• Provide administration support to the office team and assist with day-to-day issues.
• Provide facilities and office management, including ordering and maintaining office supplies, building passes, office equipment, and mail and courier distribution.
• Oversee and administer document management in all forms and formats.
• Handle general administration duties, including photocopying, filing, faxing, printing, and binding.
• Assist with travel bookings and the expense claim process for the team.
• Meet and greet visitors and ensure required inductions are completed.
• Manage and coordinate meetings, functions, and events.
• Provide email management support to the General Manager.
• Manage the General Manager’s diary and travel arrangements.
• Support the General Manager’s expenses and credit card management.

Skills: Office Support, Facilities Management, Document Control, Admin Tasks, Travel Booking, Visitor Coordination, Email Management, Diary & Expenses

• Answer calls to the reception phone line professionally and direct them to departments.
• Deal with incoming sales enquiries and record them for follow-up.
• Email customers to request payments.
• Process card payments.
• Check interest-free credit finance eligibility for customers.
• Email interest-free credit finance links to customers.
• Handle general office administration, including post duties and filing.
• Reconcile requests and make amendments to orders.
• Perform other ad-hoc duties.

Skills: Call Handling, Sales Enquiry Management, Payment Requests, Card Processing, Finance Checks, Finance Link Emailing, Office Administration, Order Amendments

• Perform onboarding and offboarding arrangements such as scheduling orientations and coordinating with IT for laptops, access cards, corporate cards, and exit clearance.
• Manage the administration of staff MPF enrolment, health insurance, and office insurance.
• Administer work pass applications, cancellations, and renewals.
• Check monthly payroll and tax reporting, including the Employer’s Tax Return.
• Coordinate payroll and tax matters with the HR GEO Partner in Asia.
• Handle day-to-day HR operations and office administrative functions.
• Manage office mail and courier tasks.
• Arrange name card printing and create access cards.
• Purchase and maintain office inventories and ensure continuous supply.
• Maintain the upkeep of office premises.
• Act as the main contact with building management on maintenance matters and ensure compliance with health and safety regulations.
• Liaise with vendors and suppliers on invoicing matters and ensure prompt payment for utilities and office maintenance services.
• Manage petty cash reimbursement, handle banking enquiries.

Skills: On/Offboarding Support, Benefits Administration, Work Pass Processing, Payroll & Tax Checks, HR Coordination, Office Administration, Vendor Management, Petty Cash Handling

• Handle general office administrative tasks to support the smooth running of the Ho Chi Minh office.
• Handle contact with building administration and coordinate with craftsmen for repairs.
• Manage the reception desk by welcoming guests and handling incoming and outgoing mail.
• Plan the office budget in cooperation with the manager.
• Supervise cooperation with suppliers.
• Manage the circulation of documentation.
• Coordinate and supervise the organization of office space.
• Check office cleanliness and report defects.
• Cooperate with the catering company and order lunch for employees.
• Participate in organizing company events and social activities.
• Cooperate with HR to provide administrative support.
• Support the finance team and undertake other duties.

Skills: Office Administration, Facilities Coordination, Reception Management, Budget Support, Supplier Oversight, Document Control, Space Management, Event Coordination

• Manage the Front Reception, keeping it tidy and presentable, and greet and communicate with all visitors in a courteous, professional manner.
• Oversee the general phone line and the main Second Harvest inbox, respond to external calls and emails on time, and redirect on demand.
• Responsible for the programming of office phones, general phone support, and training.
• Provide orientation and training to new employees on administrative procedures and policies, using office equipment (printers, mail machines, etc.), and general office procedures.
• Open and circulate office mail, and receive incoming deliveries/shipments.
• Arrange outgoing deliveries/courier services for rush items.
• Monitor and maintain office equipment and supplies, as well as control costs for office supplies.
• Responsible for office maintenance and the functionality of office equipment.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Prepare and handle bank deposits.
• Manage petty cash.
• Provide administrative support to colleagues to ensure efficient operation of the office.
• Support employee relations by responding to staff inquiries and concerns.

Skills: Reception Management, Call & Email Handling, Phone System Support, New Hire Training, Mail & Courier, Office Supplies Control, Office Maintenance, Petty Cash & Deposits

• Prepare and manage FedEx packages and mail.
• Answer phones, greet guests, order food, and set up for meetings.
• Track and order office supplies.
• Communicate with IT when office issues occur with phones, internet, TV service, or copiers.
• Monitor timecards, PTO requests, and overtime requests.
• Prepare files for storage at the off-site storage facility.
• Resolve vendor and contractor contact issues.
• Prepare document lists, including drawings and specifications for contracts and subcontracts.
• Complete payroll action forms for employee status changes.
• Work with HR to ensure all required paperwork is completed within the first 48 hours of hire.
• Distribute and manage the client survey process after project completion.
• Provide information for monthly intranet updates.
• Print marketing placemats and booklets, and prepare spiral-bound documents.
• Manage Drexel Co-Op job postings, resume processing, and interview scheduling.
• Administer new hire orientation, handle occasional client maintenance entries, order plans and specifications from the reprographics vendor, and scan invoices into the project management software.

Skills: Mail Handling, Reception Support, Office Supply Tracking, IT Coordination, Timecard Monitoring, File Preparation, Vendor Support, HR & Payroll Assistance

• Provide administrative support to senior operations leadership and other local executives by managing calendars, travel, and expense reports.
• Manage the leader’s meeting schedule and arrange standard and complex multi-party meetings.
• Ensure meeting logistics, invitees, and materials are prepared and of high quality.
• Generate reports, graphics, spreadsheets, and databases to support business reviews and corporate activity.
• Coordinate communication of executive messaging to internal departments, direct reports, and the broader site.
• Manage contracts for outside services.
• Create purchase orders and support expense report processing.
• Facilitate logistics for general management and employee meetings held on-site.
• Support external audit logistics.
• Serve as the point person for campus-wide events in collaboration with internal committees.
• Act as back-up to the organization’s third-party travel provider for executive travel.
• Provide after-hours availability for travel support.

Skills: Executive Support, Calendar Management, Meeting Coordination, Reporting & Analysis, Internal Communications, Contract Management, Purchase Orders, Travel Support

• Provide administrative support to the patrol yard.
• Pursue insurance reimbursements related to highway incidents.
• File documents and maintain organized records.
• Handle general clerical duties including photocopying, faxing, and scanning documents.
• Coordinate and file paperwork and reports accurately.
• Assist with payroll-related responsibilities.
• Create and maintain spreadsheets for operational needs.
• Submit invoices and communicate required information to the contracting authority.
• Assist with various tasks and projects.
• Support the management team.

Skills: Admin Support, Insurance Follow-up, Records Filing, Clerical Tasks, Payroll Assistance, Spreadsheet Management, Invoice Submission, Management Support

• Handle inventory administration, including issuing and receiving purchase orders for a wide range of materials.
• Complete data entry and ongoing maintenance within the inventory tracking system.
• Provide administrative assistance to the fire alarm product sales representative.
• Manage data processes such as filing and uploading documentation into the ERP system.
• Assist with the preparation of reports and quotes.
• Distribute reports and quotes.
• Upload required documentation to internal systems.
• Support general administrative tasks related to inventory and sales activities.

Skills: Inventory Administration, Purchase Orders, Data Entry, Sales Support, Document Management, Report Preparation, Quote Distribution, ERP Uploads

• Support effective use of company tools and processes to achieve goals efficiently.
• Serve as a subject matter expert in assigned areas of responsibility.
• Recommend potential solutions to issues and follow established escalation procedures.
• Assist with communicating standards, processes, and procedures across responsibilities.
• Provide support to the assigned office location and other locations remotely.
• Coordinate and maintain office operations to support assigned locations.
• Order office and kitchen supplies and maintain stock in storage and lunch room areas.
• Distribute access badges and maintain the monthly badge list.
• Ensure conference rooms are tidy, equipped with working phones and necessary cables, and that whiteboards are clean.
• Coordinate maintenance and repair of office fixtures, including lighting, heating, water systems, and appliances.
• Manage and coordinate the repair of equipment and keep printers stocked while understanding office AV equipment.
• Coordinate repair of company-owned equipment with departments such as IT or Marketing.
• Plan meetings and arrange catering.
• Coordinate employee engagement events and holiday party planning.
• Create purchase order requests, perform receptionist duties, process vendor invoices, obtain payment approvals, and complete monthly corporate credit card reconciliation.

