Job Summary: 

• Assist with filing of field paperwork.
• Support event management.
• Provide administrative support with travel management and related activities 
• Assist the Environment, Health and Safety (EHS) team with administrative tasks
• Production of Health and Safety Manuals, and maintenance of first aid and safety kits, and Safety Data Sheet book
• Editing documents, printing, binding, and mailing out to all offices throughout the province
• Producing documents for Health and Safety meetings
• Conducting monthly building inspections followed by a report of the findings
• Completing reports for any emergency or non-emergency situations
• Track and monitor visitor daily signing sheet
• Track and monitor personal protective equipment (PPE) supplies

Skills on Resume: 

• Document Filing (Hard Skills)
• Event Support (Soft Skills)
• Travel Management (Hard Skills)
• Admin Support (Soft Skills)
• Safety Document Production (Hard Skills)
• Editing & Distribution (Hard Skills)
• Building Inspections (Hard Skills)
• PPE Monitoring (Hard Skills)

Job Summary: 

• Front office reception, answering calls, preparing for meetings including ordering lunches and refreshments, and printing and binding of documents.
• Booking flights with local travel agents to ensure we get the best prices.
• Organizing and maintaining stationery and equipment in the office. Ordering in bulk to save costs.
• Compose invitation and employment letters for visa purposes and liaise with the Lagos office and Dubai offices.
• Processing visa applications and providing support.
• Keeping track of staff birthdays and ordering cake and a card.
• In charge of ordering all business cards for staff and keeping track of details changes.
• Update weekly petty cash report and send to Accounts to reconcile weekly.
• Planning and arranging team-building events and corporate parties.
• Manage the Flower/Plant accounts each week and report any problems.
• Manage all courier accounts and book shipments for local and international post. 

Skills on Resume: 

• Front Office (Soft Skills)
• Travel Booking (Hard Skills)
• Office Supplies (Hard Skills)
• Visa Support (Hard Skills)
• Birthday Tracking (Soft Skills)
• Business Cards (Hard Skills)
• Petty Cash (Hard Skills)
• Event Planning (Soft Skills)

Job Summary: 

• Keep track of all incoming posts and inform the relevant person.
• Keep note of holiday requests and input them onto a spreadsheet, also add them to the calendar for monthly review.
• Set up and manage company corporate accounts with hotels around London, and agree rates directly with hotels.
• Managing the company mobile phone accounts, updating spreadsheets and sending them to Accounts so they can invoice at the end of each month. 
• Reconcile monthly credit card statements and advise accounts which entity to invoice. 
• Provide invoices and supporting documents for each purchase.
• Booking taxis - Managing Addison Lee account.
• Keeping a record of bookings made and reconciling end of the month so we can invoice entities.
• Facilitating hotel bookings, local transportation, and providing other administrative support to employees
• Manage Cleaners and ensure the office is always in a clean and professional state. 
• Work with a cleaning company to ensure all employee desks, areas, and general office are always pristine.

Skills on Resume: 

• Post Tracking (Soft Skills)
• Holiday Management (Hard Skills)
• Account Management (Hard Skills)
• Phone Account Management (Hard Skills)
• Credit Reconciliation (Hard Skills)
• Invoice Processing (Hard Skills)
• Taxi Booking (Soft Skills)
• Cleaning Management (Soft Skills)

Job Summary: 

• Provide an exceptional welcome experience for everyone upon arrival
• Ensure all visitors are greeted, checked in, and connected to the appropriate employee
• Manage all incoming calls and emails, answer any pressing inquiries, and route necessary correspondence to the correct parties
• Maintain a clean and welcoming environment for all communal spaces throughout the office, lobby, kitchen and eating areas, conference rooms
• Handle all incoming and outgoing packages, and communicate with employees to ensure correct shipping specifications
• Track office supplies use and all inventory, place weekly orders to maintain necessary backstock
• Support on-site office events and meetings, including placing orders, setting up, and breaking down
• Assist with cross-departmental communication through timely, detailed correspondence
• Partner with facilities management, communicate with maintenance and building management, submit work tickets, and coordinate with various service providers
• Execute all projects and special requests required for operational excellence

Skills on Resume: 

