Job Summary: 

• Assist in organizing internal and external meetings, including conference room reservations, preparation, meeting materials, and catering.
• Communicate with external partners, collaborators, and stakeholders, share relevant information and updates, and ensure alignment of needs and plans.
• Collaborate with administrative and executive assistants in other departments.
• Partner with HR to maintain office policies.
• Coordinate with the IT department on all office equipment.
• Partner with onsite staff and EH&S headquarters to ensure compliance with safety and security protocols.
• Work closely with the R&D team to ensure adequate office and laboratory inventories and manage purchasing and receiving documentation.
• Ensure office efficiency by planning and executing equipment procurement, layouts, and office systems.
• Manage relationships with vendors and service providers and ensure all items are invoiced and paid on time.

Skills on Resume: 

• Meeting Coordination (Soft Skills)
• Stakeholder Communication (Soft Skills)
• Cross-Team Collaboration (Soft Skills)
• Policy Administration (Hard Skills)
• IT Coordination (Hard Skills)
• Safety Compliance (Hard Skills)
• Inventory Management (Hard Skills)
• Vendor Management (Hard Skills)

Job Summary: 

• Ensure communal areas remain clean, organized, and presentable at all times.
• Monitor and reorder office consumables and supplies to maintain stock levels.
• Manage carpark allocations and oversee parking logistics for staff and visitors.
• Provide daily administrative support to ensure smooth office operations.
• Handle reception duties, including greeting visitors and managing phone inquiries.
• Oversee courier services and manage incoming and outgoing mail.
• Support visitor check-in processes to maintain security and professionalism.
• Assist with organizing and coordinating projects.
• Contribute to the planning and execution of office events.

Skills on Resume: 

• Cleanliness Oversight (Hard Skills)
• Supply Monitoring (Hard Skills)
• Parking Logistics (Hard Skills)
• Administrative Support (Soft Skills)
• Reception Duties (Soft Skills)
• Mail Management (Hard Skills)
• Visitor Check-In (Soft Skills)
• Event Planning (Soft Skills)

Job Summary: 

• Ensure all sales administration activities are completed on time.
• Oversee and manage the processing of applications and due diligence checks.
• Manage the daily activities of the sales administrator.
• Handle new trademark applications and renewals, and complete NDAs for potential business partners.
• Oversee financial data entry activities.
• Liaise with accountants regarding VAT and BAS lodgement and annual accounts for the group of companies.
• Assist with managing bank accounts, including accounts payable, accounts receivable, and records management.
• Assist with managing payroll, staff commissions, and bonus payments for staff.
• Manage general office and facilities responsibilities, including sourcing new IT equipment, managing external contractors, and assisting with travel and event organization.
• Work closely with the COO on the development and delivery of new projects to their partners.

Skills on Resume: 

• Sales Administration (Hard Skills)
• Due Diligence (Hard Skills)
• Team Management (Soft Skills)
• Trademark Handling (Hard Skills)
• Financial Data Entry (Hard Skills)
• Accountant Liaison (Hard Skills)
• Payroll Management (Hard Skills)
• Project Collaboration (Soft Skills)

Job Summary: 

• Manage office operations and procedures while overseeing a team of two administrative support staff.
• Provide administrative support in safety functions, including inductions and orientations of new staff, workplace health and safety updates, and maintaining compliance for insurance and licenses.
• Maintain safety registers, including safety statistics, emergency contact details, training, qualifications, and licenses.
• Provide facilities assistance such as workstation relocations and coordination of equipment.
• Organize events, functions, and board meetings without minute-taking.
• Coach and develop managed staff by reviewing tasks and providing direction and guidance.
• Ensure all office contracts, such as electricity, software, and mobile phones, are maintained and updated, and engage third-party providers such as IT and cleaning services.