Skills: Process Support, Subject Expertise, Office Operations, Supply Management, Badge Control, Maintenance Coordination, Event Planning, Invoice Processing

• Correct, format, process, and bind all copies of financial statement reports for distribution.
• Review, process, scan, and mail all required government tax returns.
• Mail, file, and fax documents.
• Maintain positive communication with all clients and staff.
• Enter new clients in the appropriate software.
• Type correspondence.
• Book travel arrangements.
• Provide multi-line phone and reception coverage.

Skills: Report Processing, Tax Return Handling, Document Management, Client Communication, Data Entry, Correspondence Typing, Travel Booking, Reception Support

• Answer incoming calls and transfer them.
• Make outbound calls.
• Follow up on email queries.
• Maintain client records and data entries.
• Generate online appointments.
• Send confirmation emails.
• Interact with directors and carry out their requests.
• Track office supply stock and place orders.
• Submit timely reports and prepare presentations or proposals.
• Assist other colleagues.

Skills: Call Handling, Outbound Calls, Email Follow-up, Data Entry, Appointment Scheduling, Client Communication, Supply Tracking, Report Preparation

• Answer the phone in a prompt and friendly manner.
• Collect and distribute posts.
• Set up new creditors, enter invoices, and reconcile statements.
• Take responsibility for paying invoices.
• Collate and pay end-of-month accounts and send remittances.
• Transfer orders and create invoices with a high level of accuracy.
• Reconcile bills and enter them into a spreadsheet.
• Organise staff travel and accommodation.
• Assist the sales department with entering orders.
• Prepare Sales Mail Out labels.

Skills: Call Handling, Mail Distribution, Invoice Entry, Payments Processing, Account Reconciliation, Order Processing, Travel Coordination, Sales Support

• Provide full administrative support across various teams and departments.
• Be the first point of contact for telephone calls, taking messages, or transferring calls.
• Manage the central email inbox and forward emails to the correct team.
• Control stock and purchase office supplies.
• Make travel bookings in the UK and Europe for senior management.
• Support the ecommerce function by ensuring listings and prices are accurate.
• Place purchase orders.
• Expedite orders and process order acknowledgements.

Skills: Admin Support, Call Handling, Email Management, Supply Control, Travel Booking, Ecommerce Support, Purchase Orders, Order Expediting

• Handle partner billing activities with accuracy and consistency.
• Manage procurement of materials to support daily operational needs.
• Perform data entry tasks using Excel, Word, and other required tools.
• Maintain CRM information to ensure effective stock control.
• Oversee purchase order processing and related documentation.
• Carry out general office duties to support smooth business operations.
• Provide administrative support to the general manager.
• Coordinate team scheduling and maintain updated calendars.

Skills: Billing Support, Procurement Assistance, Data Entry, CRM Management, Purchase Order Processing, Office Administration, GM Support, Schedule Coordination

• Develop and maintain an awareness of staff and their needs.
• Liaise and follow up with appropriate contacts on resolving problems such as cleaning or vending issues, and escalate unresolved problems on demand.
• Assist with fire and bomb evacuation procedures.
• Provide a focal point for the wide range of support services on practice floors and act as a customer-focused fixer for floor occupants.
• Develop good relationships with staff, partners, and service partners to ensure optimal service provision and act as an interface to all services.
• Maintain the integrity of the firm's security and liaise with on-floor risk managers to ensure compliance with client confidentiality.
• Maintain the general upkeep of the floor.
• Identify and resolve problems proactively during floor walks and through discussions with users.
• Be knowledgeable when partners or staff approach with questions related to services.
• Provide clear guidance when asked "how do I" questions.

Skills: Staff Support, Issue Resolution, Evacuation Assistance, Service Coordination, Relationship Building, Security Compliance, Floor Upkeep, User Guidance

• Organise the hiring and off-hiring of vans and cars.
• Support the external HR team by distributing documents to staff after they are prepared by the HR provider.
• Serve as the key point of contact for general office maintenance, liaising with the cleaning team and contractors handling repairs or improvements.
• Support the accounts team by completing data entry for goods received notes.
• Handle the ordering of stationery and office supplies.
• Manage a variety of tasks and maintain accuracy and timeliness in completing responsibilities.
• Take initiative and stay engaged in a busy environment with diverse duties.
• Collaborate effectively with different departments.
• Work independently to ensure support makes a meaningful impact.
• Contribute to smooth office operations through consistent and reliable administrative assistance.

Skills: Vehicle Hiring Support, HR Document Distribution, Maintenance Coordination, Data Entry, Supply Ordering, Task Management, Cross-Department Support, Independent Work

• Perform clerical duties including reception tasks, meeting and greeting visitors, receiving deliveries, answering and directing phone calls, responding to emails, raising purchase orders, filing and organising documents on the company SharePoint system.
• Process invoices for heads of department approval and forward them to the accounts department.
• Perform bookkeeping tasks, enter data, monitor invoices, and resolve related issues efficiently.
• Document and file presentations.
• Handle and store insurance documents.
• Procure and maintain stock levels of stationery, furniture, equipment, and office supplies for the head office and remote site offices.
• Purchase and control stock of PPE and clothing while recording issuing details.
• Oversee maintenance registers and organise servicing agreements.
• Manage and maintain the company asset register and report any inaccuracies or deficiencies.
• Assist in maintaining an approved supplier database and record PQQ and company PLI information.
• Monitor supplier information.
• Manage the company vehicle fleet by arranging servicing, MOTs, and insurance reminders.
• Assist with HR tasks by storing and filing sensitive personal information and managing the company holiday rota.
• Handle payroll and timesheet processing.
• Process individual expense claims, manage visitor appointments, schedule conference rooms, take minutes, and complete tasks as directed by the Head of Operations or Directors.

Skills: Reception & Clerical, Invoice Processing, Bookkeeping Support, Stock Control, Asset Management, Supplier Monitoring, Fleet Coordination, HR & Payroll Support

• Update and maintain supply chain administration to support smooth operations.
• Process customer orders with consistent accuracy and attention to detail.
• Contact customers and suppliers to clarify requirements.
• Prepare and maintain current logistics schedules for distribution to relevant parties.
• Ensure all necessary information is received before processing any requests.
• Monitor workflow to prevent delays and maintain accuracy.
• Communicate updates promptly to internal teams.
• Support overall supply chain efficiency through organised administrative work.

Skills: Supply Chain Admin, Order Processing, Customer Contact, Logistics Scheduling, Info Verification, Workflow Monitoring, Internal Communication, Admin Support

• Manage accounts payable tasks, including verifying receipts and processing invoices.
• Handle accounts receivable duties such as contacting customers about overdue invoices, processing credit card payments, and addressing account queries.
• Carry out general office management responsibilities, including weekly food and drink orders, cleaning and refilling the coffee machine, and restocking office supplies.
• Oversee the coordination of the office refit to ensure smooth progress.
• Assist with organising conferences and company social events, including room bookings, hotel arrangements, catering, and flights.
• Create contracts for freelancers and distributors.
• File signed contracts accurately and maintain organised records.
• Support other offices and teams with ad hoc office management tasks such as bookings, supplies, and handling post.
• Coordinate ad hoc recruitment activities, including interview scheduling.
• Screen candidates to support the hiring process.
• Provide timely administrative assistance across departments.
• Maintain a reliable and efficient office environment through consistent support.

