set out all needed coffee supplies.
• Answer and direct all incoming calls.
• Greet and direct all guests to the appropriate person by signing them into the office and providing a guest pass.
• Open and date-stamp all incoming mail except if marked “personal”.
• Handle all outgoing packages, mailing/bulk via mail or FedEx, receive, log all incoming FedEx, UPS, or any other incoming packages via carrier and track all missing FedEx, UPS, or other packages.
• Assist Managers, Supervisors, etc. with their requests for admin assistance.
• Receive and direct all incoming faxes.
• Maintain monthly phone lists.
• Keep a stock of office supplies, mailing and/or FedEx supplies.
• Notify Runner of called-in pick-up requirements.
• Order breakfast and or lunches for meetings.
• Schedule usage of the company video equipment.
• Schedule use of the ''company vehicle'' via log.
• Mail all invoices and/or checks.
• Order all office supplies and make them available to staff.
• Receive and direct all office maintenance requests.

Skills: Lobby Operations, Guest Greeting, Call Handling, Mail Processing, Package Management, Admin Support, Supply Control, Meeting Catering

• Support the Facilities Co-Ordinator in the delivery of first-line facilities support and other FM services, and have full knowledge of all functions.
• Ensure the team is fully informed about office operational updates and processes.
• Build and develop effective relationships with key stakeholders or clients and be comfortable working across all levels.
• Monitor procedures to ensure the client’s expectations are conveyed and worked upon.
• Establish and maintain controls in order to ensure the security of the premises, materials, and resources.
• Maintain a series numbers log.
• Maintain the received call log.
• Maintain the tea service log.
• Maintain the temp parking log.
• Maintain meeting room usage log.
• Maintain the official letter number.
• Book a meeting room for users.
• Send the usage rate of the meeting room report.
• Update the GRE weekly itinerary.
• Update the Telephone directory and upload to the bulletin.
• Produce the name board for new hire users.
• Responsible for processing purchase orders.
• Rent an adapter and a projector.

Skills: Facilities Support, Team Communication, Stakeholder Relations, Procedure Monitoring, Site Security, Log Management, Room Booking, Purchase Processing

• Responsible for answering switchboard calls and welcoming visitors.
• Manage taxi/hire car/company car bookings.
• Monitor the meeting room calendars.
• Meet room set up for external meetings, including ordering buffets.
• Organise post and deliveries.
• Process monthly expenses claims.
• Support company event planning, Summer Party, Christmas Party, and Company Brief.
• Monitor stock levels and order stationery and office supplies.
• Responsible for facility management support, including gathering quotes, researching new contractors.
• Support ad hoc travel arrangements for the business.
• Responsible for general support across all business functions.
• Collate and proofread reports and policies.
• Assist with general enquiries and ad hoc tasks.

Skills: Switchboard Handling, Visitor Greeting, Travel Booking, Room Scheduling, Mail Management, Event Support, Supply Ordering, Admin Assistance

• Deal with and take ownership of enquiries from staff, members of the public, management, and external bodies.
• Ensure all visitors and contractors are received and registered correctly.
• Assist with petty cash/society and till account reconciliations.
• Carry out interviews with applicants, providing relevant advice, and making appropriate offers.
• Receive incoming telephone calls, manage enquiries and log them on to the appropriate management information system.
• Liaise with other areas of the business to provide further support.

Skills: Enquiry Handling, Visitor Registration, Cash Reconciliation, Applicant Interviews, Call Management, MIS Logging, Business Liaison, Support Coordination

• Serve visitors by greeting, welcoming, and directing them appropriately, notifying company personnel of visitor arrival, and maintaining the security and telecommunications system.
• Greet, identify and direct visitors and arrange for escort.
• Maintain security by following procedures, visitor logs, and issuing visitor badges.
• Create, print and distribute employee identification badges.
• Distribute shuttle passes, elevator and parking cards.
• Schedule appointments, maintain conference room schedule.
• Receive, sort and distribute daily mail/deliveries, send outgoing packages via UPS.
• Provide administrative support.
• Ensure the reception area is tidy and presentable.
• Answer and forward phone calls.
• Demonstrate resourcefulness and proactiveness when issues arise.