Skills on Resume: 

• Office Operations (Hard Skills)
• Safety Support (Hard Skills)
• Register Maintenance (Hard Skills)
• Facilities Coordination (Hard Skills)
• Event Organization (Soft Skills)
• Staff Coaching (Soft Skills)
• Contract Management (Hard Skills)
• Vendor Engagement (Soft Skills)

Job Summary: 

• Recruit and select new internal staff employees.
• Plan, organize, and communicate work assignments.
• Evaluate staff work performance and recommend personnel actions, including discipline and promotions.
• Investigate and address personnel problems.
• Develop and organize workflow through the office.
• Ensure the availability of necessary equipment, supplies, and staff.
• Maintain employee records, including vacation schedules and sick leave.
• Train employees in work functions.
• Communicate changes in office and company policies and procedures to staff.
• Develop and maintain procedures manuals for division office functions.

Skills on Resume: 

• Recruitment & Selection (Soft Skills)
• Work Assignment Planning (Soft Skills)
• Performance Evaluation (Soft Skills)
• Problem Resolution (Soft Skills)
• Workflow Development (Hard Skills)
• Resource Coordination (Hard Skills)
• Record Maintenance (Hard Skills)
• Employee Training (Soft Skills)

Job Summary: 

• Answer telephone calls and emails from customers and vendors and direct them to relevant staff.
• Work with the shipping and receiving department by providing and checking all required documentation.
• Produce quotes for customers using documents provided by staff.
• Produce shop work orders from customer purchase orders.
• Produce invoices and pack lists for all products shipped daily.
• Pay vendor invoices on a bimonthly basis.
• Keep accurate and detailed records.

Skills on Resume: 

• Customer Communication (Soft Skills)
• Documentation Support (Hard Skills)
• Quote Preparation (Hard Skills)
• Work Order Creation (Hard Skills)
• Invoice Production (Hard Skills)
• Vendor Payments (Hard Skills)
• Record Keeping (Hard Skills)

Job Summary: 

• Monitor the department for quality, legal, and operational compliance in accordance with company policies and state and federal laws.
• Analyze call data metrics to monitor and improve patient engagement results.
• Prepare performance reports for the administration staff.
• Train and onboard new departments to support clinical, operational, and service goals.
• Train and hire new team members to meet patient engagement goals.
• Manage department staff by demonstrating effective leadership competency, strategic thinking, and motivation.

Skills on Resume: 

• Compliance Monitoring (Hard Skills)
• Data Analysis (Hard Skills)
• Performance Reporting (Hard Skills)
• Department Onboarding (Soft Skills)
• Team Training (Soft Skills)
• Staff Leadership (Soft Skills)
• Strategic Thinking (Soft Skills)
• Team Motivation (Soft Skills)

Job Summary: 

• Handle bookkeeping tasks using XERO to maintain accurate financial records.
• Answer incoming phone calls and direct them appropriately.
• Prepare packing lists and customs declarations for outbound shipments.
• Pack and ship online orders efficiently and accurately.
• Monitor and reorder office supplies to ensure availability.
• Oversee daily office operations and coordinate with IT support.
• Manage holiday planning, insurance matters, and liaise with maintenance and utility providers.
• Conduct research and maintain organized databases for internal use.
• Support the Director with administrative and operational tasks.
• Ensure the office functions smoothly by managing multiple responsibilities.
• Assist with general problem-solving and coordination across departments.

Skills on Resume: 

• Bookkeeping (Hard Skills)
• Phone Handling (Soft Skills)
• Shipment Documentation (Hard Skills)
• Order Fulfillment (Hard Skills)
• Supply Monitoring (Hard Skills)
• Office Operations (Hard Skills)
• Database Management (Hard Skills)
• Administrative Support (Soft Skills)

Job Summary: 

• Ensure screening of all incoming correspondence, including emails, letters, reports, submissions, and phone messages.
• Provide secretarial services, including logistics, subsistence, travel arrangements, and claims.
• Provide clerical support to the Chief Director.
• Ensure regional top management meetings are arranged, and assessment sessions are scheduled.
• Ensure annual leave plans for all managers are submitted.
• Type the Provincial Head’s monthly travel schedule and submissions requesting approval of amended schedules.
• Ensure financial procedures are observed in the section.
• Compile monthly reports.
• Schedule appointments, meetings, and activities, and coordinate top management diaries.
• Be in charge of procurement.
• Collate information and conduct research for presentations.
• Arrange and organize workshops and meetings.
• Represent the Chief Director at selected meetings and workshops, take notes, and provide detailed reports afterward.
• Take responsibility for queries.
• Monitor deadlines to ensure prompt responses.