Skills: Accounts Payable, Accounts Receivable, Office Management, Event Coordination, Contract Administration, Records Filing, Recruitment Support, Admin Assistance

• Answer phone calls, redirect inquiries, listen to voicemails, and return calls promptly.
• Greet customers and vendors upon arrival.
• Monitor the customer service inbox and flag emails that require specific attention.
• Provide customers with order status updates.
• Offer pricing and parts availability information to customers.
• Create box labels and serial numbers for all machines.
• Record serial numbers accurately for tracking purposes.
• Create invoices, place purchase orders with vendors, and issue estimates.
• Prepare or order user manuals for all machines.
• Run sales reports to confirm all orders have shipped and monitor any back-ordered items.
• Process returns and warranty orders efficiently.
• Order all office supplies.
• Respond to sales inquiries regarding dealer locations and pricing.
• Email marketing materials and maintain organized filing cabinets and contact lists.
• Handle shipping duties including processing domestic shipments, providing freight quotes, preparing commercial invoices for international shipments, requesting pickups, coordinating with the shipping department, and conducting weekly inventory with the shipping team.

Skills: Call Handling, Customer Support, Email Management, Order Updates, Invoice & PO Processing, Label & Serial Creation, Returns Processing, Shipping Coordination

• Perform a variety of administrative functions for the CGP CDC Program Management Office.
• Assist with coordinating phone and in-person interviews.
• Prepare offer letters, memos, and various human resources correspondence.
• Generate drug testing orders and background checks.
• Maintain and update human resources spreadsheets and tracking mechanisms.
• File personnel information into electronic and physical files.
• Generate reports through reporting systems and track human resources actions.
• Examine employee files to answer inquiries and provide information to authorized persons.
• Provide customer service to CDC contract employees, candidates, and external vendors or service providers.
• Assist with needs related to meetings, training, room scheduling, and room set-up.
• Process I-9s and conduct E-Verify for new employees.
• Assist with collecting and preparing project travel documentation for pre-authorization and submission for payment.
• Make travel arrangements for internal and external employees.
• Assist with expense reporting in the Deltek system.
• Support additional administrative needs.

Skills: Interview Coordination, HR Correspondence, Background Checks, HR Tracking, File Management, Customer Service, Travel Support, Expense Reporting

• Support general administrative tasks and manage diaries.
• Manage employee onboarding.
• Organise travel and process expense claims.
• Control and administer forms, templates, policies, and procedures used by the operations team.
• Assist with bookkeeping functions.
• Manage compliance with internal staff and company policies.
• Manage emails by responding, tracking, and delegating tasks.
• Assist the General Manager - Skilled Trades with mobilising trades into mine sites.
• Book medicals, complete reference checks, and set employees up in Xero for payroll.
• Support invoicing, bill management, and payroll functions.
• Act as a liaison between senior leaders and the business by relaying information and following commitments through to completion.
• Provide or create reports and presentations through data gathering and process management.
• Conduct minute-taking in stakeholder meetings and facilitate actions to completion.

Skills: Admin & Diary Management, Onboarding Support, Travel & Expenses, Document Control, Bookkeeping Help, Compliance Monitoring, Email Management, Payroll & Invoicing Support

• Answer all incoming phone, chat, and email communications and monitor office communication needs.
• Screen communications properly to direct them to the appropriate resources.
• Greet and direct staff, clients, and visitors while ensuring proper credentialing for all visitors.
• Work with the leadership team to organize and file requested documents while maintaining HIPAA compliance.
• Maintain an inventory of office supplies and coordinate replacement or replenishment before supplies are depleted.
• Provide CRM reporting and reminders for appropriate staff.
• Update Microsoft Teams with required communications data.
• Update Microsoft Yammer as requested by the business development team.
• Scan and file required documents in secure locations.
• Coordinate recognition activities, including planning and obtaining supplies for events.
• Support leadership staff.

Skills: Communication Handling, Visitor Management, Document Filing, Supply Monitoring, CRM Reporting, Teams Updating, Event Support, Leadership Assistance

• Manage cases by loading new cases, completing case reviews, requesting reports, booking appointments, issuing advice letters, and closing cases.
• Liaise with clients, their employees, internal staff, and third parties through telephone, email, and written correspondence.
• Work within service level agreements and notify the team leader of any challenges in meeting them.
• Escalate complex or slow-progressing cases to the appropriate colleagues.
• Show ethical and trustworthy behaviour while valuing colleagues, customers, and business partners.
• Take responsibility for actions and contribute positively to the working environment.
• Act within established company policies at all times.
• Ensure sensitive personal information is handled and protected appropriately.
• Follow legal, regulatory, ethical, and best-practice requirements in all case-related work.

Skills: Case Management, Client Liaison, SLA Compliance, Case Escalation, Customer Service, Professional Conduct, Data Protection, Policy Adherence

• Greet clients and direct them to the appropriate offices.
• Conduct clerical duties, including filing, answering phone calls, responding to emails, and preparing documents.
• Maintain office appearance and supplies.
• Schedule meetings and travel arrangements for the CEO.
• Learn how to navigate client service programs to prepare documents for upcoming meetings and follow-up needs.
• Contact clients to request the required documents or determine whether assistance is needed.
• Provide administrative support for meeting preparation and summary letters.
• Provide any other administrative support needed for the team.

Skills: Client Greeting, Clerical Support, Office Maintenance, Meeting & Travel Scheduling, Document Preparation, Client Follow-up, Admin Support, Team Assistance

• Handle general office duties including filing, ordering supplies online, purchasing supplies locally, answering phones, and opening and closing the office.
• Prepare proposals, engagement letters, financial statements, and other reporting documents using Word and Excel.
• Assist in preparing client tax folders.
• Package and file tax documents accurately.
• Prepare various client-related reports.
• Prepare bank deposits and ensure accuracy in financial handling.
• Balance and replenish petty cash regularly.
• Prepare outgoing mail and manage mailing processes.
• Update and monitor the firm’s social media presence.
• Oversee and assist with general upkeep, cleanliness, and organization of the office and grounds.
• Prepare outgoing correspondence for clients, vendors, and other contacts.
• Contact vendors and service providers for quotes and coordinate with selected providers to ensure expected service levels are met.
• Assist in logging all incoming and outgoing mail.
• Update and monitor equipment logs and ensure records remain current.
• Renew professional memberships, apply for and renew business certifications, assist with billing, schedule and confirm partner appointments, coordinate between staff and the IT provider for equipment and software issues, maintain partners’ calendars and contacts, and handle daily upkeep of partners’ offices.

Skills: Office Duties, Document Preparation, Tax Folder Support, Financial Handling, Petty Cash Management, Mail Processing, Vendor Coordination, Calendar Support

• Provide resident and customer service.
• Ensure resident information is recorded and maintained.
• Conduct new resident orientation, including FOB registration, building walk-throughs, handbook distribution, and autopay setup.
• Coordinate move-ins and move-outs with the Facilities Manager and ensure all fees and paperwork are accurate and on file.
• Maintain TownSq resident registration and ensure information remains complete and correct.
• Monitor, record, and handle resident requests and complaints or escalate them to the Community Manager or Board.
• Act as a resident advocate by identifying concerns and bringing them to management or the Board.
• Recommend process, procedural, and policy improvements to increase efficiency and customer service.
• Receive and respond to incoming calls and emails from residents, the Board, committees, and suppliers, and follow up on requests.
• Organize and prepare correspondence related to Association business, including agendas, board packets, violation warnings, and election materials.
• Track required resident and Association information.

Skills: Resident Services, Data Maintenance, Orientation Support, Move-In Coordination, Request Handling, Issue Escalation, Correspondence Prep, Info Tracking

• Answer and transfer calls.
• Serve as the first point of contact for visitors and guests.
• Oversee the calendar for room bookings and meetings.
• Organise and distribute posts on time.
• Support team members with administrative duties.
• Maintain a clean and tidy kitchen and run the dishwasher multiple times daily.
• Manage office supplies and maintain stock levels, including refreshments, franking machine supplies, recycling materials, and general office items.
• Work with the finance team and suppliers to process invoices and resolve discrepancies.
• Organise internal and external events.
• Ensure the office is kept to a high standard of cleanliness.

Skills: Call Handling, Visitor Reception, Calendar Oversight, Mail Distribution, Admin Support, Kitchen Upkeep, Supply Management, Invoice Processing

• Maintain a clean, comfortable, and inspiring work environment to ensure the office is neat.
• Handle general administration tasks.
• Manage the inventory and ordering of office supplies.
• Manage office utilities.
• Coordinate with external vendors, including cleaning services, security, and the landlord.
• Arrange and receive deliveries, including parcels, goods, and mail.
• Prepare and manage administrative documents.
• Assist the talent team with setting up workstations for new hires.
• Assist the talent team with event preparation, such as town-hall meetings and team-building activities.
• Coordinate travel logistics for the team, including flights, visas, and accommodations, and provide excellent customer service for visitors and guests.