Skills: Visitor Greeting, Security Procedures, Badge Management, Access Distribution, Room Scheduling, Mail Handling, Admin Support, Call Forwarding

• Answer all incoming calls in a timely and professional manner.
• Route calls to the appropriate department or individual.
• Assist callers with general questions.
• Greet and announce office visitors.
• Retrieve and distribute messages from the general delivery voicemail.
• Receive, open, date stamp and distribute all Mail.
• Post all outgoing Mail.
• Replenish the postage meter when funds are low.
• Maintain the neat appearance of the lobby, reception desk, kitchen and conference rooms.
• Provide administrative support to various departments.

Skills: Call Handling, Call Routing, Visitor Greeting, Voicemail Management, Mail Processing, Meter Replenishment, Area Upkeep, Admin Support

• Work closely with the client's staff to assist with the front office.
• Answer incoming telephone calls and forward them to the appropriate person.
• Take accurate and complete messages for those who are unavailable.
• Promptly greet and announce visitors in a friendly and business-like manner.
• Maintain a neat and organized reception desk and front lobby area.
• Assist with catering and office supply orders.
• Assist the Regional Office Manager with event planning and execution.

Skills: Front Office Support, Call Forwarding, Message Taking, Visitor Greeting, Reception Upkeep, Supply Ordering, Event Assistance, Office Coordination

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet and announce clients, applicants and visitors.
• Follow security procedures for recording guests, suppliers and other visitors.
• Responsible for arranging escorts.
• Issue visitor passes and validate parking.
• Assist with scheduling and preparing meeting and conference rooms.
• Coordinate the setup of conference/meeting rooms.
• Arrange for and reserve projectors and other meeting equipment, ensuring equipment is in good operating condition.
• Arrange video and/or web conferencing.
• Negotiate pricing and menus.
• Secure approvals for catering expenses and review invoices to arrange billing to the appropriate department or business unit.
• Perform general clerical duties associated with distributing office faxes, packages and mail.
• Use tracking systems to record inbound and outbound courier, freight and mail.
• Responsible for meter mail.
• Arrange a messenger service.
• Follow location security procedures for screening inbound deliveries.
• Order office supplies and other common-use items for the location, such as supplies, equipment, toner, printer paper, freight and shipping supplies, etc.
• Maintain a neat appearance reception area, conference rooms and other common areas.
• Request building and housekeeping services.
• Periodically inspects common area equipment to ensure good operating condition.
• Arrange equipment service.
• Maintain records and logs of service requests and track their status.
• Maintain a file of services, including transportation sources, accommodations, and referral contacts.
• Arrange convenience/hospitality services for guests, such as transportation, tickets, reservations, etc.

Skills: Call Routing, Visitor Greeting, Security Procedures, Room Setup, Equipment Coordination, Mail Handling, Supply Ordering, Guest Services

• Accountable for vendor inquiry and set-up.
• Create purchase orders and contracts for professional services.
• Follow up with vendors regarding invoice tracking and payments.
• Responsible for the monthly JE for vehicle charges.
• Responsible for P-card reconciliations.
• Greet visitors, answer phones, and monitor departmental email.
• Accountable for distributing mail.
• Maintain office and lab supplies inventory, ordering via UMarket.
• Assist staff with ordering and shipping and order tracking.
• Contact building management for repair issues.
• Maintain the in/out board for vehicles/conference room.
• Provide training and basic troubleshooting of the copier, communicate with the copier company to order supplies and/or report repairs, and assign codes to staff.
• Maintain office cell phone/train card/parking cards.
• Post student positions.
• Assist the department director with meeting preparations.
• Responsible for new employee orientation/introduction (including I-9 forms).
• Assist customers (in person or via phone or e-mail).
• Responsible for mail maps.
• Completes billing forms (sent to Dean’s office).
• Copy/print on demand publications.
• Maintain an adequate stock of publications.
• Conduct yearly inventory (count and report totals).
• Assist with events (retirement gatherings, community fund drive, etc).
• Assist administrative staff.
• Responsible for data entry as time allows.