Skills on Resume: 

• Correspondence Screening (Hard Skills)
• Travel Logistics (Hard Skills)
• Clerical Support (Soft Skills)
• Meeting Coordination (Soft Skills)
• Financial Compliance (Hard Skills)
• Report Compilation (Hard Skills)
• Diary Management (Soft Skills)
• Procurement Management (Hard Skills)

Job Summary: 

• Monitor and respond to the application hotline regularly.
• Process incoming application requests with accuracy and efficiency.
• Track and manage check or money order payments submitted by applicants.
• Organize and maintain office files, including storage and shredding.
• Ensure office supplies are stocked and reordered on demand.
• Pay bills and prepare Check Request Vouchers for financial processing.
• Greet walk-in visitors and respond to general inquiries.
• Make photocopies and provide other basic administrative support.
• Handle incoming and outgoing mail and maintain proper records.
• Maintain and update the housing wait list.
• Coordinate advertising for available units in occupied buildings.
• Provide support during housing lotteries, including preparation and logistics.

Skills on Resume: 

• Hotline Management (Soft Skills)
• Application Processing (Hard Skills)
• Payment Tracking (Hard Skills)
• File Organization (Hard Skills)
• Supply Monitoring (Hard Skills)
• Financial Processing (Hard Skills)
• Visitor Assistance (Soft Skills)
• Mail Handling (Hard Skills)

Job Summary: 

• Ensure all HR policies and procedures comply with current legal requirements and are regularly updated.
• Distribute updated HR policies appropriately throughout the organization.
• Maintain and update the HR database to reflect accurate employee information.
• Keep the Single Central Record and Staff Training Matrix fully accurate and current.
• Provide administrative support throughout the recruitment process, from application forms to offer letters and reference checks.
• Ensure personnel files are consistently updated with relevant employment changes.
• Record modifications to employees’ terms, conditions, and status in line with company policies.
• Safeguard the integrity of confidential HR documentation and employee records.
• Support the onboarding process with accurate documentation and record-keeping.
• Offer secretarial assistance to the Head Teacher and Senior Leadership Team.
• Manage telephone communications efficiently on behalf of the leadership team.
• Provide comprehensive administrative support to maintain smooth leadership operations.

Skills on Resume: 

• HR Compliance (Hard Skills)
• Policy Distribution (Hard Skills)
• Database Maintenance (Hard Skills)
• Record Management (Hard Skills)
• Recruitment Support (Soft Skills)
• Confidentiality Handling (Soft Skills)
• Onboarding Support (Soft Skills)
• Administrative Assistance (Soft Skills)

Job Summary: 

• Ensure the office operates smoothly through consistent administrative coordination.
• Oversee and guide administrative support staff in their daily tasks.
• Maintain organized office areas and monitor inventory levels.
• Interact professionally with visitors and vendors to support office needs.
• Assist employees by responding to various inquiries and providing needed support.
• Provide basic accounting assistance, including tracking expenses and financial records.
• Coordinate travel arrangements and process expense reports for team members.
• Assist in planning and executing internal events and gatherings.
• Sort, process, and route incoming and outgoing mail efficiently.
• Support overall office functionality through proactive and responsive assistance.

Skills on Resume: 

• Office Coordination (Soft Skills)
• Staff Guidance (Soft Skills)
• Inventory Monitoring (Hard Skills)
• Visitor & Vendor Interaction (Soft Skills)
• Employee Support (Soft Skills)
• Accounting Assistance (Hard Skills)
• Travel Coordination (Hard Skills)
• Event Support (Soft Skills)

Job Summary: 

