Job Summary: 

• Ensure staff's needs are met to ensure smooth daily operations.
• Develop, maintain, and update an organized filing system of paper and electronic documents.
• Plan, coordinate, and schedule meetings and appointments.
• Assist in the preparation of regularly scheduled reports.
• Produce and distribute correspondence memos, letters, and forms.
• Collaborate with people from different backgrounds and at different levels within the company.
• Handle vendor issues and schedule service-related appointments for equipment.
• Perform other administrative tasks, including sending faxes, file preparation, and maintenance of customer files.

Skills on Resume: 

• Administrative Support (Hard Skills)
• Document Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Report Preparation (Hard Skills)
• Correspondence Handling (Hard Skills)
• Cross-Functional Teamwork (Soft Skills)
• Vendor Coordination (Hard Skills)
• Customer File Maintenance (Hard Skills)

Job Summary: 

• Provide senior-level administrative support for multiple Department Managers within a civil engineering and design firm.
• Coordinate daily front desk operations, including greeting clients, answering, and appropriately directing incoming calls.
• Coordinate office operations, including office lease services, maintenance services, facility services, vendors, and equipment.
• Coordinate office tasks related to filing, scanning, mailing, and deliveries, and manage express carrier and courier shipments.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Coordinate new hires regarding office space, computer and phone equipment, and supplies.
• Supervise administrative staff and divide responsibilities to ensure performance.
• Support budgeting and bookkeeping procedures.
• Create, update, and coordinate records and databases with personnel, financial, and other data.
• Oversee stock inventory of office supplies, kitchen supplies, and paper supplies, and place orders.
• Make travel arrangements and conference reservations.
• Prepare correspondence and reports.
• Respond to inquiries and informational requests.
• Assist with composing, compiling, and binding marketing materials for project pursuits.
• Submit timely reports and prepare presentations and proposals.
• Handle confidential and sensitive information with discretion and prudence.

Skills on Resume: 

• Administrative Support (Hard Skills)
• Office Operations Management (Hard Skills)
• Staff Supervision (Soft Skills)
• Database Management (Hard Skills)
• Inventory Oversight (Hard Skills)
• Travel Arrangements (Hard Skills)
• Report Preparation (Hard Skills)
• Confidential Information Handling (Soft Skills)

Job Summary: 

• Oversee facility operations, including cleaning services, building maintenance, security systems, and equipment.
• Coordinate with outside vendors, including janitorial services, contractors, vending machine providers, the alarm company, and repair services.
• Act as the point of contact with the landlord on facility issues.
• Participate in planning for future growth as it relates to office management and facilities.
• Manage building security systems, including the alarm system, locks, key distribution and management, and FOB distribution and programming, and run security reports.
• Order and maintain office supplies and keep supply storage organized and inventoried.
• Welcome visitors and staff members by greeting them in a manner consistent with Seek Thermal’s corporate culture.
• Direct visitors to appropriate meeting locations and notify staff members when a visitor has arrived.
• Provide visitor support for the iPad sign-in log.
• Ensure the break room is stocked at all times, including coffee, vending machines, and necessary supplies.
• Communicate regularly with the cleaning company to ensure the break room is kept clean and refrigerators are cleaned out.
• Collaborate with Seek team members to coordinate meetings and company events.
• Assist with meeting setup, including catering needs and logistics.
• Process outgoing and incoming mail and distribute it to the appropriate mailboxes or departments.
• Oversee the free lunch and bagel program, including placing orders and serving on-site food and beverages.
• Participate in the safety committee to ensure the facility is maintained safely and cleanly.
• Support HR administrative needs, including interview scheduling and other administrative tasks.

Skills on Resume: 

• Facility Management (Hard Skills)
• Vendor Coordination (Hard Skills)
• Landlord Liaison (Soft Skills)
• Security Management (Hard Skills)
• Supply Management (Hard Skills)
• Visitor Support (Soft Skills)
• Event Coordination (Soft Skills)
• HR Support (Hard Skills)

Job Summary: 

• Greet visitors, answer the telephone, respond to questions or requests, and convey messages.
• Coordinate travel arrangements, meetings, updates, and maintain calendar appointments.
• Prepare required materials for conferences, meetings, calls, and various appointments.
• Assist with the creation of reports, presentations, etc., including researching, compiling, analyzing, and developing necessary information and materials.
• Ensure the efficient daily operation of the office and department functions, including maintenance of supplies and equipment.
• Responsible for records management, including organizing and maintaining the office filing system.
• Read and analyze incoming memos and determines the appropriate course of action.
• Receive and respond to routine correspondence.
• Provide administrative support to other staff.