Skills: Vendor Management, Purchase Processing, Invoice Tracking, Phone Reception, Mail Distribution, Supply Inventory, Staff Support, Data Entry

• Manage reception switchboard, answer and direct incoming calls from internal and external sources.
• Provide polite, positive and courteous client service, both in person and over the phone.
• Process, sort and distribute incoming and outgoing courier packages and mail.
• Responsible for maintenance and cleanliness of office stationery supply rooms, including stocking, organization and distribution of supplies.
• Maintain inventory and oversee the distribution of the firm's office supplies.
• Ensure board rooms are set up for client meetings and supplies put away when meetings conclude.
• Coordinate catering requirements.
• Perform routine clerical duties including photocopying, faxing and printing reports and daily deposits.
• Prepare, review and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials.

Skills: Switchboard Management, Client Service, Mail Handling, Supply Room Upkeep, Inventory Control, Room Setup, Catering Coordination, Clerical Support

• Collect expense reimbursement documents, such as receipts, and other information from fee-earners, Associates, and/or Coordinators.
• Attribute expenses to specific deals or other codes and track against the deal budget.
• Enter expense reports into Workday.
• Complete routine/correspondence, enter data, print letters, print labels, create form letters, format documents, and input data.
• Manage purchasing and maintenance of office supplies and office equipment (i.e., furniture, IT equipment, telephones, snack services, plants, etc.) by ordering through Workday, procurement, or outside vendor.
• Enter all new local vendors into Workday and update data.
• Process all invoices for the office or region in the absence of the Office Manager.
• Act as liaison for property/building management and coordinate maintenance needs (i.e., light bulbs, heating/cooling, carpet cleaning, etc.)
• Manage a list of key vendor contacts, including building management, security, engineering, etc.
• Manage the front desk by providing building access and notifying the employees that a client, vendor, or job candidate has arrived.
• Communicate with operations staff, brokers, and the Managing Principal regarding their availability.
• Provide parking pass/validation per request.
• Answer and screen all incoming calls and relay messages.
• Communicate general company information.
• Communicate with operations staff, fee-earners, and Managing Principal.
• Handle calls with discretion per the request of the operations staff, fee-earners, and Managing Principal.

Skills: Expense Processing, Data Entry, Supply Management, Vendor Setup, Invoice Handling, Facilities Liaison, Front Desk Support, Call Screening

• Greet and direct visitors in the office.
• Operate a multi-line telephone system to answer incoming calls and direct callers to appropriate personnel.
• Research escrow-related, accounts payable and accounts receivable questions and provide resolutions to customers and vendors.
• Monitor visitor access and issue passes, and may update appointment calendars.
• Order, receive and maintain office supplies and equipment.
• Assist other employees or departments by gathering, checking, and preparing documents, maintaining accounts, setting up appointments, and assembling packages.
• Assist with reviewing employee expense reports and approving them for reimbursement.

Skills: Visitor Greeting, Call Handling, Escrow Support, Access Monitoring, Supply Ordering, Document Prep, Appointment Support, Expense Review

• Cover the front desk during reception opening hours.
• Responsible for switchboard management, answering and forwarding incoming calls.
• Answer the doorbell at both the office and the parking.
• Welcome and guide all visitors.
• Escort unauthorised vendors.
• Escort externals to the meeting room.
• Inform staff about couriers/visitors/signatory books.
• Act as a central place for general queries, then dispatch accordingly to other teams such as IT, Facilities, Management, and CSM teams.
• Manage the reception e-mail box.
• Collect Incoming post from the mailboxes on the ground floor.
• Dispatch all incoming mails per team by 11.00 am.
• Scan all registered mail and send it to the appropriate team.
• Promptly inform individuals when couriers are delivered.
• Organize outgoing mail/couriers according to the procedure.
• Keep the entity lists up to date.
• Contact for Post and all courier companies.
• Archive all sending and delivery slips.
• Follow the Post handling procedure.