• Order supplies such as stationery, printer ink, and coffee, and monitor stock levels to ensure items are always replenished.
• Keep the office neat.
• Manage the news televisions in the office.
• Oversee contracts with cleaners, the flower company, phone providers, and other vendors, and act as the point of contact for any issues.
• Meet and greet guests and make coffee and tea.
• Liaise with the IT company to set up new emails, onboard new joiners, and report issues.
• Assist with arranging meetings.
• Answer phones and direct calls appropriately and gatekeep.
• Help the events committee organize events, including the Christmas party, quarterly marketing events, and social events.
• Arrange all bookings for company social events.
• Assist team members with administrative tasks such as binding, printing, and formatting.
• Manage and update the CRM system, including Salesforce.
• Manage some LinkedIn contacts and profiles as part of CRM list maintenance.
• Help manage EMEA subscriptions.
• Keep records of staff holidays and birthdays.
• Provide basic HR administrative support for the team.
• Conduct ad hoc research on industry issues, contact information, and event or conference details.
• Deal with the post and newspapers each morning and set them out appropriately in the office.

Skills on Resume: 

• Supply Management (Hard Skills)
• Office Upkeep (Hard Skills)
• Vendor Oversight (Hard Skills)
• Guest Reception (Soft Skills)
• IT Coordination (Hard Skills)
• Meeting Assistance (Soft Skills)
• Event Organization (Soft Skills)
• Administrative Support (Soft Skills)

Job Summary: 

• Oversee daily personnel, facility, and logistical needs at the headquarters.
• Act as the primary contact for coordinating tours and on-site events.
• Support the People team with scheduling and communication for employee programs.
• Assist in organizing onboarding sessions and related experiences for new hires.
• Coordinate logistics for internal events to ensure smooth execution.
• Manage communications related to employee engagement initiatives.
• Distribute and track employee badges through the security access control system.
• Ensure proper access rights are assigned and maintained for all personnel.
• Maintain records related to HQ access and badge distribution.

Skills on Resume: 

• Personnel Coordination (Soft Skills)
• Event Coordination (Soft Skills)
• People Team Support (Soft Skills)
• Onboarding Assistance (Soft Skills)
• Event Logistics (Hard Skills)
• Engagement Communication (Soft Skills)
• Badge Management (Hard Skills)
• Access Control (Hard Skills)

Job Summary: 

• Manage the office space.
• Assist with investor due diligence.
• Assist with compliance-related tasks.
• Assist the team with expenses and travel arrangements.
• Serve as the main point of contact for external providers, including travel services, the building manager, telephone providers, and cleaners.
• Provide executive assistance to the partners.
• Maintain the investor database.
• Perform background checks.
• Assist with HR duties such as payroll.
• Onboard new staff members.
• Monitor the office budget.

Skills on Resume: 

• Office Management (Hard Skills)
• Due Diligence Support (Hard Skills)
• Compliance Assistance (Hard Skills)
• Travel & Expense Support (Soft Skills)
• Vendor Coordination (Soft Skills)
• Executive Assistance (Soft Skills)
• Database Maintenance (Hard Skills)
• Background Checks (Hard Skills)

Job Summary: 

• Meet with families and clients upon admission to review program rules and expectations.
• Open the facility daily.
• Manage the phone during business hours and respond to all voicemails.
• Keep the facility clean, well-stocked, and well-organized, including ordering food, drinks, and office supplies.
• Conduct checks and tests for regular and emergency food supplies, smoke detectors, and fire extinguishers, and ensure all emergency supplies are current and updated.
• Welcome guests, coordinate and schedule facility tours, and ensure facility grounds are well-kept.
• Work closely with the Clinical Director to develop and maintain a clinically sound and smoothly run program.
• Sit in on psychiatry appointments and ensure all clients and parents attend.
• Coordinate with the psychiatrist.
• Ensure all operational tasks support program consistency and safety.

Skills on Resume: 

• Family Orientation (Soft Skills)
• Facility Operations (Hard Skills)
• Phone Management (Soft Skills)
• Supply Maintenance (Hard Skills)
• Safety Checks (Hard Skills)
• Guest Coordination (Soft Skills)
• Clinical Program Support (Soft Skills)
• Operational Consistency (Hard Skills)

Job Summary: 