Skills on Resume: 

• Greet Visitors (Soft Skills)
• Calendar Management (Hard Skills)
• Meeting Preparation (Hard Skills)
• Report Development (Hard Skills)
• Office Operations (Hard Skills)
• Records Management (Hard Skills)
• Memo Analysis (Hard Skills)
• Administrative Support (Hard Skills)

Job Summary: 

• Perform reception duties.
• Respond to general enquiries and incoming communications.
• Take responsibility for entering data.
• Process bookings and orders from quote to certification.
• Administer pre- and post-course requirements and documentation.
• Maintain the customer database.
• Respond to customer queries via phone or email.
• Perform general administrative duties including travel arrangements, post, filing, car and meeting room bookings, keys, and stationery.
• Provide support to team members.

Skills on Resume: 

• Reception Duties (Soft Skills)
• Inquiry Response (Soft Skills)
• Data Entry (Hard Skills)
• Order Processing (Hard Skills)
• Course Administration (Hard Skills)
• Database Maintenance (Hard Skills)
• Customer Support (Soft Skills)
• Team Support (Soft Skills)

Job Summary: 

• Work remotely with daily data entry and data extraction from the client’s site and workstation.
• Work in the customer office two to three days per week at the field office.
• Enter employee information into the travel database with dates that match the construction schedule.
• Adjust travel dates according to updates in the construction schedule.
• Produce reports on the status of employee travel and physical qualifications.
• Collaborate with construction management to adjust personnel based on staffing availability and project status.
• Communicate with outside contractor personnel to guide them through the physical qualification process.
• Follow up to ensure candidates complete processing on time and adjust staff travel to meet staffing objectives.
• Reconcile various office accounts and pay operating bills or submit documentation to the corporate office for payment.
• Follow up to ensure timeliness and avoid late payments.
• Prepare travel status updates and reports for management tracking.

Skills on Resume: 

• Data Entry (Hard Skills)
• Schedule Coordination (Hard Skills)
• Travel Database Management (Hard Skills)
• Report Production (Hard Skills)
• Construction Collaboration (Soft Skills)
• Contractor Communication (Soft Skills)
• Account Reconciliation (Hard Skills)
• Management Reporting (Hard Skills)

Job Summary: 

• Provide administrative support to staff in the district, including communication and coordination of office activities, scheduling meetings, AV support, and travel assistance.
• Handle general office administration, including office upkeep and liaison with building management for maintenance requests, issues such as AC or heat service, and building or parking access cards.
• Serve as receptionist by answering incoming calls, processing incoming and outgoing mail and packages, ordering office supplies and PPE, maintaining the phone list, and welcoming guests.
• Provide assistance for new hire onboarding and offboarding in communication with management, IT, and building security.
• Process invoices, maintain the equipment inventory list, administer timecards, and support other departments.
• Stay current on all project and company policies and procedures, and interpret and administer them.

Skills on Resume: 

• Administrative Support (Hard Skills)
• Office Administration (Hard Skills)
• Reception Services (Soft Skills)
• Onboarding Support (Hard Skills)
• Invoice Processing (Hard Skills)
• Inventory Management (Hard Skills)
• Policy Administration (Hard Skills)
• Travel Assistance (Hard Skills)

Job Summary: 

• Independently run the office space on a day-to-day basis to ensure smooth operations.
• Attend to incoming calls via the main phone.
• Manage office insurance.
• Manage workplace safety and health requirements.
• Assist in managing office purchases, including printing, stationery, and pantry items.
• Oversee ticketing and visa administration.
• Oversee business travel, including transportation and accommodation.

Skills on Resume: 

• Office Management (Hard Skills)
• Call Handling (Soft Skills)
• Insurance Management (Hard Skills)
• Workplace Safety (Hard Skills)
• Office Purchasing (Hard Skills)
• Visa Administration (Hard Skills)
• Travel Coordination (Hard Skills)

Job Summary: 

• Receive vendors, visitors, and job applicants by greeting, welcoming, directing, and notifying appropriate company personnel of their arrival.
• Maintain security by following procedures and employing the guest logbook system.
• Issue visitor badges and manage employee loaner and replacement badges.
• Ensure the reception area, conference rooms, and office areas are clean, stocked, and ready for use.
• Manage shipping, receiving, and distribution of parcels and mail.
• Assist with safety activities, such as responding to unsafe conditions and reporting issues appropriately.
• Stock first aid supplies and monitor the general condition of doors, alarms, and other safety features.
• Assist with ordering, stocking, and disposal of office supplies and with daily maintenance and cleaning of the office facilities.