Skills: Front Desk Cover, Switchboard Handling, Visitor Guidance, Courier Alerts, Mail Processing, Query Dispatch, Email Management, List Maintenance

• Manage meeting room bookings.
• Promptly clear after the meeting and set up in advance.
• Work with the person who booked the room to ensure that all confidential materials are gathered up post-meeting and disposed of.
• Telephone instructions and WIFI code should be laminated and left on a card in all meeting rooms.
• Monitor coffee/tea stocks and order well in advance of running out.
• Monitor water stock and reorder and organise prompt removal of empty water canisters.
• Sanne pens/notepads to place in meeting rooms to be daily checked.
• Handle all catering requirements at Reception.
• Provide a set number of providers and menus, and direct people booking catering to the most appropriate supplier.
• Set up meeting rooms in advance with appropriate crockery (no paper plates, cutlery, or milk cartons).
• Place coffee and tea pots in the room just before the meeting starts to guarantee the service level.
• Daily check the main office coffee machines at the earliest convenience to ensure they are ready for use, filled with milk and without cleaning.
• Maintain a list of contractors.
• Liaise with building maintenance for minor curative maintenance.
• Keep the evacuation lists up to date.
• Responsible for client mail management backup.
• Support the Facilities manager.
• Support of the organization of internal and external events.

Skills: Room Booking, Meeting Setup, Confidential Handling, Stock Monitoring, Catering Support, Coffee Maintenance, Contractor Liaison, Facilities Support

• Deal with all visitors to the office and arrange teas/coffees.
• Manage all incoming telephone calls and coordinate the switchboard.
• Post in and post out as well as banking, cheques and BACs receipts and credit card payments.
• Order refreshments, stationery and flowers.
• Book meeting rooms and office car park spaces.
• Ensure that rooms are cleared and prepared, ready for meetings.
• Set up desks for new starters, clear and clean desks and equip them with stationery.
• Deal with maintenance/facilities calls.
• Responsible for general administration and assistance with database management.

Skills: Visitor Handling, Call Coordination, Mail Processing, Supply Ordering, Room Booking, Desk Setup, Facilities Support, Admin Assistance

• Receive all telephone calls, filter them and direct them appropriately.
• Receive and send packages.
• Manage office logistics.
• Plan and organize appointments and meetings (Outlook).
• Create purchase orders, receive invoices in the internal accounting system.
• Organize and coordinate travel bookings (flight bookings, hotels, cars, etc.)
• Responsible for processing correspondence received and taking appropriate action to respond to requests.
• Submit hiring forms for new employees.
• Write, revise and format documents and reports.
• Maintain office records.
• Manage office supplies and equipment.
• Perform all other duties related to the function, such as photocopying, sending documents by fax, and all other duties.

Skills: Call Filtering, Package Handling, Office Logistics, Appointment Planning, Purchase Processing, Travel Booking, Correspondence Support, Record Management

• Provide front-of-the-house support to the Waltham site, delivering exceptional customer service to internal and external stakeholders.
• Maintain site security and telecommunications system for visitor management.
• Keep a safe and clean reception area by complying with procedures, rules, and regulations.
• Manage calendaring of conference rooms and proactively prioritize all milestones, commitments, and deadlines.
• Communicate proactively and regularly throughout the day on schedule changes and priorities, keeping the team well-informed.
• Assist in the coordination, planning, and organization of site events, including all-hands meetings, external guests, as well as offsite gatherings in partnership with relevant stakeholders and other key leaders.
• Manage vendor services and purchasing for office and administrative matters.
• Assist with onboarding and creating a welcoming environment for team members.
• Assist with projects and general administrative duties.