• Be the main day-to-day support for all office and facilities needs of US and Canadian team members, both during remote periods and when returning to physical offices.
• Own the return-to-office plans for US offices and operate them in accordance with all occupational health and safety standards.
• Be a champion of company culture and help teams stay connected by planning and promoting virtual company events, happy hours, and other activities.
• Collaborate with the office manager in another location to ensure teams stay connected globally and similar perks and programs are offered in all offices.
• Collaborate with the CTO, People Ops, and Finance teams in the process of pre-boarding, onboarding, and enabling new hires.
• Support IT-related needs for employees, including equipment provisioning and tracking, asset management, and escalating troubleshooting.
• Manage relationships with vendors and be the first point of contact for visitors once physical offices reopen.
• Operate as the EA to the CEO, including managing the calendar and other light tasks.
• Assist the recruiting team with interview coordination or other hiring activities.
• Support the Sales, Customer Success, and Product teams in creating and sending gifts to customers.
• Manage any ad hoc requests in support of teams.

Skills on Resume: 

• Office Support (Hard Skills)
• RTO Management (Hard Skills)
• Culture Engagement (Soft Skills)
• Global Collaboration (Soft Skills)
• Onboarding Support (Soft Skills)
• IT Asset Management (Hard Skills)
• Vendor & Visitor Coordination (Soft Skills)
• Executive Assistance (Soft Skills)

Job Summary: 

• Organize day-to-day office operations.
• Build localized programs that connect employees with each other and their communities.
• Partner with teams such as culinary, facilities, events, and AV to ensure those areas of the office are running smoothly.
• Support employee, candidate, and guest experience.
• Build relationships with the local team and site leads.
• Lead team seating moves, adds, and the desk sharing program.
• Manage the office budget and reconcile it monthly.
• Respond to all work order tickets submitted.
• Coordinate vendors on site, including janitorial, pest control, furniture, and facilities.
• Create inspiring, engaging experiences and installations featuring local sellers.

Skills on Resume: 

• Office Operations (Hard Skills)
• Community Programs (Soft Skills)
• Cross-Team Coordination (Soft Skills)
• Experience Support (Soft Skills)
• Team Relations (Soft Skills)
• Seating Management (Hard Skills)
• Budget Management (Hard Skills)
• Vendor Coordination (Hard Skills)

Job Summary: 

• Serve as the primary in-office administrator supporting other employees.
• Act as the first point of contact for all incoming phone calls and visitors.
• Maintain office files, both physical and digital, ensuring they remain organized and up to date.
• Handle daily office-related activities, including ordering and stocking supplies, coordinating office services, accepting deliveries, and welcoming visitors.
• Manage office spaces and equipment to ensure smooth operations and a professional appearance, including tidiness of common areas, client meeting rooms, and kitchen cleanliness, along with addressing security and office management issues.
• Identify office deficiencies and potential improvements, recommend solutions, and implement approved changes.
• Execute bulk mailings to clients, such as quarterly reports, financial statements, and holiday cards.
• Provide IT support by troubleshooting printers, phones, and faxes, and resolving simple system issues.
• Set up new records and maintain existing ones in the CRM system, including client and account setups.
• Assist professional staff with administrative tasks such as preparing for meetings.
• Support professional staff by creating and updating presentations and client service materials.
• Support business development activities through the preparation of related materials.
• Support the Marketing Manager by assisting with items such as newsletter subscriptions, in-person client events, online webinar registrations, and other marketing-related administrative tasks.

Skills on Resume: 

• Office Administration (Soft Skills)
• Front Desk Support (Soft Skills)
• File Management (Hard Skills)
• Office Operations (Hard Skills)
• Process Improvement (Soft Skills)
• Bulk Mailings (Hard Skills)
• IT Troubleshooting (Hard Skills)
• CRM Management (Hard Skills)

Job Summary: 

• Supervise all personnel directly and ensure adequate staffing levels.
• Ensure work schedules and staffing patterns are implemented and promote teamwork through orientation and training on center policies and procedures.
• Evaluate supervisory personnel and employee performance and make recommendations to the administrator.
• Counsel and discipline employees and monitor personnel productivity levels.
• Assist in developing and updating policy and procedure manuals and process daily cash reconciliations, deposits, and other required reports while safeguarding petty cash.
• Collect and submit monthly statistical reports to upper management for all center services and departments.
• Develop progressive departmental goals and establish measures to ensure timely, effective results.
• Recommend procurement of supplies, equipment, and modifications needed for economical operations.
• Comply with on-call rotation requirements.
• Analyze and develop departmental productivity.
• Analyze data related to physician productivity and member services.
• Work closely with the marketing department to develop strategies to increase and retain membership.
• Handle member complaints.
• Ensure referrals are issued on time.
• Maintain updated documentation of licenses and in-services to meet regulatory requirements.
• Maintain open communication with the assistant administrator regarding daily operational issues.
• Comply with on-call rotation requirements.
• Schedule supervision meetings and staff meetings, and ensure customer satisfaction for all members.