Skills: Office Upkeep, Admin Tasks, Supply Management, Utility Coordination, Vendor Liaison, Delivery Handling, Document Prep, Travel & Event Support

• Provide administrative support to all departments.
• Manage document control on the shared drive and ensure all files remain up to date.
• Maintain fire alarm records and keep fire risk assessments current.
• Manage fleet operations and negotiate fleet contracts.
• Manage and maintain company insurance requirements.
• Organise and issue company phones.
• Manage all office utility contracts and order office supplies and consumables.
• Set up IT for all new members of staff.
• Arrange meetings, organise travel, and book accommodation.
• Produce travel itineraries.
• Manage HR administration and file documents on the HR portal.
• Ensure inductions for new starters are carried out and maintain staff training records and matrices.
• Arrange training and manage staff absence and holiday request records.

Skills: Admin Support, Document Control, Fire Safety Records, Fleet Management, Insurance Administration, IT Setup, Travel Coordination, HR Administration

• Receive and dispatch incoming calls for the office line and manage the generic email for the local site.
• Create a pleasant and professional experience for all guests and partners visiting the company, supporting with the logistics of events, access, facilities, and provisioning the required resources.
• Facilitate the visitor access to the premises, access cards management for the employees and visitors.
• Serve as the main operational contact for local service providers in regards to site services delivered.
• Act as the main admin contact for T&E cards management.
• Consolidate and address all facility management requests to the vendor and supervise the supplies and quality of service with the service providers.
• Coordinate all incoming mail dispatch and pick-ups for outbound mail.
• Provide primary purchasing support and support with financial tasks.

Skills: Call & Email Handling, Visitor Experience, Access Card Management, Service Provider Liaison, T&E Card Admin, Facilities Coordination, Mail Management, Purchasing Support

• Schedule meetings and maintain updated calendars.
• Maintain health and safety records to ensure compliance.
• Book travel and accommodation for employees.
• Organize the office layout, and order the required stationery and equipment.
• Maintain the condition of the office and arrange necessary repairs.
• Receive and distribute all incoming and outgoing mail.
• Manage and maintain the office phone line.
• Format documents using Word and Adobe tools.
• Handle administration tasks within Google Suite and Drive.
• Prepare website write-ups and post news updates.
• Manage the social committee and maintain online storage for project documents.
• Complete expense reports and timesheets for management, reconcile monthly visa statements, and assist the accounting department with ad-hoc assignments.

Skills: Calendar Management, H&S Records, Travel Booking, Office Organization, Mail Handling, Phone Line Management, Document Formatting, Expense & Timesheet Support

• Provide general ad-hoc business support to senior team members, including arranging internal meetings and assisting with logistics for external client meetings.
• Liaise with facilities and reception to ensure smooth running of the site offices.
• Raise purchase orders for non-project-related purchases.
• Organise travel arrangements for consultants.
• Archive project materials.
• Prepare appropriate documents for meetings.
• Assist with managing internal processes and initiatives (e.g., copying files for the Company Intranet, arranging Knowledge Share, and internal event schedules).

Skills: Senior Support, Facilities Liaison, Purchase Orders, Travel Arrangements, Archiving, Document Prep, Process Support, Event Coordination

• Update the Admin system and Apollo.
• Answer the telephones when advisers are busy.
• File, fax, photocopy, and scan.
• Send out D&N Letters to clients.
• Keep and compile databases.
• Liaise with the accounts department, advisers, and insurers.
• Open the morning post and frank the evening post.
• Perform any other office duties that are reasonably expected to fulfil the day-to-day running of the business.
• Interact with IT, phone, and building personnel.

Skills: System Updates, Call Handling, Clerical Tasks, Client Letters, Database Management, Liaison Support, Mail Processing, Office Duties

• Perform administrative duties at the front desk, including interacting with clients and prospects.
• Answer the main phone line and transfer calls to the appropriate staff members.
• Handle general office maintenance such as ordering supplies and office equipment.
• Distribute incoming mail and prepare outgoing mailings to clients.
• Greet clients and vendors upon arrival.
• Assist the client services manager and marketing director with administrative tasks.
• Schedule client meetings and help prepare related reports.
• Manage and maintain organized client files.

Skills: Front Desk Admin, Call Transfer, Office Maintenance, Mail Handling, Client Greeting, Admin Assistance, Meeting Scheduling, File Management

• Assist with purchasing by liaising with suppliers.
• Support the setup of new facilities.
• Support recruitment by arranging interviews, maintaining records, and setting up new hires on company systems.
• Manage the office by maintaining office supplies, greeting visitors, and sorting mail.
• Assist with documentation preparation in Excel and Word.
• Support the senior management team with general operations, including document management, travel plans, and team building.
• Maintain company records.
• Support the organization and execution of meetings.

Skills: Supplier Liaison, Facilities Setup, Recruitment Support, Office Management, Document Preparation, Senior Team Support, Record Maintenance, Meeting Coordination

• Assist with the payroll process and accounts payable tasks.
• Respond to incoming calls while providing excellent customer service.
• Support new employee orientation.
• Process travel and expense requests accurately.
• Assist with customer billing and the collection of past-due accounts.
• Provide support in contract management activities.
• Offer administrative assistance to the branch manager, project managers, and estimators.
• Ensure smooth daily operations through reliable and efficient administrative support.

Skills: Payroll Support, AP Tasks, Call Handling, Onboarding Help, Travel & Expense Processing, Billing Assistance, Contract Support, Admin Operations

• Manage general office administration, including the Office Entrance Area and switchboard, collating data for reporting purposes, maintaining databases, and distributing mail.
• Provide support to the Managing Director and Senior Leadership Team.
• Organise travel arrangements and reservations for management.
• Maintain and present meeting rooms.
• Assist with new starter set up, onboarding, and offboarding processes.
• Update and maintain the website.
• Coordinate monthly office activities, including internal presentations and events.
• Act as an advocate for all staff regarding safety matters and provide first aid.
• Manage the staff access cards register and asset register.
• Manage office stationery and deliveries of office equipment for clients and staff events.
• Assist and support other departments, including the finance and accounts service teams.
• Maintain a clean and enjoyable working environment across all areas of the office.
• Review the office environment, report concerns, and make suggestions for improvements.
• File, photocopy, and process standard forms, ensuring compliance and quality control of head office documents.

Skills: Office Administration, Leadership Support, Travel Coordination, Onboarding Support, Website Updates, Event Coordination, Access & Asset Management, Document Processing

• Coordinate and process domestic and international business travel arrangements.
• Monitor designated business travelers’ logistics.
• Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards.
• Collect and compile data to provide visibility of status for travelers’ review and/or signature.
• Verbally communicate a wide variety of information to multiple audiences.
• Prioritize and schedule executive-level time and availability for efficient use of time.
• Proactively manage and maintain executive calendars, coordinating with other supporting assistants and creating meeting notices, rescheduling, and deconflicting on demand.
• Track and maintain designated conference room schedules for availability and efficient use of resources.
• Order and maintain office supplies and accessories.
• Plan and implement logistics for executive-level internal and external events.
• Coordinate visitor requests.
• Manage correspondence, including email, letters, and packages.
• Guide less experienced employees.
• Complete classified visit requirements for incoming visitors.
• Maintain group calendars, complete travel compliance requirements such as visas and passports, and maintain distribution lists.

Skills: Travel Coordination, Expense Reporting, Data Compilation, Executive Scheduling, Calendar Management, Event Logistics, Visitor Coordination, Correspondence Handling

• Direct office activities and functions to maintain efficiency and compliance with company policies.
• Prepare agendas, make travel arrangements, and maintain calendars for senior management.
• Oversee telephone services, email correspondence, and mail distribution.
• Maintain office supplies inventory.
• Maintain records, documentation, and files, including complex or sensitive files such as employee files.
• Collect and move assets and keep them in the storeroom.
• Pack and dispatch assets, update the asset inventory, and share the details with the offshore team.
• Prepare return shipment labels for assets.
• Communicate with users regarding return shipment labels.