Skills on Resume: 

• Visitor Reception (Soft Skills)
• Security Procedures (Hard Skills)
• Badge Management (Hard Skills)
• Facility Readiness (Hard Skills)
• Mail Handling (Hard Skills)
• Safety Support (Soft Skills)
• First Aid Stocking (Hard Skills)
• Office Maintenance (Hard Skills)

Job Summary: 

• Schedule patient appointments.
• Verify insurance.
• Create new patient charts.
• Maintain patient records.
• Scan and file patient documents.
• Ensure complete and accurate information.
• Manage incoming phone calls.
• Obtain insurance authorization.
• Provide financial counseling for patients and post over-the-counter payments.
• Research documents daily in an electronic health or medical record system.

Skills on Resume: 

• Appointment Scheduling (Hard Skills)
• Insurance Verification (Hard Skills)
• Chart Creation (Hard Skills)
• Record Maintenance (Hard Skills)
• Document Scanning (Hard Skills)
• Information Accuracy (Hard Skills)
• Call Management (Soft Skills)
• Financial Counseling (Soft Skills)

Job Summary: 

• Organise staff for health and safety training.
• Ensure that health and safety procedures are complied with and kept up to date.
• Complete risk assessments.
• Carry out monthly housekeeping checks.
• Detect and resolve non-conformances.
• Follow up and report any work-related accidents or incidents.
• Resolve ad-hoc facilities issues.
• Organise contractors and follow up on their work.
• Perform a variety of professional and administrative tasks.
• Monitor and maintain supplies.
• Create airway bills and invoices for DHL and FedEx shipments.
• Handle shipment issues involving delays, missing items, or customs problems.
• Approve all invoices.
• Assist in organising company events and lunches.
• Organise inductions for new starters and assist with the onboarding process.

Skills on Resume: 

• H&S Training Coordination (Hard Skills)
• Procedure Compliance (Hard Skills)
• Risk Assessment (Hard Skills)
• Facilities Resolution (Soft Skills)
• Contractor Coordination (Hard Skills)
• Supply Monitoring (Hard Skills)
• Shipment Management (Hard Skills)
• Onboarding Support (Soft Skills)

Job Summary: 

• Manage organization events such as team lunches, dinners, and team-building activities.
• Manage department assets, equipment, facilities, and inventory.
• Welcome new staff and arrange devices, email encryption accounts, and other setup needs.
• Complete exit checklists for offboarding staff.
• Support the purchasing process by contacting vendors and obtaining quotations.
• Raise work orders.
• Receive goods and process payments.
• Set up meetings and workshops.
• Support invitation letters and arrange accommodation, transportation, and hotel bookings.
• Welcome and support guests with reception, refreshments, and meal bookings.
• Support travel arrangements, including visas, insurance, transportation, hotels, and flights.
• Handle travel advances and claim settlement.
• Follow up on maintenance and office fit-out processes.
• Check workload and instruct cleaning services while updating organizational charts and preparing reports.

Skills on Resume: 

• Event Coordination (Soft Skills)
• Asset Management (Hard Skills)
• Onboarding Support (Hard Skills)
• Vendor Engagement (Hard Skills)
• Payment Processing (Hard Skills)
• Meeting Setup (Hard Skills)
• Travel Coordination (Hard Skills)
• Maintenance Follow-Up (Hard Skills)

Job Summary: 

• Answer incoming calls in a friendly and polite manner.
• Manage telephone, email, and social media enquiries.
• Coordinate bookings for private hire and allocate them accordingly.
• Provide pricing information for private hire bookings.
• Take payments and input bookings into the coach management system.
• Allocate invoice payments accurately and promptly.
• Handle and count cash.
• Generate and submit weekly and monthly invoices.
• Control the payment process for private hire work to ensure payments are received efficiently.
• Perform other operational and accounting administration.