Skills: Front Desk Support, Visitor Security, Reception Upkeep, Room Calendaring, Schedule Communication, Event Coordination, Vendor Management, Onboarding Support

• Responsible for answering all calls coming into the Restaurant Support Office while maintaining a friendly and professional manner.
• Accountable for direct calls to the appropriate party or department.
• Greet all Crew and visitors with best-in-class standards and follow RSO protocol at check-in.
• Perform clerical duties upon the request of the Head of DRSO Operations.
• Complete daily KASADA walks that include the cleaning and organizing of the receptionist area, lunchroom, and first-floor meeting rooms.

Skills: Call Handling, Call Routing, Visitor Greeting, Check-In Support, Clerical Assistance, Area Upkeep, Room Maintenance, Protocol Compliance

• Responsible for filing, photocopying, scanning and printing.
• Accountable for filing and e-filing documents.
• Collect and deliver a variety of photocopying, scanning and printing jobs from around the office.
• Responsible for stationery and stock ordering and delivering to specific areas of the office.
• Be in charge of opening, sorting and delivering incoming mail, preparing outgoing mail, arranging couriers and carrying out hand deliveries.
• Perform extensive computer and data-related tasks.
• Responsible for train ticket bookings.
• Responsible for meeting room management.
• Welcome guests and visitors and provide a very high level of hospitality.

Skills: File Management, Print Services, Stock Ordering, Mail Handling, Data Tasks, Travel Booking, Room Management, Guest Hospitality

• Greet visitors and guests, determine the purpose of each person’s visit and direct or escort him or her to the appropriate location.
• Answer, screens, and directs phone calls to staff, takes messages and schedules appointments.
• Assist the Center with daily administrative operations, answering the gate, and inputting information into systems.
• Perform basic filing and recordkeeping.
• Collect in-kind donations to be sent to the Fiscal Coordinator.
• Collect and log all health questionnaires and sign-in sheets.
• Organize and file packing slips, invoices, receipts, etc.
• Collect paperwork from teachers and distribute it to the appropriate personnel.
• Open and sort office mail.
• Deliver outgoing mail to the post office at the end of the day.
• Assist in the compilation of data for the Office of Head Start reports (Center Pilot, Transportation Logs, Visitor Logs, and health questionnaire.)
• Attend meetings/trainings or be directed by the Program Director.
• Maintain the reception area in a neat and orderly condition.

Skills: Visitor Greeting, Call Routing, Admin Support, Recordkeeping, Donation Logging, Mail Processing, Data Compilation, Reception Upkeep

• Must have an interest and active participation in health and fitness.
• Must be customer-focused, energetic and passionate about helping others.
• Strong communication skills that can make customers feel welcome in the facility will stand out.
• Able to help identify client needs, present and answer questions about products and services and recommend solutions.
• Must have a positive attitude and a desire to promptly resolve potential customer issues or complaints.
• Able to work flexibly to suit the hours (various shift patterns) and needs of the department.
• Ability to work and interact well as part of a team.
• Sound organisational skills with the ability to identify and juggle priorities.
• Good computer skills.
• Must have sales experience.

Qualifications: BA in Communications with 2 years of Experience

• Excellent communication skills.
• Able to respect all co-workers and guests.
• Must have an outgoing personality, open-minded and flexible.
• Must have positive behaviors, smiling, being polite and courteous.
• Able to develop camaraderie with team members.
• Ability to work in an international environment.
• Ability to live in close quarters and share limited space with other cabin-mates.
• Ability to work under pressure and maintain a pleasant working environment.
• Able to meet all pre-joining requirements.

Qualifications: BA in Customer Service Management with 1 year of Experience

• Proficient in Microsoft Office Suite and job-related computer software (Fidelio, Opera, Concierge Assist, or Fidelio Cruise).
• Experience in reception with a luxury-branded cruise line, hotel, or resort.
• Must have a native English speaker, with one other language.
• Ability to speak, read and write English clearly and distinctly.
• Ability to speak French.
• Understanding of the highest level of service.
• Superior administration skills.
• Excellent communication skills.
• Must have respect for all co-workers and guests.
• Ability to demonstrate positive behaviors, positive energy, excitement, friendliness, and kindness.
• Ability to develop camaraderie with team members.
• Ability to work in an international environment.
• Ability to live in close quarters and share limited space with other cabin-mates.
• Ability to work under pressure and make decisions that positively impact guest experiences.