Skills: Office Coordination, Calendar Management, Communication Handling, Supply Inventory, Records Management, Asset Handling, Shipment Processing, User Liaison

• Support assigned projects involving finance, audits, and documentation.
• Assist with procurement activities and follow up on required steps.
• Handle sensitive information with discretion and maintain strict confidentiality.
• Work with confidential material calmly and impartially.
• Communicate verbally with various audiences.
• Provide clear and accurate information during conversations.
• Support team members by ensuring all communication is timely.
• Contribute to smooth project operations through reliable administrative assistance.

Skills: Project Support, Procurement Assistance, Confidential Handling, Verbal Communication, Info Accuracy, Timely Coordination, Admin Support, Team Assistance

• Handle general enquiries received by phone and email.
• Carry out filing tasks and general administrative duties.
• Order office supplies to maintain stock levels.
• Manage diaries and scheduling for the team.
• Organise travel arrangements for team members.
• Maintain the in-house CRM system by inputting and checking information and data.
• Ensure records remain accurate and up to date.
• Support smooth daily operations through consistent administrative assistance.

Skills: Enquiry Handling, Admin Tasks, Supply Ordering, Diary Management, Travel Arrangements, CRM Updates, Record Accuracy, Admin Support

• Ensure all departments are adequately staffed for every event.
• Monitor and manage payroll.
• Accurately submit all hours worked for team members into the payroll system for timely processing.
• Actively oversee staffing numbers with backup plans for hiring throughout the summer, and actively monitor attendance numbers while communicating staffing changes to department supervisors.
• Assist with various shipping and tracking tasks.
• Ensure record keeping and proper filing of pre-event inspection reports, event-related incident reports, and workers' comp/general liability claims.
• Answer and return guest phone calls and provide customer service assistance.
• Maintain accounts payable and receivable for the menu.
• Assist with deposits and food and beverage reports.
• Support other office-related tasks as assigned by the general manager.
• Assist with tasks assigned by the assistant general manager.
• Complete additional responsibilities as directed by the operations manager.

Skills: Staffing Coordination, Payroll Processing, Attendance Monitoring, Shipping Support, Record Keeping, Customer Service, AP/AR Support, Operations Assistance

• Handle all incoming customer queries and questions via email from external and internal customers.
• Work collaboratively with other areas of the business.
• Provide the appropriate service and information or refer customers to another department.
• Record accurate and professional notes within the company systems to detail actions taken on the internal back-office system.
• Ensure all requests are processed within the correct SLA.
• Remain up to date on the GDPR requirements of the role.
• Work with the Team Leader and the management team to maintain best practices.
• Attend training sessions to continuously improve knowledge and performance.
• Escalate problematic issues and suggest improvements to processes and services for customers.

Skills: Email Support, Cross-Team Collaboration, Customer Guidance, System Note-taking, SLA Compliance, GDPR Awareness, Issue Escalation, Process Improvement

• Schedule client appointments and manage the daily calendar.
• Answer phone calls and assist walk-in clients.
• Conduct client follow-ups and provide appointment reminders by phone.
• Communicate with manufacturers and place orders for hearing aids.
• Handle filing, data entry, and billing tasks.
• Order and manage office supplies to ensure availability.
• Complete required third-party paperwork accurately.
• Clean hearing aids with training provided.
• Support smooth clinic operations through reliable administrative assistance.

Skills: Appointment Scheduling, Client Support, Order Processing, Filing & Data Entry, Billing Tasks, Supply Management, Paperwork Completion, Clinic Assistance

• Communicate with other sites through phone and email.
• Enter product and customer information accurately.
• File and organise invoices, purchase orders, and other paperwork.
• Maintain orderly and accessible administrative records.
• Support daily operations through general administrative tasks.
• Ensure documents are processed and stored correctly.
• Provide timely responses to internal and external enquiries.
• Contribute to the smooth office workflow through reliable administrative assistance.

Skills: Site Communication, Data Entry, Document Filing, Record Maintenance, Admin Tasks, Document Processing, Enquiry Response, Office Support

• Attend meetings and take minutes.
• Raise purchase orders and assist with invoicing.
• Support projects to ensure a successful outcome.
• Maintain risk logs and identify areas of risk through analysis of data.
• Prepare project updates via documents, ensuring actions are recorded and closed.
• Create and share prioritised to-do lists and delegate to the appropriate person.
• Deal with requests from internal and external stakeholders.
• Purchase parts, expedite orders, and manage imports.
• Process sales orders.
• Provide admin support for the Technical Director and the Service & Support team.
• Answer the telephone and deal with customer enquiries.

Skills: Minute Taking, Purchase Orders, Project Support, Risk Analysis, Update Preparation, Task Prioritisation, Order Management, Customer Enquiries

• Track and manage office inventory to ensure supplies are always available.
• Work with the finance team to record office expenses accurately.
• Purchase office supplies to support daily operations.
• Provide real estate support for company-owned properties, including repairs, upgrades, and contractor coordination.
• Assist HR with employee engagement activities such as organizing events and supporting health and safety initiatives.
• Support return-to-office tasks.
• Provide backup assistance for office administration duties, including meeting support.
• Perform reception tasks to maintain smooth front-office operations.

Skills: Inventory Management, Expense Recording, Supply Purchasing, Real Estate Support, Event Assistance, RTO Support, Admin Backup, Reception Tasks

• Answer all incoming office calls and handle enquiries professionally and promptly.
• Record enquiries in the database accurately.
• Greet and assist visitors at the office.
• Upload press releases to the company’s social media platforms.
• Maintain the work-in-progress database.
• Manage supplier contracts such as IT, office equipment, medical care, and parking.
• Book travel and accommodation.
• Arrange company events for both clients and staff.
• Monitor and order office stationery and consumables.
• Complete daily bank reconciliation tasks.
• Raise requested sales invoices and recharge invoices.
• Input all approved purchase invoices into the system.
• Prepare weekly and monthly payment runs.
• Process credit card statements and expense claims.
• Send reports to directors.

Skills: Call Handling, Visitor Assistance, Social Media Updates, Database Maintenance, Supplier Management, Travel Booking, Event Planning, Invoice Processing

• Experience with payroll and/or accounts payable.
• Experience working in the construction industry.
• Ability to be a self-starter and multitask.
• Ability to work in a team environment.
• Strong oral and written communication skills.
• Strong customer service skills.
• Strong organization skills and attention to detail.
• Good critical thinking and problem-solving skills.
• Working knowledge of Microsoft Office Suite, including Excel and Word.

Qualifications: BA in Business Administration with 3 years of Experience

• Experience in a customer-centric business environment with administrative responsibility.
• Proficiency in Microsoft Office Suite and internet-based software.
• Strong critical problem-solving skills.
• Strong communication skills, verbal and written.
• Ability to interact successfully with both internal and external customers at all levels.
• Good math skills, including addition, subtraction, multiplication, division, percentage, fractions, and the ability to calculate commissions.
• Ability to multitask, prioritize, and be flexible with changing business needs in a team environment.

Qualifications: BS in Office Management with 1 year of Experience

• Administrative experience supporting multiple stakeholders, both locally and remotely.
• Prior experience managing multiple vendor contracts at both the local and international levels.
• Knowledge of accounting principles and processes.
• Comfortable working in a fast-paced start-up environment.
• Professional and courteous manner.
• Highly proficient in Google Suite (Gmail, Calendar, Docs, Slides) and Apple products.
• Strong verbal and written communication skills.
• Ability to work well within time constraints, able to effectively prioritize in a high-demand environment with multiple stakeholders.
• Exceptional relationship-building abilities.

Qualifications: BA in Communication Studies with 4 years of Experience

• Experience working in an office environment.
• Proven calendar management skills with experience scheduling meetings and appointments.
• Exceptional telephone etiquette.
• Excellent written and verbal communication skills.
• Well organized, dedicated, reliable, and flexible.
• A self-starter capable of multitasking and prioritizing.
• Strong knowledge of MS Office, including Outlook, Word, PowerPoint, and Excel.
• Ability to take initiative in completing assigned work and projects.