Skills on Resume: 

• Staff Supervision (Soft Skills)
• Team Training (Soft Skills)
• Performance Evaluation (Soft Skills)
• Employee Counseling (Soft Skills)
• Policy & Cash Management (Hard Skills)
• Reporting Management (Hard Skills)
• Goal Development (Soft Skills)
• Procurement Support (Hard Skills)

Job Summary: 

• Coordinate with vendors to ensure seamless office operations and services.
• Communicate with building management to resolve facility-related issues promptly.
• Liaise with the IT team to address and follow up on any technical concerns.
• Serve as the first point of contact at the reception desk to welcome all guests.
• Set a positive and professional tone for the office environment each day.
• Ensure visitors receive courteous assistance and are directed appropriately.
• Support internal employees with day-to-day office needs and inquiries.
• Maintain a high standard of service to create a welcoming atmosphere.
• Monitor the overall condition of the office and initiate improvements.
• Deliver a best-in-class experience for both staff and external guests.

Skills on Resume: 

• Vendor Coordination (Hard Skills)
• Facility Communication (Soft Skills)
• IT Liaison (Hard Skills)
• Reception Support (Soft Skills)
• Office Environment (Soft Skills)
• Visitor Assistance (Soft Skills)
• Employee Support (Soft Skills)
• Experience Enhancement (Soft Skills)

Job Summary: 

• Manage an administrative staff of three, including the receptionist, document control administrator, and administrative assistant.
• Manage front desk and phone coverage schedules.
• Coordinate office maintenance with property management.
• Manage the purchasing of office supplies, office furniture, and parking permits for the Seattle main office.
• Conduct administrative orientations for all new hires.
• Provide daily administrative support to the regional president and general manager.
• Maintain schedules for all company group meetings.
• Manage planning for regional company events and meetings.
• Coordinate venue and vendor selection, including caterers and equipment rentals.

Skills on Resume: 

• Staff Management (Soft Skills)
• Front Desk Scheduling (Hard Skills)
• Maintenance Coordination (Hard Skills)
• Purchasing Management (Hard Skills)
• New Hire Orientation (Soft Skills)
• Executive Support (Soft Skills)
• Meeting Scheduling (Hard Skills)
• Event Coordination (Soft Skills)

Job Summary: 

• Maintain and ensure the accuracy of inventory.
• Record product received in the system on time.
• Track goods in transit between intercompany branches.
• Perform weekly customer consigned inventory counts for Connex boxes.
• Enter packing slips for shipments on time.
• Ensure customer tests, assembly retrofits, and repairs are correctly transacted in the system.
• Process vendor returns.
• Perform weekly cycle counts, inventory adjustment analysis, and intercompany branch reconciliations.

Skills on Resume: 

• Inventory Accuracy (Hard Skills)
• Receiving Recording (Hard Skills)
• Goods Tracking (Hard Skills)
• Consigned Counts (Hard Skills)
• Packing Slip Entry (Hard Skills)
• Transaction Processing (Hard Skills)
• Vendor Returns (Hard Skills)
• Cycle Count Analysis (Hard Skills)

Job Summary: 

• Manage all aspects of AP for the company.
• Oversee payroll processing to ensure employees are paid accurately and on time.
• Handle insurance refunds and ensure proper documentation and processing.
• Perform bank reconciliations and credit card reconciliations regularly.
• Prepare and produce financial statements and reports.
• Lead the hiring process and onboard new employees effectively.
• Train new staff members to ensure they understand company policies and procedures.
• Supervise team members and provide ongoing support and guidance.
• Create and manage the monthly work schedule for staff.
• Oversee schedule adjustments to meet operational needs.
• Administer HR functions, including benefits enrollment and recruitment support.
• Conduct performance evaluations and support employee development initiatives.