Skills on Resume: 

• Call Handling (Soft Skills)
• Inquiry Management (Soft Skills)
• Booking Coordination (Hard Skills)
• Pricing Support (Hard Skills)
• Payment Processing (Hard Skills)
• Cash Handling (Hard Skills)
• Invoice Management (Hard Skills)
• Administrative Support (Hard Skills)

Job Summary: 

• Process expense claims, track them, and submit them to Accounts for payment.
• Request and distribute computers, mobile phones, and other IT equipment.
• Ensure IT registers and hardware allocations are up to date.
• Review the asset report monthly.
• Order uniforms, PPE, and stationery.
• Book travel and book meetings, take minutes, and order catering.
• Manage office email distribution lists.
• Manage incoming and outgoing postal mail.
• Assist with the onboarding of new starters.
• Oversee the day-to-day running of the office.
• Allocate swipe cards and locker keys.
• Engage with visitors and building management.
• Receive office deliveries and order printer toner.
• Compile presentations, prepare survey and award information, update org charts, and manage ad hoc enquiries from office and site teams.

Skills on Resume: 

• Expense Processing (Hard Skills)
• IT Equipment Coordination (Hard Skills)
• Asset Reporting (Hard Skills)
• Office Supplies Ordering (Hard Skills)
• Travel and Meeting Support (Hard Skills)
• Mail Management (Hard Skills)
• Onboarding Support (Soft Skills)
• Office Operations (Hard Skills)

Job Summary: 

• Provide administrative and clerical support to the site, including phone and front desk reception.
• Communicate with patients and families to review insurance benefits and outline financial responsibilities.
• Generate reports and collect patient fees.
• Schedule appointments electronically.
• Manage invoicing, patient census, and electronic billing procedures.
• Oversee the office environment and coordinate vendor services.
• Maintain a high degree of professionalism, warmth, and confidentiality.
• Protect client rights through proper handling of information and interactions.
• Interact professionally with clients, families, staff, and guests.

Skills on Resume: 

• Reception Support (Soft Skills)
• Insurance Communication (Soft Skills)
• Fee Collection (Hard Skills)
• Appointment Scheduling (Hard Skills)
• Billing Management (Hard Skills)
• Vendor Coordination (Hard Skills)
• Confidentiality Practice (Soft Skills)
• Professional Interaction (Soft Skills)

Job Summary: 

• Breakdown, post, and submit funding paperwork for all sales transactions.
• Process and post all cash receipts, credit card payments, scanned checks, and ACH payments.
• Maintain dealership inventory, including stocking in new and used inventory, intercompany transfers, and monthly floor plan audit.
• Process and facilitate all payroll and human resource paperwork for submission to the corporate office.
• Sort, review, and post all vendor invoices and credit card transactions with correct GL coding.
• Perform and oversee title work process and procedures, including MSOs, POAs, and other documentation, fees, and related sales tax submissions.
• Prepare and provide reports, schedules, or requests for additional information on a timely basis to the area controller, corporate office, or general manager.
• Assist the general manager in running an efficient, organized dealership.
• Maintain high standards of accuracy and assure compliance with company and other applicable policies and procedures.
• Provide excellent customer service and maintain vendor and customer relations.

Skills on Resume: 

• Funding Paperwork (Hard Skills)
• Payment Processing (Hard Skills)
• Inventory Management (Hard Skills)
• Payroll Support (Hard Skills)
• Invoice Coding (Hard Skills)
• Title Work (Hard Skills)
• Report Preparation (Hard Skills)
• Customer Relations (Soft Skills)

Job Summary: 

• Manage inbound calls and all mail.
• Route intake for new client leads.
• Manage office inventory, supplies, and vendors.
• Organize the office and prepare meeting spaces.
• Run errands for the office and deliver documents for filings.
• Schedule meetings and book travel arrangements.
• Conduct legal research and draft correspondence.
• Process invoices and receivables.

Skills on Resume: 

• Call Management (Soft Skills)
• Lead Intake (Hard Skills)
• Office Inventory (Hard Skills)
• Meeting Preparation (Hard Skills)
• Office Errands (Soft Skills)
• Travel Scheduling (Hard Skills)
• Legal Research (Hard Skills)
• Invoice Processing (Hard Skills)

Job Summary: 

• Develop and maintain the customer database.
• Generate sales leads by contacting potential clients and building business relationships.
• Research local competition and upcoming local events proactively.
• Undertake administrative requests as directed by the management team.
• Manage an events schedule to maximise yield.
• Build strong customer relationships to fully understand their needs.
• Arrange and carry out hotel show rounds.
• Ensure the complete administration of all planned events.
• Execute all event requirements accurately.
• Participate in hotel promotional activities.