Qualifications: BS in Accounting with 2 years of Experience

• Supervisory background in an administrative office setting.
• Ability to schedule, coordinate, and confirm appointments.
• Proficiency in Microsoft Word, Outlook, PowerPoint, Teams, and Access.
• Experience managing office calendars and appointment workflows.
• Knowledge of daily mail processing, outgoing packages, and mail distribution.
• Capability to maintain and replenish office supplies.
• Familiarity with operating basic office equipment and following office protocols.
• Experience coordinating deliveries and maintaining vendor files.
• Understanding of asset inventory procedures.
• Working knowledge of auditing practices.
• Background in supporting general office functions and administrative tasks.
• Skill in using appointment booking systems for organized scheduling.

Qualifications: BA in Human Resource Management with 6 years of Experience

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Proficient with Microsoft Office Suite or similar software.
• Ability to quickly master new software.
• Ability to work independently with minimal supervision using proactive problem-solving and strong decision-making skills.
• Superior verbal and written communication skills.
• Ability to work with discretion and maintain confidential information at all times.
• Excellent organizational skills with superior attention to detail to manage changing priorities.
• Must exercise utmost diplomacy and tact to provide excellent customer service for clients.
• Can practice confidentiality and privacy protocols in accordance with company policies and HIPAA requirements.

Qualifications: BS in Information Systems with 3 years of Experience

• Administrative assistant experience.
• Strong communication and interpersonal skills (verbal, written, and listening).
• Good internet research skills.
• Foundational knowledge in receptionist duties.
• Proficiency in Microsoft Excel.
• Navigating basic office equipment and protocols experience.
• Experience with Timekeeping System.
• Data entry experience.
• Solid computer skills, including word processing, spreadsheets, and presentation software, as well as databases and customer database systems.

Qualifications: BA in Organizational Leadership with 1 year of Experience

• An experienced office admin/manager with experience in high-tech companies.
• A service-oriented person and open-minded towards people's needs.
• Very organized and like the office to look sharp and nice.
• Strong desire to make the office happy and full of ideas on how to do it.
• Strong work ethic and demonstrated ability to push forward initiatives.
• A strong team player.
• Effective communication in English.
• Able to work under deadlines with frequent interruptions, and interact with managers, staff, clients, the public, and others encountered in the course of work.
• Ability to multitask and prioritize work in a constantly changing environment.

Qualifications: BS in Finance with 4 years of Experience

• Experience in an office environment
• Proven office administration and customer service skills.
• Solid working knowledge of office processes and business policy development.
• Knowledge of related computer software and electronic communication skills.
• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• Good written and verbal communication skills.
• Experience managing a budget and with multiple deadlines.
• Ability to work across teams and a variety of projects and contingencies.
• Proficiency in the Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).

Qualifications: BA in Public Administration with 5 years of Experience

• Experience working as a Business Administrator.
• Great organisational, communication, and negotiation skills.
• Experience using Microsoft Office Suite.
• Have a positive, can-do attitude.
• Demonstrated capability to maintain strict confidentiality with employee information.
• Outstanding customer service orientation, sense of urgency, and a high level of personal integrity.
• Strong attention to detail, a positive attitude, and being a team player.
• Ability to operate within a fast-paced environment.

Qualifications: BS in Data Management with 3 years of Experience

• Working experience as an administrative assistant.
• Previous kookkeeping experience.
• Competent in using MS Excel, Outlook, and Word.
• Experience in Microsoft Dynamics.
• Self-motivated and excellent people and communication skills.
• Ability to work under pressure with accuracy and focus.
• Strong organisational and time management skills.
• Must be a team player and be able to work on own initiative.
• Ability to multitask.

Qualifications: BA in Customer Service Management with 2 years of Experience

• Previous experience working in a demanding office environment.
• Demonstrated teamwork skills.
• Previous experience of dealing with the public.
• Excellent communication skills, both written and oral.
• Excellent interpersonal skills and experience in dealing with the public face-to-face and by telephone.
• Excellent prioritisation and teamwork skills, and being adaptable.
• Experience working as part of a team.
• Able to prioritise a busy workload.
• Able to be flexible with working patterns according to service needs.
• Ability to embrace frequent change with a positive and proactive attitude.

Qualifications: BA in English with 1 year of Experience

• Experience in administration and in executive assistance with a professional service organization.
• Previous architecture firm experience.
• Friendly and positive demeanor with a track record of acting with integrity, professionalism, and confidentiality.
• Ability to compose various correspondence, documents, and reports using proper format, punctuation, grammar, diction, and style.
• Highly resourceful with the ability to also be independently effective
• Strong organizational skills that demonstrate the ability to work independently or as a team member, while maintaining focus and productivity.
• Excellent problem-solving skills with strong attention to detail.
• Proficient with the MS Office suite, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience with Adobe Photoshop and Creative Suite.
• Experience with CRM databases.

Qualifications: BS in Operations Management with 5 years of Experience

• Experience in an administrative capacity or as an Administrative Assistant.
• Excellent communication and organizational skills.
• Superior interpersonal skills and a willingness to take initiative.
• Superior computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Developed analytical, decision-making, and problem-solving skills.
• An aptitude for managing competing priorities in a busy office environment.
• A willingness to be cooperative, assist others, and take on new responsibilities.
• Ability to build and maintain effective working relationships with team members.
• High degree of personal responsibility, attention to detail, and accountability.
• Self-motivation with a proactive approach to completing tasks.
• Sense of urgency and ability to meet deadlines.

Qualifications: BA in Psychology with 3 years of Experience

• Proven experience as an Office manager, Front office manager, or administrative assistant.
• An excellent communicator with an upper-intermediate English level.
• Knowledgeable of office administrator responsibilities, systems, and procedures.
• Proficient in MS Office (MS Excel and MS Outlook, in particular).
• Excellent time management skills and ability to multitask and prioritize work.
• Energetic approach with a positive can-do attitude.
• Attention to detail and a problem-solving mindset.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind and suggesting an improvement.
• Ability to work effectively under pressure.

Qualifications: BS in Computer Applications with 4 years of Experience

• Hands-on experience working within an administrative office environment.
• Professional phone etiquette with the ability to engage diverse clients.
• Skilled in building rapport and providing courteous front-office support.
• Experience handling mail packages and related shipping tasks.
• Background performing receptionist duties in a professional setting.
• Strong written and verbal communication skills.
• Ability to communicate in Spanish in support of office needs.
• Knowledge of delivering and processing incoming mail.

Qualifications: BA in Customer Service Management with 2 years of Experience

• Experience in administrative support.
• Self-starter capable of taking on tasks with little direction or supervision.
• High level of professionalism and positive attitude when interacting with colleagues, clients, guests, and other employees in the office.
• Demonstrated competence using Microsoft Office applications, with emphasis on creating Excel spreadsheets, formatting Word documents, and developing PowerPoint presentations.
• Comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
• Excellent interpersonal and written, and verbal communication skills.
• Must have initiative with the ability to anticipate needs and complete important tasks without needing to be asked.
• Able to prioritize assignments with minimal supervision, along with time management, resourcefulness, fine attention to detail, and follow-through.
• Must be a strong team player.
• Must be able to use discretion and confidentiality.
• Good technological skills to perform data entry, manage team calendars, and create company reports.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol, and harassment policies.
• Experience in the engineering consulting industry.
• Knowledge of Oracle and Adobe Professional.

Qualifications: BS in Operations Management with 5 years of Experience

• Experience in the film, television industry.
• Proficiency in the use of Microsoft Office Suite (Word, Excel, Outlook).
• Proficiency in Accounts Payable, Accounts Receivable, and Invoicing.
• Knowledge of the Great Plains or other applicable accounting applications.
• Knowledge of Mac-based platforms.
• Working knowledge of R2.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Able to work in a team and independently, with a focus on open, clear, and collaborative relationships, aligned on common goals.
• Desire to learn, ability to quickly absorb new information, and understand its impact on the program, be it scientific, technical, or commercial.