Skills on Resume: 

• Accounts Payable Management (Hard Skills)
• Payroll Oversight (Hard Skills)
• Bank Reconciliation (Hard Skills)
• Financial Reporting (Hard Skills)
• Hiring & Onboarding (Soft Skills)
• Staff Training (Soft Skills)
• Team Supervision (Soft Skills)
• HR Administration (Hard Skills)

Job Summary: 

• Be the face of the office by greeting visitors, offering refreshments, and maintaining the presentation of the reception area and wider office.
• Act as the point person for all workplace-related queries, including maintenance, post, supplies, stationery, and equipment, while liaising with the landlord, cleaners, and suppliers, and managing incoming invoices, including team queries.
• Provide EA support to the CEO by arranging travel, processing expenses, and offering other ad hoc assistance.
• Keep the kitchen fully stocked with groceries, supplies, and plenty of coffee.
• Serve as the master of health and safety within the office, ensuring all requirements are met and that fire marshals and health and safety officers are trained on each floor.
• Review and organise the workplace layout, coordinate the seating plan according to team needs, and continually seek ways to improve the workspace environment.
• Manage the cleaning team onsite during and outside office hours, ensuring supplies are stocked, holidays are covered, and invoices are processed.
• Maintain the office conditions across multiple floors and arrange necessary repairs for air-conditioning, heating, toilets, security, lighting, and other issues while contacting suppliers.
• Oversee incoming and outgoing mail, couriers, and shipping needs.
• Take ownership of the general upkeep of the workplace, act as the first line of communication with building management regarding works, and inform business stakeholders of changes and budget considerations.
• Partner with HR to update and maintain office policies.
• Assist in the onboarding process for new hires, including assigning desk space, locker space, and ordering business cards.
• Support HR in other aspects of the employee lifecycle.
• Serve as a culture champion by supporting and driving workplace wellbeing initiatives.
• Own wellbeing spaces, wellbeing newsletters, and local wellbeing and mental health events.
• Manage the meeting room schedule and assist with bookings.
• Organise room setup and cleanup, including equipment, refreshments, and working lunches.

Skills on Resume: 

• Reception Management (Soft Skills)
• Workplace Operations (Hard Skills)
• Executive Support (Soft Skills)
• Safety Oversight (Hard Skills)
• Workspace Planning (Hard Skills)
• Maintenance Coordination (Hard Skills)
• Onboarding Support (Soft Skills)
• Culture & Wellbeing (Soft Skills)

Job Summary: 

• Responsible for the reception area and delivering an efficient switchboard service.
• Provide excellent customer service and ensure all visitors receive a warm welcome.
• Enforce security protocols and health and safety procedures to control building access.
• Ensure all visitors are properly identified, and risk management practices are followed.
• Manage office supplies, handle deliveries, and oversee the condition and booking of meeting rooms.
• Reconcile invoices related to supplies and facility services.
• Arrange domestic and international travel for staff across the country.
• Book accommodations and handle related logistics for employee travel.
• Offer administrative support to the Finance and IT teams on an ad hoc basis.
• Assist with tasks such as research, filing, printing, and supply ordering.
• Support general office operations through proactive and flexible administrative help.

Skills on Resume: 

• Reception Oversight (Soft Skills)
• Customer Service (Soft Skills)
• Security Enforcement (Hard Skills)
• Visitor Management (Soft Skills)
• Supply Management (Hard Skills)
• Invoice Reconciliation (Hard Skills)
• Travel Coordination (Hard Skills)
• Administrative Support (Soft Skills)

Job Summary: 

• Be a presentable host for all guests visiting the office.
• Receive incoming calls, answer questions, take messages, and transfer calls to the appropriate parties.
• Maintain a tidy and professional office and kitchen, and complete general clean-up tasks such as emptying the dishwasher, closing windows, and cleaning the coffee machine.
• Track, order, and stock food, beverages, and office supplies.
• Assist with organizing events.
• File, type, scan, copy, print, and organize documents and files.
• Run basic errands around town.
• Manage the company fleet.
• Be responsible for the company's emergency plan.
• Arrange occasional trips for employees.
• Instruct and organize suppliers for maintenance and repair of the building and facilities, including the tiny houses.
• Arrange check-in, check-out, and rental of the tiny houses.
• Assist office staff with various projects and assignments.