Qualifications: BA in Hospitality Management with 3 years of Experience

• Highly organized and self-motivated.
• Solid understanding of Answering Inbound Calls.
• Excellent customer service and office administrative skills.
• Incoming phone call management skills.
• Able to be optimistic, creative, resourceful, solution-oriented, and tech-savvy.
• Great attention to detail.
• Strong communication and social skills.

Qualifications: BA in Sociology with 1 year of Experience

• Experience in a Physician's Office.
• Excellent PC Data entry/typing skills.
• Excellent interpersonal skills and ability to work well with people, projecting a positive image for the Physician's Office and the Hospital.
• Excellent organizational, communication and detail skills to complete complex tasks.
• Willingness and ability to maintain a high degree of confidentiality in all matters.
• Must have the ability to grasp the details of multiple processes and accurately explain details.
• Able to work multiple tasks as a self-starter with the ability to work independently and prioritize work in the midst of multiple activities.

Qualifications: BA in Psychology with 3 years of Experience

• Working experience as a Receptionist, office clerk, or in a comparable position.
• Good organizational and multi-tasking abilities, as well as attention to detail and problem-solving skills.
• Strong communication/interpersonal skills (written and verbal).
• Proficient with the MS Office suite.
• Fluent in written and spoken English.

Qualifications: BS in Office Administration with 1 year of Experience

• Working knowledge of Administration.
• Fluent in both English and Arabic.
• Excellent team player with the ability to manage up and across to build, foster and nurture relationships across departments.
• Must have a high-energy, can-do person who can operate in fast fast-moving environment and has the ability to redirect projects.
• Basic knowledge of Microsoft Office (Word, PowerPoint, Excel).
• Must be adaptable to unpredictable and intense hours and work schedule.

Qualifications: BA in Liberal Arts with 2 years of Experience

• Relevant experience in a similar role, prior hospitality, concierge, or customer service experience.
• Excellent organizational skills.
• Excellent written and oral communication skills.
• Ability to pay attention to detail and ability to manage multiple and competing priorities.
• Must have computer proficiency in Microsoft Office Outlook, Word, Excel and PowerPoint.
• Excellent customer service skills.

Qualifications: BA in Customer Service Management with 1 year of Experience

• Must have a high level of English.
• Experience as a receptionist at a Hi Tech/Startup company.
• Excellent time management skills and ability to multitask and prioritize work.
• Great communication skills, written and verbal.
• Service-oriented, positive, proactive and solutions-focused attitude.
• Proficient in MS Office.

Qualifications: BA in Public Relations with 2 years of Experience

• Experience as a Receptionist.
• Exceptional customer service skills.
• Must have immaculate grooming/presentation.
• Ability to multitask in a high-volume, demanding environment.
• Excellent written and verbal communication skills.
• Must have fluent English.
• Good time management skills.

Qualifications: BS in Administrative Studies with 1 year of Experience

• Experience medical front desk receptionist.
• Experience with insurance verification and authorizations.
• Must be able to multitask efficiently in various departments within the company.
• Must be self self-starter.
• Excellent customer service and phone skills.
• Must be reliable, punctual and dependable.
• Excellent communication skills.
• Must be bilingual in English/Spanish.
• Strong organizational skills.
• Surgical vascular background or knowledge.
• Excellent team player.

Qualifications: BS in Business Administration with 3 years of Experience

• Experience in preparing application forms across a broad range of fund managers.
• Excellent communication and interpersonal skills.
• Able to dedicate to providing excellent customer service.
• Good computer skills (e.g., Microsoft Office).
• Strong attention to detail.
• Ability to multitask and prioritise work.