Skills on Resume: 

• Customer Database Management (Hard Skills)
• Sales Lead Generation (Hard Skills)
• Market Research (Hard Skills)
• Administrative Support (Hard Skills)
• Event Scheduling (Hard Skills)
• Customer Relationship Building (Soft Skills)
• Hotel Show Rounds (Hard Skills)
• Event Execution (Hard Skills)

Job Summary: 

• Provide excellent customer service to candidates and clients.
• Manage databases effectively.
• Enter data accurately.
• Support business development.
• Manage client accounts.
• Promote a positive safety culture across the business.
• Record client information from multiple sources.
• Track client data securely across sites.
• Handle queries via email and telephone from internal and external stakeholders.
• Receive external post, record client information, and update internal file work trackers.

Skills on Resume: 

• Customer Service (Soft Skills)
• Database Management (Hard Skills)
• Data Entry (Hard Skills)
• Business Development Support (Hard Skills)
• Account Management (Hard Skills)
• Safety Culture Support (Soft Skills)
• Information Recording (Hard Skills)
• Query Handling (Soft Skills)

Job Summary: 

• Handle incoming and outgoing documents, mail, and email correspondence.
• Handle administrative activities, including repair and maintenance of office furniture, fixtures, office automation, and communication devices.
• Handle phone calls in a professional and welcoming manner.
• Transfer calls or provide callers with necessary information.
• Liaise with internal and external parties to coordinate service activities for administrative tasks.
• Process office purchase orders and arrange payments for suppliers related to Human Resources and Administration.
• Provide support for Human Resources activities such as meetings, conferences, special events, and excursions.
• Liaise with government offices to acquire visas, work permits, and related documents for foreign employees.
• Support general administrative needs.

Skills on Resume: 

• Document Handling (Hard Skills)
• Office Maintenance (Hard Skills)
• Call Handling (Soft Skills)
• Caller Assistance (Soft Skills)
• Service Coordination (Hard Skills)
• Purchase Processing (Hard Skills)
• HR Event Support (Soft Skills)
• Visa Processing (Hard Skills)

Job Summary: 

• Provide secretarial and administrative support to professional staff.
• Handle correspondence and general file administration.
• Coordinate with overseas offices and external suppliers.
• Handle incoming calls and answer general enquiries.
• Make travel and visa arrangements for professional staff and key subcontractors.
• Assist in managing directors’ and directors’ time entry.
• Check daily and monthly invoices and submit them to the finance department.
• Manage and distribute registered mail confidentially.
• Maintain furniture, fittings, and equipment while coordinating with IT or external vendors to resolve issues.
• Assist the office manager with general office operations.
• Implement and monitor office policies and procedures.
• Arrange local and overseas couriers and post letters.
• Maintain the boardroom by ensuring sufficient stationery supplies and keeping the space neat and clean.
• Work closely with the office manager and other administrative staff on administrative duties.

Skills on Resume: 

• Secretarial Support (Hard Skills)
• File Administration (Hard Skills)
• Vendor Coordination (Hard Skills)
• Call Handling (Soft Skills)
• Travel and Visa (Hard Skills)
• Invoice Processing (Hard Skills)
• Office Maintenance (Hard Skills)
• Policy Implementation (Hard Skills)

Job Summary: 

• Manage the front desk by welcoming guests and colleagues with a positive and helpful attitude while maintaining a tidy and presentable reception area.
• Manage travel arrangements and maintain the system for expense recording.
• Oversee the distribution of incoming and outgoing mail and deliveries in a timely manner.
• Coordinate office supplies and pantry inventory.
• Source, select, and manage office contractors and handle new and renewal office service agreements and contracts.
• Manage the CCTV system, lockers, and the issuance and collection of access passes.
• Support the marketing and sales department by couriering and sending out materials.
• Handle broader work or additional accountabilities.