Qualifications: BA in Psychology with 3 years of Experience

• Prior experience handling administrative responsibilities or related field.
• Proficient in computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
• Ability to multitask and prioritize with attention to detail.
• Excellent English and Lithuanian written and verbal communication skills.
• A strong team player who can also work well as an individual.
• A proven commitment to learning and mastering new tasks.
• Confidence, enthusiasm, and a positive attitude.
• Demonstrated integrity and reliability.
• Ability to think independently, use initiative, and resolve issues as they arise.

Qualifications: BS in Construction Management with 1 year of Experience

• Experience in travel and event management (both Internal and external).
• Excellent written and oral communication skills.
• Strong proficiency with Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Strong organizational skills and detail-oriented.
• Ability to work independently and work well under pressure.
• Flexible and possess the ability to manage multiple tasks timely and efficient manner.
• Must be a go-getter, ambitious, and tenacious - a team player and a strong support advocate.
• Ability to multitask.
• Inquisitive nature to ask questions and learn the sector for potential progression.

Qualifications: BA in Liberal Studies with 2 years of Experience

• Previous administrative experience in a customer service environment.
• Familiar with general financial and management concepts, including cash management, credit & collections, billing & receiving functions, inventory management, and accounts payable.
• Familiar with computers, including Microsoft Office (Excel, Word, Outlook) and related programs.
• Ability to effectively communicate with others, oral and written.
• Strong organizational skills and multi-tasking.
• Ability to adapt easily to a fast-paced environment.
• Personable, friendly demeanor with "World Class" customer service approach to internal and external customers.
• Always maintain a well-groomed, professional appearance.

Qualifications: BS in Applied Technology with 4 years of Experience

• Experience in Order Administration and Office Administration.
• Working knowledge of bookkeeping.
• Proficient in Microsoft Office Applications.
• Excellent communication skills, both verbal and written.
• Proactive, positive attitude, and pleasant disposition.
• Ability to interact and liaise with various stakeholders.
• Ability to work independently with minimal supervision.
• Able to work promptly and prioritise workload.

Qualifications: BA in Hospitality Management with 3 years of Experience

• Proven SAP experience.
• Some experience working in a busy office.
• Excellent attention to detail.
• Extensive working knowledge of Microsoft Office Applications.
• Good telephone manner.
• Strong written and oral communication skills.
• Excellent customer service awareness.
• Strong sense of responsibility, can-do attitude, creative, and independent.

Qualifications: BS in Supply Chain Management with 1 year of Experience

• Secretarial, receptionist, or office management/administrator experience.
• Previous collections experience.
• Microsoft Word and Excel experience.
• Proficient in computers and office software
• Excellent customer service skills.
• Strong organizational abilities.
• Self-motivated and detail-oriented.
• Desire to work in a fast-paced, entrepreneurial environment.

Qualifications: BA in Marketing with 2 years of Experience

• Demonstrated office administration experience, preferably in the A/E/C industry.
• Contract/subcontract management experience.
• Excellent communication skills (written and verbal).
• Enthusiastic "team player" and the ability to work well with multiple stakeholders, including staff, management, clients, and vendors.
• Highly proactive and detail-oriented, accustomed to working in a fast-paced environment.
• Proficiency in Adobe Acrobat and the full Microsoft suite of products (Word, Excel, Outlook, Teams, PowerPoint.
• Ability to multitask and prioritize deadlines.

Qualifications: BS in Administrative Studies with 4 years of Experience

• Previous office administration experience working in an SME.
• Excellent communication skills and fluency in written and spoken English.
• Professional and friendly demeanour with a positive "can-do" attitude.
• Business-focused with the ability to work well in a team and interact in a confident, professional manner with Senior Management, office colleagues, and retail personnel.
• Excellent organisational skills with the ability to multitask, with experience working in a fast-paced, constantly evolving environment.
• Must be able to work to tight deadlines and prioritise workload whilst ensuring attention to detail.
• Highest standards of discretion and confidentiality.
• Advanced working knowledge of Microsoft Office Suite.
• Good numeracy skills.
• Passionate and enthusiastic about art.

Qualifications: BA in Education with 3 years of Experience

• Previous experience in an office administration or support role.
• Experience in using Sage.
• Order and order processing experience.
• Excellent communication skills (written and verbal).
• Strong proficiency with MS Office (Word, Outlook, Excel).
• Must be detail-oriented.
• Excellent time management skills with the ability to manage multiple priorities.
• Self-motivated with the ability to work independently with minimal supervision.

Qualifications: BS in Analytics with 1 year of Experience

• Experience within an administrative environment.
• Experience working within a fast-paced environment.
• Strong initiative and excellent problem-solving skills.
• Excellent communication and organisational skills.
• Great accuracy skills.
• Be a strong team player.
• Ability to liaise with a variety of teams/stakeholders.
• Extensive software skills, including Microsoft Office (Word, Excel, PowerPoint, OneNote, Teams, and SharePoint).

Qualifications: BA in Sociology with 2 years of Experience

• Relevant working experience in MNCs.
• Solid experience in renovation and facility repair, and maintenance.
• Experience in distributing incoming mail.
• Excellent negotiation, communication, and interpersonal skills.
• Good command of spoken and written English and Chinese (including Putonghua).
• Proficient in MS Office applications.
• Keen to learn and enthusiastic.
• Ability to work independently and prioritise workload accordingly.

Qualifications: BS in Project Management with 4 years of Experience

• Office management experience.
• Prior experience in agriculture.
• Demonstrated strong work ethic, outstanding leadership ability.
• Exceptional interpersonal skills.
• Ability to flex work schedule based on seasonal demands of an agricultural operation, which may include weekends periodically.
• Proficiency in the use of Microsoft Excel, Word, PowerPoint, and other software programs.
• Excellent written and oral communication skills.
• Superior demonstrated organizational and project management skills, including the ability to anticipate challenges and find solutions.
• Bilingual in Spanish and English.

Qualifications: BA in International Studies with 3 years of Experience

• Experience in clerical support or a related area.
• Good software skills, including the use of Microsoft Office software and web-based applications.
• General business skills such as typing, data entry, review, and use of phone, copier, and fax.
• Ability to follow detailed instructions to complete routine procedures and/or operate standard equipment.
• Strong customer service skills to effectively and professionally respond to requests.
• Good verbal and written communication skills to explain complex and/or confidential information.
• Good time management, organizational, and multi-tasking skills.
• Can work in a fast-paced environment, handle various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.

Qualifications: BA in Journalism with 2 years of Experience

• Administrative support experience.
• Administrative HR experience.
• Ability to maintain strict confidentiality and a high level of discretion.
• Ability to communicate clearly and decisively.
• Excellent organizational skills.
• Ability to manage stressful situations and maintain a high level of composure in a fast-paced and challenging work environment.
• Proficient with Microsoft Office Suite or related software.

Qualifications: BS in Human Services with 1 year of Experience

• Professional experience in office administration/assistance.
• Excellent German (native level) and good English.
• Good PC knowledge (Outlook, Word, Excel, PPT, adept with work tools).
• Commercial awareness and reporting.
• Knowledge of ERP systems, ideally Oracle.
• Ability to operate autonomously and as a team member in a multi-cultural matrix organization.
• Self-disciplined and able to function and multitask under pressure.
• Pro-active attitude.
• Fully committed to achieving the plan.

Qualifications: BA in Professional Writing with 3 years of Experience

• Proven experience as an office administrator, office assistant, or relevant role.
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of office management software (ERP, etc.).
• Experience in answering phones and transferring calls.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet.
• Experience with data entry, proofreading, and editing documents.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.

Qualifications: BS in Accounting Technology with 4 years of Experience

• Experience in administration, secretarial functions.
• Ability to work independently, and in liaison with other departments/offices.
• Ability to work well with all levels of internal management and staff, and sensitivity to confidential matters.
• Strong ability to anticipate needs and problem-solve.
• Strong understanding of MS Office Suite (Excel, Word, Outlook).
• Aligned with the core values of creating simplicity, working with passion, getting things done, and empowering people.
• Effective interpersonal and communication skills, ability to connect broadly with people across functions.
• Ability to work successfully in a team-oriented environment.
• Thrive in a fast-paced environment, comfortable setting the pace rather than awaiting direction.