Qualifications: BS in Tourism Management with 1 year of Experience

• Proficient in Microsoft Word, Excel, and email.
• Able to make independent decisions when circumstances warrant such action.
• Knowledge of practices and procedures, as well as the laws, regulations, and guidelines governing functions in the post-acute care facility.
• Able to implement and interpret the programs, goals, objectives, policies, and procedures of the department.
• Able to perform proficiently in all competency areas, including but not limited to patient rights, safety and sanitation.
• Able to maintain professional working relationships with all associates, vendors, etc.
• Able to maintain confidentiality of all proprietary and/or confidential information.
• Able to understand and follow company policies, including harassment and compliance procedures.
• Able to display integrity and professionalism by adhering to Life Care’s Code of Conduct and completing mandatory Code of Conduct and other appropriate compliance training.

Qualifications: BA in Psychology with 3 years of Experience

• Experience in fast fast-paced environment, meeting deadlines.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication.
• Proficient in Microsoft Office, especially Excel.
• SAP or other ERP or database experience.
• Ability to maintain a positive attitude.

Qualifications: BA in Sociology with 1 year of Experience

• Customer service experience in an office setting.
• Working knowledge of Health Plan coverage types, for example (but not limited to) traditional and deductible products, within 6 months of employment.
• Proficient in the use of applicable computer software.
• Reception experience in a healthcare setting.
• Must have current BLS certification.
• Knowledge of medical terminology.

Qualifications: BA in Communications with 2 years of Experience

• Working experience in receptionist duties.
• Experience in MS Word, PowerPoint and Excel.
• Proficient in basic switchboard operation (transferring calls, voice mail, etc.)
• Excellent communication and interpersonal skills.
• Ability to work on a shift.
• Strong problem solver, quick thinker, resourceful and proactive in dealing with issues as they arise.

Qualifications: BS in Office Administration with 1 year of Experience

• Excellent interpersonal skills and ability to deal with clients and VIP visitors to the site with sensitivity.
• Must have high integrity, working with complete confidentiality.
• Able to team player, flexible in approach and attitude and able to establish and maintain positive working relationships.
• Able to flexibility to work across different ad-hoc projects.
• Good working knowledge of full MS Office, Outlook, Word, PPT and Excel.
• Able to analyse and recognise problems and exercise good judgement, with the ability to make sound decisions.
• Good written communication skills.
• Strong organisational skills.
• Must be SAP proficient.

Qualifications: BS in Business Administration with 3 years of Experience

• Previous work experience as a Receptionist, Customer Service, or Consumer Services would be considered.
• Able to provide a customer service attitude and a pleasant personality.
• Multitasking, ability to prioritize tasks and stress management skills.
• Able to deal with emergencies in a timely and effective manner.
• Excellent organizational and communication skills.
• Strong PC knowledge.
• Fluent in Greek and English.

Qualifications: BA in Public Relations with 1 year of Experience

• Previous experience working within a similar customer service or administration role.
• Ability to manage own workload and competing priorities within deadlines in a calm and professional manner.
• Strong interpersonal and communication skills, with the ability to foster productive relationships with a diverse range of people while maintaining confidentiality and using discretion.
• Good emotional intelligence.
• Ability to work independently and as part of a multi-disciplinary team.
• Competent in using computer systems, including Microsoft Outlook, Word, Excel and PowerPoint.
• Must have an interest in working closely with elderly residents.

Qualifications: BS in Tourism Management with 2 years of Experience

• Experience in the front office.
• Fluent in Greek, English and German.
• Good working knowledge of Microsoft Office packages and IT literate.
• Must have a professional attitude.
• Must have enthusiastic, friendly and self-motivated professional eager to learn, develop and be part of a growing team.
• Good customer service skills.

Qualifications: BS in Human Resource Management with 1 year of Experience

• Experience in the front office.
• Able to speak Arabic.
• Must have a hands-on approach with a can-do work style.
• Ability to commit to delivering exceptional guest service with a passion for the hospitality industry.
• Ability to find creative solutions, taking ownership of duties and tasks assigned.
• Personal integrity, with the ability to work in an environment that demands excellence.
• Experience in working with IT systems on various platforms.
• Strong communication skills.