Skills on Resume: 

• Guest Reception (Soft Skills)
• Travel and Expenses (Hard Skills)
• Mail Distribution (Hard Skills)
• Supply Coordination (Hard Skills)
• Contractor Management (Hard Skills)
• Access Control (Hard Skills)
• Marketing Support (Hard Skills)
• General Support (Soft Skills)

Job Summary: 

• Manage office operations, including accommodating visitors and clients, handling courier services and letters, receiving items, and managing office and IT equipment.
• Manage office supplies and stock orders.
• Manage purchasing requests in the corporate financial system.
• Monitor office budget and expenses.
• Submit invoices and monitor approval and payment processes.
• Assist in building operations with the corporate team.
• Coordinate with suppliers and contractors to maintain a proper working environment.
• Follow up on service tickets.
• Maintain company data in the enterprise directory.
• Maintain inventory and asset records in Oracle E-Business Suite.
• Manage rent allocation, utilities costs, and workplace distribution.
• Support the Company Director and Legal Counsel with document signing and support employee onboarding and offboarding matters.

Skills on Resume: 

• Office Operations (Hard Skills)
• Supply Management (Hard Skills)
• Purchasing Processing (Hard Skills)
• Budget Monitoring (Hard Skills)
• Invoice Management (Hard Skills)
• Supplier Coordination (Hard Skills)
• Data Maintenance (Hard Skills)
• Onboarding Support (Soft Skills)

Job Summary: 

• Handle administrative requests and queries from the supervisor or manager.
• Plan meetings and take detailed minutes.
• Track stocks of office supplies and place orders.
• Answer and direct phone calls.
• Organize and schedule appointments.
• Distribute correspondence, including memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Maintain contact lists.
• Submit and reconcile expense reports.
• Provide general support to visitors.

Skills on Resume: 

• Administrative Support (Hard Skills)
• Meeting Planning (Hard Skills)
• Supply Tracking (Hard Skills)
• Call Handling (Soft Skills)
• Appointment Scheduling (Hard Skills)
• Correspondence Distribution (Hard Skills)
• Report Preparation (Hard Skills)
• Filing System Management (Hard Skills)

Job Summary:   

• Process orders in the system and support the workflow through to distribution.
• Provide information and respond to requests from the line manager.
• Generate reports.
• Handle multiple projects and manage tasks efficiently.
• Follow established office procedures.
• Contribute to team goals by completing related tasks.
• Carry out administrative duties including filing, typing, copying, binding, and scanning.
• Write letters and emails on behalf of the office staff.
• Support smooth daily operations through reliable administrative assistance.

Skills on Resume: 

• Order Processing (Hard Skills)
• Manager Support (Soft Skills)
• Report Generation (Hard Skills)
• Project Handling (Soft Skills)
• Procedure Compliance (Hard Skills)
• Team Contribution (Soft Skills)
• Administrative Tasks (Hard Skills)
• Correspondence Writing (Hard Skills)

Job Summary: 

• Man front desk activities to ensure daily operations run smoothly and maintain the cleanliness and image of the front desk and overall office appearance.
• Responsible for day-to-day office administration, maintenance, and security matters.
• Coordinate and assist with meeting room reservations, preparation, and maintenance, particularly for Front of the House.
• Manage office access control, including issuing building access cards and R&R passes.
• Ensure premises and inventories are well-maintained and pleasant for employees and customers according to service levels.
• Handle quality and cost-effective procurement activities for office supplies and services, including janitorial services, pantry supplies, mail, and courier.
• Support transport and accommodation needs for visiting staff.
• Maintain and update staff contact details in the switchboard directory and ensure accurate name cards for staff.
• Serve as a member of the Singapore office emergency response call-out to man the front desk.
• Support the Office Admin team on projects and initiatives.

Skills on Resume: 

• Front Desk Management (Soft Skills)
• Office Administration (Hard Skills)
• Meeting Room Coordination (Hard Skills)
• Access Control (Hard Skills)
• Facility Maintenance (Hard Skills)
• Procurement Support (Hard Skills)
• Travel Assistance (Hard Skills)
• Admin Project Support (Soft Skills)

Job Summary: 

• Order office supplies and keep an inventory of stock.
• Participate in various projects and events.
• Assist in coordinating visits, activities, and events.
• Provide administrative support to employees and managers.
• Prepare welcome packs and access cards for new hires.
• Collaborate with internal and external departments such as IT, HR, Security, and Building Maintenance.
• Create and update records and databases with personnel, financial, and other data.
• Manage agendas, travel arrangements, appointments, and expense forms for upper management.
• Manage phone calls and correspondence, including emails, letters, and packages.