Qualifications: BA in Interdisciplinary Studies with 2 years of Experience

• Previous administration experience.
• Excellent organisation and time management skills.
• Ability to work independently and as part of a team.
• Excellent verbal and written communication skills.
• High accuracy and an expert eye for detail.
• Be able to juggle a variety of tasks efficiently and independently.
• Think outside the square and be proactive in improving systems.
• Excellent phone manner and customer service skills.
• Intermediate to advanced Microsoft Office proficiency, including Excel.
• Motivated and hardworking.

Qualifications: BS in Administrative Technology with 3 years of Experience

• Administrative and clerical experience.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them on demand.
• Ability to function well in a high-paced and at times stressful environment.
• Understanding of how to operate standard business equipment.
• Proficient with Microsoft Office Suite or related software.

Qualifications: BS in Business Information Systems with 4 years of Experience

• Experience and comfort communicating with vendors and suppliers.
• Strong written and verbal English communication skills.
• Experience supporting senior management.
• High degree of professionalism and confidentiality.
• Independent and self-motivated with the ability to work autonomously.
• Strong organizational skills, with strong prioritization.
• Ability to work on multiple projects simultaneously.
• Proven strong ability in executive-level office administration, with advanced skills in MS Office.
• Proficient in Google Drive.

Qualifications: BA in Event & Meeting Management with 5 years of Experience

• Proven track record of experience in an office administrator role or another role related to hospitality/HR.
• Good knowledge of professional English, both spoken and written.
• Friendly, collaborative attitude.
• Readiness to coordinate tasks between members of the team.
• Must be extremely organized and detail-oriented.
• Strong telephone etiquette.
• Must have a courteous, professional nature and be customer service-oriented.
• Must maintain strict discipline in time management with a focus on quality.
• Good computer and typing skills.

Qualifications: BS in Economics with 3 years of Experience

• Transportation industry knowledge and experience.
• Experience with AS400 operating systems.
• A "can-do" attitude with a "will-do" work ethic.
• Must have the ability to work in a fast-paced environment.
• Strong verbal and written communication skills.
• Must be computer literate (Microsoft Office).
• A willingness to learn with a professional and conscientious attitude.

Qualifications: BS in Technical Communication with 1 year of Experience

• Knowledge and experience in the recruitment industry.
• Ability to gain the confidence and trust of others through honesty, integrity, and authenticity, and be seen as reliable, positive, and dependable.
• Ability to take action, take accountability for getting things done, and manage expectations.
• Strong attention to detail and accuracy.
• Demonstrated ability to multitask and be adaptable and flexible in a fast-paced environment.
• Strong planning and organisational skills.
• Excellent work and time management skills.
• Strong communication skills.
• Strong problem analysis, assessment, and solving, and decision making.
• Advanced skills in the Microsoft Office 365 Suite.

Qualifications: BA in Social Science with 2 years of Experience

• Previous experience in accounting. 
• Proven experience working as an Accounting Assistant. 
• Experience using ADP Workforce Now. 
• Proficiency with computers and bookkeeping software, with strong typing skills. 
• Exceptional time management and verbal and written communication skills. 
• Familiarity with basic accounting principles. 
• Professional manner and strong ethical code. 
• Ability to multitask and remain motivated and positive. 
• Committed to working efficiently and effectively. 
• Strong organizational skills. 

Qualifications: BA in Retail Management with 3 years of Experience

• Excellent knowledge of a variety of computer software applications in maintaining calendars, word processing, spreadsheets (MS Outlook, Word, Excel, Access, PowerPoint).
• Knowledge of auto dealership accounting systems (IDS, ADP, Reynolds, and Reynolds).
• Knowledge of office administrative procedures and knowledge of the use and operation of standard office equipment.
• Strong attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• High level of interpersonal skills to resolve A/P issues.
• Ability to handle sensitive and confidential information and situations.
• High level of demonstrated poise, tact, and diplomacy.
• Strong written and verbal communication skills.
• Ability to interact and communicate with individuals at all levels of the organization.
• Ability to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.

Qualifications: BS in Professional Studies with 4 years of Experience

• Previous administration experience.
• Excellent communication skills, both verbal and written.
• Strong organisational skills.
• Experience supporting volume recruitment projects.
• Strong relationship-building skills.
• Ability to deal with ambiguity and change.
• Strong proficiency with Microsoft Office, including SharePoint, Outlook, Word, Excel, and PowerPoint.

Qualifications: BS in Organizational Psychology with 1 year of Experience

• Solid previous experience as an office administrator.
• An interest in learning about the telecommunications industry.
• Strong analytical and problem-solving skills.
• Solid communications skills, both verbal and in writing.
• Competent with MS Office products.
• Ability to multitask, think intuitively, good time management skills, as well as some project management skills.
• Strong team player who fosters a collaborative and mutually supportive environment.
• Proven ability to work under pressure.

Qualifications: BA in Corporate Communication with 2 years of Experience

• Relevant office management experience, including supervision responsibilities.
• Experience in office management, budgeting, project management, and personnel management.
• Ability to lead and collaborate with a team of professionals at all levels within Casey and within the local community.
• Strong skills in organization, critical thinking, effective written and verbal communications, listening, and the ability to balance assertiveness and diplomacy.
• Broad knowledge of computer software and advanced skills in the Microsoft Office suite.
• Proven success in working in a diverse, multi-cultural environment.
• Ability to protect the confidentiality of sensitive information by learning and following all relevant policies and protocols and using sound judgment in the handling and sharing of that information.
• Ability to lift and reach for light objects, close visual acuity to prepare and analyze data, text, and figures.
• Ability to type utilizing a computer keyboard.
• Ability to travel to outside locations and work at a computer for extended periods of time.

Qualifications: BA in Public Relations with 6 years of Experience

• Previous administration support experience.
• Experience with office management activities.
• Strong communication skills (written and verbal).
• Experience working with multi-geographically located offices.
• Advance MS Office skills, including Word, Excel, PowerPoint, and Outlook.
• Strong multitasking and executive assistance management skills
• An energetic, positive attitude and an absolute "go-getter" mindset.
• Have a drive to track a task to absolute completion.
• Be open to exploring newer areas of business and office operations.

Qualifications: BA in Logistics & Administration with 3 years of Experience

• Receptionist, HR admin, and executive assistant experience.
• Advanced experience with Microsoft applications, including Excel, Word, and Outlook.
• Ability to manage multiple schedules via MS Outlook.
• Must be able to speak/read/write English fluently.
• Strong organizational abilities, attention to detail, multi-tasking skills, high-quality work output, and ability to meet tight deadlines.
• Able to learn and adapt to changing requirements/situations.
• Exceptional communication and people skills.
• Ability to interact effectively with senior leadership, outside vendors, and internal and external customers.
• Advanced ability to organize work and to set priorities in a fast-paced, continually changing environment.
• Bilingual in English and Spanish.

Qualifications: BS in Enterprise Resource Planning with 4 years of Experience

• Previous administration support experience.
• Good MS Office skills, including Excel and Word.
• Able to produce professional written communication.
• Highly organised with effective time management and the ability to multitask.
• Flexible and adaptable at any given moment, and able to work to strict timescales.
• Able to remain calm and considerate.
• A proactive individual who has excellent interpersonal and influencing skills.
• Experience working within a fast-paced environment.
• Strong attention to detail.
• Flexible working hours to assist in meeting deadlines.
• Good at Maths.

Qualifications: BS in Recordkeeping & Information Administration with 1 year of Experience

• Prior office administrative experience or related experience, preferably in the building supply industry.
• Clear and effective written and oral communication skills.
• Close attention to detail and accuracy.
• Ability to work quickly and accurately in a fast-paced environment.
• Excellent influencing skills.
• Strong systems thinker and process-driven person.
• Must be deadline-driven and ability to work under pressure.
• Ability to handle diverse cultures and people.

Qualifications: BA in Multidisciplinary Studies with 2 years of Experience