Qualifications: BA in Psychology with 2 years of Experience

• Experience in the field of customer service.
• Must have ease of communication.
• Experience in the veterinary field.
• Knowledge of veterinary terminology.
• Must have confidentiality, discretion and respect towards the client.
• Must have flexibility, diligence and autonomy at work.

Qualifications: BA in Communications with 1 year of Experience

• Experience in an administrative function.
• Able to display professionalism in all interactions.
• Excellent communication skills.
• Good analytical and problem-solving skills.
• Ability to work independently and as a group member.
• Proficient in Microsoft.
• Experience with Maestro.
• Experience with SAP.
• Accounting or inventory management experience.

Qualifications: BS in Office Administration with 3 years of Experience

• Excellent verbal and written communication skills.
• Must have fantastic organisational skills with the ability to prioritise tasks.
• Must be competent in using Microsoft Office and general office equipment.
• Able to display passion for delivering excellent customer service.
• Excellent team player.
• Ability to develop and maintain good working relationships.
• Able to demonstrate exceptional timekeeping and reliability.

Qualifications: BA in Hospitality Management with 1 year of Experience

• Must have computer proficiency, especially within the Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe.
• Excellent customer service skills.
• Ability to work well under pressure, deal with difficult situations and/or people, take initiative, demonstrate organizational and detail-oriented skills and juggle multiple responsibilities in a deadline-driven environment.
• Must have a positive, proactive attitude, high-energy level, flexibility, dependability and willingness to learn new skills and be a team player.
• Professional experience operating in an administrative office support/receptionist capacity with demonstrated skill to support a business effectively.

Qualifications: BA in Customer Service Management with 2 years of Experience

• Previous experience in a similar administration/reception role with a strong customer focus.
• Ability to be flexible and multi-task, doing several things all at the same time.
• Ability to be calm, courteous, and professional regardless of the guest/visitor's behaviour.
• Ability to be resourceful and proactive in dealing with issues that may arise.
• Must have a culturally intelligent individual who enjoys working in an international environment.
• Excellent communication skills, both verbal and written.

Qualifications: BA in Public Relations with 1 year of Experience

• Ability to answer the telephone, take detailed messages, respond to verbal inquiries, take direction from different sources, handle multiple tasks and be organized in a fast-paced environment.
• Must enjoy working with the elderly and be able to accept constructive criticism.
• Ability to interact with residents who are highly susceptible to common illnesses without posing additional health risks and must maintain a professional appearance.
• Knowledge of and demonstrated skills in general office procedures.
• Strong organizational skills, oral and written communication skills.
• Able to project a professional image.

Qualifications: BA in Psychology with 2 years of Experience

• Previous experience in reception/office administration.
• Able to team player, enjoy interacting with elderly people.
• Excellent written and verbal communication skills.
• Must have competent computer skills in MS Word, Excel and Outlook.
• Great customer service with the ability to perform tasks with minimal supervision.

Qualifications: BS in Administrative Studies with 1 year of Experience

• Professional appearance and attitude.
• Good communication skills, both written and verbal.
• Good computer skills.
• Ability to use office equipment.
• Must have bilingual English/Spanish.
• Must have basic medical terminology.
• Interpersonal, organizational skills.
• Intermediate keyboarding, computer skills.
• Ability to work independently.

Qualifications: BS in Tourism Management with 2 years of Experience

• Able to type at a proficiency of 50-60 words per minute.
• Working knowledge of computers and software applications used in job functions (word processing, graphics, databases, spreadsheets, etc.)
• Able to project a professional image.
• Ability to communicate effectively with residents, families, staff, vendors, and the general public.
• Strong organizational and follow-up skills, and the ability to manage multiple priorities.
• Knowledge of word processing, spreadsheets, and email functions.

Qualifications: BA in Sociology with 1 year of Experience