• Visitor Reception (Soft Skills)
• Call and Email Management (Hard Skills)
• Office Maintenance (Soft Skills)
• Package Handling (Hard Skills)
• Inventory Management (Hard Skills)
• Event Support (Soft Skills)
• Cross-Department Communication (Soft Skills)
• Facilities Coordination (Hard Skills)

Job Summary: 

• Manage front desk and respond to all general inquiries via in-person, phone, email, or Microsoft Teams.
• Coordinate solutions for day-to-day asks.
• Handle mail, inter-office mail, and courier packages ensuring they are delivered to the correct individuals and/or departments.
• Coordinate the purchase of office supplies and ensure they are adequately maintained within the office and warehouse including supporting with sourcing products and equipment.
• Point of contact and responsible for handling vendor services.
• Arrange for repair and maintenance of office equipment and furniture.
• Administer security access program including security scan cards for access to AFL’s buildings.
• Support AFL’s Payroll team with weekly timecard entering and support AFL’s Accounting team with accurate coding of invoices.
• Support with vacation scheduling.
• Manage the booking of boardrooms/hoteling offices/personal offices including ensuring office environment and boardrooms, are maintained to a professional and cleanliness standard.

Skills on Resume: 

• Front Desk (Soft Skills)
• Solution Coordination (Soft Skills)
• Mail Handling (Hard Skills)
• Supply Management (Hard Skills)
• Vendor Management (Hard Skills)
• Equipment Maintenance (Hard Skills)
• Security Administration (Hard Skills)
• Payroll Support (Hard Skills)

Job Summary: 

• Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety policies, procedures, and regulations.
• Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Maintain a positive, empathetic, and professional attitude toward internal and external customers, clients, and co-workers at all times.
• Perform reception duties including greeting visitors, answering incoming calls, reviewing voicemails, receiving faxes, and mail, and distributing to the appropriate individuals.
• Manage all mail delivery to the office including receiving, date stamping, distributing to appropriate staff, and generating outgoing mail and courier deliveries.
• Maintain an inventory of all office supplies including snacks, coffee, hygiene, and first aid supplies.
• Create and maintain an inventory database to monitor the use of supplies and equipment, generate supply orders, and ensure they are stored in an organized fashion.
• Coordinate repair, maintenance, and cleaning of all office equipment and spaces.
• Work with property management for items not covered in the lease.
• When necessary, identify, and coordinate subcontractors required for repair or replacement.
• Ensure compliance with City of Vancouver office waste, recycling requirements, and confidential paper recycling.
• Assist with the day-to-day functionality of the office including monitoring boardroom schedules, distributing updated contact lists, and planning and ordering office lunches.

Skills on Resume: 

• Safety Culture Promotion (Soft Skills)
• Hazard Identification (Hard Skills)
• Customer Service (Soft Skills)
• Reception Duties (Soft Skills)
• Mail Management (Hard Skills)
• Inventory Management (Hard Skills)
• Equipment and Space Maintenance (Hard Skills)
• Compliance and Coordination (Hard Skills)

Job Summary: 

• Greet/host/provide support for guests, visitors and employees
• Answer all incoming calls and direct the caller to the appropriate associate
• Point of contact for all packages/deliveries
• Pick-up, drop, handle, and distribute incoming and outgoing mail
• Respond and follow through to requests for information and communicate with all levels of management
• Housekeeping Duties (i.e.- pick up and display newspapers, load/unload the dishwasher, coffee machine maintenance, etc.)
• Maintain all conference rooms for cleanliness and reserve conference room
• Order, maintain track, and organize all kitchen and office supplies
• Resolve problems associated with all building services including janitorial, mail room, copier services, parking, and conference rooms.
• Assist with the coordination and scheduling of office/building maintenance activities
• Assist with marketing and administrative activities
• Assemble and maintain active property log by compiling, consolidating, formatting, and cross-referencing data into broker reports
• Maintain master broker and property management contact lists and spreadsheets
• Assist with all scanning, copying, and/or binding presentations
• Update and maintain the property listing documentation via data entry, tracking sheets, and vendor update submissions
• Report to the Managing Director and Director

Skills on Resume: 

• Guest Support (Soft Skills)
• Call Management (Soft Skills)
• Package Handling (Hard Skills)
• Mail Distribution (Hard Skills)
• Information Communication (Soft Skills)
• Housekeeping (Hard Skills)
• Supply Management (Hard Skills)
• Problem Resolution (Soft Skills)