Skills on Resume: 

• Supply Inventory (Hard Skills)
• Event Participation (Soft Skills)
• Visit Coordination (Soft Skills)
• Admin Support (Hard Skills)
• Onboarding Prep (Hard Skills)
• Department Collaboration (Soft Skills)
• Record Management (Hard Skills)
• Executive Support (Hard Skills)

Job Summary: 

• Provide administrative and operational support, including supervising the Receptionist.
• Provide support in data management.
• Resolve office-related malfunctions and respond to requests or issues.
• Perform necessary analyses and reconciliations.
• Support onsite operations, including managing on-site and remote staff, communications, and schedules.
• Collect competitive quotes and negotiate prices for all physical work required at the facilities.
• Support the President with daily tasks, including data entry, research assignments, and scheduling.
• Assist with travel arrangements, insurance, and expense reports.
• Manage assets through monthly recording and tracking of company assets.
• Support reconciliation reports and budget tracking.
• Support with organizing materials from events and conferences, including recording business cards and providing research and information.

Skills on Resume: 

• Administrative Support (Hard Skills)
• Data Management (Hard Skills)
• Issue Resolution (Soft Skills)
• Operational Coordination (Hard Skills)
• Vendor Negotiation (Soft Skills)
• Executive Assistance (Hard Skills)
• Asset Tracking (Hard Skills)
• Budget Reconciliation (Hard Skills)

Job Summary: 

• Schedule OSHA training for employees on and off-site and maintain a training and training renewal log.
• Maintain day-to-day office operations by cleaning, organizing, and improving the overall work environment.
• Monitor supply levels and handle shortages by managing inventory stock levels for office supplies and tracking deliveries and purchases.
• Organize the office and assist in ways that optimize procedures.
• Support the hiring manager with initial phone screens and interviews with potential candidates.
• Manage onboarding and offboarding of employees, including station and equipment setup and login credentials.
• Work with other departments to collect paperwork needed to complete files in the system.
• Oversee mail deliveries, packages, and couriers.
• Perform receptionist duties.
• Assist with client COI processing and compliance.
• Assist with sub-consultant COI collection and record keeping.

Skills on Resume: 

• OSHA Training Coordination (Hard Skills)
• Office Operations (Hard Skills)
• Supply Monitoring (Hard Skills)
• Procedure Optimization (Hard Skills)
• Hiring Support (Soft Skills)
• Onboarding Management (Hard Skills)
• Document Collection (Hard Skills)
• Reception Duties (Soft Skills)

Job Summary: 

• Provide reception duties, including answering incoming calls, greeting visitors, and general upkeep of the reception area.
• Perform daily administrative tasks such as receiving mail, handling courier packages, ordering office supplies, maintaining office equipment, booking meetings, and filing.
• Control and follow all company policies and standard operating procedures.
• Control and circulate all documents for plant records, contract services, intellectual property, safety and environmental programs and plans, hazard assessments, safety and environmental standard operating procedures and protocols to support maintenance of the traceability system.
• Support plant operations by helping prepare and control documents on production schedules and processes, purchase orders, raw material and product records, transportation logistics records, equipment and inventory procurement, and receipt of goods.
• Support quality standard operating procedures by assisting in maintaining all documents in continuous testing, research, and development, and continuous improvement programs.
• Support executives by contributing to administrative goals and objectives, helping maintain and route operating and capital budget documents, supporting the development, implementation, and use of communication tools and processes, assisting with meetings and the preparation of presentation materials, and communicating with customers, suppliers, regulators, and others.
• Promote employee engagement by helping maintain competencies, job descriptions, and organization charts, assisting with the processing of employment applications, maintaining plant training and safety records, helping route and process employee timesheets on time, and supporting and participating in employee engagement and onboarding programs.
• Use software applications and electronic communications, communicating with the Plant Manager and other executives on time on issues.
• Ensure use of safety equipment and adhere to the safety and environmental plan, protocols, and SOPs.
• Positively represent the organization in the community with customers, suppliers, contractors, and regulators.

Skills on Resume: 

• Reception Duties (Soft Skills)
• Administrative Tasks (Hard Skills)
• Policy Compliance (Hard Skills)
• Document Control (Hard Skills)
• Operations Documentation (Hard Skills)
• Quality Documentation (Hard Skills)
• Executive Support (Hard Skills)
• Employee Engagement Support (Soft Skills)