Skills on Resume: 

• Host Management (Soft Skills)
• Call Handling (Soft Skills)
• Office Upkeep (Hard Skills)
• Supply Tracking (Hard Skills)
• Event Assistance (Soft Skills)
• Document Management (Hard Skills)
• Fleet Management (Hard Skills)
• Emergency Planning (Hard Skills)

Job Summary: 

• Responsible for accreditations, including ISO 14001 and 9001:2015, by managing the operating system, conducting internal audits, keeping management review minutes, and managing all policies and procedures.
• Communicate the management system to staff, chair meetings, keep minutes, and ensure action points are completed on time.
• Maintain company portals and ensure references, insurance documents, and accreditation certifications are up to date.
• Nominate projects for awards and complete the required paperwork.
• Assist with finance.
• Liaise with the HR consultancy company, keep the staff handbook updated, produce contracts for new staff, organize appraisals, and maintain written records.
• Source and arrange training for employees and handle payments to training companies and subcontractors.
• Follow procedures for logging, filing, and sending out enquiries and leads.
• Place orders for materials and documents sent to the site and oversee the management of tools and fleet equipment.
• Order corporate clothing.
• Update the website regularly with current projects and information.
• Keep logbooks, MOT, and service records for company-owned and leased vehicles and arrange or renew breakdown cover.
• Perform other general office duties.

Skills on Resume: 

• Accreditation Management (Hard Skills)
• System Communication (Soft Skills)
• Portal Maintenance (Hard Skills)
• Award Submission (Soft Skills)
• Finance Support (Hard Skills)
• HR Coordination (Soft Skills)
• Training Administration (Hard Skills)
• Procurement Support (Hard Skills)

Job Summary: 

• Prepare new-employee files.
• Complete Forms I-9, verify I-9 documentation, and maintain I-9 files.
• Conduct or acquire background checks and employee eligibility verifications.
• Maintain the integrity and confidentiality of human resource files and records.
• Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
• Implement new hire orientation and employee recognition programs.
• Order VoIP and mobile phones and maintain related contracts.
• Order and proof company business cards.
• Book flights, hotels, and accommodation for staff and candidates.
• Liaise with WeWork for office management and ensure office facilities are clean and functional.
• Coordinate office moves and upgrades.
• Purchase and procure stationery and snacks.

Skills on Resume: 

• New Hire Files (Hard Skills)
• I-9 Compliance (Hard Skills)
• Background Checks (Hard Skills)
• Record Confidentiality (Soft Skills)
• HR Audits (Hard Skills)
• Orientation Programs (Soft Skills)
• Phone & Card Ordering (Hard Skills)
• Travel Booking (Soft Skills)

Job Summary: 

• Update and maintain company lists and databases, including the contact sheet and conference numbers.
• Receive and process company mail and packages.
• Coordinate candidate travel and accommodation, and process candidate expenses.
• Manage insurance collation, administration, and renewal.
• Ensure regulatory compliance, including multi-state compliance.
• Implement processes to ensure the smooth running of the office and operations.
• Register employees for marketing events and memberships.
• Participate as a social committee member.
• Arrange company lunches and breakfasts.
• Source and purchase presents for company birthdays, anniversaries, Christmas, and ad hoc gifting.
• Assist in creating new employee profiles in Salesforce and deleting former employee profiles.
• Set up new employees with WeWork and organize or authorize building passes.
• Work with HR to process leavers swiftly and accurately, and ensure the return of company property.

Skills on Resume: 

• Database Maintenance (Hard Skills)
• Mail Processing (Hard Skills)
• Candidate Coordination (Soft Skills)
• Insurance Administration (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Office Operations (Hard Skills)
• Event Registration (Soft Skills)
• Employee Lifecycle Support (Soft Skills)